Cabarrus County Board of Education Proposed Budget FY13 - 14 - - PowerPoint PPT Presentation

Cabarrus County Board of Education

Proposed Budget FY13 - 14

Overview

• Financial data

– Teacher salary facts

• Local Current Expenses

– Continuation – Expansion – Charter Schools – Special Olympics

• Capital outlay requests

– Requests with ROI < 5 years – Other capital requests

North Carolina Teacher Salary Facts

Governor’s Recommended Budget

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Repeals the State Estate Tax – Saves taxpayers $109 million over the biennium. Includes over $14 million in funds for the Job Maintenance and Capital Development (JMAC) program, which is designed to encourage businesses to retain high paying quality jobs and large- scale capital investments in the state. Provides $2.7 million for each year of the biennium for the Department of Commerce to develop a comprehensive economic development branding strategy to promote the State of North Carolina. Sets aside $76.2 million over two years in the Job Development Investment Grant (JDIG) to fulfill

• bligations made to companies who qualified for economic incentive grants that have and

continue to grow jobs and invest capital in North Carolina. Resumes funds for the One North Carolina Small Business Program to assist small business obtain and leverage competitive federal funding. Recapitalizes the Main Street Solutions Fund to assist small business growth in small towns and cities throughout North Carolina. Education Through increased enrollment funds, over 1,800 more teachers will be hired throughout North Carolina over the next two years. Digital learning opportunities will be enhanced to address 3rd grade reading achievement or other targeted high priority instructional needs. Provides $28 million in 2014-15 to continue the implementation of the Excellent Public Schools Act. Funds will be used for summer reading camps and reading plans for parents. Allows for $7.5 million to continue diagnostics implementation in grades 8-12 to identify students in need of assistance to ensure they graduate career and college ready. Allocates $52.4 million over two years to permanently fund services to 5,000 at-risk four year olds served through NC PreK. Provides $63 million over two years to fund the University of North Carolina’s Strategic Directions Plan, which will prepare students, in a timely manner, for workforce demands in various high-growth sectors. Allocates $50 million of the Repairs and Renovations Account for university facilities. Increases funding by $28 million over the biennium for technical education equipment and infrastructure for the Community College system. Provides $16.8 million for higher-cost and higher employer driven demand community college curriculum programs. Other Major Highlights

• Compensates citizens who are verified victims of the state’s former Eugenics Board program, which

involuntarily sterilized North Carolinians. Provides $10 million in funds for compensation.

• Fully funds the state’s Medicaid program by adding $575 million over the course of the biennium to

support growth in the number of North Carolinians being served through Medicaid.

• Invests in Mental Health, identifying over $13 million over two years to implement services and

supports to meet the needs of individuals with serious mental health illnesses.

• Provides $13 million in funds to address various clean water initiatives with the Department of

Environment and Natural Resources. Allocates $7 million in recurring funds to assist homeowners clean-up petroleum contamination through the Noncommercial Leaking Underground Storage Tank Fund program.

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Education Through increased enrollment funds, over 1,800 more teachers will be hired throughout North Carolina over the next two years. Digital learning opportunities will be enhanced to address 3rd grade reading achievement or other targeted high priority instructional needs. Provides $28 million in 2014-15 to continue the implementation of the Excellent Public Schools Act. Funds will be used for summer reading camps and reading plans for parents. Allows for $7.5 million to continue diagnostics implementation in grades 8-12 to identify students in need of assistance to ensure they graduate career and college ready. Allocates $52.4 million over two years to permanently fund services to 5,000 at-risk four year olds served through NC PreK. Provides $63 million over two years to fund the University of North Carolina’s Strategic Directions Plan, which will prepare students, in a timely manner, for workforce demands in various high-growth sectors. Allocates $50 million of the Repairs and Renovations Account for university facilities.

• Increases funding by $28 million over the biennium for technical education equipment and

infrastructure for the Community College system. Provides $16.8 million for higher-cost and higher employer driven demand community college curriculum programs.

State of North Carolina Governor’s Recommended Budget, 2013-15 General Fund Public Education

36 and fully restores the reduction in 2014-15. The total budget for 2013- 14 is $81 million; a 155% increase, and $91.3 million in 2014-15; a 235% increase over the 2012-13 authorized budget. Appropriation $58,250,000 $76,500,000

• 5. Instructional Supplies and Equipment

This item partially restores the nonrecurring reduction enacted by the General Assembly in each year of the 2011-13 biennium per Session Law 2011-145. The restoration is based upon a per ADM amount of $40.08 in 2013-14 and $56.99 in 2014-15. The instructional supplies and equipment allotment shall no longer include a funding formula for

• PSAT. The ACT assessments are being funded and used to assess

college readiness. The 2013-14 budget is $59.5 million, a 19% increase

• ver the 2012-13 authorized budget. The 2014-15 budget is $85 million,

a 70% increase over the 2012-13 authorized budget. Appropriation $9,443,104 $34,936,054 Total Recommended Continuation 2013-14 2014-15 Recurring

Requirements

$65,668,787 $109,903,545

Receipts

(625,322) (595,583)

Appropriation

$66,294,109 $110,499,128

Positions

• Nonrecurring

Requirements

• Receipts
• Appropriation
• Positions
• Reductions

2013-14 2014-15 State Public School Fund

• 1. Focus Teacher Assistant Funding on Grades K-1

Focus teacher assistant funding on grades K-1 by lowering the ratio of teacher assistant to students to 1:17 in those grades. Funds remaining will be allocated on the basis of K-1 average daily membership (ADM). Local school administrative units (LEAs) continue to have flexibility to place teacher assistants across grades K-3. Appropriation ($117,123,733) ($117,123,733)

• 2. Align Limited English Proficiency (LEP) Funding with Actual Need

Funds are appropriated for students for whom English is not a first

language based upon an annual December headcount. Budgeted

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Focus Teacher Assistant Funding on Grades K-1 Focus teacher assistant funding on grades K-1 by lowering the ratio of teacher assistant to students to 1:17 in those grades. Funds remaining will be allocated on the basis of K-1 average daily membership (ADM). Local school administrative units (LEAs) continue to have flexibility to place teacher assistants across grades K-3. Appropriation ($117,123,733) ($117,123,733)

Request for Local Current Expense Funds

Local Continuation Request

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 388,112 388,112 388,112 388,112 388,112 388,112 Federal Grants Other TBD Total 388,112 388,112 388,112 388,112 388,112 388,112 Operating Budget Impact

Provision for increase in supplements to help recruit and retain Certified staff (match state raises). Increase teachers supplements to match state raises. The current budget for the State of North Carolina is recommending a state pay raise

• f 5% plus benefits to help recruit and retain employees. We need to increase teacher supplements by $354,496. (Teachers and Certified

$5,800,000 * 5% plus benefits). Principal and Assistant Principals supplement increase will be $33,616 to match the recommended state pay raise. (Principals and Assistant Principals $550,000 * 5% plus benefits). The increase in supplement pay will allow Cabarrus County Schools to recruit and retain the best staff for our students. Increase in employee turnover and non competitive in recruitment of teachers. Highly qualified and effective teachers will leave Cabarrus County Schools and go to other surrounding districts with higher pay.

Certified Staff District Wide Provide Increase in supplements - Match State Raises 388,112.00

Salaries & Benefits 388,112 388,112 388,112 388,112 388,112 388,112 Materials & Supplies Contracts & Supplies Other Total 388,112 388,112 388,112 388,112 388,112 388,112

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 597,528 597,528 597,528 597,528 597,528 597,528 Federal Grants Other TBD Total 597,528 597,528 597,528 597,528 597,528 597,528 Operating Budget Impact Salaries & Benefits 597,528 597,528 597,528 597,528 597,528 597,528 Materials & Supplies Contracts & Supplies Other Total 597,528 597,528 597,528 597,528 597,528 597,528

If not funded, CCS will be forced to use state growth funds to pay these mandatory expenses. We will not be able to hire teachers with growth funds, as planned.

Local Paid Staff District Wide Provide Increase in salary - Match State Raises 597,528.00

Provision for salary increase for locally paid staff to match state increase. The current recommendation at the state for salary increase is 5%. This request would allow CCS to treat all employees the same regardless of funding source.

Continuation Request

School: Department: Project Title: Total Cost: Project Description All schools/locations Finance 9.6% increase in energy rate increase 480,000.00

Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 480,000 480,000 480,000 480,000 480,000 480,000 Federal Grants Other TBD Total 480,000 480,000 480,000 480,000 480,000 480,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other 480,000 480,000 480,000 480,000 480,000 480,000 Total 480,000 480,000 480,000 480,000 480,000 480,000

CCS does not have an option in paying the increase in energy costs. We can, however, reduce our energy costs and energy usage if capital funds are provided. If not funded, CCS will be forced to use growth funds to pay energy costs, this will result in the inability to hire more teachers to offset growth, thus higher class size. In order to continue to operate, CCS must pay an increase of 9.6% of energy usage. CCS can generate energy savings to exceed the rate increase if funding is received for capital projects (CNP equipment, metal halide lighting, T-12 lighting). Total capital costs for these projects are $3,075,000. The T-12 project can be phased over multiple years. See attached for ROI information - capital projects.

