Cabarrus County Schools Budget Committee Meeting Budget Planning for - - PowerPoint PPT Presentation

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Cabarrus County Schools Budget Committee Meeting Budget Planning for 2016 2017 Meeting date: February 25, 2016 1 Agenda February 25, 2016 Welcome & Norms 8:30 Risk Analysis of Non FMD Capital Outlay Prioritization 8:40 Risk

SLIDE 1

Cabarrus County Schools Budget Committee Meeting

Budget Planning for 2016 – 2017 Meeting date: February 25, 2016 1

SLIDE 2 Agenda – February 25, 2016 Welcome & Norms 8:30 Risk Analysis of Non FMD Capital Outlay Prioritization 8:40 Risk Analysis of FMD Capital Outlay Prioritization 9:00 Technology budget hearings 9:30 Technology budget prioritization 9:50 Break 10:10 Technology risk analysis 10:30 Operational expansion budget hearings 10:45 Lunch 11:30 Operational expansion budget hearings 12:45 Operational expansion prioritization 2:15 Break 3:30 Operational expansion risk analysis 3:40 End 4:00 2

SLIDE 3

Norms

Listen and Focus
Honor Times
Utilize Parking Lot

SLIDE 4

Results and Risk Analysis Non - FMD Capital Outlay

Rank Item Description Points Value #1 Yellow buses for increased ridership, and new programs 8262 $1,750,000 #2 Purchase new DATA CENTER server 7960 $150,000 #3 Replace 6 school networks (6 @ various amounts) 7928 $400,000 #4 Mobile unit purchase & furniture to equip the classroom 7832 $800,000 #5 Security cameras phase 2 7702 $527,967 #6 Furniture, fixtures and equipment 7606 $300,000 #7 Activity bus with EC capabilities equipped with cameras 7602 $378,000 #8 Replacement/updated cameras with stop arm technology 7318 $125,000 #9 Phone replacement phase 1 6418 $480,000 #10 Replacement of specialized shop tools 6092 $75,000 #11 Floor lift system for buses 5886 $57,000 #12 Bed for wrecker 5852 $95,000 #13 Service trucks for mechanics/technicians (transportation) 5833 $55,000 #14 Purchase Vehicles for technicians (technology) 5217 $80,000 #15 Purchase 1 vehicle for construction 4306 $20,000 4

SLIDE 5

Results and Risk Analysis FMD Capital Outlay

Rank Item Description Points Value #1 Roof Replacement - Single-Ply Membrane - Fully Adhered -Harrisburg ES 8419 $917,125 #2 Roof Replacement - Single-Ply Membrane - Fully Adhered -Concord MS 8419 $884,359 #3 Roof Replacement - Single-Ply Membrane - Fully Adhered -Mt. Pleasant ES 8419 $920,000 #4 Hazardous Materials Remediation-Northwest Cabarrus HS 8386 $325,000 #5 Replace Entire Electrical Distribution System - 1967 ORIGINAL BUILDING- Concord HS 8107 $826,435 #6 Replace Chiller, Cooling Tower, VAV Boxes,Air Handler Units and Controls-Mt. Pleasant HS 8104 $1,500,000 #7 Hazardous Materials Remediation-Northwest Cabarrus MS 8040 $100,000 #8 ADA Accessible Bus Canopy-Mary Frances Wall Center 7698 $75,000 #9 Restroom - Complete - Gang Replacement-Wolf Meadow ES 7694 $117,466 #10 Replace chiller and controls - 6th Grade building-Northwest Cabarrus MS 7690 $340,636 #11 Replace the boilers, piping, air handlers. Install stand alone A/C for gym.-Concord HS 7668 $750,000 #12 Install new locks on classroom doors-Northwest Cabarrus HS 7543 $50,000 #13 Repair Bleachers in Gymnasium-Hickory Ridge HS 7533 $20,000 #14 Replace bathroom partitions -Wolf Meadow ES 7250 $50,000 #15 Replace bathroom partitions -Northwest Cabarrus MS 7250 $100,000 5

