Cabarrus County Schools Budget Presentation March 4, 2013 Mission - - PowerPoint PPT Presentation
Cabarrus County Schools Budget Presentation March 4, 2013 Mission Statement We will value, teach and empower each student in a culture of educational excellence. Our Beliefs We believe in. educating the whole child.
We will value, teach and empower each student in a culture
We believe in….
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Budget Committee Member Position / Representing School/Department/Organization Carolyn Carpenter Board Member CCS Board Member Barry Shoemaker Board Member CCS Board Member Jeff Phillips Board Member CCS Board Member Lynn Shue Board Member (Alternate) CCS Board Chair David Harrison Board Member (Alternate) CCS Board Member Pam Dubois County Deputy Manager Cabarrus County Mike Downs County Manager Cabarrus County Ann Wilson County Finance Director Cabarrus County Parikshit Mehta County Budget Director Cabarrus County Kristy Bullock Middle school rep CC Griffin Middle School Marcie Beard small elementary schools Beverly Hills Elementary School Chuck Borders Elementary schools Pitts School Elementary School Jim Williams High School Rep Performance Learning Center Marjorie Brown Parent Rep Multiple Schools Frank Lapsley Community Rep Cabarrus Events Arena Timothy Gwynn Teacher Rep Winecoff Elementary Deidre (Dee Dee) Wishon Teacher Assistant Rep Carl A Furr Elementary Donna Smith Cabinet Cabarrus County Schools
Cabinet Cabarrus County Schools
Cabinet Cabarrus County Schools
Cabinet Cabarrus County Schools
Cabinet Cabarrus County Schools
Cabinet Cabarrus County Schools Jason VanHeukelum Cabinet Cabarrus County Schools Kathryn Auger Cabinet Cabarrus County Schools Kelly Kluttz Cabinet Cabarrus County Schools Len Witke Cabinet Cabarrus County Schools Mathew Fail Cabinet Cabarrus County Schools Ronnye Boone Cabinet Cabarrus County Schools Sue Yates Finance Department Cabarrus County Schools
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– Established in December of 2010 to prepare for budget cuts in 2011-2012 (over $6m) – Member committed to a 2 year service (budget cycles 2011-2012 and 2012-2013) – New members were selected for the next 2 year cycle (budget cycles 2013-2014 and 2014-2015)
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– Stewardship is the ethic or an entity that embodies the responsible planning and management of
applied to the environment, economics, health, property, information, religion etc. Stewardship is
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– Every school site – Teacher Representatives – Teacher Assistant Representatives – Student Representatives – Parent Representatives – Departments
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– Public Hearing – Introduction to budget 2013-2014 – Technology – Facilities
– Capital Outlay – Expansion
– Continuation Expense – Follow up questions
– Adopt proposed budget
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Improve Student Performance Improve Student Performance Recruiting and retaining excellent teachers Recruiting and retaining excellent teachers Provide fair and equitable teacher pay Provide fair and equitable teacher pay Provide appropriate and essential tools and supplies Provide appropriate and essential tools and supplies Allow sufficient time for teacher development Allow sufficient time for teacher development Allow sufficient time for teacher planning Allow sufficient time for teacher planning Improve Teacher morale Improve Teacher morale
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Public Schools of North Carolina
North Carolina Department of Public Instruction
Local Education Agency Adjustment - Fiscal Year 2012-13
PRC # PRC Name Positions Dollars
000 Textbooks 425,322 001 Classroom Teachers 1,297.39 69,914,102 002 Central Office Administration 1,058,754 003 Non‐Instructional Support 6,887,985 005 School Building Administration 4,465,093 Principal 444.00 Assistant Principal 207.00 007 Instructional Support 141.95 8,686,352 012 Driver Training 513,543 013 CTE Month of Employment 1,267.58 7,236,586 014 CTE Program Support 381,617 015 School Technology ‐ 019 Small County Supplemental ‐ 024 Disadvantage Student Supplemental 784,541 027 Teacher Assistants 10,792,144 028 Staff Development ‐ 031 Low Wealth Supplemental ‐ 032 Children with Disabilities 14,037,705 034 Academically Gifted 1,471,643 054 Limited English 1,489,327 056 Transportation 6,820,755 061 Classroom Material 1,002,207 069 At Risk Student Services 4,360,371 TOTALS 140,328,047 Restricted to salary and benefits for program area Restricted to salary and programic needs Restricted to programic need ‐ no salary If positions are noted, DPI pays the position not the dollars, regardless of salary.
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State 63% Local 27% Federal 7% Local - Special 3%
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Salaries & Benefits 84% Purchased Services 2% Supplies & Equipment 9% Fixed Costs (Utilities, Insurance, Contracts) 5%
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Salaries & Benefits 52% Purchased Services 5% Supplies & Equipment 26% Fixed Costs (Utilities, Insurance, Contracts) 17%
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State, 76% State, 11% State, 17% State, 3% Local, 15% Local, 58% Local, 72% Local, 84% Federal, 7% Federal, 15% Federal, 6% Local Special, 2% Local Special, 16% Local Special, 4% Local Special, 9% Salaries & Benefits - $186,334,545 Purchased Services - $4,543,643 Supplies & Equipment - $19,307,789 Fixed Costs (Utilities, Insurance, Contracts) - $11,100,566
2012 - 2013 Operational Budget Funding Source
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Salaries & Benefits 97% Purchased Services 1% Supplies & Equipment 2% Fixed Costs (Utilities, Insurance, Contracts) 0% Other 3%
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Salaries & Benefits 88% Purchased Services 5% Supplies & Equipment 7%
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ADM State PPE Federal PPE Local PPE Total difference in total PPE Additional funding if equal to Union Cabarrus 29,182 4,971.10 449.53 1,518.65 6,939.28 Union 39,654 4,901.77 753.87 1,901.82 7,557.46 618.18 18,039,728.76 $ Cabarrus 28,593 4,673.48 974.86 1,909.78 7,558.12 Union 39,232 4,766.60 845.33 2,100.24 7,712.17 154.05 4,404,751.65 $ Cabarrus 27,682 4,694.82 737.30 1,723.00 7,155.12 Union 38,282 4,680.12 528.16 2,095.90 7,304.18 149.06 4,126,278.92 $ Cabarrus 27,510 5,251.73 335.00 1,746.09 7,332.82 Union 37,701 5,277.35 346.02 2,133.12 7,756.49 423.67 11,655,161.70 $ Cabarrus 26,917 5,076.75 360.69 1,700.24 7,137.68 Union 36,598 5,045.88 331.16 1,936.22 7,313.26 175.58 4,726,086.86 $ Notes: PPE ‐ Per Pupil Expenditure ADM ‐ average daily membership 2007‐2008
Comparsion of Cabarrus County Schools and Union County Schools Per Pupil Expenditures 2007 ‐ 2012
2011‐2012 2010‐2011 2009 ‐ 2010 2008‐2009
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ADM State Federal Local Total Cabarrus 29,182 4,971.10 449.53 1,518.65 6,939.28 Union 39,654 4,901.77 753.87 1,901.82 7,557.46 increase/decrease in PPE 10,472 (69.33) 304.34 383.17 618.18 Additional funds if same PPE as Union ‐$2,023,188.06 $8,881,249.88 $11,181,666.94 $18,039,728.76 Notes: PPE ‐ Per Pupil Expenditure ADM ‐ average daily membership
Detail of Union and Cabarrus Comparison Per Pupil Expenditures
2011‐2012
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ADM State Local Federal Total Chapel‐Hill / Carrrboro City Schools 11,905 4,967.20 4,915.52 362.20 10,244.92 Mooresville City Schools 5,546 4,800.05 1,948.23 504.61 7,252.89 Asheville City Schools 3,978 5,491.29 4,071.23 1,344.15 10,906.67 Davie County Schools 6,423 5,447.44 1,779.46 534.77 7,761.67 Wake County Schools 145,922 4,968.65 1,928.74 692.65 7,590.04 Union County Schools 39,654 4,901.77 1,901.82 753.87 7,557.46 Polk County Schools 2,291 6,634.78 2,284.59 1,022.36 9,941.73 Carteret County Schools 8,336 5,339.63 2,125.37 712.46 8,177.46 Watauga County Schools 4,392 5,463.12 2,358.94 786.16 8,608.22 Haywood County Schools 7,530 5,481.73 1,880.57 823.89 8,186.19 Cabarrus County Schools 29,182 4,971.10 1,518.65 449.53 6,939.28 ADM State Local Federal Total 1 Polk County Schools 2,291 6,634.78 2,284.59 1,022.36 9,941.73 2 Asheville City Schools 3,978 5,491.29 4,071.23 1,344.15 10,906.67 3 Haywood County Schools 7,530 5,481.73 1,880.57 823.89 8,186.19 4 Watauga County Schools 4,392 5,463.12 2,358.94 786.16 8,608.22 5 Davie County Schools 6,423 5,447.44 1,779.46 534.77 7,761.67 6 Carteret County Schools 8,336 5,339.63 2,125.37 712.46 8,177.46 7 Cabarrus County Schools 29,182 4,971.10 1,518.65 449.53 6,939.28 8 Wake County Schools 145,922 4,968.65 1,928.74 692.65 7,590.04 9 Chapel‐Hill / Carrrboro City Schools 11,905 4,967.20 4,915.52 362.20 10,244.92 10 Union County Schools 39,654 4,901.77 1,901.82 753.87 7,557.46 11 Mooresville City Schools 5,546 4,800.05 1,948.23 504.61 7,252.89 Sort based on state funding Per Pupil Expenditure Data ‐ Child Nutrition Program Excluded Top 10 School District (as measured by EOG and EOC's) 2011‐2012 DPI Statical Data ‐ Table 25
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Per Pupil Expenditure Data ‐ Child Nutrition Program Excluded Top 10 School District (as measured by EOG and EOC's) 2011‐2012 DPI Statical Data ‐ Table 25 ADM State Local Federal Total 1 Chapel‐Hill / Carrrboro City Schools 11,905 4,967.20 4,915.52 362.20 10,244.92 2 Asheville City Schools 3,978 5,491.29 4,071.23 1,344.15 10,906.67 3 Watauga County Schools 4,392 5,463.12 2,358.94 786.16 8,608.22 4 Polk County Schools 2,291 6,634.78 2,284.59 1,022.36 9,941.73 5 Carteret County Schools 8,336 5,339.63 2,125.37 712.46 8,177.46 6 Mooresville City Schools 5,546 4,800.05 1,948.23 504.61 7,252.89 7 Wake County Schools 145,922 4,968.65 1,928.74 692.65 7,590.04 8 Union County Schools 39,654 4,901.77 1,901.82 753.87 7,557.46 9 Haywood County 7,530 5,481.73 1,880.57 823.89 8,186.19 10 Davie County Schools 6,423 5,447.44 1,779.46 534.77 7,761.67 11 Cabarrus County Schools 29,182 4,971.10 1,518.65 449.53 6,939.28 ADM State Local Federal Total 1 Asheville City Schools 3,978 5,491.29 4,071.23 1,344.15 10,906.67 2 Polk County Schools 2,291 6,634.78 2,284.59 1,022.36 9,941.73 3 Haywood County Schools 7,530 5,481.73 1,880.57 823.89 8,186.19 4 Watauga County Schools 4,392 5,463.12 2,358.94 786.16 8,608.22 5 Union County Schools 39,654 4,901.77 1,901.82 753.87 7,557.46 6 Carteret County Schools 8,336 5,339.63 2,125.37 712.46 8,177.46 7 Wake County Schools 145,922 4,968.65 1,928.74 692.65 7,590.04 8 Davie County Schools 6,423 5,447.44 1,779.46 534.77 7,761.67 9 Mooresville City Schools 5,546 4,800.05 1,948.23 504.61 7,252.89 10 Cabarrus County Schools 29,182 4,971.10 1,518.65 449.53 6,939.28 11 Chapel‐Hill / Carrboro City Schools 11,905 4,967.20 4,915.52 362.20 10,244.92 Sort based on Local Funding Sort based on Federal Funding
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Per Pupil Expenditure Data ‐ Child Nutrition Program Excluded Top 10 School District (as measured by EOG and EOC's) 2011‐2012 DPI Statical Data ‐ Table 25 ADM State Local Federal Total 1 Asheville City Schools 3,978 5,491.29 4,071.23 1,344.15 10,906.67 2 Chapel‐Hill / Carrrboro City Schools 11,905 4,967.20 4,915.52 362.20 10,244.92 3 Polk County Schools 2,291 6,634.78 2,284.59 1,022.36 9,941.73 4 Watauga County Schools 4,392 5,463.12 2,358.94 786.16 8,608.22 5 Haywood County Schools 7,530 5,481.73 1,880.57 823.89 8,186.19 6 Carteret County Schools 8,336 5,339.63 2,125.37 712.46 8,177.46 7 Davie County Schools 6,423 5,447.44 1,779.46 534.77 7,761.67 8 Wake County Schools 145,922 4,968.65 1,928.74 692.65 7,590.04 9 Union County Schools 39,654 4,901.77 1,901.82 753.87 7,557.46 10 Mooresville City Schools 5,546 4,800.05 1,948.23 504.61 7,252.89 11 Cabarrus County Schools 29,182 4,971.10 1,518.65 449.53 6,939.28 Sort based on Total Funding
