Presenting Academic Work Styles Present Engage, Talk, Visualize Visualize References Jörg Cassens Institute for Mathematics and Applied Informatics Academic Literacy Winter term 2019/2020 WT 2019/2020 Jörg Cassens – Presenting Academic Work 1 / 51
Welcome Styles Present Visualize Ladies and Gentlemen... References Presentations and Talks: Motivation Presentation Layout Disruptions Feedback ☞ PhD Comics 1553 WT 2019/2020 Jörg Cassens – Presenting Academic Work 2 / 51
Outline Styles Present Visualize Styles 1 References 2 Present 3 Visualize WT 2019/2020 Jörg Cassens – Presenting Academic Work 3 / 51
Character How does one design a presentation? Styles Learning by example Present Content Level Visualize Form level References Get to know different variants Fill your own toolbox find out what fits Compare notes WT 2019/2020 Jörg Cassens – Presenting Academic Work 4 / 51
Character How does one design a presentation? Styles Learning by example Present Content Level Visualize Form level References Get to know different variants Fill your own toolbox find out what fits Compare notes WT 2019/2020 Jörg Cassens – Presenting Academic Work 4 / 51
Role Models Two potential role models Bill Gates Styles Steve Jobs Present ☞ Garr Reynolds (2005): Gates, Jobs, & the Zen aesthetic Visualize References ☞ xkcd: teaching physics WT 2019/2020 Jörg Cassens – Presenting Academic Work 5 / 51
Styles Present Visualize References We have lots to show to you! WT 2019/2020 Jörg Cassens – Presenting Academic Work 6 / 51
Styles Present Visualize References We have lots to show to you as well! WT 2019/2020 Jörg Cassens – Presenting Academic Work 7 / 51
Styles Present Visualize References The big (colourful) picture WT 2019/2020 Jörg Cassens – Presenting Academic Work 8 / 51
Styles Present Visualize References I need your full attention for the next topics... WT 2019/2020 Jörg Cassens – Presenting Academic Work 9 / 51
Take Away Styles Focus Present Visualize Reduced design language/simplicity References Reduced colour palette Do not be afraid of white space A slide is not a handout Caveat But: Find your own style. Not everybody is like Steve Jobs. WT 2019/2020 Jörg Cassens – Presenting Academic Work 10 / 51
Find your own style Not everybody is like Steve Jobs
Outline Styles Present Visualize Styles 1 References 2 Present 3 Visualize WT 2019/2020 Jörg Cassens – Presenting Academic Work 11 / 51
Present & Visualize Styles Present Present Definition Visualize Preparation References Execution Non-verbal behaviour Reflection Visualize Definition and Goals Design elements Colours and Shapes Composition Tips WT 2019/2020 Jörg Cassens – Presenting Academic Work 12 / 51
Present & Visualize Styles Present Present Definition Visualize Preparation References Execution Non-verbal behaviour Reflection Visualize Definition and Goals Design elements Colours and Shapes Composition Tips WT 2019/2020 Jörg Cassens – Presenting Academic Work 12 / 51
Definition Styles Present What? Visualize Connecting References verbal, non-verbal and visual means of communication to make certain content accessible for a recipient How? Consistent, clear structure Successful visualization Authentic presentation behavior Multi-medial, Multi-modal, Multi-codal WT 2019/2020 Jörg Cassens – Presenting Academic Work 13 / 51
Definition Styles Present What? Visualize Connecting References verbal, non-verbal and visual means of communication to make certain content accessible for a recipient How? Consistent, clear structure Successful visualization Authentic presentation behavior Multi-medial, Multi-modal, Multi-codal WT 2019/2020 Jörg Cassens – Presenting Academic Work 13 / 51
Dual Coding Styles Present Visualize References Dual-coding-theory: Paivio (1986) WT 2019/2020 Jörg Cassens – Presenting Academic Work 14 / 51
Communication “by a semiotician” Styles Meaning Content Plane Expression Plane Potential Present Organizing Function Organizing Function Visualize References Grammar Components Interface Function Interface Function Sign Semantics Behaviour Receiver Person Meaner socio material physical biological context context Grounding Function Grounding Function Content Plane Expression Plane Meaner Potential Source: Wegener (2011, 2015) WT 2019/2020 Jörg Cassens – Presenting Academic Work 15 / 51