SLIDE 6

Results and Risk Analysis FMD Capital Outlay

Rank Item Description Points Value #16 Replace bathroom partitions -JN Fries MS 7250 $50,000 #17 Replace bathroom partitions -Mt. Pleasant HS 7250 $75,000 #18 Replace bathroom partitions -Weddington Hills ES 7250 $70,000 #19 Replace bathroom partitions -WM Irvin ES 7250 $50,000 #20 Replace bathroom partitions -Coltrane Webb ES 7250 $50,000 #21 Replace carpet in theater and in media center-Mt. Pleasant HS 7227 $150,000 #22 FOB access system-Wolf Meadow ES 7208 $20,000 #23 FOB access system-Beverly Hills ES 7208 $40,840 #24 FOB access system-Mt. Pleasant ES 7208 $20,000 #25 FOB access system-Bethel ES 7208 $30,000 #26 FOB access system-Glenn Center/Opportunity School 7208 $65,000 #27 Install tornado rated doors-Rocky River ES 7157 $59,000 #28 Lighting Upgrade (MH)-JN Fries MS 7156 $56,000 #29 Replace hall carpet with VCT-Harrisburg ES 7154 $60,000 #30 Replace carpet in media center. Replace carpet with tile in classrooms. Replace

VCT. -Northwest Cabarrus MS

7154 $200,000 6

SLIDE 7

Results and Risk Analysis FMD Capital Outlay

Rank Item Description Points Value #31 ADA access to play area (Picnic shelter, Lower Lot)-Wolf Meadow ES 7087 $25,000 #32 CMHS Driveway Solution-Cox Mill HS 7053 $673,000 #33 Install tornado rated doors-Cox Mill HS 7029 $59,000 #34 Remove and repave entire school drives and parking lots-Mt. Pleasant HS 7014 $640,000 #35 Add fencing to secure school-Bethel ES 6947 $225,000 #36 Lighting Upgrade: Install additional exterior lighting especially in parking lot in front

f cafeteria; Change out gym and cafeteria lighting-Rocky River ES

6916 $60,000 #37 Pedestrian Walkway-Central Cabarrus HS 6604 $60,000 #38 2 sunshades, 1 for EC and 1 for Main playground-Pitts School Rd 6440 $55,000 #39 Tennis Court resurfacing & lighting (8 poles @ $5k +upgrade elect. service)-Jay M Robinson HS 6247 $200,000 #40 Restroom - Complete - Gang Installation-Auxiliary Services/Bus Garage 6175 $36,244 7

SLIDE 8

Technology Budget Hearings

Increase student devices 1:1 (student:device), as well as update out of warranty devices (page J132 - J133) Technology $1,000,000 Kelly Propst Increase technology break/fix support staff (4) @ $60,000 includes benefits (page J134 - J135) Technology $240,000 Kelly Propst Increase operational dollars (page J136 - J137) Technology $350,000 Kelly Propst 8

SLIDE 9

Technology Prioritization & Risk Analysis

SLIDE 10

Operational Expansion Budget Hearings

Supplements - high school swimming coaches (7) @ $2,000 -includes benefits (page J138 - J139) Athletics $14,000 Bryan Tyson Summer pay (40) hours - middle school athletic trainers (7) @ $1,050 - includes benefits (page J140 - J141) Athletics $7,350 Bryan Tyson Supplements - middle school assistant athletic directors (7) @ $2,338 - includes benefits (page J142 - J143) Athletics $16,366 Bryan Tyson Increase teacher supplements - average 12% (page J144 - J146) System Wide $1,008,209 Kelly Kluttz / Glenda Jones Increase Dean positions for middle schools (6) @ $67,000 - includes benefits (page J148 - J149) Middle Schools $402,000 Cheryl Milam Increase instructional resources (formerly textbooks) (page J150 - J151) Curriculum & Instruction $500,000 Jason VanHeukelum Increase teacher allotments (40 teachers) @ $56,000 - includes benefits (page J152 - J153) Curriculum & Instruction $2,240,000 Jason VanHeukelum Scanning of student alumni records (page J154 - J155) Accountability $185,700 Mathew Fail Add additional month of employment to (7) high school counselors @ $5,400 - includes benefits (page J156 - J158) Administrative Services $37,800 Sue Burns Integrated mental health responders (8) @ $60,000 - includes benefits (page J160 -J161) Student Services $480,000 John Basilice Add (1) clerical position to assist with Every Student Succeeds Act (ESSA) - includes benefits (page J162 - J163) Student Services $20,150 John Basilice 10