Equipment Equipment costs Energy Savings (3 years) Return on investment in 3rd year Dish Machines 160,000.00 240,000.00 (80,000.00) Oven, Freezers, Steamer 65,000.00

• Total CNP Equipment

225,000.00 240,000.00 (15,000.00) 1st year 2nd year 3rd year ROI within 3 years 80,000.00 80,000.00 80,000.00 240,000.00 Equipment costs (can be done in Phases) Energy Savings (4 years) Return on investment in 4th year 2,500,000.00 2,857,142.86 (357,142.86) 1st year 2nd year 3rd year 4th year ROI within 4 years 714,285.71 714,285.71 714,285.71 714,285.71 2,857,142.86 Equipment costs Energy Savings (4 years) Return on investment in 4th year 350,000.00 422,960.73 (72,960.73) 1st year 2nd year 3rd year 4th year ROI within 4 years 105,740.18 105,740.18 105,740.18 105,740.18 422,960.73 Electric cost (minimum) 5,000,000 Estimated 9% increase (duke power) 480,000 CNP Equipment 80,000 Metal Halide (Lighting) Replacements 105,740 T-12 lighting phase out 714,286 Savings from 1st year 900,026 Saving from investing in equipment to save energy CNP Equipment Metal Halide Lighting Energy Savings T-12 lighting phase out Energy Savings Cost savings for equipment upgrades v/s Expected increase in utility costs Expected Utility increase Energy Savings

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 80,000 80,000 80,000 80,000 80,000 80,000 Federal Grants Other TBD Total 80,000 80,000 80,000 80,000 80,000 80,000 Operating Budget Impact Salaries & Benefits 80,000 80,000 80,000 80,000 80,000 80,000 Materials & Supplies Contracts & Supplies Other Total 80,000 80,000 80,000 80,000 80,000 80,000

Cabarrus County Schools will not have funding for state mandated increase in employer's matching retirement cost.

Local funded staff District Wide Provide Increase in funding for retirement cost. 80,000.00

Provision for increase in employer retirement costs to match the state. Increase funding to match state increase in employer match retirement cost. $22,007,760 x .0036 (14.23% proposed to 14.59%)

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 90,000 90,000 90,000 90,000 90,000 90,000 Federal Grants Other TBD Total 90,000 90,000 90,000 90,000 90,000 90,000 Operating Budget Impact Salaries & Benefits 90,000 90,000 90,000 90,000 90,000 90,000 Materials & Supplies Contracts & Supplies Other Total 90,000 90,000 90,000 90,000 90,000 90,000

Provision for increase in employer hospitalization costs for locally paid staff. Increase funding to match state increase in employer match hospitalization cost. (1,805,000*.05) ($5,19285%) ($5,192 proposed to $5,451) If not funded, CCS will be forced to use state growth funds to pay these mandatory expenses. We will not be able to hire teachers with growth funds, as planned.

Local funded Staff District Wide Provide Increase in funding for hospitalization due to state increase. 90,000.00

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status First Quarter Second Quarter Third Quarter Fourth Quarter Total Project Costs State 212,536.24 $ 249,037.01 $ 90,442.49 $ 41,978.90 $ 593,994.64 $ Local / Headstart 38,388.31 $ 49,953.14 $ 18,551.61 $ 6,386.29 $ 113,279.35 $ Federal 20,377.30 $ 21,009.77 $ 8,061.34 $ 4,041.07 $ 53,489.48 $ CNP 6,076.37 $ 13,490.49 $ 12,363.17 $ 9,995.09 $ 41,925.12 $ Kids Plus 2,617.14 $ 3,565.54 $ 3,022.73 $ 1,989.02 $ 11,194.43 $ Total Quarterly Pmnts 279,995.36 $ 337,055.95 $ 132,441.34 $ 64,390.37 $ 813,883.02 $ Estimated August 2012 - July 2013 Claims 180,000.00 $ Impact if Delayed or Not Funded Cabarrus County Schools Finance Department Unemployment Insurance Changes 115,000.00

House Bill 4 (Ratified 2/14/13) - Session Law 2013-2 Beginning with the 2013 - 2014 school year, North Carolina Public Schools will change from paying 100% (in some cases 120%) of actual unemployment claims (in arrears) to paying 1% of wages paid (quarterly - up to $20,900 per individual) to create a pool of funds with the Employment Security Commission. During the first year of implementation (2013 - 2014), NC Public Schools will incur a higher than normal Unemployment Insurance Expense. This will the result of having to pay both actual claims paid by the Unemployment Security Commission plus the quarterly 1% of wages paid to create the pool of funds. Another significant change results in our ability to use federal funds to fund the account balance and pay subsequent claims. For the 2012- 2013, 2011-2012, 2010-2011 school years, NC Public Schools were required to pay all federal claims using local funds. Prior to the 2010- 2011 school year, DPI paid the federal portion. In January 2013 amount due The Employment Security Commission for Cabarrus County Schools was $453,900. Of that amount, $274,610 was paid by DPI and $179,290 was paid by Cabarrus County Schools from local funds. Included in the local fund portion was $68,085 of federal and $17,702 of CNP claims. Assuming consistent claims year over year, it is estimated Cabarrus County Schools will again have to pay $180,000 from local funds (to cover local and federal claims) in January of 2014. Assuming consistent wage practices and pay levels, the total quarterly payments to the Employment Security Commission for 2013 -2014 are estimated to be between $750,000 and $815,000. The range is primarily driven by the timing of the 4th quarter payment being

• unknown. (Will it be paid in June or July of 2014?) See quarterly requirements by funding source below.

FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 115,000 Federal Grants Other TBD Total 115,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other 115,000 Total 115,000

There is no delaying this payment. Without increased funding, this will be a direct reduction in resources available for student learning for the 2013 - 2014 school year. There are still some unknowns regarding the changes as follows: When will the ESC balance be reduced? (When claims are paid, quarterly, annually?) How and when will any overages or shortages be handled? We know we will be billed for shortages, but what is the process? Can we apply for reduced deduction amounts based on an "experience" rating? Would this help or hurt? What 12 month period will dominate? (Calendar Year, School Year, ESC Year) Will DPI require a year end "true up" based on percentage of annual salaries paid?

Local Expansion Request

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 9,000 9,000 9,000 9,000 9,000 9,000 Federal Grants Other TBD Total 9,000 9,000 9,000 9,000 9,000 9,000 Operating Budget Impact

Fund an Assistant Athletic Director at each of the high schools. This equates to 7 additional athletic supplements. Responsibilities include: manage and supervise all home athletic activities; help count gate receipts with ticket seller; coordinate home concessions with athletic boosters; coordinate field care with Athletic Director; help coordinate athletic facilities with outside groups; help coordinate all seasonal athletic schedules; monitor conditions of playing fields and surfaces. Athletic Directors are responsible for supervising 28 team sports and student athletes, paid and volunteer coaches for the individual teams, preparing fields and playing areas, arranging security, transportation, and coverage for each event as well as managing the finances of all

• programs. The demands exceed what one person is able to do in terms of oversight at games, etc. Booster Clubs are asked to fund Asst AD
• positions. Disparity between schools makes this a difficult issue. The district is providing supplements to Asst Directors in other extra-

curricular areas. This expense should not be designated as a Booster function because Booster Clubs are to assist with field support and

• ther enhancements to individual programs.

Increase turnover, burnout and loss in efficiency of programs. The AD has less time to develop community relationships which are vital to the success of athletic programs. The Asst AD position is valuable to athletic programs and helpful to school administration in oversight of competitive play. There are too many games and practices scheduled in time proximity on/off campus for AD and school administrator to provide oversight. This is also the reason high schools rely on the services of two athletic trainers. Morale and equity with other extracurricular offerings are also at the origins of this request.

