Project Management 2011 Insights Survey Results Michael Chachaty - - PowerPoint PPT Presentation

Project Management 2011 Insights Survey Results

Michael Chachaty

Presentation Outline

• 1. AIPM and blueVisions/Institute of Management Insight survey
• 2. Key Insights and Opportunities for Project Management

About blueVisions

• Project management
• Project Services (e.g. project planning)
• Contract services (including dispute resolution and expert witness testimony)
• Management Consulting and PMO
• International consultancy focused on increasing project certainty and reducing

risk through innovation, culture and excellence in delivery

• Provides the leadership, technical excellence and leading edge tools and

methodologies to create platforms for sustained long-term business improvement

• Services:

IPMA Survey Summary 3

About Institute of Management

IPMA Survey Summary 4

A Division of Blue Visions Management Project Management Consulting ASQA Registered Organisation

(Provider No 91308)

AIPM Endorsed Course Provider

About Australian Institute of Project Management (AIPM)

• Peak body for project management in Australia;
• Formed in 1976 as the Project Managers Forum
• Focused on progressing the profession of PM over the past 30 years

AIPM Mission: Foster professional application of project management skills and techniques as preferred process for delivering business outcomes

Part 1: AIPM and blueVisions/Institute of Management Insight survey

AIPM and blueVisions PM Insight Survey 2011

Survey – Background and Scope

Question: Is project management seen as a value creator in strategy delivery? Areas of focus

• Strategy – the link between strategy and delivery in PM context
• Governance (PMO) – roles and benefits of the PMO in corporate

structure

• Benefits – is project management delivering value?
• Skills – appetite for training and skills development
• Performance – high performance teams

Respondents 960 responses from a wide variety of project management professionals (Close to 1/3 Respondents from Government)

Survey: General Findings

• 1. Project Management valued to deliver corporate strategy;
• 2. PM Maturity generally low. Significant investment envisaged to improve

internal systems, skills and links to corporate strategy;

• 3. Leadership and communication skills high on agenda of project

managers;

• 4. Value PM provides needs to be directly linked to measurable benefits

realised from projects.

Survey Results: Focus 1 Strategy

“How well aligned are executives with project management? ”

• 90% organisations recognise projects as valid way
• f delivering strategy (53% consistently)
• Project visibility by Executive team low (only 55%).
• Correlates to lack of consistent systems to track

projects (only 35%)

Chart displays Responses = Consistently Options: Consistently; Sometimes; Rarely; Never; Don’t Know

“Describe how you align projects with strategic goals of the business”

• 60% - Does not exist, fragmented or inconsistently

followed;

• 30% - exists and consistently followed
• 10% - exists, followed, controlled and measured

Is project management delivering it’s full value without mature and consistently followed processes to align projects to strategic goals? Driving emergence of Portfolio Management

Survey Results: Focus 1 Strategy

“What are the top challenges for your PMO?”

• Most organisations have PMOs (74.4%) but

45% say role of the PMO not clearly understood – biggest challenge

• Benefits / Value of PMO not fully

recognised by the business

• Managing resource allocation across
• rganisation through projects

Why are PMOs not able to clearly demonstrate their value or role?

Survey Results: Focus 2 Governance (PMOs)

Survey Results: Focus 3 Benefits

“To what extent has project management delivered value in your organisation?”

• Project Management critical for organisations

to achieve success (89.9%).

• Top Benefits:

– Business efficiencies; – Improved communication and team work; – Reduced business risk associated with failed projects

Chart displays Responses = Moderate or Significant Options: Unable to Measure; None; Minimal; Reasonable Value; Significant Value

“Rate how likely projects delivered in your

• rganisation will meet...”
• Most project performance indicators achieved

for 60% to 80% of projects but…

• 36.7% respondents identified organisation do

not have mechanisms in place to measure benefits;

• Only 42% say benefits from projects are being

measured Where should accountability for benefits management sit? What is the role of the project manager?

Survey Results: Focus 3 Benefits

• Organisations making strong investment

made in Project Management capability - 82% investing in PM training;

• Leadership becoming core competency of

project management (70% respondents investing in Leadership training);

• Qualification based training in highest

demand followed closely by AIPM certification;

Should competency standards in Project Management (e.g Diploma in Project Management) be updated to reflect leadership competencies

Survey Results: Focus 4 Skills

• Dealing with Stress is “very” important

to being a successful project manager (Over 80%);

• 42% organisations do NOT have

programs in place to adequately support project managers deal with stress Is stress necessarily a bad thing for Project Managers….?

