CY18 School Age Care & Youth Program Inspection Criteria - - PowerPoint PPT Presentation

CY18 School Age Care & Youth Program Inspection Criteria Informational Webinar January 2018

CYP is a CNIC Quality of Life Program

@NavyCYP www.facebook.com/NavyCYP

Housekeeping

• Available for download:
• Webinar slides and script
• CY18 Inspection Criteria
• A live recording of this webinar is located
• n the Navy CYP e-Library
• Email your questions via the chain-of-

command to brent.a.edwards@navy.mil by 3/2/18.

• A Q&A document will be uploaded to

the CYP e-Library on 3/9/18.

Agenda

Overview of Criteria New Inspection Criteria Background Checks Program Notes Relationships Positive Guidance SAC Parent Notification Core Programming Youth Sports Youth Survey T&C Observations Staff Sign In/Out (Ratio) Closing

Overview of CY18 Inspection Criteria

• CY18 Criteria Sets
• CDC Inspection Criteria CNICCYP 1700/33
• CYP Inspection Criteria CNICCYP 1700/32
• CDH (FCC) Inspection Criteria CNICCYP 1700/34
• 24-7 Centers Inspection Criteria CNICCYP 1700/35
• Type III Inspection Criteria CNICCYP 1700/36
• SAC Inspection Criteria CNICCYP 1700/38A
• YP Inspection Criteria CNICCYP 1700/38B
• SAC-YP Inspection Criteria CNICCYP 1700/38C
• Trips and Tours Inspection Criteria CNICCYP 1700/38D

Overview of CY18 Inspection Criteria

• SAC Inspection Criteria CNICCYP 1700/38A
• Applicable to SAC programs
• YP Inspection Criteria CNICCYP 1700/38B
• Applicable to Rec Preschool, Open Rec, Teen, and YSF programs
• SAC-YP Inspection Criteria CNICCYP 1700/38C
• Applicable when a single facility houses both SAC and YP
• Trips and Tours Inspection Criteria CNICCYP 1700/38D
• Applicable to non-facility based YPs

Which inspection criteria will my CYP receive? Email janie.heisner@navy.mil.

New Inspection Criteria

• New Inspection Criteria
• A.2.b.4 – Staffing within the classroom/programs remains consistent
• C.3.a.2 – Direct care staff interact responsively with other staff

Background Checks

• Most background check inspection criteria is now located within the

CYP Inspection Criteria CNICCYP 1700/32

Background Checks

• CNIC Inspection Teams will not inspect the background check status
• f MWR contractors.
• CYPs are required to safeguard children/youth.
• If your CYP is unsure of a MWR contractors’ background check

status, CYPs must coordinate with the MWR Director on the process going forward such as moving the contract to CYP, discussing the need for Line-of-Sight-Supervision, or requiring parents to attend the MWR contracted service.

Program Notes

• Program Notes Feature
• CNIC is now using the “Program Notes” feature of the IMS to

communicate policy, CYMS training codes, training web links, core program area intent statements, etc. to the field.

Relationships & Positive Guidance

• C.4.a (Relationships) and C.4.b

(Positive Guidance) have been updated to reflect CURRENT positive youth development principles using the University of Minnesota Military REACH training modules.

• The University of Minnesota

REACH Modules are free, designed for military youth program professionals, and can be accessed at https://reachmilitaryfamilies.umn.e du/prodev.

SAC Parent Notification

• B.10.a.7 – Parents are notified when

children do not arrive.

• SAC programs must:
• Be able to articulate their processes
• Have written/verbal SOPs that

reflect processes for before school care, after school care, and seasonal camps

Parent Notification SOP

Core Programming

• When analyzing core programming,

CNIC Inspectors will observe activities (if in progress) and/or review standardized activity plans and after action reports (CNICCYP 1700/44).

• Photos of events and sign-in sheets are

supplemental, which may be of benefit to the SAC/Youth Programs, but will not be inspected during the CNIC Unannounced Inspection.

• The intent statements for each core

program area are imbedded within the Inspection Criteria Program Notes.

Youth Sports

• All Youth Sports inspection

criteria is housed within the YP Inspection Criteria CNICCYP 1700/38B

• CNIC will only inspect the

implementation of YSF at installations that are offering on- base YSF leagues (baseline sports) AND where the CYP has a dedicated YSF Coordinator.

Youth Sports

Installations to Receive YSF Inspection in Calendar Year 2018

JB Anacostia- Bolling NB Guam JEB Little Creek-Fort Story NS Norfolk NB San Diego NSA Andersen NS Guantanamo Bay NS Mayport NAS Oceana CFA Sasebo NAF Atsugi JB Pearl Harbor-Hickam NSA Monterey NSA Panama City NAS Sigonella NSA Bahrain NSB Kings Bay NSA Naples NAS Pensacola NB Ventura County NS Great Lakes NAS Lemoore NAS JRB New Orleans NS Rota CFA Yokosuka

Youth Survey

• CNIC will continue to issue a customer

satisfaction survey to all YP participants 9-18 years-old. Results are shared with the installation.

• Questions have been added to the CY18

survey to benefit CYPs in their activity programming, interactions and relationships, etc.

• CYPs should widely distribute the Youth

Survey during their CNIC Unannounced Inspection.

T&C Observations

• A.3.b.3 – T&C conducts formal observations
• This criteria includes direct care staff assigned to SAC/YP
• Observations must occur during interactions with children/youth
• T&Cs must meet with staff to discuss observations, develop written

plans for improvement, and identify training needs

• Observation/coaching session must be conducted for each direct care

staff member at least quarterly

• CYPs may use locally-developed forms

T&C Observations

• Some Best Practices from the field include:
• T&Cs observing direct care staff in reference to
• Positive guidance and interactions
• Programming (activity) implementation
• Professionalism
• T&Cs making multiple observations of each direct care staff member to

review on a quarterly basis

• T&Cs creating local forms that rate observations on a scale of:
• Met, Needs Improvement, Not Met
• Consistently, Sometimes, Not Often, Not At All

Staff Sign-In/Out (Ratio)

• B.10.a.4 – Staff sign in/out of facility
• Staff are only required to sign in/out

when they are entering/exiting ratio.

• Any staff member counted in ratio

must be present and providing direct care/supervision, engaging with youth.

• For SAC/YPs, a central sign-in/out

sheet is most appropriate.

• Sign-in/out sheets must be maintained

for 1 month.

Closing

THANK YOU FOR PARTICIPATING!

• All CY18 Inspection documents can be found on the CYP e-Library.
• Email your questions via the chain-of-command to

brent.a.edwards@navy.mil by 3/2/18.