Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS AVIATION - - PowerPoint PPT Presentation

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Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS AVIATION - - PowerPoint PPT Presentation

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Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS AVIATION DEPARTMENT PHOENIX DEER VALLEY AIRPORT (DVT) CONSTRUCT RUN-UP AREAS ADJACENT TO TAXIWAY C DESIGN-BID-BUILD PROJECT NO. AV31000082-1 FAA AIP NO. 3-04-0028-037-2017 July 10, 2017 1

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CITY OF PHOENIX REQUEST FOR BIDS AVIATION DEPARTMENT PHOENIX DEER VALLEY AIRPORT (DVT) CONSTRUCT RUN-UP AREAS ADJACENT TO TAXIWAY C DESIGN-BID-BUILD

PROJECT NO. AV31000082-1 FAA AIP NO. 3-04-0028-037-2017 July 10, 2017

Pre-Bid Meeting

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Emeka Ekpe, Contracts Specialist

Point of Contact for RFB Questions Office of the City Engineer emeka.ekpe@phoenix.gov (602) 256-4107

Joanne McLaughlin, Business Relations Programs Assistant

Point of Contact for DBE Requirements Equal Opportunity Department joanne.mclaughlin@phoenix.gov (602) 534-1279

Marci Thies, Labor Compliance Supervisor

Point of Contact for Labor Compliance / Davis Bacon Requirements Street Transportation Department marci.thies@phoenix.gov (602) 261-8287

Rubben Lolly, Project Manager

Aviation Department Representative

Welcome and Introductions

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 Sign-in please  Sign-in sheet and PowerPoint will be posted on Procurement’s website:

http://phoenix.gov/streets/procurement/current-opportunities

Click on respective project, then click on:

■ Planholder List ■ RFQ / RFB ■ Addendums / Notifications (if applicable)

 Please hold questions until Q&A period  This is the ONLY opportunity to discuss this project with City staff

Meeting Overview

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 DBE Program Requirements  Labor Compliance / Davis Bacon Requirements  Project Description and Scope of Work  Submittal Requirements  Bids Due Date  Questions?

Agenda

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The City of Phoenix strives to advance the economic growth of businesses through its Disadvantaged Business Enterprise (DBE) Program. The City ensures compliance with federal regulations on all federally funded projects. The City encourages the participation of DBE firms throughout ALL phases of contracts.

DBE Program

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The DBE Program provides socially (minority and woman-owned firms) and economically disadvantaged business owners:

  • Certification
  • Procurement opportunities
  • Construction subcontracting utilization
  • Small business development services
  • Technical assistance/educational services
  • Networking opportunities

DBE Program

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DBE Requirements

 The City has not established a race-and gender-conscious DBE participation goal  Current focus is Small Business Outreach

The FAA approved a triennial DBE goal of 4.44% for fiscal years 2016-19, to be achieved through fostering Small Business participation and outreach requirements.

Project is in part funded by FAA and is subject to 49 CFR Part 26 and USDOT DBE Program

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Certified DBE Firms

To participate in this opportunity as a DBE, only firms certified by the City or another AZUCP member in the specified scopes of work shall be considered in calculating DBE participation. Eligible DBEs can be found at: https://utracs.azdot.gov

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www.azutracs.azdot.gov

DBE Firms

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 OUTREACH EFFORTS-ATTACHMENT A

All Submitters must provide at submittal:

 Documents in a separate sealed envelope

 Must complete and submit Columns A – D  Failure to submit = Non-Responsive Above are due at the time of the bid, statement of qualifications,

  • r proposal submittal.

DBE Requirements

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 OUTREACH EFFORTS - ATTACHMENT A All Submitters must provide within 3 Business Days of the bid deadline:

Documents in a separate sealed envelope MUST complete and submit Columns E and F Submittal of all related Supporting Documentation MUST include:

 Copies of the actual solicitations sent to DBEs & Small Businesses  Names of the DBEs & Small Businesses whom bidder negotiated with and the firms that have been selected to participate in the contract  MUST demonstrate how, when, and the name of the person to whom the bidder specifically communicated its selection decisions  Outcomes to each DBE and Small Business NOT selected  Documentation may be in the form of a letter, e-mail, telephone log, or

  • ther acceptable communication

DBE Requirements

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 OUTREACH EFFORTS - ATTACHMENT B Small Business Utilization Commitment All Submitters must provide within 3 Business Days of the bid deadline:

Documents to be included in the separate sealed envelope The successful bidder must ensure the DBE and Small Business participation percentages proposed in Attachment A add up to the TOTAL percentage stated in Attachment B The successful bidder will be contractually obligated to achieve the participation percentage in Attachment B

DBE Requirements

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For more information please contact:

Joanne McLaughlin

Equal Opportunity Specialist joanne.mclaughlin@phoenix.gov 602-534-1279

Equal Opportunity Department

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QUESTIONS?

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CITY OF PHOENIX LABOR COMPLIANCE OFFICE

 Monitors and enforces the federal labor

standards on federally funded Capital Improvement Construction.

 Applies to all federally funded contracts in

excess of $2000 with few exceptions

 All contractors and subcontractors, including

lower-tiers, working on the project are covered

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DBRA (Davis-Bacon & Related Acts)

 Davis-Bacon Act (DBA)  Copeland Anti-Kickback Act  Contract Work Hours and Safety Standards

Act (CWHSSA)

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FEDERAL REGULATIONS

 Code of Federal Regulations, Title 29 Part 3  Code of Federal Regulations, Title 29 Part 5  FHWA 1273 / LCP Tracker  Wage Decision

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 Labor Compliance Pre-Construction

Conference

 Labor Compliance Office, (602) 261-8287  Websites available:

– http://www.dol.gov/dol/esa/programs/dbra

TECHNICAL ASSISTANCE

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Labor Compliance Questions

QUESTIONS??