Education Center Athletics Provide Supplements for 7 Asst HS Athletic Directors 9,000.00

Salaries & Benefits 9,000 9,000 9,000 9,000 9,000 9,000 Materials & Supplies Contracts & Supplies Other Total 9,000 9,000 9,000 9,000 9,000 9,000

Expansion Request

School: Department: Project Title: Total Cost: Project Description Systemwide Finance Support salary study recommendation 4,000,000.00

Phase plan to increase CCS employees to market per salary study conducted by Springsted. Phase one - increase certified supplements to regional market. increase other employees to minimum for position Increase other employees 2% in an effort to get to market (7% necessary). Phase two - increase other employees 2% in an effort to get to market. Phase three - increase other employees 2% in an effort to get to market. Phase four - increase other employees 2% to achieve market. A note from our Assistant Superintendent, Kathryn Auger: As I began to type this document, I received an email of concern from a high school principal. A science teacher just submitted a resignation for March, stating as her reason a higher salary and the ability to quit a second job which has been necessary for her to make ends meet. This is the same exemplary school where a science teacher accepted a job at Hertz with extreme regret due to salary. This morning I met with a Facilities supervisor regarding an applicant who declined a job unless we were able to offer a higher salary, which would create equity issues with current staff whose average salary is not market competitive. This typical day is the reason we are seeking to implement recommendations from the salary study. A full salary study with job descriptions was last completed in 1994-95, prior to the 2012 study. Salaries of current employees had been frozen for three years with no increase at the time of the study, and the increase for 2012-13 was 1.2%. The salary study was completed by Springsted, Inc., a firm which has completed multiple salary studies for the Cabarrus County Board of Commissioners, which were subsequently implemented. The firm specializes in public entities.

Background & Justification / Status

Looking at non-certified staff, the findings were that 17.71% of CCS staff (255 employees) did not even meet the minimum of the market schedule, 82.01% were within the range, and only .28% (4) employees exceeded market ranges. Equally compelling but less evident is the placement of our employees within the ranges, with many average salaries for a position hovering just inside the minimum, far from an expected mid-point average. (Please see the chart.) Our salary range minimums are 6.43% below market, midpoints are 6.81% below market, and maximums are 7.56% below market. Results from study of our teacher and school-based administrator supplements were equally concerning when compared with neighboring and similarly situated counties within the state. (Still typing- a principal just called regarding an elementary teacher whose husband had lost his job with Food Lion and she is collecting documents to apply in other counties. This is our day.) State pay is the same throughout the state for teachers, so the locally paid supplement differentiates one county from another. In CCS, the average supplement is $2,245, and the average for responding districts was $3,506, a variance of 36%. For principals and assistant principals, the average supplement is $8,250, and the average for responding districts was $11,572, a variance of 28%. While a failure to implement salary study recommendations has a clear impact on additional recruitment costs and efficiency of staff most closely responsible for recruitment and retention activities, there are unmeasured costs such as employee morale or the differential in student achievement due to the ability to attract only an adequate teacher, or even worse, different substitutes, rather than a stellar teacher. The district and county have a responsibility to our tax payers to provide a well-qualified workforce to teach and support our children. We are at risk of failing this responsibility if we do not begin to address the deficiencies noted in the salary study.

Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State 872,220 1,744,440 2,616,660 3,488,880 3,488,880 3,488,880 Local 3,127,780 3,367,780 3,847,780 4,087,780 4,087,780 4,087,780 Federal Grants Other TBD Total 4,000,000 5,112,220 6,464,440 7,576,660 7,576,660 7,576,660 Operating Budget Impact Salaries & Benefits 4,000,000 5,112,220 6,464,440 7,576,660 7,576,660 7,576,660 Materials & Supplies Contracts & Supplies Other Total 4,000,000 5,112,220 6,464,440 7,576,660 7,576,660 7,576,660

Our recruitment and retention of stellar employees is mission critical for the education of our children. The goal of the salary study was to

• bjectively evaluate the external competitiveness of our salary ranges and wages compared to both the public market, such as school and

county government, and the private market, if it directly competed for those employees, such as an electrician or technology employee. The inability to pay competitive wages will result in loss of skilled staff to market paying positions. The inability to recruit due to below market pay will likely leave positions vacant for extended periods of time. The lack of skilled staff will negatively impact our student

• achievement. We have high expectations for our students and staff. If we want to be a top ten performing school district, at a minimum,

we should pay market competitive salary.

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment

Increase Elementary teachers by 20 so that more time can be allocated to teacher planning time. NOTE: An additional 24 teachers are to be added due to growth and will be funded by the state. The Strategic Plan of CCS's is to rank in the top 10 of NC school systems as measured by NC EOG and EOC testing. Research shows that collaborative time for teachers to undertake and sustain school improvement may be more important than equipment, facilities, or even staff development. and that adequate time for collaboration must be built into the school day in order to have highly effective teachers. The top 10 districts average for Elementary teacher planning time is 54 minutes per day: CCS's average is 42. Most top 10 school districts also have duty free lunch and or recess as well. Class size plays an important role in planning time for teachers as well. Currently the average class size for K-3 in the top 10 NC districts is 19; CCS's average is 21. In research based on classroom size, it was found that; children who were in small class sizes in kindergarten through third grade had fewer disciplinary problems in fourth grade; in high school, children who had been in smaller classes (K-3) were more likely to take college entrance exams; and small classes cut the black-white college admission test-taking gap in half. Below are testimonials from CCS teachers. If not funded, achieving the CCS Strategic Plan is jeopardized. Also, teacher burnout resulting in teacher turnover is risked.

District Wide Classrooms Add 20 Teachers to Increase Planning Time in Elementary 1,100,000.00

• “Smaller class sizes to truly give students what they need; it is difficult to truly implement the workshop

model with 30 kids.”

• “The biggest support I need is time to plan meaningful lessons with my team. Instructional planning is such a

gift.”

• “We really enjoyed have such a large chunk of time to work on tasks that are authentic to our teaching and

time to collaborate as a team.”

• “Why can’t we have more time to do what we are supposed to do? All this creating takes time.”
• “The time to plan with the grade level is invaluable. Having the opportunity to collaborate and get ahead has

really allowed me to feel prepared.”

Other Total Funding Sources State Local 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 Federal Grants Other TBD Total 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 Operating Budget Impact Salaries & Benefits 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 Materials & Supplies Contracts & Supplies Other Total 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 Federal Grants

If not funded expectations of college and career readiness, starting in Elementary, will suffer.

District Wide Classrooms Increase Instructional Supply Allotment to 2008- 2009 Levels 1,400,000.00

Increase instructional supply allotments for all schools. Over the past 5 years per pupil instructional supply allotments have decreased from $157 per pupil (08-09) to $98 per pupil (12-13). Due to previous years budget cuts for Capital Outlay and Staff Development, instructional funding has become a 'catch-all' for items such as classroom furniture, text books, PE equipment, medical supplies, and technology. Common Core has escalated the need for supplies due to different instructional strategies, higher expectations for student engagement and performance, hands-on manipulatives, and massive amounts of student literacy materials. The schools ability to generate extra funds for supplies is more difficult than others. Many teachers use their own money to buy needed supplies for their classrooms. According to U.S. Census and TakePart.com, on average, professional instructional school employees spend out of pocket $480 per year for necessary supplies. SY13 there were 2,532 full time equivalent professional instructional school employees. This is an average total out of pocket expense of $1,215,360. Below is a chart of the 5 year history of instructional supply funding.

Other TBD Total 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 Operating Budget Impact Salaries & Benefits Materials & Supplies 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 Contracts & Supplies Other Total 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000

Charter School Request

Charter Schools 1997 - 2013

The General Assembly passed legislation in 1996 which created Charter Schools in North Carolina. A Charter School in North Carolina is a public school operated by a group of parents, teachers, and/or community members as a semi-autonomous school of choice within a school district,

• perating under a "charter" with the State Board of Education. The final

approval on all charters will be granted by the State Board of Education. Charter Schools are designed to give significant autonomy to individual schools and in turn to hold these schools accountable for results. For 2012-13, North Carolina has 107 operating Charter Schools. Senate Bill 8 (2011) removed the cap of 100 Charter Schools. Charter Schools receive funding based on the average per pupil allocation in the local education agency from which the student came.

Growing Charter Schools

Special Olympics Request

State Operating Funds

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 70,500 70,500 70,500 70,500 70,500 70,500 Federal Grants Other TBD Total 70,500 70,500 70,500 70,500 70,500 70,500 Operating Budget Impact Salaries & Benefits 70,500 70,500 70,500 70,500 70,500 70,500 Materials & Supplies Contracts & Supplies Other Total 70,500 70,500 70,500 70,500 70,500 70,500

CCS can contract with outside staff development resources at much higher costs for the same staff development.

District Wide Technology Technology Facilitators

• add back two weeks

70,500.00

Add two weeks back to Technology Facilitators. The facilitators were reduced from 11 month employees to 10.5 month employees during budget cuts for the 2011-2012 school year. Technology Facilitators were cut during a budget crisis. The schools have continuously requested that the hours be added back. During the summer hours, technology facilitators are instrumental in preparing the schools technology endpoints for students and staff. If TF's do not come back to school before teachers, technology is not ready for teachers. In addition, they provide staff development to teachers and staff if employed during the additional 2 weeks. Without those weeks of employment, the system falls behind in sharing technical advances with our teachers.

