Chip Jackson Vice-President of Business and Finance/CFO E. Jenell - - PowerPoint PPT Presentation

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Chip Jackson Vice-President of Business and Finance/CFO E. Jenell - - PowerPoint PPT Presentation

Dec 11, 2022 141 likes •232 views

Chip Jackson Vice-President of Business and Finance/CFO E. Jenell Sargent Asst. Vice-President of Information Technology/CIO Who will it impact Faculty Staff Students Alumni Why Now Establish Best Practices

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Chip Jackson Vice-President of Business and Finance/CFO

  • E. Jenell Sargent
  • Asst. Vice-President of Information Technology/CIO
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Who will it impact

  • Faculty
  • Staff
  • Students
  • Alumni
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Why Now

  • Establish Best Practices regarding institutional communication
  • Provide consistent and professional application of email by

clarifying standards of usage

  • Reduce the risk of email-related security incidents
  • Reduce the number of frequent emails that can be
  • verwhelming
  • In the last 30 days - 44% of all emails received for

Campus-Wide communications.

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Other State-wide Institutions with similar policies

  • Bowie State University
  • Coppin State University
  • Frostburg University
  • Loyola University of Maryland
  • *Mount St. Mary’s University
  • *Salisbury University
  • Stevenson University
  • Towson University
  • University of Baltimore
  • University of Maryland, Baltimore County
  • University of Maryland, Eastern Shore

*In the process of reviewing

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What will happen

  • Standardization / clarification of various on-going

current practices

  • Campus will utilize Inside SMCM to relay messages
  • Restrictions on the Usage of Campus Wide Emails
  • Two Step Verification will be required
  • OIT will provide training on the process of Two

Step Verification

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How will it happen

  • Inform Campus – April 13, 2018

Inform campus; Post draft on College internal website Provide feedback system

  • Faculty Discussions

Chairs – April 17, 2018 Senate – April 19, 2018

  • SGA - April 24, 2018
  • Staff Senate – May 2, 2018
  • Campus-wide open forums (to be scheduled by May 1, 2018)
  • Feedback closes – May 3, 2018
  • Board of Trustee – Finance, Investment and Audit Committee - Meeting

Mid-May

  • Board of Trustee- Approval – May 12, 2018
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When will it happen

  • Policy will be effective July 1, 2018
  • Two Step Verification will be enforced on July 1, 2018
  • Everyone will have a grace period to enroll in the two

step verification process

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Questions