KonMari Your Backlog: Tidying Up Those PBIs Presented - - PDF document

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KonMari Your Backlog: Tidying Up Those PBIs Presented - - PDF document

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AT3 Product Ownership Practices Thursday, November 7th, 2019 10:00 AM KonMari Your Backlog: Tidying Up Those PBIs Presented by:

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¡ ¡ AT3 ¡

Product ¡Ownership ¡Practices ¡ Thursday, ¡November ¡7th, ¡2019 ¡10:00 ¡AM ¡ ¡ ¡ ¡ ¡

KonMari ¡Your ¡Backlog: ¡Tidying ¡Up ¡ Those ¡PBIs ¡ ¡

Presented ¡by: ¡ ¡ ¡

¡ Julie ¡Wyman ¡

¡ Excella ¡ ¡

Brought ¡to ¡you ¡by: ¡ ¡ ¡ ¡

¡

¡

¡ ¡ ¡

888-­‑-­‑-­‑268-­‑-­‑-­‑8770 ¡·√·√ ¡904-­‑-­‑-­‑278-­‑-­‑-­‑0524 ¡-­‑ ¡info@techwell.com ¡ ¡

https://agiledevopseast.techwell.com/ ¡

¡ ¡

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¡ ¡ ¡

¡

Julie ¡Wyman ¡

¡ Julie ¡Wyman ¡is ¡an ¡agile ¡coach ¡with ¡Excella ¡Consulting. ¡She ¡is ¡a ¡Certified ¡Scrum ¡ Professional ¡(CSP) ¡and ¡IC-­‑Agile ¡Certified ¡Professional ¡in ¡Agile ¡Coaching ¡(ICP-­‑ACC) ¡ with ¡eight ¡years ¡of ¡experience ¡in ¡areas ¡including ¡agile ¡software ¡delivery, ¡traditional ¡ project ¡management, ¡and ¡client ¡training. ¡Julie ¡has ¡coached ¡multiple ¡globally ¡ distributed ¡teams ¡to ¡deliver ¡and ¡drive ¡continuous ¡improvement, ¡while ¡leveraging ¡ Scrum, ¡kanban, ¡and ¡other ¡agile ¡frameworks. ¡She ¡has ¡coached ¡development ¡and ¡ business ¡teams ¡in ¡commercial, ¡federal, ¡and ¡nonprofit ¡environments ¡at ¡places ¡such ¡ as ¡Thomson ¡Reuters, ¡Caterpillar, ¡Appian, ¡and ¡DHS. ¡ ¡

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KonMari Your Backlog

Tidying Up Those PBIs

Julie Wyman Raffle!

Drop off a business card at the front of the room for a chance to win one of Marie Kondo’s books!

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KonMari Your Backlog

Tidying Up Those PBIs

Julie Wyman

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The inspiration

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Applying tidying

at work

Project 1:

Case management system support

Project 2:

Web portal development

Project 3:

Grants management

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Agenda

1. Product Backlog pop quiz! 2. Why tidy up? 3. How does this work for a Product Backlog? 4. Tips on storage 5. Next steps

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Pop Quiz!

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QUESTION 1

How many PBIs are currently in your backlog?

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QUESTION 2

How long has the

  • ldest PBI been on

the backlog?

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QUESTION 3

How many sets of

duplicate PBIs?

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QUESTION 4

Are work items hiding in any other locations?

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QUESTION 5

Could a randomly selected team

member find a PBI?

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Product Backlog Pop Quiz

1. How many PBIs are in your backlog? 2. How old is the oldest PBI? 3. How many sets of duplicate PBIs? 4. Are PBIs hiding in any other locations? 5. Could a randomly selected team

member find a specific PBI?

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Why tidy up?

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Principles behind the Agile Manifesto

Simplicity – the art

  • f maximizing the

amount of work not done – is essential.

