Reminde nder/Recal call P Practi tice ces a and Tool
- olkit
it O Overvie iew
Tuesday, February 4, 2020 3 PM ET
Reminde nder/Recal call P Practi tice ces a and Tool oolkit - - PowerPoint PPT Presentation
Reminde nder/Recal call P Practi tice ces a and Tool oolkit it O Overvie iew Tuesday, February 4, 2020 3 PM ET Before We Get Started All phone lines This meeting is being recorded are muted and will be posted on the AIRA
Tuesday, February 4, 2020 3 PM ET
All phone lines are muted This meeting is being recorded and will be posted on the AIRA repository
Q&A following the presentation, to unmute your line press *6
Select the chat icon next to the host and type question into the chat box. Select the hand icon next to your name and you will be called on.
Press *6 to unmute your line
Alison Saville, University of Colorado
Project summary IIS community’s involvement How this series will help you in your day to day lives
NIH
Series
challenges and harness assets to jump-start CI-R/R at your IIS
57 5 Responded No response
Responses Percent Receive 75%-100% of data via HL7 exchange 30% Have a legal mandate that allows for IIS-based R/R 38% Mandatory reporting by public and private entities* Children ≤19 yo 49% Adults >19 yo 23%
*Responses were asked by age.
Yes, 61% No, 39%
90% 33% 10% 3% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Mail Autodial Text Email
84% 70% 61% 35% 19% 26% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Childhood HPV Other Adolescent Vaccines Influenza - Child Influenza - Adult Other Adult Vaccines
34% 14% 21% 30%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Very Likely Somewhat likely Not very likely Very unlikely
80% 60% 56% 27% 18% 26% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Childhood HPV Other Adolescent Vaccines Influenza - Child Influenza -Adult Other Adult Vaccines
13% 15% 17% 20% 35% 40% 44% 27% 26% 17% 19% 28% 38% 33% 46% 42% 20% 20% 24% 15% 11% 15% 18% 45% 41% 13% 7% 13% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Data quality concerns Parents object Legality concerns TCPA concerns Costs Lack of staff Competing demands Major barrier Moderate Barrier Minor barrier Not at all
From: Fisher et al. Supporting and Sustaining Centralized Reminder/Recall for immunizations: Qualitative Insights from Stakeholders. Vaccine. 2019 Oct 16;37(44)
Available on AIRA Repository https://repository.immregistries.org/files/resources/5d43264137042/ accords_centralized_reminder-recall_toolkit.pdf
Monitoring and Controlling
Allison Kempe, MD MPH (PI) Alison Saville, MSPH, MSW Dennis Gurfinkel, MPH Brenda Beaty, MSPH Laura Hurley, MD MPH University of Colorado Anschutz Medical Campus
Funding: This project was funded with help by three grants: the Agency for Healthcare and Research Quality (AHRQ) under award 1R18HS022648-01, the National Institute of Allergy And Infectious Diseases of the National Institutes of Health (NIH) under Award Number R01AI114903, and the National Cancer Institute of the NIH under Award Number R01CA187707. The findings do not necessarily represent the AHRQ or NIH and are only the author’s viewpoints.
Immunization Information Systems Heather Roth, MA (CIIS) Mary Woinarowicz, MA (NDIIS) Megan Meldrum, BS (NYSIIS) Elena Rosenberg-Carlson, MPH and Miriam Muscoplat, MPH (MIIC) American Immunization Registry Association Alison Chi, MPH Amanda Dayton, MS Ketti Turcato, MPH University of California Los Angeles, Department of Pediatrics Peter Szilagyi, MD, MPH (PI) Christina Albertin, MPH, BSN Abigail Breck, MPH Rebecca Valderrama, MPH
Mary Woinarowicz, North Dakota
committee before and after adding a new mailing to our reminder/recall program
groups
advance of each mailing
due on 4:3:1:3:3:1:4 series
for Tdap, MCV4 (dose 1 and 2), varicella, HPV (dose 2 or 3)
the HPV series
11th grade who need school-required immunizations before the start of the school year
American populations and low infant immunization rates
dose of influenza vaccine for the current flu season
in counties with high Native American populations
and lessons learned
Select the chat icon next to the host and type question into the chat box. Select the hand icon next to your name and you will be called on.