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Additional funding if based on: Example ‐ # of teachers CCS could hire Cabarrus County Schools ‐ $ ‐ Mooresville City Schools 9,151,767.02 166 Union County Schools 18,039,728.76 328 Wake County Schools 18,990,478.32 345 Davie County Schools 23,998,984.98 436 Carteret County Schools 36,132,568.76 657 Haywood County Schools 36,387,327.62 662 Watauga County Schools 48,703,007.08 886 Polk County Schools 87,617,495.90 1,593 Chapel‐Hill / Carrrboro City Schools 96,465,186.48 1,754 Asheville City Schools 115,776,374.98 $ 2,105 Equity in Funding ‐ Per Pupil Funding Annualized What does it mean to Cabarrus County Schools? Top 10 School District (as measured by EOG and EOC's)
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LEA Name State PPE State Rank Federal PPE Feder al Rank Local PPE Local Rank Total PPE Tota l Ran STATE AVERAGE 6,037.56 971.95 1,653.27 8,662.78 Hyde County Schools 13,469.53 1 1,512.16 7 2,865.66 7 17,847.35 1 Tyrrell County Schools 11,687.78 2 1,574.56 5 3,169.34 5 16,431.68 2 Jones County Schools 9,178.79 3 1,125.73 29 1,205.64 85 11,510.16 4 Washington County S h l 7,758.82 4 1,289.44 15 1,309.10 75 10,357.36 9 Weldon City Schools 7,689.84 5 1,741.32 3 2,641.17 9 12,072.33 3 Graham County Schools 7,680.93 6 1,323.06 13 1,027.15 102 10,031.14 13 Pamlico County Schools 7,604.29 7 1,440.52 9 1,649.76 51 10,694.57 6 Northampton County S h l 7,472.44 8 1,568.47 6 1,484.33 62 10,525.24 7 Warren County Schools 7,408.80 9 1,434.82 10 1,403.35 65 10,246.97 10 Gates County Schools 7,387.76 10 883.04 68 1,827.54 35 10,098.34 12 Mitchell County Schools 7,381.73 11 982.23 53 1,180.01 88 9,543.97 22 Bertie County Schools 7,355.36 12 1,212.95 21 975.24 105 9,543.55 23 Hertford County Schools 7,348.12 13 1,240.92 17 1,344.25 71 9,933.29 18 Caswell County Schools 7,198.84 14 960.8 56 773.43 115 8,933.07 35 Alleghany County Schools 7,120.02 15 1,113.48 31 1,770.17 38 10,003.67 14 Clay County Schools 7,111.86 16 897.87 67 1,390.47 67 9,400.20 27 Greene County Schools 6,985.78 17 1,070.50 38 1,051.45 98 9,107.73 30 Avery County Schools 6,955.92 18 1,074.51 37 1,915.95 25 9,946.38 16 Camden County Schools 6,933.42 19 615.53 104 782.41 114 8,331.36 53 Perquimans County S h l 6,884.91 20 1,126.97 28 1,452.73 63 9,464.61 25 Madison County Schools 6,852.08 21 956.05 59 1,100.64 92 8,908.77 36 Anson County Schools 6,838.74 22 1,750.52 2 1,214.72 84 9,803.98 19 Swain County Schools 6,793.16 23 1,011.58 48 1,217.95 83 9,022.69 32 Edenton-Chowan County S h l 6,711.88 24 1,063.58 39 1,842.24 33 9,617.70 21 Scotland County Schools 6,709.04 25 1,109.10 33 1,664.86 46 9,483.00 24 Halifax County Schools 6,677.34 26 2,345.75 1 931.46 108 9,954.55 15 Martin County Schools 6,652.97 27 1,098.73 34 1,426.17 64 9,177.87 29 Polk County Schools 6,634.78 28 1,022.36 45 2,284.59 15 9,941.73 17 Yancey County Schools 6,595.95 29 1,209.69 22 1,098.60 93 8,904.24 38 Ashe County Schools 6,586.81 30 1,057.20 40 1,260.31 78 8,904.32 37 Vance County Schools 6,463.16 31 1,294.61 14 1,119.07 91 8,876.84 41
North Carolina Department of Pulic Instruction Table 25 - Per Pupil Expenditure Ranking Child Nutrition Excluded Year 2012 24
LEA Name State PPE State Rank Federal PPE Feder al Rank Local PPE Local Rank Total PPE Tota l Ran
North Carolina Department of Pulic Instruction Table 25 - Per Pupil Expenditure Ranking Child Nutrition Excluded Year 2012
Cherokee County Schools 6,373.45 32 1,076.23 36 1,864.09 32 9,313.77 28 Hoke County Schools 6,222.79 33 815.36 74 1,009.37 103 8,047.52 70 Bladen County Schools 6,159.14 34 1,468.51 8 1,094.97 94 8,722.62 43 Columbus County Schools 6,149.06 35 1,046.87 42 1,036.78 100 8,232.71 58 Whiteville City Schools 6,146.89 36 1,243.39 16 923.22 109 8,313.50 56 Stokes County Schools 6,129.83 37 841.21 72 1,241.20 80 8,212.24 59 Montgomery County S h l 6,111.39 38 916 66 1,373.22 68 8,400.61 52 Elkin City Schools 6,042.39 39 755.68 86 1,663.16 47 8,461.23 51 Duplin County Schools 5,996.76 40 960.48 57 876.37 111 7,833.61 81 Edgecombe County S h l 5,983.06 41 1,007.24 50 1,053.25 97 8,043.55 71 Yadkin County Schools 5,964.25 42 750.15 90 1,232.21 82 7,946.61 73 Mount Airy City Schools 5,953.09 43 1,182.36 24 1,748.70 41 8,884.15 40 Richmond County Schools 5,922.86 44 934.41 61 993.98 104 7,851.25 79 Nash-Rocky Mount Schools 5,904.54 45 1,000.18 51 1,288.97 77 8,193.69 61 Rutherford County Schools 5,903.92 46 1,048.98 41 1,369.17 69 8,322.07 55 Lexington City Schools 5,891.17 47 1,385.56 11 2,127.92 19 9,404.65 26 Beaufort County Schools 5,875.44 48 1,168.52 26 1,658.11 49 8,702.07 44 Rockingham County S h l 5,870.21 49 917.36 64 1,328.31 74 8,115.88 67 Robeson County Schools 5,860.74 50 1,176.86 25 787.04 113 7,824.64 83 Pasquotank County S h l 5,837.95 51 1,043.93 43 1,764.63 39 8,646.51 47 Sampson County Schools 5,833.24 52 920.21 63 1,036.07 101 7,789.52 85 Person County Schools 5,827.22 53 775.36 83 1,653.36 50 8,255.94 57 McDowell County Schools 5,825.35 54 1,038.96 44 1,127.73 90 7,992.04 72 Jackson County Schools 5,820.44 55 1,128.91 27 1,749.42 40 8,698.77 45 Macon County Schools 5,809.69 56 778.66 82 2,238.66 16 8,827.01 42 Lenoir County Schools 5,791.33 57 1,021.40 46 1,079.37 95 7,892.10 76 Alexander County Schools 5,741.37 58 802.77 77 865.21 112 7,409.35 102 Cleveland County Schools 5,732.55 59 950.19 60 1,521.45 58 8,204.19 60 Stanly County Schools 5,709.84 60 811.48 75 1,202.44 86 7,723.76 89 Clinton City Schools 5,651.29 61 1,225.19 18 1,618.87 53 8,495.35 50 Caldwell County Schools 5,648.44 62 857.82 71 1,078.86 96 7,585.12 96 Surry County Schools 5,599.91 63 992.58 52 1,232.82 81 7,825.31 82
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LEA Name State PPE State Rank Federal PPE Feder al Rank Local PPE Local Rank Total PPE Tota l Ran
North Carolina Department of Pulic Instruction Table 25 - Per Pupil Expenditure Ranking Child Nutrition Excluded Year 2012
Dare County Schools 5,591.53 64 458.29 113 4,431.29 2 10,481.11 8 Thomasville City Schools 5,588.01 65 1,625.11 4 1,827.65 34 9,040.77 31 Roanoke Rapids City S h l 5,584.40 66 753.69 88 1,289.38 76 7,627.47 93 Franklin County Schools 5,583.93 67 810.59 76 1,364.85 70 7,759.37 87 Harnett County Schools 5,520.66 68 768.69 84 1,047.88 99 7,337.23 105 Granville County Schools 5,516.60 69 656.06 100 1,718.32 42 7,890.98 77 Wilkes County Schools 5,507.14 70 638.12 101 1,336.57 73 7,481.83 99 Asheville City Schools 5,491.29 71 1,344.15 12 4,071.23 3 10,906.67 5 Asheboro City Schools 5,490.37 72 1,110.82 32 1,585.65 55 8,186.84 62 Haywood County Schools 5,481.73 73 823.89 73 1,880.57 30 8,186.19 63 Chatham County Schools 5,464.27 74 567.7 108 2,861.10 8 8,893.07 39 Watauga County Schools 5,463.12 75 786.16 81 2,358.94 14 8,608.22 48 Wayne County Schools 5,462.62 76 964.96 55 960.04 106 7,387.62 103 Davie County Schools 5,447.44 77 534.77 111 1,779.46 37 7,761.67 86 Newton-Conover City S h l 5,391.78 78 716.62 92 1,791.51 36 7,899.91 75 Durham County Schools 5,383.94 79 1,009.99 49 3,308.83 4 9,702.76 20 Transylvania County S h l 5,376.62 80 1,081.45 35 2,491.56 11 8,949.63 34 Lee County Schools 5,376.40 81 634.95 102 1,868.22 31 7,879.57 78 Carteret County Schools 5,339.63 82 712.46 94 2,125.37 20 8,177.46 64 Forsyth County Schools 5,332.85 83 865.33 70 2,132.66 18 8,330.84 54 Currituck County Schools 5,317.09 84 597.83 106 2,174.69 17 8,089.61 68 Henderson County Schools 5,301.78 85 609.42 105 1,678.46 45 7,589.66 95 Orange County Schools 5,301.00 86 685.8 98 3,009.66 6 8,996.46 33 Wilson County Schools 5,286.90 87 927.93 62 1,155.71 89 7,370.54 104 Burke County Schools 5,260.21 88 1,011.93 47 902.69 110 7,174.83 109 Hickory City Schools 5,258.76 89 1,118.00 30 1,565.50 56 7,942.26 74 Pitt County Schools 5,235.67 90 960.46 58 1,549.47 57 7,745.60 88 Rowan-Salisbury County S h l 5,233.55 91 865.93 69 1,958.59 22 8,058.07 69 Kannapolis City Schools 5,232.58 92 1,220.62 19 1,705.90 43 8,159.10 66 Randolph County Schools 5,230.45 93 663.37 99 1,258.93 79 7,152.75 110 Moore County Schools 5,227.93 94 537.28 110 1,896.30 29 7,661.51 92 Brunswick County Schools 5,222.65 95 972.04 54 2,374.66 13 8,569.35 49
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LEA Name State PPE State Rank Federal PPE Feder al Rank Local PPE Local Rank Total PPE Tota l Ran
North Carolina Department of Pulic Instruction Table 25 - Per Pupil Expenditure Ranking Child Nutrition Excluded Year 2012
Johnston County Schools 5,215.63 96 748.13 91 1,604.13 54 7,567.89 97 Alamance-Burlington S h l 5,191.18 97 619.3 103 1,899.64 27 7,710.12 90 Guilford County Schools 5,173.39 98 916.8 65 2,564.21 10 8,654.40 46 New Hanover County S h l 5,158.56 99 576.09 107 2,426.65 12 8,161.30 65 Buncombe County Schools 5,136.21 100 787.68 79 1,899.40 28 7,823.29 84 Cumberland County S h l 5,130.36 101 1,213.24 20 1,503.29 60 7,846.89 80 Davidson County Schools 5,089.93 102 713.47 93 946.68 107 6,750.08 115 Craven County Schools 5,054.28 103 1,190.05 23 1,196.42 87 7,440.75 100 Pender County Schools 5,054.15 104 703.3 96 1,682.80 44 7,440.25 101 Lincoln County Schools 5,036.70 105 558.2 109 1,399.59 66 6,994.49 113 Catawba County Schools 5,026.55 106 753.31 89 1,497.82 61 7,277.68 106 Cabarrus County Schools 4,971.10 107 449.53 114 1,518.65 59 6,939.28 114 Wake County Schools 4,968.65 108 692.65 97 1,928.74 24 7,590.04 94 Chapel-Hill/Carrboro City S h l 4,967.20 109 362.2 115 4,915.52 1 10,244.92 11 Iredell-Statesville Schools 4,948.48 110 705.32 95 1,619.92 52 7,273.72 107 Charlotte-Mecklenburg C t S h l 4,948.12 111 760.61 85 1,993.06 21 7,701.79 91 Gaston County Schools 4,930.02 112 793.97 78 1,337.09 72 7,061.08 112 Union County Schools 4,901.77 113 753.87 87 1,901.82 26 7,557.46 98 Mooresville City Schools 4,800.05 114 504.61 112 1,948.23 23 7,252.89 108 Onslow County Schools 4,694.29 115 786.47 80 1,661.50 48 7,142.26 111
Top 10 School districts (as measured by EOG and EOC's)
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Cabarrus County and Kannapolis City Schools Without Expansion
Budget Increase / Budget Budget Increase / Budget Budget Increase / Budget 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 as of 1/10/13 as of 1/10/13
REVENUES Cabarrus County: Maintenance and Grounds 6,421,082 $
6,421,082 $ 1,532,584 $
1,532,584 $ 7,953,666 $
7,953,666 $ Kannapolis City Schools: 235,763 $
235,763 $ 56,266 $ $ 56,266 $ 292,029 $ $ 292,029 $ Rowan County Share Deferred Revenue: 1,905,056 $ (1,467,000) $ 438,056 $ 506,353 $ (261,777) $ 244,576 $ 2,411,409 $ (1,728,777) $ 682,632 $ TOTAL REVENUES 8,561,901 $ (1,467,000) $ 7,094,901 $ 2,095,203 $ (261,777) $ 1,833,426 $ 10,657,104 $ (1,728,777) $ 8,928,327 $ EXPENDITURES Salaries: Director / Assistant Director of Facilities & Operations 188,550 $
188,550
188,550 $
188,550 $ Facilities / Grounds / Managers 229,610
57,344
286,954
Clerical 139,760
Technicians / Summer Workers 1,516,901
305,240
1,822,141
Longevity 10,000
2,000
12,000
Overtime 47,000
7,000
54,000
Subtotal Salaries 2,131,821 $
2,131,821 $ 371,584 $