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Project Description & Scope of Work

 Project Location  Project Description & Scope of Work  Phasing, Job Site Access & Restrictions  Miscellaneous Project Information  Questions

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Project Location

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Proposed Project Areas

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Provide two new aircraft run-up areas at the west and east ends

  • f Taxiway ‘C’ with associated electrical and signage.

Major work elements include

 Demolition of existing run-up area asphaltic concrete (AC)

pavement

 Construction of nearly 20,000 SY of new AC Pavement  Excavation of existing west basin to add additional capacity  Grading and drainage improvements

Project Description / Scope of Work

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 Salvaging (Blade and stockpile along west haul route with

placement of dust palliative) and replacing existing crushed aggregate(“Palm Springs Rock”) slope protection

 Installation of storm drain pipe, manholes and catch basins  Installation of LED and incandescent edge lights  Removal of chain-link fence and installation of approximately

520 feet of CMU block wall

 Construction and Removal of two temporary run-up areas,

including removal and replacement of conduit and edge lights.

Project Description / Scope of Work (Cont)

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Project Description / Scope of Work (Cont.)

 Run Up Area Pavement Section

  • 3” P-401 asphalt over,
  • 5” P-209 aggregate base over,
  • 8” P-155 lime treated subgrade.

 Taxiway D Pavement Section

  • 6.5” P-401 asphalt over,
  • 11.5” P-209 aggregate base over,
  • 8” P-155 lime treated subgrade.

 Temporary Run-Up Apron Pavement Section

  • 3” P-401 asphalt over,
  • 5” P-208 aggregate base over,
  • 12” P-152 Subgrade Prep
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Project Description / Scope of Work (Cont.)

 Rocks and cobbles will be encountered and must be

removed prior to lime treatment (2-1/2” and larger)

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Phasing ,Job Site Access & Restrictions

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 The Project is divided into 8 phases with subsequent sub phases  Phases 1-4 are located on the west side of the Airport  Phases 5-8 are located on the east side of the Airport  Primary Access for Phases 1 – 4 will be through the access gate

  • n W Williams Drive to the west staging area.

 Primary access for phases 5-8 will be through Airport Access

Gate #7 to the east staging area

 Contractor shall limit activities to designated haul routes and

staging areas.

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Phasing ,Job Site Access & Restrictions Cont.

 Contractor Shall not use airport service roads for hauling

  • perations

 Some phases require nighttime-work only  Caution should be taken to protect a fiber optic line south of

project area designated for grading and electrical installation.

 Contractor is responsible for locating utilities

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West Run-Up Area Access and Staging

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  • W. Williams Drive
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East Run-Up Area Access and Staging

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Project Description - Misc.

 An airport access badge will be required  Construction equipment cannot traverse on any new

pavement

 Airfield lighting and NAVAIDS must remain operational

throughout project

 Access to the fueling station must be maintained at all

times

 NOTAMS require 72 hour advanced notice

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 Contractor provide quality controls – City QA  Follow all federal, state and local permitting requirements  Coordinate Owner / Project issues  Maintain a safe & secure work site at all times  Must use the City’s web based project management system:

UNIFIER - Training provided at no cost

 NTP will be issued for the Contract once the NTP from FAA

has been issued.

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Project Description (Documentation)

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Lead Base Paint

 Contact Theodore Iniguez (602) 571-2638.  Removal and disposal by others.  Removal during start of each phase.  Contractor to cooperate and provide access.

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COP Planning and Environmental

 Test for lead and asbestos containing materials  Remove any lead and asbestos containing materials

discovered onsite.

 Review all Safety Data Sheets.  Approve locations of all disposal sites.  Approve all materials disposed offsite.  Approve paint materials.  P&E Contact: Theodore Iniguez (602) 571-2638

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QUESTIONS?

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Bidders Should Review:

 Information for Bidders (IFB) Section:

Bid Submittal Checklist Items due at time of bid submittal Post-Bid Submittal Checklist Items due 3 days after bid opening by 5:00 p.m. AZ Time E-mail to: emeka.ekpe@phoenix.gov Non-Responsive =

Failure to provide Bid Bond Failure to submit all required Bid-and-Post Bid documents Failure to acknowledge / signatures as required

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 Receipt of Bid after the specified cut-off date and time  Deposit of Bid in the wrong location  Violating the “Contact with City Employees” policy  Failure to provide Bid Bond

Grounds for Disqualification

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2:00 P.M. Arizona local time Tuesday, July 25, 2017 City Hall, 200 W. Washington Street 6th Floor, Submittal Box

Bid Due Date

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https://www.phoenix.gov/streets/procurement/current-opportunities

 Request for Qualifications / Request for Bids  Notifications / Addendum (if any)  Plan Holder List  Award / Bid Tabulation  Pre-Bid / Pre-Submittal Power Point Presentation  Pre-Bid / Pre-Submittal Sign-in sheet  Sign up for Procurement Newsletter

Street Transportation Department Procurement Section WEBPAGE

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E-mail your questions to: emeka.ekpe@phoenix.gov

Emeka Ekpe Contract Specialist (602) 256-4107

OPEN FOR QUESTIONS & Thank You for Attending!!!

Questions After Today