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other 35,000 5,000 5,000 5,000 5,000 5,000 Total 35,000 5,000 5,000 5,000 5,000 5,000 Funding Sources State Local Federal Grants Other TBD 35,000 5,000 5,000 5,000 5,000 5,000

Storage space will continue to be needed. Paper copies will continue to be made and files will need to be housed within the district while remaining accessible as needed. The system will not be making full use of the electronic systems currently in place by the state and will not be positioned to use fully the new system under development. ROI and savings are found in elimination of the need for additional storage for records. The space is no longer large enough to handle the system files. Scanning and archiving provides immediate access for all HR employees as it merges with the state HRMS system. Additionally, the cost of scanning would be drastically minimized once back files are scanned and the HR department takes over the minimal scanning that will be needed once electronic hiring and onboarding are in

• place. Savings are found in paper, copying, space, and time of HR staff in locating information efficiently.

Human Resources Scanning of current inactive and active HR files 35,000.00

The scanning of current and future inactive files allows the files to be accessed in the Human Resource Management System (HRMS). The documents are prepared, boxed and sent to the vendor who scans and loads to the state system. Active files will be scanned in the same manner once the electronic hiring process is implemented. A paper file for will be kept for active files to house only those items required to have in paper copy. All other files would be accessed via the state HRMS system. The current file room has become far too small to accommodate the system personnel records. At present, inactive files are being scanned and uploaded to HRMS. However, without implementation of the electronic hiring and scanning of active files, the process will need to be continued for all new inactive files. Efficiency of resources would indicate that it would be better to implement the electronic system and move all files to the scanned system which would then eliminate most of the cost of scanning. Costs would then be down, access would be increased and efficiency would rise. This would also position the HR department to be in line with the state electronic system currently under development.

Total 35,000 5,000 5,000 5,000 5,000 5,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 35,000 5,000 5,000 5,000 5,000 5,000 Other Total 35,000 5,000 5,000 5,000 5,000 5,000

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification/Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other 75,000 Total 75,000 Funding Sources State Local Federal

Competition for the best employees will continue to rise. Quality training will assist with retention. In absence of the professional development sought by the candidates, they will look elsewhere and make decisions based on other factors such as salary alone. We run the risk of losing employees in which we have invested training, beginning over and over with new teachers and leaders as opposed to moving forward with greater skills of those internally trained. ROI and savings are found when internal candidates are identified for the leadership qualities deemed most important by the district, given opportunities and training to develop those skills and experiences prior to moving to greater leadership responsibilities and then being able to move to other positions with those skills in place. There are fewer training issues after the move and candidates are well grounded in system initiatives and processes. The training provides a savings in having less on-the-job learning during the highly stressful time of onboarding to a new job. The permits the system to proactively work toward an appropriate balance of internal/external leadership candidates and also attracts high-quality candidates into the teaching ranks as there are future opportunities in place for growth.

Human Resources Succession planning, administrative and teacher leadership 75,000.00

Increase internal capacity for training teacher and administrative leaders in core initiatives and processes using a Train-the-Trainer model. Funding will cover a minimum of two system trainers in Facilitative Leadership for teacher leaders and administrators, Tregoe Decision Making Processes, and Crucial Conversations. In addition, an internal program for developing teacher leaders will be implemented. Development of teacher leaders ensures a consistent internal pool of high-quality, highly-trained professionals as part of succession

• planning. By focusing on internal candidate development, both prospective administrators and school-based teacher leaders in other areas

are prepared to move the system forward without the learning curve needed for external candidates. Retention of the best employees is enhanced by providing leadership opportunities which will become increasingly important as competition returns for teachers and administrators across school systems.

Grants Other TBD 75,000 20,000 20,000 20,000 20,000 20,000 Total 75,000 20,000 20,000 20,000 20,000 20,000 Operating Budget Impact Salaries & Benefits Materials & Supplies 25,000 20,000 20,000 20,000 20,000 20,000 Contracts & Supplies 50,000 Other Total 75,000 20,000 20,000 20,000 20,000 20,000

Request for:

Facilities & Operations and Technology

Presented at Board of Education Meeting March, 4, 2013

Request for Capital Outlay Funds

Requests with < 5 Year Return

• n Investment

Equipment Equipment costs Energy Savings (3 years) Return on investment in 3rd year Dish Machines 160,000.00 240,000.00 (80,000.00) Oven, Freezers, Steamer 65,000.00

• Total CNP Equipment

225,000.00 240,000.00 (15,000.00) 1st year 2nd year 3rd year ROI within 3 years 80,000.00 80,000.00 80,000.00 240,000.00 Equipment costs (can be done in Phases) Energy Savings (4 years) Return on investment in 4th year 2,500,000.00 2,857,142.86 (357,142.86) 1st year 2nd year 3rd year 4th year ROI within 4 years 714,285.71 714,285.71 714,285.71 714,285.71 2,857,142.86 Equipment costs Energy Savings (4 years) Return on investment in 4th year 350,000.00 422,960.73 (72,960.73) 1st year 2nd year 3rd year 4th year ROI within 4 years 105,740.18 105,740.18 105,740.18 105,740.18 422,960.73 Electric cost (minimum) 5,000,000 Estimated 9% increase (duke power) 480,000 CNP Equipment 80,000 Metal Halide (Lighting) Replacements 105,740 T-12 lighting phase out 714,286 Savings from 1st year 900,026 Saving from investing in equipment to save energy CNP Equipment Metal Halide Lighting Energy Savings T-12 lighting phase out Energy Savings Cost savings for equipment upgrades v/s Expected increase in utility costs Expected Utility increase Energy Savings

22

ExpansionRequest

School: Department: ProjectTitle: TotalCost: ProjectDescription Background&Justification/Status ImpactifDelayedorNotFunded FY201314 Request FY201415 Planning FY201516 Planning FY201617 Planning FY201718 Planning FutureYears ProjectCosts Planning/Design Land/Acquisition Construction

Workingwithouttheproperequipmentcancausefoodqualitytodecline,delaysinservicewhichcouldcauseadropinparticipationwhich directlycausesadropinfunding.Itcanalsocauseadditionalworkerscompclaimsduetoemployeesnothavingsafeworkingequipment andhavingtomakedowithwhattheyhave.

Various ChildNutrition Replaceoldequipment 225,000.00

Replacebrokenlargeequipment.thatisveryoldandcontinuestogetpiecedtogetherbyMaintenance.Asyouknowolderequipmentis notenergycompliantandcostlytooperate.BelowisalistofitemsandtheirpurchasedatesthatCNPandmaintenancehasdetermined hasapproximatelyayear'slifeleftandthatareinneedofreplacement: Someschoolshaveolderequipmentthathasbeenpiecedtogetherthroughtheyearstogiveitalongerlife.Someofthisequipment throughthecountycannotbefixedanditneedstobereplaced.ROIInastudydonebyFranklinAssociatesonbehalfoftheSchool NutritionFoundation,thefollowingfactswerefoundconcerningtheuseofnewenergyefficientcommercialdishwashers:Energy dishwashersuselesswaterandenergybyreducingrinsewaterusageandenergyconsumptionby50%comparedtooldermodel dishwashers.Usingmoreefficientdishwasherswouldsaveapproximately$1,300per1,000mealsserved.SY11/12,CCSCNPserved approximately4.6Mmealswhichequatesto$59,800peryear.Thecostofanewenergyefficientdishwasherscurrentlyaverages$20,000. Theenergysavingsononedishwasherisapproximately$10,000,thepaybackperiodonthenewdishwasherwillbe2years.Instudies donecomparingusingdisposablesinsteadofreusabledishesitwasfoundthatthecostofservingmealsonreusabledisheswas25%lower thanthecostofdisposables.Aswellaslessexpensive,usingreusabledisheshadtheleastimpactonsolidwastesandgreenhousegas emissionsmakingitenvironmentallyfriendly.Lastyear,amaintenanceemployeespent1,425hoursonCNPequipmentmaintenance.

BuildingImprovements Equipment 225,000 Other Total 225,000 FundingSources State Local 225,000 Federal Grants OtherTBD Total 225,000 OperatingBudgetImpact Salaries&Benefits Materials&Supplies (80,000) (80,000) (80,000) Contracts&Supplies Other Total (80,000) (80,000) (80,000)

ExpansionRequest

School: Priority: ProjectTitle: TotalCost: ProjectDescription Background&Justification/Status ImpactifDelayedorNotFunded FY201314 Request FY201415 Planning FY201516 Planning FY201617 Planning FY201718 Planning FutureYears ProjectCosts Planning/Design Land/Acquisition Construction BuildingImprovements Equipment Other Total FundingSources State Local 2,500,000 Federal Grants OtherTBD Total 2,500,000 OperatingBudgetImpact Salaries&Benefits Materials&Supplies Contracts&Supplies (714,286)

• (714,286)
• (714,286)
• (714,286)
• Other

Total (714,286)

• (714,286)
• (714,286)
• (714,286)
• Ifthisrequestisnotfundedthelightinginclassroomsandhallwayswillbeaffected.Eventually,T12bulbswillburnoutandnoT12

bulbswillbeavailabletogointotheT12ballasts.Inaddition,thelongerCCSputsoffdoingthisretrofit,thelongertheschoolswill continuetousemoreenergythannecessary.