371,584 $ 2,503,405 $
2,503,405 $ Matching Benefits: FICA 155,200 $
155,200 $ 30,000 $
30,000 $ 185,200 $
185,200 $ Retirement 289,920
50,000
339,920
Hospitalization Insurance 266,192
60,000
326,192
Short Term Disability 5,000
Subtotal Matching Benefits 716,312 $
716,312 $ 140,000 $
140,000 $ 856,312 $
856,312 $
BUILDING MAINTENANCE GROUNDS MAINTENANCE TOTAL
S:\BudgetCommittee\Budget Committee FY14\bc meeting 2.15.13\Facilities Operations budget FY14 2.6.13 1
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Cabarrus County and Kannapolis City Schools Without Expansion
Budget Increase / Budget Budget Increase / Budget Budget Increase / Budget 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 as of 1/10/13 as of 1/10/13 BUILDING MAINTENANCE GROUNDS MAINTENANCE TOTAL
Other Operating Costs: 232 Workers Compensation 105,000 $
105,000 $ 18,500 $
$ 123,500 $
123,500 $ 311 Contract Services 140,000 18,550 158,550 5,000
145,000 18,550 163,550 Summer Contract/Field Maint. 35,000
3,000
38,000
Contracted Repairs and Maint. - Land/Bldgs. 133,000 30,000 163,000 62,840 7,160 70,000 195,840 37,160 233,000 Contracted Repairs and Maint - Painting 89,000 28,000 117,000
28,000 117,000 Contracted Repairs and Maint - Equipment 198,000
5,000 5,000 10,000 203,000 5,000 208,000 Contracted Repairs and Maint - Energy Savings
42,000
Contracted Repairs and Maint - HVAC 105,000
Mowing Services
557,825
Rentals/Leases 4,000 (2,000) 2,000
(2,000) 2,000 Travel 250
CCS Fire Alarm 150,000 (5,000) 145,000
(5,000) 145,000 CCS FARP 10,000
KCS Fire Alarm 25,000 3,000 28,000
3,000 28,000 KCS FARP 2,000
312 Staff Training/Food purchases 13,000
2,500
15,500
319 Contract Professional/Tech 40,000 60,000 100,000 300
40,300 60,000 100,300 411 Operating Supplies 6,000
Copier & Duplicator 3,500
Furniture & Equipment (custodial equpment) 11,000 40,000 51,000 51,000
62,000 40,000 102,000 412 Custodial Supplies 525,000 26,250 551,250
26,250 551,250 422 Building Maintenance and Repairs (details attached) 726,618
223,611 26,389 250,000 950,229 26,389 976,618 423 Vehicle Gasoline/Diesel 165,000
55,000
220,000
Vehicle Liability Insurance 25,000 1,000 26,000 3,500
28,500 1,000 29,500 462 Computer Software & Supplies 21,414 3,586 25,000
3,586 25,000 Mobile Communications 46,500
Vehicles 60,000
Storm water management
Technology Equipment 10,000 20,000 30,000
20,000 30,000 522 Capital Maintenance Projects (Details Attached) CCS + KCS 1,673,000 (673,000) 1,000,000
(673,000) 1,000,000 Capital Maintenance Projects (Carry-over from FY 2012) 1,157,886 (1,157,886)
Improvement to Existing Site
(161,183) 295,217 456,400 (161,183) 295,217 551 Improvement to Existing Site (Carry-over from FY 2012)
(139,143)
(139,143)
5,522,168 $ (1,607,500) $ 3,914,668 $ 1,583,619 $ (261,777) $ 1,321,842 $ 7,105,787 $ (1,869,277) $ 5,236,510 $ Health & Safety Operating Costs: Contracted Services 40,500 $ 34,500 $ 75,000 $
40,500 34,500 75,000 Workshop Expenses 19,500
Copier Costs
31,000 69,000 100,000
69,000 100,000 Contract Repairs & Maintenance - Equipment 8,500
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Cabarrus County and Kannapolis City Schools Without Expansion
Budget Increase / Budget Budget Increase / Budget Budget Increase / Budget 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 as of 1/10/13 as of 1/10/13 BUILDING MAINTENANCE GROUNDS MAINTENANCE TOTAL
Mobile Communications
63,000 37,000 100,000
37,000 100,000 Assessments & Penalties
8,000
Computer Software & Supplies
20,000
Furniture & Equipment 500
Technology Equipment 600
Subtotal Health& Safety Operating Costs 191,600 $ 140,500 $ 332,100 $
191,600 $ 140,500 $ 332,100 $ TOTAL EXPENDITURES 8,561,901 $ (1,467,000) $ 7,094,901 $ 2,095,203 $ (261,777) $ 1,833,426 $ 10,657,104 $ (1,728,777) $ 8,928,327 $ NET BALANCE (0) $ (0)
(0) $
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Cabarrus County and Kannapolis City Schools With Expansion
Budget Increase / Budget Budget Increase / Budget Budget Increase / Budget 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 as of 1/10/13 as of 1/10/13
REVENUES Cabarrus County: Maintenance and Grounds 6,421,082 $ 1,114,298 $ 7,535,380 $ 1,532,584 $ 532,873 $ 2,065,457 $ 7,953,666 $ 1,647,171 $ 9,600,837 $ Kannapolis City Schools: 235,763 $
235,763 $ 56,266 $ $ 56,266 $ 292,029 $ $ 292,029 $ Rowan County Share Deferred Revenue: 1,905,056 $ (1,467,030) $ 438,026 $ 506,353 $ (256,353) $ 250,000 $ 2,411,409 $ (1,723,383) $ 688,026 $ TOTAL REVENUES 8,561,901 $ (352,732) $ 8,209,169 $ 2,095,203 $ 276,520 $ 2,371,723 $ 10,657,104 $ (76,212) $ 10,580,892 $ EXPENDITURES Salaries: Director / Assistant Director of Facilities & Operations 188,550 $ 9,428 $ 197,978
188,550 $ 9,428 $ 197,978 $ Facilities / Grounds / Managers 229,610 11,481 241,091 57,344 2,867 60,211 286,954 14,348 301,302 Clerical 139,760 6,958 146,718
6,958 146,718 Technicians / Summer Workers 1,516,901 75,845 1,592,746 305,240 15,262 320,502 1,822,141 91,107 1,913,248 NEW Staff request (see detail) 253,000 253,000 99,993 99,993 352,993 352,993 Longevity 10,000 500 10,500 2,000 100 2,100 12,000 600 12,600 Overtime 47,000 2,350 49,350 7,000 350 7,350 54,000 2,700 56,700 Subtotal Salaries 2,131,821 $ 359,561 $ 2,491,382 $ 371,584 $ 118,572 $ 490,156 $ 2,503,405 $ 478,133 $ 2,981,538 $ Matching Benefits: FICA 155,200 $ 3,104 $ 158,304 $ 30,000 $ 600 $ 30,600 $ 185,200 $ 3,704 $ 188,904 $ Retirement 289,920 5,798 295,718 50,000 1,000 51,000 339,920 6,798 346,718 Hospitalization Insurance 266,192 5,323 271,515 60,000 1,200 61,200 326,192 6,523 332,715 Short Term Disability 5,000 100 5,100
100 5,100 Subtotal Matching Benefits 716,312 $ 14,325 $ 730,637 $ 140,000 $ 2,800 $ 142,800 $ 856,312 $ 17,125 $ 873,437 $
BUILDING MAINTENANCE GROUNDS MAINTENANCE TOTAL
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Cabarrus County and Kannapolis City Schools With Expansion
Budget Increase / Budget Budget Increase / Budget Budget Increase / Budget 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 as of 1/10/13 as of 1/10/13 BUILDING MAINTENANCE GROUNDS MAINTENANCE TOTAL
Other Operating Costs: 232 Workers Compensation 105,000 $
105,000 $ 18,500 $
$ 123,500 $
123,500 $ 311 Contract Services 140,000 18,550 158,550 5,000
145,000 18,550 163,550 Summer Contract/Field Maint. 35,000
3,000
38,000
Contracted Repairs and Maint. - Land/Bldgs. 133,000 30,000 163,000 62,840
195,840 30,000 225,840 Contracted Repairs and Maint - Painting 89,000 28,000 117,000
28,000 117,000 Contracted Repairs and Maint - Equipment 198,000
5,000
203,000
Contracted Repairs and Maint - Energy Savings
42,000
Contracted Repairs and Maint - HVAC 105,000
Mowing Services
557,825
Rentals/Leases 4,000 (2,000) 2,000
(2,000) 2,000 Travel 250
CCS Fire Alarm 150,000 (5,000) 145,000
(5,000) 145,000 CCS FARP 10,000
KCS Fire Alarm 25,000 3,000 28,000
3,000 28,000 KCS FARP 2,000
312 Staff Training/Food purchases 13,000
2,500
15,500
319 Contract Professional/Tech 40,000 60,000 100,000 300
40,300 60,000 100,300 411 Operating Supplies 6,000
Copier & Duplicator 3,500
Furniture & Equipment (custodial equpment) 11,000 259,000 270,000 51,000
62,000 259,000 321,000 412 Custodial Supplies 525,000 26,250 551,250
26,250 551,250 422 Building Maintenance and Repairs (details attached) 726,618 273,382 1,000,000 223,611 149,291 372,902 950,229 422,673 1,372,902 423 Vehicle Gasoline/Diesel 165,000
55,000
220,000
Vehicle Liability Insurance 25,000 1,000 26,000 3,500
28,500 1,000 29,500 462 Computer Software & Supplies 21,414 3,586 25,000
3,586 25,000 Mobile Communications 46,500
Vehicles 60,000 248,000 308,000
60,000 60,000 308,000 368,000 Storm water management
85,000
85,000 462 Technology Equipment 10,000 20,000 30,000
20,000 30,000 522 Capital Maintenance Projects (Details Attached) CCS + KCS 1,673,000 (673,000) 1,000,000
(673,000) 1,000,000 Capital Maintenance Projects (Carry-over from FY 2012) 1,157,886 (1,157,886)
Improvement to Existing Site
456,400
551 Improvement to Existing Site (Carry-over from FY 2012)
(139,143)
(139,143)
5,522,168 $ (867,118) $ 4,655,050 $ 1,583,619 $ 155,148 $ 1,738,767 $ 7,105,787 $ (711,970) $ 6,393,817 $ Health & Safety Operating Costs: Contracted Services 40,500 $ 34,500 $ 75,000 $
40,500 34,500 75,000 Workshop Expenses 19,500
Copier Costs
31,000 69,000 100,000
69,000 100,000 Contract Repairs & Maintenance - Equipment 8,500
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Cabarrus County and Kannapolis City Schools With Expansion
Budget Increase / Budget Budget Increase / Budget Budget Increase / Budget 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 2012 - 2013 Decrease 2013 - 2014 as of 1/10/13 as of 1/10/13 BUILDING MAINTENANCE GROUNDS MAINTENANCE TOTAL
Mobile Communications
63,000 37,000 100,000
37,000 100,000 Assessments & Penalties
8,000
Computer Software & Supplies
20,000
Furniture & Equipment 500
Technology Equipment 600
Subtotal Health& Safety Operating Costs 191,600 $ 140,500 $ 332,100 $
191,600 $ 140,500 $ 332,100 $ TOTAL EXPENDITURES 8,561,901 $ (352,732) $ 8,209,169 $ 2,095,203 $ 276,520 $ 2,371,723 $ 10,657,104 $ (76,212) $ 10,580,892 $ NET BALANCE (0) $ (0) (0)
(0) (0) (0) $ (0) $
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Buildings Grounds Total 1 Raises for locally funded positions to match State increases Building maintenance $2,131,821 x 5% $106,562 106,562 Building maintenance benefits for salary increase 14,325 14,325 Grounds maintenance $371,584 x 5% 18,579 18,579 Grounds maintenance benefits for salary increase 2,800 2,800 Salary increases $120,887 $21,379 $142,266 2 Increase in repairs budget Increase to repair budgets due to consistently rising prices, additional requirements and mandates to continue to operate ( mobile unit moves, permitting, etc) 273,382 44,291 317,673 High School Field maintenance (increase from $5,000 per school to $20,000) 105,000 105,000 Custodial equipment replacement 219,000 219,000 Vehicle replacement 164,000 60,000 224,000 Storm water management 85,000 85,000 Total for repairs budget $656,382 $294,291 $950,673 3 Request for additional staff (salary plus benefits) A (1) Custodian (pay grade 51) 44,000 44,000 A (1) Kitchen Equipment Technician (pay grade 63) 63,000 63,000 A (1) Camera Technician (pay grade 67) 73,000 73,000 A (1) HVAC Controls Technician ( pay grade 67) 73,000 73,000 B (2) Grounds positions ( pay grade 56 ) 99,993 99,993 Request for additional staff (salary plus benefits) $253,000 $99,993 $352,993 4 Vehicles for new positions (3) 84,000 84,000 Request for vehicles for additional positions $84,000 $0 $84,000 Decrease in Deferred Revenue 1,467,030 256,353 1,723,383 Decrease in Buildings/Grounds Projects
Increase/Decrease on Various Items on Maintenance Budget 363,885 363,885 Other factors impacting facilities and maintance budget $29 $117,210 $117,239
Facilities and Operations Budget Request $1,114,298 $532,873 $1,647,171 Cabarrus County Schools Summary of Facilities and Operations Budget Request 2013 - 2014
Priority
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 273,382 273,382 273,382 273,382 273,382 273,382 Federal Grants Other TBD Total 273,382 273,382 273,382 273,382 273,382 273,382 Operating Budget Impact Salaries & Benefits Materials & Supplies 273,382 273,382 273,382 273,382 273,382 273,382 Contracts & Supplies Other Total 273,382 273,382 273,382 273,382 273,382 273,382
Depending on where the funds are redistributed to, they may not be in an account that allows the department the flexibility to address requested or emergency needs.
