Financial Element of the Long-Range Transportation Plan - - PowerPoint PPT Presentation

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financial element of the long range transportation plan
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Financial Element of the Long-Range Transportation Plan - - PowerPoint PPT Presentation

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Financial Element of the Long-Range Transportation Plan Pre-Proposal Meeting February 6, 2020 Peter Zambito, Senior Planner, Subregional Support Angellita S. Young, Senior Director, Finance and Administration 1 NJTPA Region Bergen Morris

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Pre-Proposal Meeting

February 6, 2020

Peter Zambito, Senior Planner, Subregional Support Angellita S. Young, Senior Director, Finance and Administration

Financial Element of the Long-Range Transportation Plan

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Bergen Essex Hudson Hunterdon Jersey City Middlesex Monmouth Morris Newark Ocean Passaic Somerset Sussex Union Warren

NJTPA Region

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Bergen Essex Hudson Hunterdon Middlesex Monmouth Morris Ocean Passaic Jersey City Somerset Sussex Union Warren Newark NJDOT Governor Rep. Citizens’ Rep. Port Authority NJ Transit

NJTPA Board of Trustees

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Standing Committees

Planning & Economic Development Committee Project Prioritization Committee Freight Initiatives Committee Regional Transportation Advisory Committee

NJTPA Executive Committee

Chairman: Morris County Freeholder Kathryn A. DeFillippo Passaic County Freeholder John Bartlett, First Vice-Chairman Ocean County Freeholder John P. Kelly, Second Vice-Chairman Middlesex County Freeholder Charles Kenny, Third Vice-Chairman Freeholder Director, Warren County Jason Sarnoski, Secretary

NJTPA Board of Trustees Committees

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Transportation Improvement Program (TIP)

Updated every two years

MPO Key Products

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Updated yearly

Planning

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  • Regional Transportation Plan update
  • Financial Element
  • Fiscal constraint
  • Reasonably anticipated revenues
  • Resources available to prospective firms

Project Background

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The NJTPA is seeking consultant support to

  • Estimate resources and expenditures
  • Generate a list of illustrative projects
  • Write the Financial Element chapter of the

Long-Range Transportation Plan 2050

Current RFP

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The goal of this project is to produce a Financial Element of the Long-Range Transportation Plan (LRTP) that meets the needs of the NJTPA and its partner agencies and subregions, and complies with federal requirements and the allotted schedule.

Project Goal

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Consultant effort is expected to start in July 2020 and be completed within 18 months of commencement Interim Milestones:

  • First draft of Financial Element chapter

by January 2021

  • Draft LRTP 2050 by March of 2021
  • LRTP 2050 adoption: September 2021

Project Schedule

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  • Task 1 – Research, Review and Prepare

Foundational Materials

  • Task 2 – Convene a Technical Advisory

Committee, Gather Input from UpNext North Jersey, and Support Public Engagement

Scope of Work

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  • Task 3 - Assess Resources and

Expenditures

  • Task 4: Preparation of Financial Element

Chapter

  • Task 5: Project Management

Scope of Work

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Objective: Research, review, and analyze existing information relevant to preparing the Financial Element. Deliverables for Task 1:

  • Technical memo
  • Summary of data and findings for NJTPA

communications with the public

Task 1: Research, Review and Prepare Foundational Materials

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Task 2: Con

  • nvene

e Technical nical Advis visory

  • ry Com
  • mmit

mittee, tee, Gather her In Inpu put fr from

  • m Up

UpNext Next No North h Jersey, ey, and nd Su Supp ppor

  • rt

t Publ blic ic En Enga gagem gement nt

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Objectives: Gain input and feedback from experts, and support NJTPA public and committee engagement efforts. Deliverables for Task 2:

  • TAC engagement plan & its execution
  • Summary of input from UpNext Committee
  • Support for NJTPA public engagement effort
  • Two presentations to NJTPA committees
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Objectives: Prepare a realistic assessment of resources and expenditures for capital projects and programs for the short-, medium-, and long-term. Prepare a list of illustrative projects should additional funding become available.

Task 3: Assess Resources and Expenditures

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Objectives: Develop up to three alternative financial futures or scenarios (optional). Estimate revenues and expenditures for

  • perations and maintenance.

Task 3: Assess Resources and Expenditures (cont’d)

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Deliverables for Task 3:

  • Meetings or conference calls with external

agencies

  • In-person working sessions with NJTPA
  • Financial projections (multiple scenarios option)
  • List of illustrative projects
  • Technical memo
  • All databases and models

Task 3: Assess Resources and Expenditures (cont’d)

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Objective: Produce a chapter for the LRTP that is easy to understand by the general public and elected officials, and which includes narrative, tables, charts, and infographics.