SystemWide Level0,Project#0 T12LightingPhaseOut 2,500,000.00

Thisrequestisforphaseone(1)ofthree(3)forlightingretrofitsinmultipleschoolswithintheDistrictforthereplacementofalltheT 12fluorescentlightbulbsandballasts. T12lampsarenolongerbeingmanufacturedandthereforeareobsolete.Duetotheirhigherenergyconsumption,theFederal governmentrestrictedtheircontinuedmanufacture.FMDstaffhaveresearchedtheavailabilityofT12bulbsintheregionanditis evidentfromthisresearchthattheDistrictcannotcontinuetopursuetheuseofthesebulbsindefinitely.Conversely,itisimportantto makethechangetothemoreenergyefficientT8ballast/bulbssothatthedistrictcanreduceitselectricalenergyconsumptionand notbewithoutadequatelightinginallspaces.T12bulbsfromchangedoutballastwillbestockpiledforusetohelpcoverburnedout bulbsslatedforreplacementinlaterphases.Inaddition,goingfromT12totheT8bulbstypicallyhasapaybackofunderthree(3) yearsandthatalonegivesthisrequestaddedvalue.SeeattachedROIinformation.

Project Request

School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 - 15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 350,000 350,000 350,000 350,000 350,000 350,000 Federal Grants Other TBD Total 350,000 350,000 350,000 350,000 350,000 350,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 350,000 350,000 350,000 350,000 350,000 350,000 Other Total 350,000 350,000 350,000 350,000 350,000 350,000

If not funded this year, the district will experience higher utility bills than is possible otherwise and will continue to pay for inefficient maintenance and operation of the HVAC system at a school. The instructional process could be negatively impacted by on site adjustments and the time necessary to drive to the school and physically troubleshoot or locate the

• issue. Should power be interrupted, gym lighting will take 5 to 15 minutes to come back on.

Other Level 0, Project #5 350,000.00

Replace HVAC controls and non-T12 lighting. Any improvements to district building HVAC systems or building lighting achieves a payback given the older systems that are in use. The replacement need far exceeds the county's ability to pay for an all at once effort using annual funds. However, the County cannot afford not to invest in the replacement of these and other systems. High on the priority list within the district are the installation of HVAC (Building Automated) Controls at Weddington Hills ES ($280,000), and Wolf Meadow ES ($180,000). Full utilization of the controls systems will result in less man hours expended for repairs or adjustments, less energy consumed, less interruption to the learning environments and improved user comfort. Improved learning environments will positively influence student performance and staff satisfaction. Additionally, gym lighting that utilizes metal halide fixtures are also among the low hanging fruit. The rationale for the lighting change includes: energy consumption, high cost of bulb replacement, long delay in illuminating, and environmental concerns. Elementary school gyms are our first priority as we can replace those fixtures more cost effectively. Less energy consumed will save money. The items listed here exceed the requested budget. Depending on the final allocation, we anticipate pursuing one controls project and infilling the balance with the metal halide lighting replacements.

Energy Management Upgrades

ExpansionRequest

School: Department: ProjectTitle: TotalCost: ProjectDescription Background&Justification/Status ImpactifDelayedorNotFunded FY201314 Request FY201415 Planning FY201516 Planning FY201617 Planning FY201718 Planning FutureYears ProjectCosts Planning/Design Land/Acquisition Construction BuildingImprovements Equipment Other Total FundingSources State Local 22,000 22,000 Federal Grants OtherTBD Total 22,000 22,000 OperatingBudgetImpact Salaries&Benefits Materials&Supplies (4,252) (4,252) (4,252) (4,252) (4,252) (4,252) Contracts&Supplies Other Total (4,252) (4,252) (4,252) (4,252) (4,252) (4,252)

Reducedproductivityforcourierservices.Delayindeliveringcumfolders,ECfolders,andothernonelectronicmail.Withoutthecourier route,individualsfromeachschoolwouldhavetocometothecountyofficetopickupmail.Thecurrentreimbursecostsformileageis figuredat$.55permile.Toreimbursepersonalcaruseforthesamenumberofmilesperdaythatthecourierdriveswouldbe$82.50per dayand$17,160peryear,almostasmuchasanewvaneachyear.AreviewofseverallocalcompaniesindicatedthatwithoutafullRFP, theycouldnotestimatethecostsofassumingthemailroute.AfullRFPwouldtakeseveralmonthstodevelopandsendouttobid.Leasing avehicleallowsfor12,000milesperyearandourvehicledrivesapproximately31,200milesperyear.Ourcourierrouteisamuchmore efficientdeliverysystem.

Administration MailVan/Car 22,000.00

ReplacethecurrentvanusedforsystemcourierservicesThevanwehavepricedisaFordTransitConnect,4cylinders.21mpgcityand27 mpghighway. Wecurrentlyprovidecourierservicestoallschools4daysperweek.Thevanis7yearsoldandhas270,000milesonit.Thevanisa2005 modelandgets13.63milespergallon.Basedonaveragemileage(23mpg)ofthenewvehicle,fuelsavingswouldequal59%offuelcosts. Annualsavingsexpectedbasedoncurrentfuelcostequals$4,252(over5years=$21,264).Inaddition,overthelifeofthevan,wehave spent$10,078forexternalspartsand$4,874forexternalservices.Consideringfuelsavingsandrepaircoststhatwerenotcoveredunder warrant,thesavingscreatedover5yearswouldadequatelycoverthecostofthevehicle.Normalmaintenaceofvehiclecostswerenot includedintherepaircosts(ieoilchange,tires,etc).

Capital Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Transportation Mini-Vans for McKinney-Vento student transportation (10 total) 246,730.00

Purchase and maintain a fleet of Mini-Vans to transport McKinney-Vento students, particularly out-of-county students, to decrease the ride- time for these students thus reducing their overall school day. By incorporating the use of Mini-Vans to assist in the transportation of McKinney-Vento (M-V) students, we can maximize the utilization of

• ur Yellow Buses and reduce Bus Driver overtime pay. In most cases of out-of-county M-V situations, the normal three-tiered bus is

reduced to running only two-tiers. And, it is not feasible to transport one, two or three M-V students in a 60-passenger bus. As everyone is aware, the number of McKinney-Vento (homeless) students continues to increase and this creating a tremendous strain on Transportation, particularly in the underutilization of yellow school buses and increased Bus Driver overtime pay. We have had M-V out-of-county transportation situations where the student was picked-up by the bus at 5:05 AM and was not delivered back to home until 6:30 PM. This created a 13.5 hour school day for these students and I’m sure everyone would agree that this is not acceptable for the student(s). Utilizing the Mini-Vans for this type of situation would drastically reduce the “ride-time” for these students. In a similar situation as stated above, a Mini-Van could reduce the students’ day to around 9 hours, which would be more acceptable. We would be able to utilize these Mini-Vans to transport the mid-day Occupational Course of Study (OCS) students. Again, this would enable us to maximize the utilization of Yellow Buses and it is simply not feasible to transport one, two or three OCS students in a 60- passenger bus. Additionally, if we choose to add the requested Mini-Vans to our fleet to assist in reducing the cost of McKinney-Vento out-of-county transportation, we would definitely need to have cameras on these vehicles for safety and liability reasons.

Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment 246,370 Other Total 246,370 Funding Sources State Local Federal Grants Other TBD 246,370 Total 246,370 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies (73,482) (73,482) (73,482) (73,482) (73,482) Other Total (73,482) (73,482) (73,482) (73,482) (73,482)

If these Mini-Vans are not purchased, we will continue to underutilize our yellow school buses into double or single tier routes. The ride times for the M-V out-of-county students will continue to be excessive and the M-V students’ school day will be unacceptable. And, we will continue to pay and increased amount of Bus Driver overtime to accommodate these types of routes.

Other Capital Outlay Requests

Project Request

School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total

If not corrected this year, the building will be subject to damage by water which will also create safety and environmental concerns. Additional repairs will be made which will take time away from other work orders. The replacement will still need to occur and its funding will be requested every year until funded. Other roofing needs will continue to accumulate, and in combination, may be overwhelming to fund.

Northwest Cabarrus Middle Level 0, Project #3 Roof Replacement 1,200,000.00

Replace the shingle roof on main building that was constructed in 1979. Although partial roof replacements have taken place over the last 34 years, a completely new roof system is needed at this time.

