Digital Bridge Governance Principles Transparency: Stakeholders - - PowerPoint PPT Presentation

• Transparency: Stakeholders will have

visibility into the governance body’s work and opportunities to provide input.

• Respect for Process: Governance body

members will adhere to an agreed upon decision-making process. Members will

• bserve delineated and agreed upon roles

and responsibilities.

• Outreach: The governance body can solicit
• pinions and presentations from

stakeholders to inform its decision-making.

• Utility: The governance body will prioritize

use of existing information technology standards and infrastructure as it pursues shared and realistic goals that benefit all parties.

• Representativeness: Governance body

members will represent their broader field and be responsive to the goals of the Digital Bridge partnership.

• Trust: Governance body members will

honor commitments made to the Digital Bridge effort.

Digital Bridge Governance Principles

FOR DISCUSSION USE ONLY – November 7, 2019

Governance Body Meeting

Thursday, November 7, 2019 12:00 P.M. – 1:00 P.M. ET This meeting will be recorded for note-taking purposes only

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3 FOR DISCUSSION USE ONLY – November 7, 2019

Meeting Agenda

Time (ET) Agenda Item 12:00 PM Call to order – John Lumpkin 12:03 PM Agenda review and approval – John Lumpkin 12:05 PM Consent agenda – John Lumpkin 12:07 PM Grants Management Update 12:10 PM Action: Charge Charter and Bylaws Workgroup 12:15 PM Discussion: Public Health Projects Engaging EHRs: A Preliminary Assessment – Michael Iademarco 12:55 PM Announcements – Charlie Ishikawa 1:00 PM Adjournment – John Lumpkin

Purpose

The purpose of this meeting is to work toward a common vision for exchanging actionable information between health care and public health.

Consent Agenda

• Workgroup updates

For Action

• Charge: Charter and Bylaws Workgroup

For Discussion

• Public Health Projects Engaging EHRs: A

Preliminary Assessment

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Consent Agenda | November 2019

FOR DISCUSSION USE ONLY – November 7, 2019

Governance Meeting Consent Agenda

Protocol

1. Pre-meeting:

a. Chair places items that are believed to be non-controversial or routine b. Items should be received with sufficient review time

2. Start of meeting:

a. Chair asks if any member wishes to move an item into regular discussion b. All items left on the consent agenda are documented as approved by the governance body c. Any item removed will be discussed during the meeting

November Consent Agenda Items

1. Workgroup updates

a. Pilot Participation b. Evaluation Committee c. Transition Workgroup

2. Governance body meeting schedule

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Workgroup Updates | November 2019

Workgroup Name Charge Summary Progress - November 2019 Transition Workgroup

Make recommendations to the GB regarding (1) eCR demonstration to scale-up transition, and (2) next use case

• eCR transition recommendations - COMPLETED
• Next steps:
• CDC is working with MITRE to gather assessment data
• Results will be reviewed and interpreted with Transition Workgroup
• Findings will be used to structure in-person governance conversation

re: ”new use case”

Evaluation Committee

eCR demonstration evaluation oversight

• Anticipate sharing fully edited and formatted report with Evaluation

Committee on November 18, 2019.

• Anticipate sharing the complete report with governance body by November

22, 2019

Pilot Participation Workgroup

Oversight, facilitation and support those who transmit eICRs for the DB demonstration

• APHL now manages agreements directly with site representatives, eHealth

Exchange, etc.

• The previous pilot participation agreement is being replaced with new

agreement options. The workgroup will sunset as eCR implementers move to one of two new agreement options.

DIGITAL BRIDGE GOVERNANCE | CONSENT AGENDA | NOVEMBER 2019

FOR DISCUSSION USE ONLY – November 7, 2019

Schedule | Digital Bridge Governance Meetings

Date Event and Objectives Nov 7, 2019 November Governance Call

• Update on EHR – Public Health Landscape Analysis (Transition Workgroup activity)
• Discussion: Initial collection of data on several CDC-based systems and initiatives, and framing approach to look at next use case(s)

Dec 5, 2019 December Governance Call

• Decision on EHR – Public Health Landscape Analysis (Transition Workgroup activity)
• Discussion / Action: Further findings on landscape analysis
• Consent Agenda: Approve dissemination plan of eCR evaluation report

Jan 2, 2020 Jan 21-22, 2020 January Governance Call (tentatively scheduled) January Governance In-person Meeting (two-day in-person meeting, Decatur, GA)

• New DB charter
• Determine next use case(s): i.e., standards, tools, partners, consensus-based development approach, pilots
• Determine DB structural changes; e.g., new members, PMO changes [if any]
• Determine near term next steps

Feb 6, 2020 February Governance Call

• Progress on next steps from January in-person meeting

Mar 5, 2020 March Governance Call

• Progress on next steps from January in-person meeting

FOR DISCUSSION USE ONLY – November 7, 2019

DIGITAL BRIDGE GOVERNANCE | CONSENT AGENDA | NOVEMBER 2019

Grants Management Update

FOR DISCUSSION USE ONLY – November 7, 2019

Grants Management Update | November 2019

• RWJF Grant
• Supports Digital Bridge governance
• Ends March 2020
• Will enable strategic planning activities
• CDC Foundation Grant
• Supports eCR scale-up and governance; Parkinson’s
• Details forthcoming

FOR DISCUSSION USE ONLY – November 7, 2019

Action | Workgroup Charge: Charter and Bylaws Workgroup

FOR DISCUSSION USE ONLY – November 7, 2019

Charter and Bylaws Workgroup

Charge & Objectives

The purpose of the Charter and Bylaws Workgroup is to propose governing documents that

• ptimize the Digital Bridge's organizational structure, procedures and rules to achieve current

and future member priorities and interests. Objectives By Wednesday, January 8, 2020, the workgroup shall deliver to the governance body proposed governing documents (e.g., organizational charter, bylaws, standing rules and procedures) that address several key topics (see Scope). The focus of the Workgroup will be to … 1. Articulate the Digital Bridge's purpose (mission, vision and purview) based on governance body discussions 2. Propose a structure to optimize the Digital Bridge's organization and operations, including

• Membership classes, rights and privileges
• Organizational roles, such as officers, governing body/board, duties, selection
• Meetings
• Committees and workgroups
• Financing
• Terms of office, elections, quorum; etc.

3. Document current and recommend new standing rules, policies and procedures. 4. Consider whether the Digital Bridge should continue as an unincorporated temporary entity or progress to a permanent incorporated organization

Members

Organization Name Designation Representing Cerner Bob Harmon Workgroup Chair Vendors Kaiser- Permanente Walter Suarez Member Health care ASTHO Mary Ann Cooney Member Public health BCBS Foundation

• f NC

John Lumpkin Member Governance leadership CDC [pending] Observer Federal agencies Sponsor Hillary Heishman Member Sponsors PHII Vivian Singletary Member PMO

FOR DISCUSSION USE ONLY – November 7, 2019

Discussion | Public Health Projects Engaging EHRs: A Preliminary Assessment

Michael Iademarco

FOR DISCUSSION USE ONLY – November 7, 2019

Announcements

Charlie Ishikawa

FOR DISCUSSION USE ONLY – November 7, 2019

UPCOMING MEETINGS December 5, 2019, 12:00 – 1:00 PM ET January 2, 2020, 12:00 – 1:00 PM ET (TENTATIVE) IN-PERSON MEETING January 21 - 22, 2020 Action Items RSVP for in-person meeting

15 FOR DISCUSSION USE ONLY – November 7, 2019