Please join us next Tuesday, February 11, 2020, at 3 PM ET.
Tuesday, February 11, 2020 3 PM ET
All phone lines are muted This meeting is being recorded and will be posted on the AIRA repository
Q&A following the presentation, to unmute your line press *6
Select the chat icon next to the host and type question into the chat box. Select the hand icon next to your name and you will be called on.
Press *6 to unmute your line
Alison Saville, University of Colorado
Project summary IIS community’s involvement How this series will help you in your day to day lives
R/R
Heather Roth, Colorado
exceptions
proceeding
agencies who had been included by default in the absence of a medical home
Katie Cruz, New Mexico
Mary Woinarowicz, North Dakota
in all North Dakota counties,
Bases
appropriate vaccines,
past due the kid needs to be in order to be included, based on our IIS CDSi
those kids from mailing
envelope for the mailing
PreSort Plus, that has contracted with the NDDoH to complete mass mailings on our behalf
provide detailed information about the recommended immunizations, include the name of the child who is behind schedule, and list the vaccine the child is past due for.
reduces the number of phone calls from recipients wondering what is needed
client demographics page that, when checked, excludes that record from being included in any reminder/recall list
immunization program and request to be excluded OR can complete online exclusion form
database that is monitored by IIS staff and updated after each mailing
for exclusion from mailings
parents and patients to opt in for text reminders
areas of the state and have higher Native America populations
coverage in Native American population
137,786 229,840 341,722 68,976 73,267 87,124 15,549 9,435 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 adolescent phone calls adolescent postcards adolescent letters infant letters back-to-school letters HPV postcards pediatric flu letters targeted flu postcards
Number of Reminder/Recall Notices Sent
Select the chat icon next to the host and type question into the chat box. Select the hand icon next to your name and you will be called on.
Join us next Tuesday, February 18, 2020 at 3 PM ET.
Tuesday, February 18, 2020 3 PM ET
All phone lines are muted This meeting is being recorded and will be posted on the AIRA repository
Q&A following the presentation, to unmute your line press *6
Select the chat icon next to the host and type question into the chat box. Select the hand icon next to your name and you will be called on.
Press *6 to unmute your line
University of Colorado
Project summary IIS community’s involvement How this series will help you in your day to day lives
Sydney Kuramoto, Minnesota
providers/practices.
provider.
Alyssa Strouse, Michigan
and total number of letters generated
recalls (i.e. HPV vaccinations from HPV recall)
Amy Metroka, New York City
envelope
Health Department and includes 311 phone number
forget it” text messages, every 28 days
among children
Funding:
Health Funding from CDC in 2013
funding (IIS vendor for software development, support and maintenance; vendor to identify mobile phone numbers in IIS)
contract with vendor for text message services – cost-sharing
Staff:
jobs and update mobile phone numbers (use vendor to identify which numbers in IIS are mobile numbers and populate the correct fields)
Leadership:
Program Manager
Stakeholders:
Poisoning Prevention Program
another instead of redundant
Health Department label
current medical home
centralized reminder/recall accuracy improves
recurrent jobs
the public
accordingly
message at this time
24-35 month-olds alone would mean sending ~50,000 messages at a time, for example, monthly
Complementary
Centralized:
public health emergencies
Provider-based
patient care activity
flu vaccine availability
vaccines
Redundant
Use for each method is not high yet, so has not reach point of being redundant To be considered: Individual choice of recall process Frequency limit to prevent opt-out response
Select the chat icon next to the host and type question into the chat box. Select the hand icon next to your name and you will be called on.
A brief evaluation survey will be sent out following this webinar.