District Wide Facilities Management (FMD) ‐ Building Maintenance & Repairs Line Item Budget 273,382.00
Redistribution of funds within the FMD Operating Budget to increase the amount of funding available to the 422 maintenance and repairs item. In recent years, a consistent volume of needed work in a variety of areas has outpaced the funds allocation. Historically, this item has served as the district's "catch‐all" account for anything new or unforeseen. Additionally, rising prices, additional requirements and mandates, and emergency requests continue to erode this line item. Past examples include permitting requirements and unbudgeted mobile classroom relocations, etc.
35
Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 219,000 100,000 100,000 100,000 80,000 80,000 Federal Grants Other TBD Total 219,000 100,000 100,000 100,000 80,000 80,000 Operating Budget Impact Salaries & Benefits Materials & Supplies 219,000 100,000 100,000 100,000 80,000 80,000 Contracts & Supplies Other Total 219,000 100,000 100,000 100,000 80,000 80,000
Some equipment, due to age and condition, may not be repairable (lack of parts availability and/or the cost of repairing verses purchasing). Schools will have to continue borrowing equipment from one another which at times makes it difficult to maintain cleaning schedules (ex: maintaining waxed hallway floors and shampooing carpet), increases the chance of damage during equipment moves and takes away time from staff moving equipment back and forth. This also puts stress on custodians to keep the schools looking good. It has the potential of putting building occupants at risk because the lack of cleaning on schedule can promote germ growth and may create an unwelcoming environment due to lack of timely cleaning.
All CCS schools and Facilities Management (FMD) Custodial Equipment $219,000
This funding request is for the replacement of worn out and dysfunctional custodial cleaning equipment; purchase of new equipment that some schools have never had but need (i.e., carpet cleaning and floor scrubbing machines); and the purchase of equipment for the custodian at the CCS Education Center. Over the years, as budgets have gotten tighter and new monies were not available, the idea of budgeting for the routine replacement
equipment in use in the schools, especially the older schools, is old and worn (8+ yrs.) and has been repeatedly repaired. Some of this equipment is no longer functional. Other schools don't have a full complement of basic and necessary equipment (ex: carpet cleaning and floor scrubbing machines) which makes it difficult for those staff to do their work during the summer months. There is also a problem at the Education Center and FMD buildings where, when the custodial cleaning contractor was replaced with a CCS custodian, there was no money to purchase any equipment and he has been operating with borrowed equipment, when available, for the last two years.
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School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐ 16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 168,000 168,000 112,000 112,000 112,000 112,000 Federal Grants Other TBD Total 168,000 168,000 112,000 112,000 112,000 112,000 Operating Budget Impact
If not funded, the department will need to increase its operating budget code 423 for vehicle repairs. The trucks will continue to require ever increasing maintenance and repairs in order to keep them operational and in a safe and reliable condition.
Facilities Management (FMD) Six (6) Replacement Vehicles for 168,000.00
Request for a budget Increase of $168,000 to pay for the replacement of six (6) vehicles for facilities. The need for staff to have functional service vehicles in order to effectively perform their work and to be safe while driving cannot be stressed enough. Eight (8) service trucks have in excess of 190,000 miles. Another (8) vehicles have over 150,000 miles. The staff routinely puts between ten (10) and twenty (20) thousand miles on their trucks each year. Breakdowns, if they occur, can be very costly and should be avoided if possible. The department, similar to other public agencies, has determined that at 200,000 miles, the vehicles should be replaced before any more significant and costly mechanical problems present themselves. The likelihood of these vehicles continuing in service without those problems occurring is not good. The department has only purchased two replacement vehicles during the last two budget years in order to reduce spending as much as possible. However, the mileage of the existing trucks is outpacing that approach and a larger number of vehicles must now be purchased. Otherwise, the department could be putting staff at risk when driving these older vehicles.
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Salaries & Benefits Materials & Supplies 168,000 168,000 112,000 112,000 112,000 112,000 Contracts & Supplies Other Total 168,000 168,000 112,000 112,000 112,000 112,000
38
Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local Federal Grants Other TBD Total Operating Budget Impact Salaries & Benefits 44,000 44,000 44,000 44,000 44,000 44,000 Materials & Supplies Contracts & Supplies Other Total 44,000 44,000 44,000 44,000 44,000 44,000
If funding is denied, staff that are housed in the buildings will still do its best to meet the expected cleaning standard for both buildings. This will mean that when the one custodian is ill or takes vacation, staff working in the buildings must take time away from their normal duties to remove trash from the building and to minimally clean the building so that they are presentable and reasonably clean. However, during normal work periods, the amount of square footage is simply too much for one custodian to clean and maintain on a regular basis.
Education Center Facilities Management Custodian $44,000.00
A second custodian will provide support to the one existing custodial position to help with the cleaning of the Education Center and Facilities Management Department buildings. Work includes removal of all office and restroom waste items, cleaning and waxing of all tile floors, vacuuming and shampooing of all carpeting, cleaning all walls and ceilings, cleaning all interior window glass and mirrors, and setting up the Board Room to accommodate specific meeting needs. CCS Education Center and FMD building were being cleaned by an outside cleaning contractor who used two custodians to clean both buildings. Together, both buildings include approximately 54,000 square feet. In addition, the Board Room must be set up several times during the month and in some cases more than once on a given day to accommodate the use of the space. The private cleaning contractor was replaced with a single County funded custodial position in an effort to save costs and to try to improve on the standard of care given to keeping the building clean. The standard amount of building area normally assigned to one custodian in a school is between 25,000 and 30,000 square feet. Due to square footage contained with both of these buildings, and in order to maintain our cleaning standard, a second custodian is absolutely necessary. This will allow all of the building to be cleaned, as schools are, each day and not require a single person to have to take on much more than is normally expected of anyone in a similar position in the system. Having the second custodian will allow coverage if the other custodian is out for a period
39
Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 63,000 63,000 63,000 63,000 63,000 63,000
Currently the department has only one (1) electrician that is assigned to take care of forty‐seven (47) school kitchens. The existing technician cannot keep up with work load and rarely has time to do preventative maintenance or kitchen staff training on the proper use of the equipment This lack of staff can lead to un‐timely break‐downs on equipment and the potential need to bring in outside contractors to do this work. This has not proven to be a cost effective nor appropriate way to deal with those break‐downs due to a lack of understanding of the operational needs of staff in the kitchen and a commitment on the part of the contracted staff to accomplish the work in a timely manner. Hence, without this position, the department will continue to be reactive and forced to
Facilities Management Kitchen Equipment Technician 63,000.00
This position is responsible to keep all kitchen equipment assigned to it in a well maintained and fully operational condition. This individual will also clean and service equipment on a regular schedule and assist kitchen personnel in understanding the proper operation and use of all kitchen equipment as necessary. Currently the department has only one electrical kitchen equipment technician and that person must respond to any and all equipment problems in the forty‐seven (47) CCS and KCS school kitchen facilities. There is an on‐going, need to perform regular maintenance on kitchen equipment that helps to preserve and extend the life of the equipment. This maintenance alleviates equipment failures and break‐downs and saves money on unnecessary repairs. The work that this position does helps to keep kitchens operating efficiently and effectively. However, the lack of adequate personnel to do this work does not allow current staff to provide the degree of preventative maintenance needed to guarantee timely response to work orders or emergencies without putting aside a portion of that
person will not be able to keep up with the demand. Growth in the number of schools over the last ten to twelve years has also added to the work burden of the existing technician. Last year we did not use Whaley except for parts because of the help of several of our
$47,424 ($22.80 hourly). If one of the local kitchen equipment repair companies was hired to do that work, the cost for labor would have been $126,825 for the same amount of work using a standard hourly wage of $89.00 and travel which averages $150.00 per trip
reduce the workload stress on the existing technician. This additional person would also be able to assist the current staff person when the job required it thus enabling both persons to get things done in a timely manner. The position , when filled, would assist the department in getting a leg up on preventative maintenance for all the kitchen equipment and help avoid the current break‐fix problems that can be very costly to repair.
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Federal Grants Other TBD Total 63,000 63,000 63,000 63,000 63,000 63,000 Operating Budget Impact Salaries & Benefits 63,000 63,000 63,000 63,000 63,000 63,000 Materials & Supplies Contracts & Supplies Other Total 63,000 63,000 63,000 63,000 63,000 63,000
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 73,000 73,000 73,000 73,000 73,000 73,000
Having this position filled will allow the department to have more direct impact on and a greater ability to maintain its camera systems so they continue to record activities at the schools and provide a body of evidence in the event of vandalism or other activities . This will enable a faster response by the District to help address safety concerns and/or operational issues on the camera systems. With the support of the BOE and BOC, a large number of camera systems will be installed in the next twelve (12) months. There may be more systems funded as a result of the current concern with school security and that would further fuel the need for this position to maintain and repair the equipment to insure system
visitors) entering the schools. If the position is not funded, the camera systems will continue to grow in number, many of them will age out and the department and CCS will have to continue to depend on outsourcing all the repairs and replacement work at costs that they do not control. The District will continue to pay for labor, and parts costs plus a mark up on the parts which is standard in the industry and it will not be in a position to ensure the workmanship, compatibility or quality of the contracting firms' work. In house staff can help eliminate a good deal of these problems and also help control costs while insuring that the systems are maintained in accordance to manufacturer's recommendations. We anticipate our monthly costs to be $1,600 per month for a total of $19,200 a year to contract with Spectrum for camera maintenance.