Task 4: Preparation of Financial Element Chapter

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Deliverables for Task 4:

  • First draft Financial Element chapter

by January 2021

  • Advanced draft Financial Element chapter

by April 2021

  • Final Financial Element chapter
  • Executive Summary and PowerPoint slides

Task 4: Preparation of Financial Element Chapter

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Objectives: Establish an effective means of coordinating and reporting its activities with NJTPA throughout the course of the project to ensure

  • Efficient exchange of information
  • Project is completed on time and within budget

Task 5: Project Management

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Deliverables for Task 5:

  • Detailed project schedule (Gantt chart)
  • Minimum of 3 face to face project management

meetings & bi-weekly updates

  • Meeting agendas & minutes
  • Monthly activity reports
  • Monthly invoices & progress reports
  • NJTPA will provide SharePoint site

Task 5: Project Management

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  • Understanding of scope and technical approach
  • Degree of innovation and creativity
  • Knowledge and understanding of federal requirements
  • Professional qualifications and experience
  • Ability to extract meaningful narratives from complex

data

  • Ability to successfully perform work
  • Clarity and thoroughness of proposal

Consultant Selection Criteria

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EEO/Affirmative Action

  • Letter of Federal Affirmative Action Plan

Approval

  • Certificate of Employee Information Report

issued by NJ Treasury

  • Copy of Employee Information Report Form

AA302 submitted to NJ Treasury

Consultant Eligibility & Documentation

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Federally Mandated DBE Participation Program

  • 13.23% participation goal
  • DBE Certification by NJDOT, NJ TRANSIT or

PANYNJ

  • Or ESBE Certification by NJDOT
  • State of NJ MBE/WBE or SBE Certifications

issued by the Treasury do not satisfy this requirement

Consultant Eligibility & Documentation

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Insurance & Liability

  • Workers Compensation $1M
  • Commercial General Liability $3M
  • Automobile Liability $1M
  • Professional Liability/Errors & Omissions $1M

Consultant Eligibility & Documentation

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NJ Business Registration

  • Certificate to be submitted prior to contract

execution, for prime and all subconsultants

Disclosure of Investment Activities in Iran

  • Standard certification form to be submitted

with the proposal, for prime and all subconsultants

Consultant Eligibility & Documentation

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Deadline for Proposal is Wednesday, February 26, 2020 at 2:00 PM sharp

  • Transmittal Letter

– Identifying Prime, Project Manager, person(s) authorized to negotiate on the respondent’s behalf, and any proposed subconsultants – Certifying respondent’s eligibility & commitment to the project

How to Respond

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  • Nine (9) bound copies of the Technical

Proposal

  • Four (4) bound copies of the Cost Proposal,

submitted in a separately sealed envelop

  • Electronic copy on CD or USB flash drive

(to be included in envelop with Cost Proposal)

How to Respond

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  • Consultant team’s approach to the project
  • Firm’s experience/ability to complete work
  • Work plan and schedule
  • Staff plan, including table, organization chart,

qualifications & resumes of key staff

  • DBE/ESBE Participation Documentation
  • New Jersey Business Registration Certificate
  • Disclosure of Investment Activities in Iran forms
  • Firms commitment to quality management

Technical Proposal Submission Requirements

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  • Cost reimbursement contract subject to Federal and State

Laws, Policies and Procedures

  • Cost plus fixed fee contract, up to an agreed ceiling
  • Summary budget and detailed budget forms for each firm
  • n the project team using NJTPA’s Sample Budget Form

– Budget Period – Salary/wages, staff-hours by tasks – Overhead – Direct Expenses – Subconsultant Fees – Fixed Fee (or profit)

Cost Proposal Submission Requirements

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  • Follow-up questions must be submitted in

writing to the Project Manager, with a copy to the Senior Director of Finance and Administration

  • Inquiries received after February 13, 2020 may not

be reviewed or considered

  • Questions and formal responses, including those

from today's meeting, to be posted on our website no later than February 19, 2020

http://www.njtpa.org/Get-Involved/RFPs.aspx

RFP Inquiries

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Important Dates

  • Deadline for Consultant Inquires:

February 13, 2020

  • Deadline for Submission of Proposals:

February 26, 2020 at 2:00 PM

  • Consultant Interviews (if needed):

Week of March 23-27 (Tentative)

  • Contract Award Date:

July 2020 (Tentative)

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One Newark Center, 17th Floor Newark, NJ 07102 (973) 639-8400 www.njtpa.org

Questions?