Maintaining roofs are key to extending the life of the building. It is an investment that can help save millions of dollars in the future. When roofs leak, damage may occur to the roof deck, building structure, and interior finishes. It can be a disruption to the instructional process. Planned and budgeted replacements are a more cost effective approach. Funding for the replacement of this roof has been sought in years past. This roof currently leaks during rain events and has been repaired numerous times. The asphalt shingle roof is proposed to be replaced with a standing seam metal roof. The roof area of the building is approximately 118,500 sq. ft. On average, FMD staff have serviced roof repairs 12 times per year and the annual repair costs including materials and labor is $425.00. Although this in itself would not yield a high ROI figure, some of the more difficult costs to define is the time lost to the use of learning spaces damaged by rain water that gets inside the building and any repairs needed as a result of that damage. There is also a lack of adequate ventilation in the air space above finished ceilings in parts of the school which contributes to higher A/C demands and difficulty in maintaining comfortable warm weather temperatures inside the school. That tends to require higher use of energy for cooling. The new roof system will address this ventilation problem. The existing roof slope is 2 inches in 12 inches (2:12). That roof slope, by industry standards, is not appropriate for the use of shingles. In fact, the original construction documents include a metal roofing solution. The roofing industry’s minimum acceptable slope for a shingle roof is 3 inches in 12 inches (3:12). Apparently, in an effort to save costs during the original construction of the school in 1979, the shingle roof was ultimately installed. In 2001 a replacement shingle roof was installed on the two main buildings and unfortunately, the roofs have performed very poorly. The shingles are cracked and split due to significant movement of the steel roof deck, the lack of adequate ventilation of the attic space, and the fact that the roof has only minimal insulation with an R value of only 5.25. This along with wind damage to the shingles causing uplift of the shingles has resulted in leaks and damage to interior finishes. Significant leaks and roof problems have existed for a number of years and are growing worse as the roof ages. Internal spaces above the suspended ceiling areas in the school can easily exceed 100 degrees during summer months which in turn make the HVAC systems work that much harder to cool interior spaces. In looking at the potential costs of the two roofing options, a metal roof is preferred,

• ver a shingle roof for its durability and its ability to adjust to thermal movement and expansion over time. A shingle roof, if constructed at a minimum roof

slope of 3:12, would most likely be equivalent to the cost of the metal roof and construction of this roof would be very difficult due to the need to modify the current roof slope. With a roof area of both buildings at the school equaling approximately 86,100 sq. ft. any solution for reroofing the buildings will be

• expensive. Removal of the existing shingles and replacement with new shingles and adding insulation to meet the current State energy code, the shingle roof

will cost in the range of $7/SF to $9/SF. If we include the increase of the roof slope to 3:12, the cost will be more like $10/SF to $11/SF or as much as $947,000 for the construction cost. Adding a design fees and a construction contingency the total project cost would be $1,090,000. Doing the standing seam metal roof with an additional 6 inches of insulation will cost an estimated $11/SF to $13/SF or as much as $1,120,000. With design fees and permit costs as well as a construction contingency, the total project cost would be approximately $1.2 million. Given that this may be too large a burden for the FY 2013-14 Capital Budget, the project can be broken into two parts. The larger of the two buildings is approximately 60% of the total calculated roof area or roughly 51,660 sq. ft. If this roof was replaced in FY 2013-14 and the other building reroofed the next year, construction costs to reroof the larger building will be approximately $671,600. Total project costs including design and permit fees and a construction contingency for this first phase of work would be approximately $772,400.

Funding Sources State Local 1,200,000 Federal Grants Other TBD Total 1,200,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 1,200,000 Other Total 1,200,000

Capital Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment 100,528 Other Total 100,528

• Funding Sources

State Local Federal Grants Other TBD 100,528 Total 100,528

• Operating Budget Impact

Salaries & Benefits Materials & Supplies Contracts & Supplies Other Total

We continue to have problems when various issues arise on buses that currently do not have a camera system on them. There have been three major student incidences this school year where a video would have helped tremendously in resolving the issues to see and understand exactly what happened on the bus. One incident involved a supposed incident between a student and the Bus Driver, but with no video, the investigation was tremendously difficult as you can imagine. And, we have had several bus accidents where there was no video was available. Not funding this project will cause these types of problems to continue.

Transportation Camera systems for yellow school buses (52 total) 100,528.00

Purchase 52 camera systems to have total video coverage on all of the Yellow School Buses, to include substitute yellow buses. Currently, there are 22 regular yellow buses without camera systems and there are no camera systems on any of the 30 spare yellow buses, for a total need of 52 camera systems for yellow buses. These video systems have been invaluable in assisting schools dealing with discipline issues on the buses and they have been equally important in assisting this department in accident investigations. A prime example is the accident that occurred in the Fall of 2010, were an elementary student was trying to catch-up with the yellow school bus after he missed the bus at the assigned bus stop. The student “chased” the bus around the cul-de-sac adjacent to the assigned bus stop, tripped on the curb and fell and the bus ran over him, injuring him severely. The video clearly showed that the Bus Driver never had an opportunity to visually see and know that the student was chasing after the bus and that the Driver was not at fault in any way. But, there were supposedly “eye-witnesses” that stated that the bus backed- up and struck the child. The video clearly showed that the bus never ceased forward motion and did not back-up. The video proved, beyond a doubt, that the Bus Driver and Cabarrus County Schools were not at fault in this accident. Without the video, the Bus Driver would have probably lost their job and this school system and the State of North Carolina would have had a massive lawsuit to deal with. There are dozens and dozens of similar, but not so drastic, examples that can be cited with issues of student problems and Bus Driver performance issues on the buses. The Camera Systems are an excellent and wonderful tool and Cabarrus County Schools should have them

• n all buses.

Project Request

School: Priority: Project Title: Install camera system Interior and Exterior Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 400,000 400,000 400,000 400,000 400,000 400,000 Federal Grants Other TBD Total 400,000 400,000 400,000 400,000 400,000 400,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 400,000 400,000 400,000 400,000 400,000 400,000 Other Total 400,000 400,000 400,000 400,000 400,000 400,000

Security and supervision at strategic locations may be compromised as damaging events will occur given the opportunity and unavailability

• f supervising staff or devices to act as a deterrent. Property damage, theft, or violent acts may occur on those campuses or areas without

coverage.

Other Level 0, Project #1 400,000.00

Annually, schools request camera surveillance systems to address anticipated property loss/damage issues or behavior/violence issues within the schools or on the campus. There is currently a large backlog of schools with no camera system, an inadequate system, or a dysfunctional system. Technology is readily available (and used by other NC school systems) where staff, or emergency personnel, can login remotely and assess a reported break in or emergency situation in real time thus possibly saving the need to go to the facility in the middle

• f the night or in some cases multiple times per night. Surveillance information can be saved, replayed and used to help determine guilt or
• innocence. Generally, it is a strong deterrent against violence and misconduct. This budget item is expected to reoccur annually until the

numbers needed are reduced to a manageable amount. Install digital camera surveillance and recording systems at strategic locations throughout the district.

Project Request

School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 300,000 Federal Grants Other TBD Total 300,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 300,000 Other Total 300,000

If not corrected this year, the building will be subject to damage by water which will also create safety and environmental concerns. Additional repairs will be made which will take time away from other work orders. The replacement will still need to occur and its funding will be requested every year until funded. Other roofing needs will continue to accumulate, and in combination, may be

• verwhelming to fund.

Winecoff ES Level 0, Project #2 Roof Replacement 300,000.00

Replace the roof campus-wide on low-sloped ballasted areas. Maintaining roofs are key to extending the life of the building. It is an investment that can help save millions of dollars in the future. When roofs leak, damage may occur to the roof deck, building structure, and interior finishes. It can be a disruption to the instructional

• process. Planned and budgeted replacements are a more cost effective approach. Funding for the replacement of this roof has been

sought in years past. This roof currently leaks during rain events and has been repaired numerous times. The low slope ballasted single ply EPDM is proposed to be replaced with a 60 mil, PVC single ply roof.

Capital Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment 268,500 Other Total 268,500 Funding Sources State Local Federal Grants Other TBD 268,500 Total 268,500 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other Total

If Cabarrus County Schools does not purchase 3 buses within the next school year, there will be field trips denied because there will not be enough buses to meet the needs of the requests.

Transportation Activity Buses (3 total) 268,500.00

Purchase 3 New Activity Buses to replace buses that have already been decommissioned and several other buses that will soon be phased-

• ut because of maintenance and safety issues.