Facilities Management (FMD) Camera Technician 73,000.00
This position will be responsible to assess the problems with existing cameras and camera system equipment and to address those issues. That can include actual repair of the equipment or preparation of the design and bid documents to address those repairs. This person will be responsible to prepare the design and bid specifications for all new and replacement camera equipment and systems in the schools and will work with the successful bidder to see that the installation of the replacement or new systems is done correctly. This person would also be responsible for working with the alarm companies to analyze the reasons for false alarms and, if related to the camera systems, resolve those problems. Within the last ten (10) years a number of camera systems have been added to schools within the system and as part of the construction of new
private design firms and contractors to maintain and/or trouble shoot the problems. It is difficult, without in‐house staff capability, to judge the quality of the designs or the repairs or to evaluate the costs. If the position is funded, it will allow the department to assess the problems with existing cameras and related equipment as well as the costs attendant to those repairs. The position will also provide the department an in‐house ability to design and bid camera replacements as well as new systems thereby insuring that the work is done in keeping with the CCS building standards. Repair and maintenance work on the cameras and system equipment by this individual will also help to reduce down time for the cameras and dependence
the last three to four years, funding has been increased annually and the available funds have been spent each year to maintain existing camera
50% are parts/materials. This figure will only need to increase with growing numbers of cameras and our complete dependence on contracted maintenance services for cameras. Since 2009, a total of thirteen (13) new systems were installed in some of the existing schools and all the new
systems together contain more than 700 cameras and the newly funded systems will add hundreds of cameras to that total. Having staff in house to address the break/fix issues as they come up and also to provide preventative maintenance on the systems will be extremely beneficial to the District and will help to avoid times when systems are down and cannot be relied on to work properly as they help to protect the students, staff and District's property.
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Federal Grants Other TBD Total 73,000 73,000 73,000 73,000 73,000 73,000 Operating Budget Impact Salaries & Benefits 73,000 73,000 73,000 73,000 73,000 73,000 Materials & Supplies Contracts & Supplies Other Total 73,000 73,000 73,000 73,000 73,000 73,000
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 73,000 73,000 73,000 73,000 73,000 73,000 Federal Grants Other TBD Total 73,000 73,000 73,000 73,000 73,000 73,000 Operating Budget Impact Salaries & Benefits 73,000 73,000 73,000 73,000 73,000 73,000 Contracts & Supplies Other Total 73,000 73,000 73,000 73,000 73,000 73,000
The inability to have this position filled will require the lead HVAC technician to continue to wear two hats and split his time between this work and his role as the lead worker in his field. Daily direction to his staff will be hindered and work orders will not be addressed in as timely a manner as possible. Those inefficiencies will continue as well as the fact that the District will continue to be limited in terms of how well energy consumption is minimized and the rising cost of utilities controlled. Facilities Management HVAC Controls Technician Pay Grade 67 The technician will be responsible for the day to day use and updating of all the HVAC controls systems that are in place in the schools. The technician will make changes to temperatures and run time schedules either requested via work orders or when it is in the best interest of the District and also at the change of seasons. The technician will constantly monitor all systems during the day, analyze systems operations and propose system run times or other system changes that will help to control and/or reduce energy consumption. This role is currently being partially served by the HVAC lead technician who cannot devote the necessary time to realize the full benefit from the investment in the controls systems. The lead technician currently attempts to satisy three differenct roles (controls technician, HVAC technician and supervisor). Full utilization of the controls systems will result in less manhours expended, less energy consumed, less interruption to the learning environments and improved user comfort. Improved learning environments will positively influence student performance and staff satisfication. Less energy consumed will save money. In that only 50% of CCS schools have digital HVAC control systems, it is not possible to monitor all the schools. That work load may even require more that one HVAC Controls Technician, in the future, to help the District operate the schools' heating and cooling systems efficiently as the number of facilities benefiting from the use of controls systems will likely increase.
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 28,000 Federal Grants Other TBD Total 28,000 Operating Budget Impact Salaries & Benefits Materials & Supplies 28,000 Contracts & Supplies Other Total 28,000
The technician will not be able to effectively and efficiently carry out the position responsibilities without having a truck, or CCS will have to hire a technician with such a truck and pay the technician for mileage, wear and tear, etc.
Facilities Management (FMD) Vehicle for Kitchen Equipment Technician $28,000
Provide a truck for an additional position. FMD has requested an additional technician. The technician will be working independently and will be servicing approximately 25 facilities across Cabarrus County. The truck will be used for transportation, equipment and tool storage.
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 28,000 Federal Grants Other TBD Total 28,000 Operating Budget Impact Salaries & Benefits Materials & Supplies 28,000 Contracts & Supplies Other Total 28,000
The technician will not be able to effectively and efficiently carry out the position responsibilities without having a truck, or CCS will have to hire a technician with such a truck and pay the technician for mileage, wear and tear, etc.
Facilities Management (FMD) Vehicle for Camera Technician $28,000
Provide a truck for a camera technician. FMD has requested a camera technician. The technician will be working independently and will be servicing all Cabarrus County and Kannapolis City Schools. The truck will be used for transportation, equipment and tool storage.
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 28,000 Federal Grants Other TBD Total 28,000 Operating Budget Impact Salaries & Benefits Materials & Supplies 28,000 Contracts & Supplies Other Total 28,000
The technician will not be able to effectively and efficiently carry out the position responsibilities without having a truck, or CCS will have to hire a technician with such a truck and pay the technician for mileage, wear and tear, etc.
Facilities Management (FMD) Vehicle for HVAC Controls Technician $28,000
Provide a truck for an additional position. FMD has requested an additional HVAC technician. The technician will be working independently and will be servicing all Cabarrus County and Kannapolis City Schools. The truck will be used for transportation, equipment and tool storage.
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Site Summary Project Description Priority Justification Total Estimated Project Cost Budget Type Accumulated Cost System Wide Install key fobs at select entry points Level 00 (Mandatory - NOW) 1 - Life, Safety, Health 125,000 $ Facilities Project 125,000 $ Other Install additional A-Phones Level 00 (Mandatory - NOW) 1 - Life, Safety, Health 100,000 $ Facilities Project 225,000 $ Other Construct flammable materials storage buildings Level 00 (Mandatory - NOW) 3 - Changes / Improvements 120,000 $ Facilities Project 345,000 $ Northwest Cabarrus High Repair broken sewer line in cafeteria area Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 25,000 $ Facilities Project 370,000 $ Harrisburg Elem Install fire doors on 3rd and 5th grade hallways Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 33,000 $ Facilities Project 403,000 $ Rocky River Elem Replace bathroom partitions Level 0 (Mandatory - 1 Yr) 3 - Changes / Improvements 66,000 $ Facilities Project 469,000 $ Winecoff Elem Replace bathroom stall partitions Level 0 (Mandatory - 1 Yr) 3 - Changes / Improvements 66,000 $ Facilities Project 535,000 $ Mt Pleasant High Removal of Sewer Plant Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 35,000 $ Facilities Project 570,000 $ Concord High School Cafeteria pass-through doors needs replaced Level 0 (Mandatory - 1 Yr)
3 - Changes / Improvements
$ 10,000 Facilities Project 580,000 $ Other replace locks and keys throughout the building Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 80,000 $ Facilities Project 660,000 $ Education Center Electrical system upgrades Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 125,000 $ Facilities Project 785,000 $ Kannapolis Intermediate Install emergency generator Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 45,000 $ Facilities Project 830,000 $ Other 12 new classroom doors with vision panels Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 15,000 $ Facilities Project 845,000 $ Forest Park Elem Replace fire alarm system Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 60,000 $ Facilities Project 905,000 $ Woodrow Wilson Elem Replace 10 ton unit - Wee Wonders Level 0 (Mandatory - 1 Yr) 2 - Building Envelope 30,000 $ Facilities Project 935,000 $ Other Provide security fencing around the mobile units and at other access points for campus style schools Level 0 (Mandatory - 1 Yr.) 1 - Life, Safety, Health 195,000 $ Facilities Project 1,130,000 $
Items below the highlighted yellow area are NOT prioritized.
Facilities Management Fencing and gate at drive (to laydown yard) Level 0 (Mandatory - 1 Yr) 3 - Changes / Improvements 55,000 $ Facilities Project 1,185,000 $ Auxiliary Services Rest Rooms for Bus Driver Break Area Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 145,000 $ Facilities Project 1,330,000 $ Auxiliary Services Install catwalks for three HVAC units Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 30,000 $ Facilities Project 1,360,000 $ Auxiliary Services Install automatic/motor assist garage door openers for all garage doors ("Charlie's Building") Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 20,000 $ Facilities Project 1,380,000 $ Mary Frances Wall Add 6 rest rooms in South Wing Pod Level 0 (Mandatory - 1 Yr) 1 - Life, Safety, Health 15,000 $ Facilities Project 1,395,000 $ R Brown McAllister Elem Pave walkway between two playgrounds Level 0 (Mandatory - 1 Yr) 3 - Changes / Improvements 35,000 $ Facilities Project 1,430,000 $ R Brown McAllister Elem Extend sidewalk to mobile units behind school Level 0 (Mandatory - 1 Yr) 3 - Changes / Improvements 12,000 $ Facilities Project 1,442,000 $ Cabarrus County Schools and Kannapolis City Schools Buildings Project List < $200,000 FY 2013-2014
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 125,000 125,000 Federal Grants Other TBD Total 125,000 125,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 125,000 125,000 Other Total 125,000 125,000 Level 0, Project #1 System wide
Security at strategic entry locations within a campus may be compromised as the school may leave those high volume corridor doors unlocked or open. Lost keys will cost the district in time and money as locks are changed out and new keys are cut and distributed.
125,000.00
Install the "key fob" electronic access to strategic doors throughout the district. Currently, many CCS/KCS schools and facilities may have a key fob access door. Typically, they might be located at a front door. However, several schools are of the campus design or have multiple mobile units. These situations call for a key fob to facilitate access by staff and class movements between buildings while maintaining security. Additionally, lost fobs can be programmed in the system to be useless. If a person loses a key, or worse a master key, the door locks must be rekeyed and new keys
Install key fobs at select entry points
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 100,000 100,000 Federal Grants Other TBD Total 100,000 100,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 100,000 100,000 Other Total 100,000 100,000
Security and safety at strategic locations of a campus may be compromised. Unwanted or suspicious persons may easily gain access through an unlocked door. Precious time to alert emergency personnel of a situation may not be increased and thus, may not occur at all.
Other Level 0, Project #2 Install additional Aiphones 100,000.00
Install additional Aiphone systems at strategic locations throughout the district. The district had several Aiphone systems operational at a number of schools. In response to recent school intruder shootings nationally, CCS chose the Aiphone system as the appropriate first step response and quickly installed several additional systems at numerous schools. In following up on that initial effort, additional installations are necessary at strategic locations around the
assess whether access should be granted. Generally, the devices are a strong deterrent against unwanted access to a facility during occupied periods and may provide an early warning of pending trouble. This budget item is expected to reoccur annually until the numbers needed are reduced to a manageable amount.
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐ 14 Request FY 2014 ‐ 15 Planning FY 2015 ‐ 16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 120,000 Federal Grants Other TBD Total 120,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 120,000 Other Total 120,000
Without proper storage facilities, either the safety of the students and staff may be compromised or the equipment and supplies may be exposed to damage by weather and/or other elements. Theft or vandalism may occur.
Other (6 schools) Level 0, Project #3 120,000.00
Construct a storage building on a number of campus grounds to store materials that cannot be stored in the school facility. Schools may not store flammable materials such as gasoline, or equipment that holds such products, in the facility. Examples of problem materials include propane, gasoline, and paint. Equipment such as (gas) leaf blowers, weed eaters, trimmers or propane buffers (custodial equipment) would need to be stored elsewhere. The proposed schools do not currently have an outside storage building. These schools have been cited in annual inspections by the Fire Marshal's office.
Flammable Materials Storage Buildings
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 25,000 Federal Grants Other TBD Total 25,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 25,000 Other Total 25,000
If not repaired, the sewer line will continue to leak and may undermine the building's footings or slabs. Collapses may occur and may block the sewer line thus causing backups to spill out in other parts of the building.
Northwest HS Level 0, Project #4 25,000.00
Repair the sewer line that runs underneath the cafeteria floor. This sewer line is believed to be approximately 6 feet under the finished floor of the cafeteria. The VCT floor finish will be removed in the work area, the slab will be cut and the earth excavated to access the pipe, all within the building. Once the repairs are complete, a VCT product will be installed as the finish material for the work area.
Repair sewer line located under cafeteria
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 33,000 Federal Grants Other TBD Total 33,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 33,000 Other Total 33,000
If not corrected, the school will be subject to continued poor inspection results and increased risk to the safety of the students and staff.
Harrisburg ES Level 0, Project #5 Fire Doors 33,000.00
Install doors that meet fire and tornado requirements. This school has been cited in fire marshal inspections for having inadequate doors at the 3rd and 5th grade corridors.
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 66,000 Federal Grants Other TBD Total 66,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 66,000 Other Total 66,000
If not corrected, the students may avoid using the restrooms during the school day which may lead to a host of other problems. The partitions will continue to degrade and become more foul smelling.
Rocky River ES Level 0, Project #6 66,000.00
Replace the group restroom toilet partitions throughout the school. The partitions have degraded over the years and are now unsightly, odorous and in need of replacement. Toilet partitions are NOT expected to last for the life of the building and their replacement is typical. Elementary students do not need any other reason to avoid using the restrooms during the school day. The restrooms need to be as inviting as possible.
Bathroom Partition Replacement
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 66,000 Federal Grants Other TBD Total 66,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 66,000 Other Total 66,000
If not corrected, the students may avoid using the restrooms during the school day which may lead to a host of other problems. The partitions will continue to degrade and become more foul smelling.