SLIDE 11

Operational Expansion Prioritization & Risk Analysis

SLIDE 12

socrative.com

Click on Student Login Type “BUDGET” Click on Join Room 12

SLIDE 13

Prioritization

socrative.com

Click on Student Login Type “BUDGET” Click on Join Room 13

SLIDE 14 Next (final) Meeting – Thursday, March 10th Begins at 8:30 AM 14

SLIDE 15

Budget Committee 2016-17 Meeting (2/4/16)
Tregoe Risk Analysis

(FMD Facilities and Grounds)

Note: The following risks were discussed regarding items in the FMD

Facilities and Grounds Operations Expansion Budget Request. The Budget Committee Members discussed the related risks outlined below, but all committee members agreed that the risks were not significant enough to warrant revisions in the prioritized items that are presented in the final budget recommendation to the Superintendent. 15

SLIDE 16

Risk Analysis – FMD Facilities Operations Expansion
#1 – Custodial Equipment
By selecting this item, we run the risk of providing adequate space for classrooms.
#2 – Mobile Units – Lease (8) additional units
By selecting this item, we run the risk of delaying the construction of a permanent facility due to reliance on the

new mobile units. We also run the risk of tampering with the transition plan for Boger/Royal Oaks.

#3 – Health and Safety Increase – Safe Schools
By selecting this item, we run the risk of providing adequate space for classrooms. We also run the risk of delays

in maintenance and repairs.

#4 – Mobile Units – Repair/Moving/Set-up
By selecting this item, we run the risk of delaying the construction of a permanent structure due to reliance on the

new mobile units.

……………..More on next slide

SLIDE 17

Risk Analysis – FMD Facilities Operations Expansion.. continued
#5 – Facilities Maintenance Equipment
No risk acknowledged.
#6 – Staff Development
No risk acknowledged.
#7 – Utility Technicians (4)
No risk acknowledged.
#8 – Replacement Service Trucks (5)
No risk acknowledged.
#9 – Data Analyst (1)
No risk acknowledged.

SLIDE 18

Risk Analysis – FMD Grounds Operations Expansion
#1 – Increase Operating Funds
We will remain legal (that objective is one of our MUSTs), but the risk of selecting Increasing

Operating Funds means is that it may require delays and/or extra pressure on FMD staff to carry

ut expected responsibilities to stay within guidelines should funding for a Soil and Water

Technician be denied over approval of the increase of Operating Funds

#2 – Soil and Water Technician
No risk acknowledged.
18

SLIDE 19 Budget Request School: Department: Project Title: Total Cost: $1,000,000 Previous Request Y/N: Yes School Year: 2015‐16 Amount: $1,000,000 Funded Y/N: Yes Amount Funded: $880,000 Project Description Background & Justification / Status Impact if Delayed or Not Funded Students and staff will not be able to meet digital conversion expectations for learning. The lack of devices will continue to be a burden on the system and will continue to cause frustration for all levels of staff and students. Clearly, the lack of devices will hinder the instructional

environment. In addition, monies will have to be allocated for break/fix issues.