Cabarrus County Schools currently has 40 activity buses. In 2011, there were 8 activity buses decommissioned for maintenance and safety

• reasons. This has created a particular strain on scheduling field trips during the height of the athletic season as there are frequently not

enough activity buses to assign to all of the trips requested. Additionally, there are 5 more activity buses that will be decommissioned soon because of maintenance and safety reasons. These 5 buses are all 1986 year model buses that are over 27 years old and it is increasingly difficult and/or impossible to find repair parts for them. The NC DPI guideline for replacing buses is 20 years old and/or mileage over 200,000 miles. With a fleet of 40+ activity buses, Cabarrus County Schools should be budgeting to replacing an average of two buses every year with a fleet of this size. Note, CCS has not purchased new activity buses since 2009. Recommendation; begin to charge at least $1.50 per mile and set aside $.50 of this for capital replacement of activity buses. We are currently averaging around 167,000 billable miles per year with the current activity buses. If we were to set aside $.50 per mile for replacement buses, we would average $83,500 per year for this project. This is close the current price of one activity bus. Adjust this rate as necessary in the future to ensure that actual operating cost were being reimbursed and that enough was being charged per mile to accommodate a reasonable capital replacement bus fee.

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 1,700,000 Federal Grants Other TBD Total 1,700,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 1,700,000 Other Total 1,700,000

In a continuing effort to supervise and control people as they enter the main entrance of the schools, the District proposes to install partitions within the schools or to create new entry points for the schools, where necessary, that will help direct all visitors to the main

• ffice rather than allowing them the opportunity to bypass the office and access the schools. Each school's main entrance design may

require a unique solution. Consultants will evaluate each location and provide construction documents. Bids will most likely be taken for several schools at one time. Costs will vary depending on each school although some are very similar. If delayed or not funded, schools will remain vulnerable to visitors by-passing the administration office and accessing the school. This lack of action would allow this security breech to continue to exist and make staff and students more vulnerable. Should the trespasser be a violent person or someone with ill intent, the vestibule is seen as providing, at a minimum, a delay or a noise event which would alert others of the impending danger. The potential for warnings to school staff will be lost without the vestibules.

Middle and High Schools Facilities Management (FMD) Security Vestibules and Entrances for Middle and High Schools 1,700,000.00

Construct front entry security vestibules or new secure entrances in all middle and high schools in the District. The total estimated cost to design and construct the vestibules and/or secure entrances is estimated at $1,700,000.

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment 635,000 Other Total Funding Sources State Local 635,000 Federal Grants Other TBD Total 635,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other Total

The schools with the worst furniture situations will continue to fall further behind, or be forced to use funds that are intended for instructional supplies or other instructional items just to make sure we have the basic needs met for the students and teachers. The inequity issue between the schools that are perceived as the "haves and have-nots" will continue to exist and grow. All students and staff should be in classrooms that meet a minimum standard of uniformity, cleanliness, safety and functionality regardless of what school they attend in the district.

District Wide Furniture for Schools and Departments 635,000.00

Purchase furniture for schools and departments. There has not been money specifically allocated to schools or departments to purchase furniture in many years. There are a few schools that have very old pieces of furniture or teachers that bring their own furniture to school. There is also a major equity issue present in the discrepancy between what newer schools, or shcools that have been recently remodeled, have for their students and what some older schools have. Some schools are able to raise money through various means (athletic events, facility usage fees, fundraisers, etc.) to purchase items, but others do not have nearly as much capability due to varying levles of socio-economic status of the families in

• attendence. Within the Education Center, there are departments that are in much need of furniture due to growth and repairs.

Project Request

School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other

If not corrected this year, the units will continue to deteriorate and increase the concerns for safety and environmental issues Additional repairs will be made which will take time away from other work orders. The overhaul or replacement will still need to occur and its funding will be requested every year until funded or new facilities make the units unnecessary. Other mobile unit needs will continue to accumulate, and in combination, may be overwhelming to fund.

Other Level 0, Project #6 Mobile Classroom Repair/Replacement 350,000.00

Rebuild in place, renovate or replace existing, dilapidated mobile classrooms. Within the district's inventory of mobile classrooms are structures that have exceeded their useful life. However, the mobiles continue to serve a much needed purpose and the schools cannot do without. The health inspector has cited numerous mobile units due to their poor condition. The district has 137 mobile units. Of those 21 units are 20 years old or

• lder. 14 units are of an unknown age. MPES (9 units dating from "unknown" to 1995), Royal Oaks ES (11 units, 9 date

from "unknown" to 1995), Coltrane Webb ES (3 units dating from "unknown" to 1995), Winecoff (8 units, 1994-1995), Wolf Meadow ES (4 units, 1991-1994). Repairs are anticipated to be approximately $15,000 per unit. Replacements are estimated to cost $3,500 for a new ramp, plus a monthly lease cost. After a defined period of time the leased units become the property of the school district. The requested funds will not be sufficient to address all the listed mobiles. Staff will evaluate the condition of each mobile and will prioritize them within the first year's grouping based on condition and return on investment (ROI). It may not be practical to repair several of the units making replacement the only viable

• solution. Non-replacement work may include reconstructing the building envelope, replacing doors & windows, replacing

HVAC, and/or replacing finishes. Power, communications and data systems would be reconnected where applicable. Another alternative to repairing older units is to look at complete replacement of the units based on the fact that new units will be more energy efficient and will give the District completely new units instead of refurbished units on old frames. The

• ptions available for replacement are, 1.) a straight lease, 2.) a lease with option to buy after five years, or 3.) a direct
• purchase. Assuming a useful life of 20 years, the following costs for each of these options is as follows,

1.) A straight lease = 5 years at $5,700 / year rental plus $4,750 set up charge = $33,250 + $25,000 (settlement cost) = $58,250 per unit. Total replacement of 35 mobiles = $2,038,750. 2) A five year lease with option to buy from third party = $12,156 / year (includes set up charge and interest) = $60,780 per

• unit. Total replacement of 35 mobiles = $2,127,300.

3) A direct purchase = $41,273 per unit (includes set up charge). Total replacement of 35 mobiles = $1,444,555. Based on these options, and depending on the financial position of the District, it would appear that if it is the intent of the Board of Education to continue the long-term use of mobile units at these schools, that either complete repair of the mobile units or replacement, using purchase option 3 noted above, would be the most appropriate solutions. At $350,000 per year, the replacement program would take approximately four (4) years if option 3 (direct purchase) is utilized.

Total Funding Sources State Local 350,000 350,000 350,000 350,000 Federal Grants Other TBD Total 350,000 350,000 350,000 350,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 350,000 350,000 350,000 350,000 Other Total 350,000 350,000 350,000 350,000

Other Capital Outlay Requests continued

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment 80,000 Other Total Funding Sources State Local 80,000 Federal Grants Other TBD Total 80,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other Total

Students may be turned away from the elective class if instruments are not available to play.

Middle Schools (8) 6th Grade Band Initiative 80,000.00

To provide middle schools with the band equipment needed to support the 6th grade band initiative. Schools are in need of additional instruments to provide students an opportunity to participate in instrumental music education. Enrollment in each middle school band program is expected to increase by gretaer than 33% with the addition of 6th grade band.

Capital Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment 268,500 Other Total 268,500 Funding Sources State Local Federal Grants Other TBD 268,500 Total 268,500 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other Total

If Cabarrus County Schools does not purchase 3 buses within the next school year, there will be field trips denied because there will not be enough buses to meet the needs of the requests.

Transportation Activity Buses (3 total) 268,500.00

Purchase 3 New Activity Buses to replace buses that have already been decommissioned and several other buses that will soon be phased-

• ut because of maintenance and safety issues.

Cabarrus County Schools currently has 40 activity buses. In 2011, there were 8 activity buses decommissioned for maintenance and safety

• reasons. This has created a particular strain on scheduling field trips during the height of the athletic season as there are frequently not

enough activity buses to assign to all of the trips requested. Additionally, there are 5 more activity buses that will be decommissioned soon because of maintenance and safety reasons. These 5 buses are all 1986 year model buses that are over 27 years old and it is increasingly difficult and/or impossible to find repair parts for them. The NC DPI guideline for replacing buses is 20 years old and/or mileage over 200,000 miles. With a fleet of 40+ activity buses, Cabarrus County Schools should be budgeting to replacing an average of two buses every year with a fleet of this size. Note, CCS has not purchased new activity buses since 2009. Recommendation; begin to charge at least $1.50 per mile and set aside $.50 of this for capital replacement of activity buses. We are currently averaging around 167,000 billable miles per year with the current activity buses. If we were to set aside $.50 per mile for replacement buses, we would average $83,500 per year for this project. This is close the current price of one activity bus. Adjust this rate as necessary in the future to ensure that actual operating cost were being reimbursed and that enough was being charged per mile to accommodate a reasonable capital replacement bus fee.

Capital Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment 127,080 Other Total 127,080 Funding Sources State Local Federal Grants Other TBD 127,080 Total 127,080 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other Total

If the additional positions are approved, these Service Trucks must be approved as well to support these positions. These additional positions cannot perform their duties without services vehicles being added.