Survey Results: Focus 4 Skills

Support Program in Place to deal with stress

No Stress

Survey Results: Focus 4 Skills

Over stressed

Survey Results: Focus 5 Performance

“What differentiates high performing

• rganisations?”
• Accountability and Trust followed closely

with good team / staff relationship and Communication;

• Combination of initiatives critical - most
• ptions scoring highly in “most important”

category How do Project Manages invest in building trust and accountability on new projects?

Survey Results: Focus 5 Performance

“Level of Project Management capability within your organisation”

• Maturity improving with more consistently

applied processes and skills to manage projects;

• 53.4% methodologies based on PMBoK

Guide with 21.3% based on PRINCE2 or MSP

• Measuring benefits of projects - Largest

focus over next 12 months

Survey Results: AIPM Membership Value

“My AIPM membership delivers me value by”

• Keeping members up to date with industry

news and innovation ranked highest

• Expectation by members of career

enhancement (e.g. through professional development seminars) rated highly; What else can AIPM do to deliver value to its members?

Part 2: Key Insights and Opportunities for Project Management

Key Insights & Opportunities for Project Management

Key Insight Opportunity

• Projects recognised as valid

way of delivering strategy

• Processes to aligned projects

with strategic goals in early days of maturity

• Get clarity over your Organisations Strategies
• Document up-front how your project aligns with the

relevant strategy

• Increase professional value by elevating beyond

project outputs to business outcomes

• Take accountability for benefits aligned to strategy to

deliver the right value

Strategy

Key Insights & Opportunities for Project Management

Key Insight Opportunity

• Disconnect between the PMO

and Organisation

• Understanding the PMO role

and its value are key challenges

• Clarify business value the PMO offers in measurable

terms

• Align PMO functions to deliver agreed value
• “What works today may not necessarily work

tomorrow” PMO Functions must be relevant and allowed to evolve as the organisation evolves

Governance and the PMO

Key Insights & Opportunities for Project Management

Benefits

Key Insight Opportunity

• Project management increases

efficiency, improves team work, strengthens communication and reduces business risk

• Further embed project management as part of an
• rganisations culture – becomes a way of

working for all projects, not just big projects

• Organisations starting to invest in

benefits management but early days

• Be clear - What measurable benefits will your

project deliver and how does that align with strategy

• Communicate business benefits to your team to

strengthen engagement and commitment

• Have a plan in place to measure benefits

Key Insights & Opportunities for Project Management

Skills

Key Insight Opportunity

• Leadership emerges as core

competency of project managers

• Organisations investing in both

project management and leadership training

• Leadership skills will differentiate a good project

manager from a great project manager

• Investment in project management qualifications

and Industry (AIPM) certifications important to businesses

• Investment in benefit management skills is critical

to differentiating your business value in the future

• Ability to deal with stress vital for

successful project managers however only 43.6% respondents identified support programs in place to manage stress

• Prioritise ability to deal with stress as part of your

professional development program

Key Insights & Opportunities for Project Management

Performance

Key Insight Opportunity

• Trust & Accountability,

drives high performance teams

• Be aware of attributes of high

performance teams (below)

• Invest time in projects building

rapport and trust with the team (in particular in matrix organisations)

• Project Management

maturity is improving with most processes based

• n the PMBoK
• Continue to look for opportunities to

refine processes to suit current

• rganisational culture and needs

Inattention to Results Lack of Accountability Lack of Commitment Lack of Conflict Absence of Trust

Source: Lencioni, P (2002), “The Five Dysfunctions of a Team”, John Wiley & Sons

Key Insights & Opportunities for Project Management

AIPM – Professional Associations

Key Insight Opportunity

• Keeping up to date with latest

news and professional development are key to delivering value to members

• Continue to participate in Events, SIGs and

Research initiatives

Full Survey Results

Download this Presentation and the Full Survey Results at www.bluevisions.com.au

AIPM and blueVisions PM Insight Survey 2011

Thank you

QUESTIONS?