Preparation Styles Three reference points for determining the content Present Goals Visualize Content References Time Yardstick for selection of content Goals: Which goal (e.g., learning objective) would I like to achieve? Content: What content is necessary to achieve my goal? Time: How much time is available? WT 2019/2020 Jörg Cassens – Presenting Academic Work 16 / 51
Preparation Styles Three reference points for determining the content Present Goals Visualize Content References Time Yardstick for selection of content Goals: Which goal (e.g., learning objective) would I like to achieve? Content: What content is necessary to achieve my goal? Time: How much time is available? and how long would the audience like to listen? WT 2019/2020 Jörg Cassens – Presenting Academic Work 16 / 51
Collect, Select, Compress, Express Styles 1 Collect & select content Present What would be suitable for presentation? Visualize Topics References Examples Visuals 2 Compress content Reduce to the important You don’t have much time 3 Express content Bring the content into shape Textual representation Visualization WT 2019/2020 Jörg Cassens – Presenting Academic Work 17 / 51
Compress new information takes precedence over known ones Focus on most important information Styles To reach your goal Present To satisfy the target audience Visualize Make use of context References Prior knowledge Restrict yourself to the essentials ☞ xkcd: proofs WT 2019/2020 Jörg Cassens – Presenting Academic Work 18 / 51
Target Audience Styles Present Context of talk important Visualize Centred around the audience References How large is the audience? Any commonalties? Age Gender Profession Prior knowledge What do the participants expect? What are they interested in? WT 2019/2020 Jörg Cassens – Presenting Academic Work 19 / 51
Context Styles Present Visualize References Topic/Goal Target Audience Content Time WT 2019/2020 Jörg Cassens – Presenting Academic Work 20 / 51
Context Context Styles Present Visualize References Topic/Goal Target Audience Content Time WT 2019/2020 Jörg Cassens – Presenting Academic Work 20 / 51
Context Context Styles Present Visualize References Setting Topic/Goal Attendants Media Target Audience Content Time Organisation WT 2019/2020 Jörg Cassens – Presenting Academic Work 20 / 51
Context Context Styles Present What happens before and afer this talk? Visualize References Setting How many Topic/Goal What media are attendants available? Attendants expected? Media Target When do I check What do they them? Audience know & expect? Do I want to use Is the audience a handout? Content Time homogeneous? Organisation Seating arrangement? Who is chairing? WT 2019/2020 Jörg Cassens – Presenting Academic Work 20 / 51
Organisation I Length, breaks Styles Review of the length of the lecture Prepare “Emergency program” (select the most important points) Present Do not talk for more than 45 minutes Visualize References Documents for participants (handout) Design as text (in its own right) or as an image of the slides Always discussed: when to hand it out? before: to annotate afer: probably with extensions Personal preparation Visualize sequence of the presentation in your mind Create notes, index cards, or a presentation guide Clarify dress code Media Available? In working order? WT 2019/2020 Jörg Cassens – Presenting Academic Work 21 / 51
Organisation II Check presentation technology Projector Styles Wifi, Internet Present Computer, sofware Visualize Connections, Cables, Adapters References Loudspeaker Presenter ... Anticipate problems Live-Demo Video and/or screenshots of the system Presentation Laptop USB-Stick Dropbox... E-Mail Printout ... WT 2019/2020 Jörg Cassens – Presenting Academic Work 22 / 51
Preparation Styles Check spelling Present Best by another person Visualize Practice talk, best... References in the right room in front of an audience with the technical means to be used While doing that or afer Take time, usually required: BA-/MA-Colloquia: 30 minutes talk, 15 minutes demo Seminar: 30 minutes, 15 minutes discussion Project/lab course: 30 minutes, maybe including demo revise problematic passages identify & reduce skip actions WT 2019/2020 Jörg Cassens – Presenting Academic Work 23 / 51
Skeleton Styles Introduction (5%) Present Welcome the audience Visualize Present yourself References Arrange the formalities Introduce topic & goal Present the structure Main part (75%) ... Conclusions (20%) Summary Move to discussion Marking the end WT 2019/2020 Jörg Cassens – Presenting Academic Work 24 / 51
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