Transportation Service Trucks for 4 new Mechanic positions & 1 Technician (5 total) 127,080.00

Adding 4 Mechanic III’s and one Technician for Cameras, GPS/AVL and Cell Phones, will necessitate the need to add service trucks to support these positions. It will be necessary to provide Service Trucks to the approved Mechanic III and Technician positions. The Mechanic III positions will need their vehicles to conduct weekend and after-hours road calls and to perform their duties of inspecting buses. Please see the Expansion Request Justification for the 4 Mechanic III positions for a complete description of their duties and responsibilities. The Technician for Cameras, GPS/AVL and Cell Phones will need their vehicle to travel to the various school locations to preform repairs, scheduled maintenance and video retrieval requests by Assistant Principals/Bus Supervisors. Please see the Expansion Request Justification for the Technician of Cameras, GPS/AVL and Cell Phones for a complete description of their duties and responsibilities.

Capital Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment 73,463 Other Total 73,463 Funding Sources State Local Federal Grants Other TBD 73,463 Total 73,463 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other Total

We continue to have problems when various issues arise on buses that currently do not have a camera system on them. There have been three major student incidences this school year where a video would have helped tremendously in resolving the issues to see and understand exactly what happened on the bus. One incident involved a supposed incident between a student and the Bus Driver, but with no video, the investigation was tremendously difficult as you can imagine. And, we have had several bus accidents where there was no video was available. Not funding this project will cause these types of problems to continue.

Transportation Camera systems for Activity Buses (38 total) 73,463.00

Purchase 38 camera systems to have total video coverage on all of the Activity Buses. Currently, only 2 of the 40 activity buses have a camera system for a total need of 38 camera systems for activity buses. These video systems have been invaluable in assisting schools dealing with discipline issues on the buses and they have been equally important in assisting this department in accident investigations. A prime example is the accident that occurred in the Fall of 2010, were an elementary student was trying to catch-up with the yellow school bus after he missed the bus at the assigned bus stop. The student “chased” the bus around the cul-de-sac adjacent to the assigned bus stop, tripped on the curb and fell and the bus ran over him, injuring him severely. The video clearly showed that the Bus Driver never had an opportunity to visually see and know that the student was chasing after the bus and that the Driver was not at fault in any way. But, there were supposedly “eye-witnesses” that stated that the bus backed- up and struck the child. The video clearly showed that the bus never ceased forward motion and did not back-up. The video proved, beyond a doubt, that the Bus Driver and Cabarrus County Schools were not at fault in this accident. Without the video, the Bus Driver would have probably lost their job and this school system and the State of North Carolina would have had a massive lawsuit to deal with. There are dozens and dozens of similar, but not so drastic, examples that can be cited with issues of student problems and Bus Driver performance issues on the buses. The Camera Systems are an excellent and wonderful tool and Cabarrus County Schools should have them

• n all buses.

Capital Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment 105,035 Other Total 105,035 Funding Sources State Local Federal Grants Other TBD 105,035 Total 105,035 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other Total

Currently this facility does not have a full complement of tools necessary to fully services buses and other vehicles. The necessary tools are being supplemented by the Mechanics personal tools and this is not acceptable. If, for example, the Body Shop Mechanic were to discontinue his employment with CCS, we would have no body shop repairs tools and we would not be able to repair simple bus body damages.

Transportation Tools to complete complement needed for Garage & Body Shop 105,035.00

Purchase the remainder of the tools necessary to complete the basic complement of tools needed for the Garage, the Body Shop and the Wrecker. Although we already have some tools in the Garage that were purchased by CCS when this department moved into the new Auxiliary Services Facility, we are still lacking a complete complement of tools for this facility. A “Shop” Tool Box is needed for individual specialized tools that will be kept in the Parts Room and “signed-out” by the Mechanics. Currently, the Body Shop Tools are the Mechanics personal tools, so we (CCS) need to purchase a set of these specialized tools and tool box for this application. Similarly, the tools on the Wrecker are the Mechanics personal tools and we (CCS) need to purchase a set of these specialized tools for this application.

Capital Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment 50,052 Other Total 50,052 Funding Sources State Local Federal Grants Other TBD 50,052 Total 50,052 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other Total

If these Floor Lift System units are not funded, Mechanics will continue to wait until one of the existing systems becomes available for specific repairs, causing buses to be out-of-service longer than necessary. And, there will be an increased employee safety problem because of Mechanics using “creepers” to continue do work under the buses, which could potentially increase Workers Compensation claims.

Transportation Floor Lift System for Buses (2 total systems) 50,052.00

Purchase additional Floor Lift Systems for Buses for the Bus Garage to expedite the repairs of buses for specific “under-the-bus” repair items. Currently, we have two of these units and one in-floor lift system for buses and there are a total of 14 garage bays assigned to Mechanics for bus repairs. Increasingly, mechanics are having to “wait-in-line” for one of the existing units to “freed-up” to complete various types of service to their assigned buses. Accordingly, this causes “down” buses to be out-of-service longer simply because of the wait time to obtain a lift. Adding an additional two sets of these lifts will decrease the turn-around time for buses needing repair and will increase the productivity of the Mechanics. Also, there are employee safety and Workers Compensation factors to consider as well. Normally, it is much easier and safer to service mechanical problems that are located under the bus with the Floor Lift System as opposed to “rolling” under the bus on a “creeper”. While on a creeper, the Mechanic is mostly working directly under the repair items where dirt, fluids and parts are potentially falling directly on them. And, they have to “reach-up” to access most mechanical items while lying flat on their back on a creeper. This creates a substantial safety risk for the Mechanic and increased the risk of Workers Compensation claims. With the Floor Lift System, the Mechanic can raise the bus to any particular height to service mechanical problems at or close to eye level. This reduces and/or eliminates the potential problem of dirt, fluids and parts falling directly on them. And, it significantly reduces the risk

• f a Mechanic “over-extending” their reach while working on items that are under the bus, thus reducing the overall safety risk and

potential Workers Compensation claims.

Expansion Request

School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other 800,000 Total 800,000 Funding Sources State Local Federal Grants Other TBD 800,000 Total 800,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other Total

Requests for additional usage cannot happen without additional funding. The true cost for maintaining fields must be reviewed. Funding of $5,000 per school does not come close to covering expenses of field maintenance. These dollars can cover painting of fields. There are

• ther expenses. Estimates for gas costs run $150 per week from May- September. It takes 6-8 hours in man-hours to weekly fill in sand and

then mow so that fields are safe. Approximately 75 man-hours are required each week for football fields.

Education Center Athletics Athletic Fields - Speed Turf and Grass Maintenance 800,000.00

Installation of speed turf on the football field at Central Cabarrus makes it an area accessible for fielding teams for much of the calendar

• year. This provides for field availability needed/requested by county for extended use for outside teams and/or performances. This

project provides one location in the county accessible for outside use for the majority of the calendar year. Monies are needed for field maintenance at area high schools maintain their use. Currently fields are closed at the end of seasons to provide for field maintenance (and growing seasons for bermuda). All fields are bermuda and cannot tolerate extended athletic play and/or performances by competitive bands. There is community interest in bringing more tournament play to Cabarrus County. Extended use damages bermuda fields. Outside group scheduling is considered outside regular season schedules. Further attention to speed turf and additional funding for natural grass provides opportunities for greater use. Artificial turf provides for year round use of facility. Current funding of $5,000 per school for field maintenance is insufficient for maintaining fields. Material costs currently run between $11,000 and $20,000 for field maintenance. (Note: Higher costs are due to top dressing of fields).

Project Request

School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 300,000 Federal Grants Other TBD Total 300,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 300,000 Other Total 300,000

If not funded, the evacuation options remain limited thus increasing the risk to students, staff and the community.

Harold E. Winkler Middle School Level 0, Project #8 Pave emergency access road to George Lyles Parkway Extension 300,000.00

Install a paved access road for emergency exiting of school buses and personnel in case of an emergency at either Harold

• E. Winkler Middle School or Weddington Hills Elementary School.

When the middle school site was purchased, communications took place between the County and NCDOT regarding the need for an emergency exit or second way out of the area for vehicles from both schools in case access to Weddington Road was blocked. The project will occur on land owned by the County. However, the construction of a permanent road in this area of the site will require approval by NCDENR and a significant expenditure for handling storm water drainage as well as wetlands mitigation. Another option would be to consider the purchase of a property in the adjacent housing development that could provide access to roads within that development that could give a second exit from the school

• properties. However, because the housing development has access only to Weddington Road, little would be gained by

this option.

Thanks to our budget committee for all their time and effort in establishing our recommended budget as presented to the Board of Education. Adoption of proposed budget – April 15, 2013