Winecoff ES Level 0, Project #7 66,000.00
Replace the group restroom toilet partitions throughout the school. The partitions have degraded over the years and are now unsightly, odorous and in need of replacement. Toilet partitions are NOT expected to last for the life of the building and their replacement is typical. Elementary students do not need any other reason to avoid using the restrooms during the school day. The restrooms need to be as inviting as possible.
Bathroom Partition Replacement
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 35,000 Federal Grants Other TBD Total 35,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 35,000 Other Total 35,000
Health issues may arise from the continued presence of the former sewer system. Fines may be imposed.
Level 0, Project #8 Remove Former Sewer Plant 35,000.00
Remove former sewer plant structures and distribution system. Keeping the former system on school grounds poses a hazard to the students and community. Such a system should have been removed at the time that it was abandoned. However, funds were not available at that time. WSACC has requested this system be removed as the system was not in compliance with state requirements. Structures include at least three (3) holding tanks.
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 10,000 Federal Grants Other TBD Total 10,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 10,000 Other
If not corrected this year, kitchen staff will continue to attempt work around or will risk injury in order to carry out their tasks. The doors will continue to periodically become misaligned, inoperable and possibly fall out. Maintenance will be called each time this occurs to temporarily correct the situation thus taking away from their ability to complete
be at risk.
Concord HS Level 0, Project #9 Kitchen Modification 10,000.00
Cafeteria pass-through doors needs replaced The existing pass through doors are unsafe, too heavy to be operated by kitchen staff and need to be replaced. The doors often become misaligned and fall out. Each time this occurs, maintenance staff has to come and reset the doors though each fix can only be temporary. The doors need to be replaced, and the immediate vicinity reworked, in order to improve the functionality of the space.
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 80,000 80,000 80,000 80,000 80,000 80,000 Federal Grants Other TBD Total 80,000 80,000 80,000 80,000 80,000 80,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 80,000 80,000 80,000 80,000 80,000 80,000 Other Total 80,000 80,000 80,000 80,000 80,000 80,000
Security and safety of the campus may be compromised. Unwanted or suspicious persons may easily gain access through locked
Other Level 0, Project #10 Locks and Keys 80,000.00
Currently, staff cannot adequately prevent unauthorized access to the facility. This school's classroom, corridor and entry locks have long since been compromised by way of lost keys and unauthorized duplicate keys being made over the years. In order to regain control and limit access to the facility, a complete overhaul of the locks and keys are necessary. Ideally, replacement of the door hardware with new, ADA compliant hardware would be proposed simultaneously. For 2013-2014, install new locks and rekey the facility for the following schools: Wolf Meadow Elementary, Mt. Pleasant Elementary and Mt. Pleasant Middle.
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 125,000 Federal Grants Other TBD Total 125,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 125,000 Other Total 125,000
If not corrected, the building will be subject to a decrease in operational service and increased safety concerns.
Education Center Level 0, Project #11 Electrical System Upgrades 125,000.00
Upgrade and increase the electrical capacity at this facility. Over the years, electrical demand continues to increase as the office environment continues to utilize more computers, printers etc. The facility has reached a point where it will begin to experience service issues and limited (or no additional) capacity. Future added staff, or equipment, may need to be housed elsewhere thus decreasing operational efficiencies.
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 FY 2014 ‐15 FY 2015 ‐16 FY 2016 ‐ 17 FY 2017 ‐ 18 Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 195,000 Federal Grants Other TBD Total 195,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 195,000 Other Total 195,000
If funding for this project is delayed, or not provided, the students and staff that occupy the mobile units at the rear of the school will continue to be
supervision during certain periods of the school day. Open access to all the school grounds as well as many exterior doors of the schools will be available to anyone who chooses to come onto the grounds. Because of the layout of both the mobile units and the permanent school buildings, camera coverage of the site currently doesn't exist at the school. However, if cameras did exist, coverage would be limited and not reliable to identify intruders or unwanted guests should they decide to access the school property from certain points on the site.
Campus Style Schools (5) Facilities Management (FMD) Provide a security fence around the mobile units and at other access points into the campus. 195,000.00
The project will provide a minimum 6'‐0" high woven wire fence that will provide a security enclosure around the mobile units. This fencing will utilize driven posts and standard commercial grade fencing materials and will contain both vehicle and also pedestrian gates with security locks that will provide limited access through the fencing for service vehicles and teachers and students. Schools included in this project are as follows: Royal Oaks, Beverly Hills, R. Brown McAllister, Coltrane Webb, Mount Pleasant Middle. The mobile classroom units and the standalone bathroom units at these schools are especially isolated and difficult to supervise. Access onto the site and also to the area of the site where these mobile units are located is completely unrestricted at this time. Anyone wanting to gain access to children that are housed in the mobile units would not be hampered in any way should they want to abduct or do harm to the students as they move between the school buildings and the mobile units or between the mobile units and the bathroom unit. The recommended security fence would provide a significant physical barrier to anyone trying to gain access to students in the rear areas of the school and ideally give time for staff to call for assistance and deal with this type of threat.
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Buildings Grounds Total 1 Raises for locally funded positions to match State increases Building maintenance $2,131,821 x 5% $106,562 106,562 Building maintenance benefits for salary increase 14,325 14,325 Grounds maintenance $371,584 x 5% 18,579 18,579 Grounds maintenance benefits for salary increase 2,800 2,800 Salary increases $120,887 $21,379 $142,266 2 Increase in repairs budget Increase to repair budgets due to consistently rising prices, additional requirements and mandates to continue to operate ( mobile unit moves, permitting, etc) 273,382 44,291 317,673 High School Field maintenance (increase from $5,000 per school to $20,000) 105,000 105,000 Custodial equipment replacement 219,000 219,000 Vehicle replacement 164,000 60,000 224,000 Storm water management 85,000 85,000 Total for repairs budget $656,382 $294,291 $950,673 3 Request for additional staff (salary plus benefits) A (1) Custodian (pay grade 51) 44,000 44,000 A (1) Kitchen Equipment Technician (pay grade 63) 63,000 63,000 A (1) Camera Technician (pay grade 67) 73,000 73,000 A (1) HVAC Controls Technician ( pay grade 67) 73,000 73,000 B (2) Grounds positions ( pay grade 56 ) 99,993 99,993 Request for additional staff (salary plus benefits) $253,000 $99,993 $352,993 4 Vehicles for new positions (3) 84,000 84,000 Request for vehicles for additional positions $84,000 $0 $84,000 Decrease in Deferred Revenue 1,467,030 256,353 1,723,383 Decrease in Buildings/Grounds Projects
Increase/Decrease on Various Items on Maintenance Budget 363,885 363,885 Other factors impacting facilities and maintance budget $29 $117,210 $117,239
Facilities and Operations Budget Request $1,114,298 $532,873 $1,647,171 Cabarrus County Schools Summary of Facilities and Operations Budget Request 2013 - 2014
Priority
S:\BudgetCommittee\Budget Committee FY14\bc meeting 2.15.13\Facilities Operations budget FY14 2.6.13
1
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 44,291 Federal Grants Other TBD Total 44,291 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 44,291 Other Total 44,291
If not repaired, the grass areas of the school sites will continue to deteriorate and allow erosion to occur thereby removing topsoil from those sites. In addition, the lack of funding will also limit the amount of repairs and replacement of broken playground equipment that can be done and potienally result in some playgrounds having to be closed to use by the school students and the public.
System Wide- Operating Budget N/A Building Maintenance & Repairs - Grounds 44,291
The Grounds Unit of the Facilities Mangement Department (FMD) is responsible for the maintenace of over 1,700 acres of land dispersed at 50 sites. In addtion, there are more than 100 playgrounds that the Unit is responsible to maintain and keep in good
The lack of suffiecient funding in the past has limited the regular maintenance and replacement of failed parts on playground
from use. The funds will also allow FMD Grounds Unit staff to be able to purchase the needed grass seed and fertilizer and apply it at regular intervals to insure the proper growth of grass at the school sites.
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 105,000 105,000 105,000 105,000 105,000 105,000 Federal Grants Other TBD Total 105,000 105,000 105,000 105,000 105,000 105,000 Operating Budget Impact Salaries & Benefits Materials & Supplies 105,000 105,000 105,000 105,000 105,000 105,000 Contracts & Supplies Other Total 105,000 105,000 105,000 105,000 105,000 105,000
If this request is delayed or not funded, the fields will most likely fall into disrepair due to a lack of adequate funding to cover the cost of materials and maintenance work that will need to be done as a result of the anticipated greater use.
District Wide Facilities Management (FMD) - Grounds High School Athletic Field Maintenance $105,000 ($15,000 per high school)
Currently, $5,000 is given to each high school for field maintenance annually via the FMD operating budget. This only covers paint for striping and not materials for field maintenance. $20,000 per high school is needed to properly maintain all the high school athletic practice and playing fields. Increased use of fields by community groups and the general public will take its toll on the fields. Additional fertilizer and food for the grass will be needed as well as additional care of the fields will be required in order to maintain the fields in playable condition for school use and use by the community too. Currently, $5,000 is directed in the CCS Grounds budget for each high school’s field maintenance. These dollars primarily cover paint and do not provide the materials for field maintenance. Material costs currently run between $11,000 and $20,000 for field maintenance. Higher costs are due to top dressing of fields. All playing fields are bermuda. Athletic Directors and coaches oversee and handle field maintenance. Their priorities are in the areas of irrigation, mowing, fertilization and aeration. For example, time must be set aside for infield and pitcher's mound maintenance on baseball/softball fields. Field maintenance responsibilities include: (1) providing turf with adequate moisture to prevent weeds from growing into turf; (2) ensuring properly maintained mower with sharp, balanced blades; (3) maintaining turf at recommended mowing height so fields recover quicker from damage and provide a safer, more stable playing surface; (4) aerating is necessary and opens up the top 3-4 inches of soil; (5) fertilizing so grass recuperates and withstands the stresses put upon it; (6) following maintenance schedule to keep school equipment in proper working order. In addition to areas of responsible field maintenance, monies must be set aside for gas. The cost of gas for mowers/tractors runs $100-150 per week from May- September. Each school has different acreages to maintain, e.g., Mt Pleasant High maintains 8 ½ acres.
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School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 60,000 30,000 30,000 30,000 30,000 30,000 Federal Grants Other TBD Total 60,000 30,000 30,000 30,000 30,000 30,000 Operating Budget Impact Salaries & Benefits Materials & Supplies 60,000 30,000 30,000 30,000 30,000 30,000 Contracts & Supplies Other Total 60,000 30,000 30,000 30,000 30,000 30,000
Without crew cab trucks that can carry 4 staff, the grounds staff will have to drive several trucks to a job site at the cost of additional gas, and wear and tear on the vehicles. Generally, the department will not be as effective and efficient in carrying out the position responsibilities.
Facilities Management (FMD) Vehicles (2) for Groundskeepers 60,000.00
Provide two (2) crew‐cab work trucks for Grounds Department. The need for staff to have functional service vehicles in order to effectively perform their work and to be safe while driving cannot be stressed enough. As of January, 2013, five (5) grounds service trucks had between 135,000 and 180,000 miles. The staff routinely puts between ten (10) and fifteen (15) thousand miles on the trucks each year. Breakdowns, if they occur, can be very costly and should be avoided if possible. Otherwise, the department could be putting staff at risk when driving these older vehicles. The Grounds Dept. has two (2) additional staff positions in the budget and additional vehicles will be needed. Additionally, Crew Cab trucks will help transport ground staff more efficiently when large projects are underway thus saving fuel and mileage of other vehicles.
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 85,000 85,000 85,000 85,000 85,000 85,000 Federal Grants Other TBD Total 85,000 85,000 85,000 85,000 85,000 85,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 85,000 85,000 85,000 85,000 85,000 85,000 Other Total 85,000 85,000 85,000 85,000 85,000 85,000
Many of the ponds are non-compliant at this time and have raised the ire of city staff. The ponds, left uncared for, will become or already are non-compliant and will worsen in time. The structures will begin to fail. Non-compliant ponds are subject to severe fines/penalties that would negatively impact the school district and at the same time be very damaging in the District's relationships with the cities of Concord and Kannapolis as well as NC DENR. Any work that is currently being done to address this problem by FMD staff, though minimal, is still taking away maintenance funding from other needs within the schools.
District wide Facilities Management (FMD) - Storm Water Management Pond Inspections and Improvements $85,000
Contract with a licensed contractor to make the necessary improvements to the existing storm water ponds so they will meet NC Department of Environment and Natural Resources (DENR) permit requirements. This contractor would also provide routine maintenance and annual inspection/certification of all the ponds. The District currently has a total of twenty-six (26) storm water detention ponds and/or rain gardens that must be maintained. The majority
that the ponds in their jurisdictions be inspected on an annual basis by an engineer and certified for continuation of operation. In addition, any ponds not meeting the NC DENR requirements would have to be brought up to standards as quickly as possible. The nature of this work is very unique and in some cases requires equipment and a level of expertise that FMD staff does not currently have. Therefore, the work should be done by private contractors and bid out on a three-year cycle. This would allow sufficient time for the inspections of the ponds and the remedial work that would be conducted by the contractors to be completed, and time to validate that the work has been done according to code and to the satisfaction of the two cities involved.