CCS Technology Increase student devices 1:1 (student: device), as well as update out of warranty devices. In 2016‐2017, CCS will purchase laptops/carts to meet the NC DPI testing requirements, as well as provide devices to support students and staff in our digital conversion plan. To meet this need, CCS IT is requesting $1,000,000. We will add devices to move all grades 3‐12 to a 1:1 scenario, as well as begin Phase 1 of renewing devices that are 5+ years old (7,857). In recent years, the state of NC has increased the number of on‐line tests, as well as increased the testing time limits for testing sessions. These two variables have increased our need for devices. In addition, CCS has begun implementing a digital conversion plan which includes having students and staff access on‐line content with various on‐line tools. The students and staff are requesting more devices to be able to utilize the on‐line content. While increased monies (15‐16) to the lease have greatly helped students gain access to devices, there is still need to add more devices, as well as update devices that are old. The aged machines cause increased break/fix issues, as well as frustrate students and staff with poor device performance and reliability. We have a total of 36,770 laptops/desktops in the district. Out of 36,770, devices, 7,857 (21%) are between 6‐9+ years old; 8,013 (22%) are between 4‐5 years old. Warranty ends at the end of 3 years. There is a reason CCS holds on to devices until devices literally die. Because every device (regardless of age) is needed to meet the testing and learning requirements, CCS cannot surplus aged machines. In a 2015 meeting with the Friday Institute, CCS leaders were told the state thinks the responsibility for providing devices lies with the local government. We were clearly told no money would be coming from the state to help meet this financial need. We would like to get to the point where CCS has a renewal cycle of every 5 years a device is replaced. Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes Low Positive Impact High Positive Impact Moderate Positive Impact High Positive Impact High Positive Impact Moderate Positive Impact No Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. J132

SLIDE 20 Budget Request School: Department: Project Title: Total Cost: $1,000,000 Previous Request Y/N: Yes School Year: 2015‐16 Amount: $1,000,000 Funded Y/N: Yes Amount Funded: $880,000 CCS Technology Increase student devices 1:1 (student: device), as well as update out of warranty devices. FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 1,000,000 2,000,000 3,000,000 Federal Grants Other TBD Total 1,000,000 2,000,000 3,000,000 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies Other ‐ Lease 1,000,000 2,000,000 3,000,000 Total 1,000,000 2,000,000 3,000,000 J133

SLIDE 21 Budget Request School: Department: Project Title: Total Cost: $240,000 includes benefits Previous Request Y/N: Yes School Year: 2015‐16 Amount: $420,000 (6) technicians Funded Y/N: Yes Amount Funded: $120,000 (2) technicians Project Description Background & Justification / Status Impact if Delayed or Not Funded CCS IT will not be able to effectively and in a timely manner, support end‐users and devices in 2016‐2017. CCS Technology (4) Increase technology break fix support CCS IT is requesting $240,000 to contract four additional break fix staff to support the current device inventory (36,770 laptops/desktops and 4,481 iPads). Currently, CCS has 36,770 laptops/desktops for students and staff, and 4,481 Ipads. We have 7,857 (21%) laptops/desktops that are out‐

f‐warranty (6+ years old), and 8,013 that are out‐of‐warranty (4+ years old). As devices age, there are increased issues related to

break/fix. In order to have enough devices for testing and learning, we have to keep devices until the cost/benefit makes it not feasible to

perate the device any longer. The state recommends one technician for every 900 devices (1:900). Our current ratio with computers is 1

technician for every 4,125 devices. AKA ‐ this is insane! If we add 4 more technicians, the ratio will be 1:2,946 which gets CCS back to the break/fix tech ratio we had in 13‐14. Our teachers and students are requesting more devices for 2016‐2017. The operational system (human support) cannot take any more devices without more break fix technicians. This is based on current inventory. If we add 5,000 devices in 2016‐2017, and do not add staff, our ratio will increase to 1:4,625 which is 5 times the ratio DPI recommends. If we add devices and add the 4 employees, the ratio will be 1:3,303. Total cost for this request is based of $44,400 per technician, $177,600 plus benefits $62,400. Benefits include health insurance. Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes Low Positive Impact High Positive Impact Moderate Positive Impact High Positive Impact Low Positive Impact Low Positive Impact No Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. J134

