Microsoft Accessibility Checker 1 File -> Check for Issues - - PowerPoint PPT Presentation

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Microsoft Accessibility Checker 1 File -> Check for Issues - - PowerPoint PPT Presentation

Aug 30, 2023 443 likes •822 views

Microsoft Accessibility Checker 1 File -> Check for Issues -> Check Accessibility 2 Inspection Results Inspection Results Errors Warnings Tips Additional Information Why Fix How to Fix 3 Use built-in features

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Microsoft Accessibility Checker

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File -> Check for Issues -> Check Accessibility

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Inspection Results

  • Inspection Results
  • Errors
  • Warnings
  • Tips
  • Additional Information
  • Why Fix
  • How to Fix

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Use built-in features

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Heading Level Styles

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Bonus 1: Navigation Pane

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Bonus 2: Table of Contents

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Slide Titles

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Bonus: Outline View (with titles)

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Bonus: Outline View (without titles)

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Sheet Tab Names

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Other Built-in Features

  • Bulleted and numbered lists
  • Use slide master
  • Page / Slide numbers

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Quick fixes

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Alternative text

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Hyperlinks

(A) Rules for the Microsoft Accessibility Checker (B) Rules for the Microsoft Accessibility Checker https://support.office.com/en-us/article/rules-for-the-accessibility-checker- 651e08f2-0fc3-4e10-aaca-74b4a67101c1

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Color contrast

Text Background

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Blank Characters

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Slightly more complex fixes

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Reading Order

(close-up on next slide)

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Reading Order (close up)

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Tables

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Captions

  • Goal is to provide equivalent experience
  • Audio only files = provide transcript
  • Videos with audio = provide captions
  • Transcripts provide searchable text
  • ​Do not autostart media files; let user control the media

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Objects Not Inline

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Final thoughts

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Save as PDF

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If Unable to Run

  • Save as a .docx
  • Close the file and re-open it

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Your Goal

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Example 1: Image

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Example 1: Alt Text

“Animal cell diagram displaying its cell membrane, the nucleus, and cytoplasm.”

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Example 2: Image

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Example 2: Alt Text

“Table 5. Percent of students served under IDEA, Part B, ages 14-21 who dropped out, graduated with a diploma, or graduated with a certificate by race (2006).

  • American Indian/Alaskan Native, 39.25% dropped out, 50.71% graduated with diploma,

8.56% graduated with certificate.

  • Asian/Pacific Islander, 14.48% dropped out, 68.89% graduated with diploma, 12.28

graduated with certificate.

  • Black, 33.17% dropped out, 41.82% graduated with diploma, 23.20% graduated with

certificate.

  • Hispanic, 33.12% dropped out, 48.55% graduated with diploma, 16.75% graduated with

certificate.

  • White, 21.89% dropped out, 63.78% graduated with a diploma, 12.39% graduated with a

certificate. Source: U.S. Department of Education, Office of Special Education Programs, Data Analysis System, Table B5B.” Another Option: Create an accessible table with this data

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Example 3: Image

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Example 3: Alt Text

“Blueprint of eastside of campus showing accessible routes and construction. Construction 1: Starting at Pickens/Greene Streets intersection extending along Greene Street in front of Petrigru College and stops at Greene/Bull Streets intersection. Construction 2: Starts within the walkway from Pendleton/Pickens Streets between Hamilton and Sloan Colleges and ends in front of Barnwell College. Shortest accessible route to LeConte College starts at Pickens Street & Pendleton Street intersection.”

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Microsoft Word – Tables (1)

  • If only column headings
  • Put cursor in column heading cell
  • Insert  Bookmark
  • Type “ColumnTitle”
  • Press [Enter]
  • If only row headings
  • Put cursor in row heading cell
  • Insert  Bookmark
  • Type “RowTitle”
  • Press [Enter]

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Microsoft Word – Tables (2)

  • If both column and row headings
  • Put cursor in cell where row and column headings meet
  • Insert  Bookmark
  • Type “Title”
  • Press [Enter]

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