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 99,993 99,993 99,993 99,993 99,993 99,993 Federal Grants Other TBD Total 99,993 99,993 99,993 99,993 99,993 99,993 Operating Budget Impact Salaries & Benefits 99,993 99,993 99,993 99,993 99,993 99,993 Materials & Supplies Contracts & Supplies Other Total 99,993 99,993 99,993 99,993 99,993 99,993
The amount of time schools will have to wait for work orders to be addressed will continue to increase. The overall appearance
Districtwide Facilities Maintenance - (FMD) Grounds Groundskeeper I - Pay Grade 56 $99,993.00
Additional funding to hire two (2) Groundskeepers to help restore campuses after storms, to work on the many landscaping, drainage, irrigation and other construction projects and to help address the constant volume of work orders. A visitor, parent or student's first impression of any school campus is the curbside view of the building, landscaping and grounds. It is extremely important that the grounds are safe and welcoming. The grounds department has one technician to inspect, certify, and repair 100 playgrounds. The age of some of the playgrounds makes this unrealistic and puts the district at risk. Schools are dissatisfied with the one time per year shubbery and tree trimming at their campuses. Additionally, Groundskeeper staff are involved with ballfield maintenance, aerating, seeding, fertlizing, building retaining walls, laying sod, treating for fire ants and generally maintaining nearly 2,000 acres. Timely response to general work orders is problematic in many cases.
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Site Summary Project Description Priority Justification Total Estimated Project Cost Budget Type Other Install playground shade Level 0 (Mandatory - 1 Yr) 4 - Grounds 120,000 $ Grounds Project 120,000 $ Northwest Cabarrus High Fix the flooding at the Agriculture building Level 0 (Mandatory - 1 Yr) 2 - Building Envelope 10,000 $ Grounds Project 130,000 $ R Brown McAllister Elem Replace one of the two playgrounds Level 0 (Mandatory - 1 Yr) 4 - Grounds 35,000 $ Grounds Project 165,000 $ Harris Road Middle Add additional gravel on rear access road Level 1 (Urgent - 1 Yr) 4 - Grounds 9,000 $ Grounds Project 174,000 $ Hickory Ridge High Add Gravel to Fire Loop Level 1 (Urgent - 1 Yr) 4 - Grounds 14,000 $ Grounds Project 188,000 $ Performance Learning Construct picnic shelter on top of hill near PLC entrance Level 1 (Urgent - 1 Yr) 4 - Grounds 19,500 $ Grounds Project 207,500 $ Mt Pleasant High Replace and Repair School Drives - Phase 1 Level 1 (Urgent - 1 Yr) 4 - Grounds 34,000 $ Grounds Project 241,500 $ Forest Park Elem Install playground for 1st and 2nd grade. Level 0 (Mandatory - 1 Yr.) 4 - Grounds 40,000 $ Grounds Project 281,500 $
Items below the highlighted yellow area are NOT prioritized.
CA Furr Elem Require playground for Pre-K program
Level 1 (Urgent - 1 Yr)
4 - Grounds 35,000 $
Grounds Project 316,500 $
Wolf Meadow Elem Expand/improve drop off point for car riders
Level 1 (Urgent - 1 Yr)
4 - Grounds 23,000 $
Grounds Project 339,500 $
Royal Oaks Elem Repave asphalt to mobile units
Level 1 (Urgent - 1 Yr)
4 - Grounds 25,000 $
Grounds Project 364,500 $
Beverly Hills Elem Repave teachers parking lot
Level 1 (Urgent - 1 Yr)
4 - Grounds 30,000 $
Grounds Project 394,500 $
Rocky River Elem Pave access road to back of school
Level 1 (Urgent - 1 Yr)
4 - Grounds 32,000 $
Grounds Project 426,500 $
C C Griffin Middle Pave access road behind school
Level 1 (Urgent - 1 Yr)
4 - Grounds 45,000 $
Grounds Project 471,500 $
Patriots Elem Install drain near well to eliminate water collection
Level 1 (Urgent - 1 Yr)
4 - Grounds 10,000 $
Grounds Project 481,500 $
Cox Mill Elem Erosion on embankments
Level 1 (Urgent - 1 Yr)
4 - Grounds 50,000 $
Grounds Project 531,500 $
Bethel Elem Install bollards at drop off area
Level 1 (Urgent - 1 Yr)
4 - Grounds 3,000 $
Grounds Project 534,500 $
Cox Mill High Install 3 exterior gates to control traffic
Level 1 (Urgent - 1 Yr)
4 - Grounds 15,000 $
Grounds Project 549,500 $
Patriots Elem Erosion control on sidewalk near bus lot
Level 1 (Urgent - 1 Yr)
4 - Grounds 5,000 $
Grounds Project 554,500 $
Coltrane Webb Elem Repave and stripe parking lot
Level 1 (Urgent - 1 Yr)
4 - Grounds 47,000 $
Grounds Project 601,500 $
Central Cabarrus High Pave around circle at ROTC building
Level 1 (Urgent - 1 Yr)
4 - Grounds 52,800 $
Grounds Project 654,300 $
Beverly Hills Elem Build retaining wall along bus drive
Level 1 (Urgent - 1 Yr)
4 - Grounds 67,000 $
Grounds Project 721,300 $
Glenn Center / Opportunity Repave circle drive at front of school
Level 1 (Urgent - 1 Yr)
4 - Grounds 75,000 $
Grounds Project 796,300 $
Mt Pleasant Elem Repave bus lot and teacher parking lot
Level 1 (Urgent - 1 Yr)
4 - Grounds 140,000 $
Grounds Project 936,300 $
Mt Pleasant Middle Repave parent drive, bus parking lot and drive to loading dock
Level 1 (Urgent - 1 Yr)
4 - Grounds 175,000 $
Grounds Project 1,111,300 $ Cabarrus County Schools Grounds Project List < $200,000 FY 2013-2014
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013- 14 Request FY 2014 - 15 Planning FY 2015 - 16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 120,000 120,000 120,000 120,000 120,000 120,000 Federal Grants Other TBD Total 120,000 120,000 120,000 120,000 120,000 120,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 120,000 120,000 120,000 120,000 120,000 120,000 Other Total 120,000 120,000 120,000 120,000 120,000 120,000
Health issues and potential injury could occur if the shade is not provided. Another option is to continue the monitoring of surface temperatures of the equipment and reducing the amount of time the equipment is available to students.
Other (various elementary schools) Level 0, Project #15 Install Playground Shade 120,000.00
For 2013-2014, install playground shades at Charles E. Boger Elementary, Weddington Hills Elementary, and Harrisburg Elementary Due to exposure of pieces of the playground equipment to the direct rays of the sun, the surface temperature of the equipment can become higher than reasonable or safe and this condition could expose children using the equipment to conditions that could be harmful. Currently, the school staff monitor the temperatures of the playground equipment and, if it gets too hot, the school staff restricts the use of the equipment by the children. However, this can greatly reduce the amount of equipment available to the children during recess periods.
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Project Request
School: Priority: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 10,000 Federal Grants Other TBD Total 10,000 Operating Budget Impact Salaries & Benefits Materials & Supplies 10,000 Contracts & Supplies Other Total 10,000
If not corrected, the building will be subject to damage by water which will also create safety and environmental concerns. Injuries or additional repair cost may be the result.
Northwest Cabarrus High Level 0, Project #29 Ag Building Flooding 10,000.00
Fix the site sheet flooding at the agriculture building. During rain events, water will sheet toward and eventually enter the school's agriculture building. Over time, water can degrade the building envelop, finishes and foundations. It can also be a source for the growth of mold. Wet floors can be a safety hazard. Drainage measures are proposed to intercept the water prior to its path to the building. The ROI in this case is tough to calculate but should be looked at as "cost avoidance" (repairs to the building, environmental clean up, injuries, law suits).
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 35,000 Federal Grants Other TBD Total 35,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 35,000 Other Total 35,000
If funding is denied, the playground will need to be closed and the structure demolished to avoid injury and liability.
R Brown McAlister Elementary Facilities Management ‐ Grounds Replace Playground Equipment 35,000.00
Replace the grades 3 ‐ 5 playground structure. This large playground structure was installed in 1989. It needs to be replaced as it currently has several issues (wooden decks that are splintering, head entrapments, entanglement hazards and it is out of compliance with the current CPSC, ADA guidelines). Repair/ replacement parts are out of circulation. Playground structures are an extremely popular recess activity for the children and help many students better focus
concern.
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 9,000 Federal Grants Other TBD Total 9,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 9,000 Other Total 9,000
If funding is denied, funds will need to be accessed from other sources or fire response vehicles may have difficulty accessing needed areas of the campus.
Harris Road Middle Facilities Management ‐ Grounds Add Gravel to Fire Loop Road 9,000.00
Add Gravel to Fire Loop Road. The school is requesting additional gravel be installed to the fire loop. The fire loop is a gravel path, sized for fire truck use, to access the back of the school in the event of an emergency. The loop is reported to be getting rutted up and needs some areas reworked. While there is no ROI to be calculated, "cost avoidance" due to property damage, injury, or law suit(s) are a primary concern.
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 14,000 Federal Grants Other TBD Total 14,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 14,000 Other Total 14,000
If funding is denied, funds will need to be accessed from other sources or fire response vehicles may have difficulty accessing needed areas of the campus.
Hickory Ridge High Facilities Management ‐ Grounds Add Gravel to Fire Loop Road 14,000.00
Add Gravel to Fire Loop Road. The school is requesting additional gravel be installed to the fire loop. The fire loop is a gravel path, sized for fire truck use, to access the back
transports/drops off students with disabilities. While there is no ROI to be calculated, "cost avoidance" due to property damage, injury, or law suit(s) are a primary concern.
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 20,000 Federal Grants Other TBD Total 20,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 20,000 Other Total 20,000
If funding for this project is delayed, or not provided, the shelter will not be constructed and the teachers and students that choose to work, learn and/or recreate outdoors will continue to have no shelter from the sun. This will limit the amount of fresh air the staff and students will take in each day, which can be counter‐productive to learning. Furthermore students will have a limited area where they can take a break during the day.
Performance Learning Center (PLC) Facilities Management (FMD) Picnic Shelter 20,000.00
The project will include grading, construction of a 16' x 20' roofed wooden picnic shelter, a concrete slab and sidewalk. The work will also include wood benches to seat up to 25 students, rain gutters and a tie‐in to the site's storm water drainage system. This shelter is needed to provide staff and students a place outdoors that can allow classes to be conducted outside and in the shade. It will also serve as a place for students to take a break from their studies and be able to get some fresh air. As is there is no outside area that is sheltered where students and staff can congregate.
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 34,000 200,000 200,000 200,000 Federal Grants Other TBD Total 34,000 200,000 200,000 200,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 34,000 200,000 200,000 200,000 Other Total 34,000 200,000 200,000 200,000
If funding is denied, we will continue to fall short of the expectations and desires of the school and community. The condition of the pavement will worsen with another year of wear/tear and weather. The appearance of the school will further suffer; pride in the facility may suffer.
Facilities Management - Grounds Remove & Repair Entire School Drives and Parking Lots $34,000.00
FMD seeks to remove, repair and repave as much of the pavement as possible. Much of the pavement on this campus needs to be removed and replaced. Simply overlaying with pavement is not an option in many areas due to the severe degradation of the pavement. This asphalt has surpassed its useful life by many years. Large potholes have formed, along with significant "alligatoring", leaving patches with no good area to tie into. Bus traffic, tractor trailers, fuel trucks, garbage trucks and hundreds of cars travel on this pavement. There is no ROI to calculate however, "cost avoidance" via damage to vehicles, further damage to the pavement subgrade and personal injuries are the primary concern. The need far exceeds the proposed funding so we will priroritze the repairs and expect to seek further funding when available.