SLIDE 22 Budget Request School: Department: Project Title: Total Cost: $240,000 includes benefits Previous Request Y/N: Yes School Year: 2015‐16 Amount: $420,000 (6) technicians Funded Y/N: Yes Amount Funded: $120,000 (2) technicians CCS Technology (4) Increase technology break fix support FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 240,000 244,800 249,696 254,690 259,784 264,979 Federal Grants Other TBD Total 240,000 244,800 249,696 254,690 259,784 264,979 Operating Budget Impact Salaries & Benefits 240,000 244,800 249,696 254,690 259,784 264,979 Materials & Supplies Contracts & Supplies Other Total 240,000 244,800 249,696 254,690 259,784 264,979 J135

SLIDE 23 Budget Request School: Department: Project Title: Total Cost: $350,000 Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Project Description Background & Justification / Status Impact if Delayed or Not Funded Low Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. If additional funding is not received, we will have to make a decision regarding whether or not we equip the additional mobile units (equity)

r cut something from the current operational budget. If so, what gets cut? We will have to decide which software gets cut.

CCS Technology Increase operational dollars We will use this increased funding to pay for parts related to break/fix (devices, smart Boards, etc.. @ $150,000), increased software costs ($100,000), and outfitting the mobile units for 16‐17 ($100,000). Changes in the state technology fund and ERate reimbursement, have resulted in a decrease in funds for CCS. The impact of these changes are estimated to be approximately $350,000. Changes to E‐rate funding include stopping reimbursements for filtering email (Gaggle), hosting of websites (Schoolwires), funding of data plans on cell phones (Verizon), and paying for landlines (Windstream). The loss of funding makes it impossible to support schools with supply break/fix parts, as well as replacement of end of life machines. Schools were told they had to assist in covering costs related to break/fix parts for machines out of warranty in 15‐16. This put a strain on the school's

budgets. CCS had an increase in software costs in 15‐16 of $75,000. We expect costs to rise 10% in 17‐18. The biggest unplanned
perational expense is the need to fund 30+ mobile units planned for 16‐17. We allocate approximately $3,500 for each unit

(desktop/laptop, projector, Smart Board, phones, data, etc...). Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes High Positive Impact High Positive Impact Moderate Positive Impact Moderate Positive Impact High Positive Impact Moderate Positive Impact J136

SLIDE 24 Budget Request School: Department: Project Title: Total Cost: $350,000 Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: CCS Technology Increase operational dollars FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 350,000 350,000 350,000 350,000 350,000 350,000 Federal Grants Other TBD Total 350,000 350,000 350,000 350,000 350,000 350,000 Operating Budget Impact Salaries & Benefits Materials & Supplies 350,000 350,000 350,000 350,000 350,000 350,000 Contracts & Supplies Other Total 350,000 350,000 350,000 350,000 350,000 350,000 J137

SLIDE 25 Budget Request School: Department: Project Title: Total Cost: 14,000 $ includes benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Project Description Background & Justification / Status Impact if Delayed or Not Funded Decrease in efficient instruction and supervision due to only one coach having to coach both the men and women's swim teams. CCS Athletics Supplements ‐ (7) high school swimming coaches Currently CCS pays a supplement for (1) swim coach at each high school. In order to have a separate head coach for both the men's and women's swim teams, we are requesting a supplement be added for each high school. Similar sports, have a head coach for both the men's and women's teams, which creates gender equity. Participation in the swim teams has increased. A second coach would increase efficiency in supervision and instruction. Total cost for this request is based off of a CO5 coaching experience rating of $1,625, plus benefits $375, times 7 high schools. Positive impact on community use and involvement. Impact if Delayed or Not Funded Impact on Objective Yes High Positive Impact High Positive Impact Moderate Positive Impact No Positive Impact High Positive Impact Low Positive Impact Moderate Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. J138

SLIDE 26 Budget Request School: Department: Project Title: Total Cost: 14,000 $ includes benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: CCS Athletics Supplements ‐ (7) high school swimming coaches FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 14,000 14,280 14,566 14,857 15,154 15,457 Federal Grants Other TBD Total 14,000 14,280 14,566 14,857 15,154 15,457 Operating Budget Impact Salaries & Benefits 14,000 14,280 14,566 14,857 15,154 15,457 Materials & Supplies Contracts & Supplies Other Total 14,000 14,280 14,566 14,857 15,154 15,457 J139