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Without

simplicity…

  • Mental overhead
  • Everything becomes noise
  • Can’t find what’s important
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As a result…

  • Harder to make decisions
  • Impossible to prioritize
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Simplicity supports self-organization

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Reduce future stress

by making a mindset shift

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How to start?

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Five Steps

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Think of Your

Product Vision

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Find all PBIs.

Put them in one place.

Uncover “unofficial backlogs” Combine separate lists of

features, enhancements, bugs, technical debt items, etc.

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Sort by

category.

Sort to help make sense What are some possible Product Backlog categories?

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Start simply.

Practice with easier items Build up your tidying skills

before tackling harder items

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Keep what

“sparks joy”

Delight the customer Let go of some “good” ideas

“This is not only the simplest but also the most accurate yardstick by which to judge”

  • Marie Kondo
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Five Steps Recap

1) Define your product vision 2) Find all PBIs – put them in one place 3) Sort by category 4) Start simply 5) Keep what “sparks joy”

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Decide to keep

  • r discard first.

Then worry about refining.

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If you’re stuck…

Find a PBI that definitely sparks joy Use that as a benchmark to help compare against others

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Be respectful

when discarding

Recognize that emotions

may be involved

Appreciate the time and

effort that was put in

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Don’t create clutter

for another team If it’s not important enough to be on your backlog, they don’t need to it either

Let go.

Do not pass along.

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Do it

all at once.

Invest the necessary

amount of time

One product backlog

by the time you’re done

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Storage

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Increase visibility

Empower self-organization

by making it easy for anyone to find what they need

Facilitate decision-making

by highlighting key information

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Vertical Folding

Before After

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For backlogs … try story mapping

Concept source: Jeff Patton https://www.jpattonassociate s.com/user-story-mapping/

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Story Map Benefits

Visualizes the

requirements Provides a

holistic view

Makes

prioritization

easier

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Cluttered Board

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Tidy Board

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Board view: before and after

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Cluttered Story View

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Tidy Story View

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Tidy Story View

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Story view: before and after

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Don’t become a

storage expert

Don’t focus too much on storage Keep it simple, so you’ll actually do it

Not about using a particular tool

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Wrapping Up

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Okay, so…

now what?

What did you learn today that you can use to help your team ace the

Product Backlog pop quiz?

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Marie Kondo

resources

Website: https://konmari.com/ Netflix: Tidying Up with Marie Kondo Books by Marie Kondo:

  • 1. The Life-Changing Magic of Tidying Up: The

Japanese Art of Decluttering and Organizing

  • 2. Spark Joy: An Illustrated Master Class on the

Art of Organizing and Tidying Up

  • 3. Life-Changing Magic: A Journal
  • 4. The Life-Changing Manga of Tidying Up: A

Magical Story

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Additional

resources

  • KonMari for a Product Backlog that Sparks Joy
  • The Life Changing Magic of Tidying (Your Product Features) Up
  • Does your Scrum Team have a compulsive hoarding disorder?
  • The Project-changing Magic of Tidying Up Your Backlog
  • KONMARI YOUR CODE; REFACTOR YOUR LIFE
  • Four Steps to Keep Your Product Backlog Small and Manageable
  • 5 Benefits of Story Mps
  • Story Mapping Resources from Jeff Patton
  • INVEST in Good Stories, and SMART Tasks
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How to reach me…

Julie Wyman

julie.wyman@excella.com

https://excellalabs.com/people/juliewyman/ https://www.linkedin.com/in/julie-wyman/

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Give it a try.

WHY?

A simpler, tidier backlog …

  • facilitates better decision-making
  • leads to better products

HOW?

  • Do it all at once.
  • Sort.
  • Start with the easy stuff.

Don’t let the clutter sneak up

  • n you…

make the mindset shift now!

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Raffle time!

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Image Sources

https://konmari.com/collections/books/products/the-life- changing-magic-of-tidying-up https://www.netflix.com/title/80209379