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Expected Revenues Projected Expenditures variance Local funding sources 2,202,800 $ 2,250,617 $ (47,817) $ Other funding sources (e-rate, fines&forfeitures) 1,100,000 $ 1,047,838 $ 52,162 $ Local expansion request 4,160,400 $ 4,160,400 $
7,463,200 $ 7,458,855 $ 4,345 $ Summary of Technology Budget Requests
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REVENUES Technology Support Services - Local Expense Fund 2,737,342 $ Technology Lease 1,000,000 TOTAL REVENUES 3,737,342 $ EXPENDITURES SALARIES: Technology Support 644,058 Subtotal Salaries 644,058 $ MATCHING BENEFITS: Employers Social Security 48,388 $ Employers Retirement 89,984 Employers Hospitalization Ins 52,012 Subtotal Matching Benefits 190,384 $ OTHER OPERATING COSTS: Contracted Services - Dell Contract 525,000 $ Workshop Expense 40,000 Copier & Duplicator Costs 1,000 Telephone 35,500 Mobile Communications 13,000 Supplies and Materials 14,000 Computer Software and Supplies 449,200 Repair Parts, Materials, and Related 275,000 Furniture and Equipment - Inventoried 11,600 Computer Equipment - Inventoried 250,000 Purchase of Computer Hardware 228,600 Purchase of Vehicles 60,000 Annual Computer Lease 1,000,000 Subtota Two (2) additional Technicians to support endpoint devices 2,902,900 $ TOTAL EXPENDITURES 3,737,342 $
Total of items highlighted in purple 2,202,800 $ Technology Support Services Budget 2012 - 2013
1
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Level Budget Item Rationale and Risk Cost Cumulative Level 0 AESOP Software system used to automatically call substitutes for teachers once an absence is reported. Software interfaces with payroll which allows teacher and substitute to be paid properly according to Department on Public Instruction guidelines and requirements. $32,755 $32,755 Level 0 Antivirus Client (Symantec) This is the client level antivirus and antispyware solution. Without it, a much higher percentage of computers would be down with viruses and/or have to be reimaged more often. Without this software there would be security risks such as stolen passwords and sensitive information. $85,000 $117,755 Level 0 Apple Software License Renewal Apple Software Upgrade - This is the latest operating system for Macintosh. It is bundled with the latest version of iLife and iWork. This is Apple's latest version of Office. The multimedia software is the iLife. This will provide 10,000 licenses for the devices. This item is double what it should cost. During past two budget years, we were directed to stop payment for license upgrades. This is our penalty fee, as well as next year's cost. In 2014-2015, this number will decrease by 50%. $219,998 $337,753 Level 0 Barracuda Appliances Renewal Barracuda appliance renewal for Spam Firewall, Message Archiver, and District Backup. $19,020 $356,773 Level 0 Blackboard (Connect-ED) ConnectEd is an important parent/community communication tool for Cabarrus County Schools. $67,550 $424,323 Level 0 Bradford Network Renewal This is the annual warranty renewal for the Bradford Client. This is the appliance that allows for a CCS guest network. This allows for the CCS BYOT (Bring Your Own Technology) initiative in each school. $18,276 $442,599 Level 0 4 Blades 4 Blades (M1000E) - These are needed for disaster recovery. $30,000 $472,599 Level 0 DigiCert SSL Renewal Secure Socket Layer (SSL) Certificate Renewal for Email and Timekeeper. This is necessary in order to ensure all end- users' identification is kept secure by encrypting the information provided by the end-user. We are adding more certificates in 2013-2014. $1,500 $474,099 Level 0 Human Resources Management Systems (HRMS) Required to keep electronic communication with DPI. HRMS is the state software system which contains all employee
current job, personnel history, leaves of absence, certification, licensure, contracts, career status, etc. HRMS is also the vehicle through which all applications are filed for vacancies in the school district, and these applications can be viewed by principals and supervisors at their home sites. There is a connection between HRMS and Finance, which displays the funding source and maintains other financial data. HRMS has the ability to link to other external systems, such as the CARE system which tracks all required professional development credits for every employee. Human Resources depends heavily on this software for most work functions throughout the department and would be severely crippled and unable to respond to a wide range of needs without it. $13,235 $487,334 Level 0 ID Card System Renewal License/ supplies This is renewal and supplies for the Tech Dept.; this does not include adding additional printers at schools with no ID card printer or system. The ID card system is used at the schools for identification and for processing school lunches with bar
events. $15,000 $502,334 Level 0 ISIS Software Update/Conversion Update/convert to Windows based financial software. Includes general ledger, accounts payable, payroll, timekeeper, school based accounting, and fixed assets. This does not include the cost of a sequel server. $41,000 $543,334 Level 0 Network Load Balancer Network Load Balancer - this combines multiple servers together so all traffic is balanced out --- it keeps things running
This device allows these servers to communicate to client machines with no configuration changes to the client. $26,551 $569,885
Technology Prioritization List 2013 ‐ 2014
Local Funding Sources
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Technology Prioritization List 2013 ‐ 2014
Level 0 Microsoft SLA Renewal This is the required Microsoft License for Active Directory and Microsoft Exchange. If not renewed, CCS will not be licensed to run any computer that is in active directory on the network and we would not have any Exchange email for any
$205,110 $774,995 Level 0 Repairs - break fix Break/fix repair code for more than 16,000 input devices. $250,000 $1,024,995 Level 0 Quest Renewal for System Administration Software (Active Directory). $16,000 $1,040,995 Level 0 Tape Drive - Auto Loader Service Agreement - good for 1 more year. $0 $1,040,995 Level 0 WMWare License Renewal and Purchasing VMWare is the primary software to run our internal virtual environment. If not renewed, no future support and/or software upgrade will be available on any virtual server, such as email, web services, and Destiny. These are all on the virtual
$81,232 $1,122,227 Level 0 Web Page Renewal There will be no CCS Website or on-line presence without this license. $35,000 $1,157,227 Level 1 Computer lease - equipment Original Computer lease - equipment ($1,000,000 lease - $677,784 obligated ). $1,000,000 $2,157,227 Level 1 United Streaming (Discovery Channel Education) As of January 25, 2011 all schools have been utilizing United Streaming. This software provides on-line video content for the Common Core and Essential Standards . The on-line content support has been used to supplement the loss of
$93,390 $2,250,617
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Technology Prioritization List 2013 ‐ 2014
Level 0 Time Warner Cable Required for MAN (Metropolitan Area Network) connectivity. If we don't have this, there is no internet, there is no active directory, and no data backup. $572,000 $572,000 Level 1 Destiny This is the media and textbook circulation system and without it, all media and text books would have to be manually checked out and inventoried. Also added Common Core Content. $73,000 $645,000 Level 1 Early College Computers, PLC Computers, & STEM iPads at CCHS Early College, PLC and CCHS Computers (PLC is expected to grow by 30 students; Early College is expected to have a freshman class of 65; CCHS is expected to have a freshman class of 110.) Note: Early College (laptops); PLC (desktops); and CCHS STEM (iPads). $150,000 $795,000 Level 1 K12 Insight CCS Survey System Annual Renewal. $20,000 $815,000 Level 1 Kace Box (Help Desk System) 2013-2014 Software License Renewal. $14,400 $829,400 Level 1 Media Software Simple K-12 ($3,734), Pro-quest Culture Grams ($6,965), and Atomic Learning ($2,239). $12,938 $842,338 Level 1 CARE Software Professional Development Tracking System / Credit Accrual Registration Evaluation (CARE) Yearly Renewal. $5,500 $847,838 Level 1 Replacement of Bulbs and Toner Projector Bulbs are $300+ per device and toner is $200+ per cartridge. (averages 10 bulbs and cartridges per school @ 39 schools) $200,000 $1,047,838 Level 2 ScribHire and Archiving of Files Electronic hiring and archiving of files (annual fees) -Human Resources $20,400 $20,400 Level 2 Digitizing of Records Electronic scanning of student records. Developed as pay as you go program, using revenue from selling transcripts to pay for scanning of records but this would take 30+ years to realize end of project. By supplementing $20,000 per year, the project could be completed in 13 years. $20,000 $40,400 Level 2 Annual Computer Lease CCS has 16,000 devices. In the February GovEs meeting, the county recommended a 4-year renewal cycle. Both school systems (KCS and CCS) were advised to make a budget request for this renewal cycle. To start a 4 year renewal cycle, 4,000 endpoints should be replaced each year. A lease option could be considered to minimize impact on immediate cash flow. $4,000,000 $4,040,400 Level 2 Two (2) additional Technicians to support endpoint devices Increase Dell Contract to provide additional technical support for increased endpoint devices. $120,000 $4,160,400 Funding sources other than Local Local Technology Expansion Request
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School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other 35,000 5,000 5,000 5,000 5,000 5,000 Total 35,000 5,000 5,000 5,000 5,000 5,000 Funding Sources State Local Federal Grants Other TBD 35,000 5,000 5,000 5,000 5,000 5,000
Storage space will continue to be needed. Paper copies will continue to be made and files will need to be housed within the district while remaining accessible as needed. The system will not be making full use of the electronic systems currently in place by the state and will not be positioned to use fully the new system under development. ROI and savings are found in elimination of the need for additional storage for records. The space is no longer large enough to handle the system files. Scanning and archiving provides immediate access for all HR employees as it merges with the state HRMS system. Additionally, the cost of scanning would be drastically minimized once back files are scanned and the HR department takes over the minimal scanning that will be needed once electronic hiring and onboarding are in
Human Resources Scanning of current inactive and active HR files 35,000.00
The scanning of current and future inactive files allows the files to be accessed in the Human Resource Management System (HRMS). The documents are prepared, boxed and sent to the vendor who scans and loads to the state system. Active files will be scanned in the same manner once the electronic hiring process is implemented. A paper file for will be kept for active files to house only those items required to have in paper copy. All other files would be accessed via the state HRMS system. The current file room has become far too small to accommodate the system personnel records. At present, inactive files are being scanned and uploaded to HRMS. However, without implementation of the electronic hiring and scanning of active files, the process will need to be continued for all new inactive files. Efficiency of resources would indicate that it would be better to implement the electronic system and move all files to the scanned system which would then eliminate most of the cost of scanning. Costs would then be down, access would be increased and efficiency would rise. This would also position the HR department to be in line with the state electronic system currently under development.
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Total 35,000 5,000 5,000 5,000 5,000 5,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 35,000 5,000 5,000 5,000 5,000 5,000 Other Total 35,000 5,000 5,000 5,000 5,000 5,000
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School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources
If additional funds are not granted for this project, the term of the project is nearly doubled and our ROI is greatly reduced.
Accountability Accountability Digitizing of Records 20,000.00
To digitize student records. This project began in the school year 2011‐2012. In order to begin the project, we established a process where we charge alumni for transcripts to produce income. This income is then split between paying for the digitizing of records and the schools (The schools receive $3
complete the scanning. However, once the scanning is complete, the system will generate income that it could use for other purposes. Every other year our cost rises about 5%, so the sooner we invest in digitizing the better our ROI. We estimate generating $28,616.64 for requests annually. Of that $6,102 goes back to the school and $8040 goes toward the software to generate the revenue and print the digitized transcripts. That leaves approx. $14,474.64 toward scanning. At this rate, it will be close to 36 years to complete the project; however, if we contribute an additional $20,000 a year, we can cut the number of years down to 13 years. In addition to this work, Mathew is working with the cumulative folder team to reduce the number of pieces of paper in a cumulative folder which will significantly reduce the cost of scanning. Once the project is complete, the system will enjoy a revenue stream to put toward other projects.
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State Local 20,000 20,000 20,000 20,000 20,000 20,000 Federal Grants Other TBD Total 20,000 20,000 20,000 20,000 20,000 20,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 20,000 20,000 20,000 20,000 20,000 20,000 Other Total 20,000 20,000 20,000 20,000 20,000 20,000
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Expansion Request
School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013‐14 Request FY 2014 ‐15 Planning FY 2015 ‐16 Planning FY 2016 ‐ 17 Planning FY 2017 ‐ 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 Federal Grants Other TBD Total 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 Operating Budget Impact Salaries & Benefits Materials & Supplies 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 Contracts & Supplies Other Total 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00 4,000,000.00
Cabarrus County Schools will not have the technology to put in place all programs and learning tools necessary to move the system forward as quickly as the work around us is changing. A lease option could be consider to minimize immediate impact on cash flow.
District Wide Technology Increase Technology Endpoint Devices 4,000,000.00
Cabarrus County Schools has 16,000 devices. A 4 year replacement cycle is recommended and is industry norm. Increasing the technology endpoint devices budget by $4,000,000 a year would allow CCS to replace 4,000 machines a year. Implementing this replacement cycle would eliminate obsolete devices in our system (older than 4 years). Cabarrus County Schools strives to provide a 21st classroom for our students and staff. We need the technology to help our students excel and achieve at their highest potential. We expect our staff to encourage and help our students grow, we need to provide staff with the tools necessary to perform their jobs.
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School: Department: Project Title: Total Cost: Project Description Background & Justification / Status Impact if Delayed or Not Funded FY 2013-14 Request FY 2014 -15 Planning FY 2015 -16 Planning FY 2016 - 17 Planning FY 2017 - 18 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 120,000.00 120,000.00 120,000.00 120,000.00 120,000.00 120,000.00 Federal Grants Other TBD Total 120,000.00 120,000.00 120,000.00 120,000.00 120,000.00 120,000.00 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 120,000.00 120,000.00 120,000.00 120,000.00 120,000.00 120,000.00 Other Total 120,000.00 120,000.00 120,000.00 120,000.00 120,000.00 120,000.00 District Wide Technology Increase Dell Contract 120,000.00
Increase Dell contract by two technicians to support increased endpoint devices in system. As we incorporate technology into our daily curriculum, keeping devices up and running is critical. Also the element of required testing on devices will only magnify the importance of functional endpoint devices. Increasing staff will help ensure technology is running smoothly when testing requirements are implemented. Implementing one to one programs in our schools will require more technology support.
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