HR Design Information Sessions Spring 2015 Agenda HR Design - PowerPoint PPT Presentation

HR Design Information Sessions Spring 2015

Agenda  HR Design Updates  Breakout Sessions

HR Design Updates HR Design Component Description Status • Policy finalized in February Develop and implement policy requiring each 2015 • Performance management unit to have Performance performance training programs and Management management program communications for all while allowing unit employees available • Implementation begins on July flexibility 1, 2015 • Policy finalized in February Ensure new employees have positive 2015 • Training available for experiences by requiring campus units to have developing new onboarding New Employee onboarding programs programs and enhancing Onboarding while allowing unit existing programs • Implementation on schedule flexibility for July 1, 2015

HR Design Updates HR Design Component Description Status • Develop and • Policies have been shared with implement program to governance • Proceeding as planned for allow more pay Transitional flexibility implementation on July 1, 2015 Compensation/Living • Provide pay increases • Comprehensive compensation Wage to those earning less and job title study starting fall than city of Madison 2015 living wage • Employees in verified exempt Create, communicate, and implement program Classified Staff positions have Employee Choice to allow Classified been notified of option to Exempt Staff to choose move to Academic Staff • Consultation and informational to become Academic Staff sessions will be provided in fall • First date eligible employees can move to Academic Staff is now January 1, 2016

HR Design Updates HR Design Component Description Status • Implement more • Begin to align efficient and effective recruitment/hiring practices for Recruitment, practices for all hiring Academic and University Staff • Provide enhanced Assessment, by implementing a more and Selection hiring tools and standard recruitment, interim applicant assessment, and selection tracking system policy • New tools will include:  Interim online applicant tracking tool that will automate application process  Applicant materials screen  Unconscious bias training  Competencies database  Interview tips and tricks  Interview questions  Reference checking guide

HR Design Updates HR Design Component Description Status • Publish online toolkit • Toolkit available on that catalogues and hrdesign.wisc.edu • Training and support will be summarizes existing Workplace Flexibility flexibilities provided to managers and • Promote to faculty and supervisors to help them staff to increase implement appropriate awareness and use flexibilities in their areas

HR Design Updates University Staff Policies Policy Description Status Develop and implement Policy finalized in February 2015 Grievances University Staff grievance policy and procedures Develop and implement Policy being finalized University Staff probation Probation policy and procedures Develop and implement Policy being finalized University Staff layoff policy Layoff and procedures • Define parameters for Policy being finalized temporary employees Temporary Employees • Extend time periods under certain circumstances • Project positions will Policy being finalized become Fixed-Term University Staff Finite positions Appointment Types • Permanent positions will become Ongoing positions

Today’s Format  Breakouts:  Three 25-minute sessions  Five minutes between sessions  Choose to attend three out of four sessions  Breakout sessions include brief presentation followed by Q&A

Today’s Sessions  Layoff Policy for University Staff (Inn Wisconsin, 2 nd floor) – New policy effective July 1, 2015  Compensation Policies for University Staff (this room- Great Hall) – Flexibilities that will be available for University Staff compensation beginning on July 1, 2015

Today’s Sessions  Applying for a Job at UW-Madison: The New Website and Process (Class of 1924, 4 th Floor) – New website and process for University Staff, also available for other employees  HR Design Q&A (Beefeaters, 3 rd Floor) – Project sponsors answer audience questions about HR Design

Thank You