SLIDE 27 Budget Request School: Department: Project Title: Total Cost: 7,350 $ includes benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Project Description Background & Justification / Status Impact if Delayed or Not Funded Decreased supervision of injuries, heat related issues, and monitoring during summer workouts. As well as, efficiency of collection and monitoring of student athlete participation packets for summer workouts and fall sports. CCS Athletics Summer pay (40 hours) ‐ (7) middle school athletic trainers One week pay (40 hours) during the summer for middle school athletic trainers to provide coverage at summer workouts and perform athletic training administrative duties. For safety reasons, monitoring and treatment of athletic injuries and heat related issues during the summer months is needed. Currently there is no coverage by our middle school athletic trainers during off season summer workouts. They are also needed for administrative duties such as collection and documentation of student athlete participation packets, physicals, and Gfeller‐Waller concussion forms. Total cost for this project is based off of the sum of (7) trainers current rate per hour * 40 hours; $5,980 plus benefits $1,370. Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes High Positive Impact Moderate Positive Impact High Positive Impact No Positive Impact High Positive Impact Moderate Positive Impact Low Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. J140

SLIDE 28 Budget Request School: Department: Project Title: Total Cost: 7,350 $ includes benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: CCS Athletics Summer pay (40 hours) ‐ (7) middle school athletic trainers FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 7,350 7,497 7,647 7,800 7,956 8,115 Federal Grants Other TBD Total 7,350 7,497 7,647 7,800 7,956 8,115 Operating Budget Impact Salaries & Benefits 7,350 7,497 7,647 7,800 7,956 8,115 Materials & Supplies Contracts & Supplies Other Total 7,350 7,497 7,647 7,800 7,956 8,115 J141

SLIDE 29 Budget Request School: Department: Project Title: Total Cost: 16,366 $ includes benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Project Description Background & Justification / Status Impact if Delayed or Not Funded Moderate Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. Continued turnover due to insufficient amount of time during the school instructional day to fully perform all athletic department duties. CCS Athletics Supplements ‐ (7) middle school assistant athletic directors Add a supplement to provide a middle school assistant athletic director to each of our seven middle schools that have an athletic program. This includes all middles schools with the exception of JN Fries; which does not offer an athletic program. Total cost is based off $1,900 per year/per school, $13,300 plus benefits $3,066. Past budget requests to reduce the teaching load of the middle school athletic directors has not been funded, therefore seeking a different avenue to assist the school's athletic director with the numerous daily duties that must be performed in operating an athletic department. Numerous duties include: Scheduling, parent conferences, assist in hiring of coaches (interviews, coaching applications, check coaching certifications), ordering of equipment, budget planning, scheduling of transportation, scheduling of bus drivers, bus driver training, collection of student athlete participation packets, eligibility check/list for all sports, Gfeller‐Waller Law Compliance (emergency action plan, student/parent/coaches forms), conduct pre‐season parent meetings: (fall, winter I, winter II, and spring), supervision of games, game day set up, schedule gate workers, oversee game day money box, scheduling of game officials, schedule security, attend conference meetings, organize CPR/FA/AED training for coaches, inventory of equipment, field maintenance, meeting with Facilities Dept., rescheduling of cancelled events, purchase/stock concession stands, field maintenance, and facility rental of athletic facilities by outside

rganizations, etc.......

There is simply not enough time in the school day to perform the above duties while teaching a full load of classes. The Middle School Athletic Directors job must become more appealing in order to secure and retain quality educators. Continuous turnover in this position in the last six years: C.C. Griffin (4 A.D.s), Winkler (3 A.D.s), NCMS (2 A.D.s), Concord M.S. (4 A.D.s), MPMS (2 A.D.s) Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes High Positive Impact Moderate Positive Impact High Positive Impact No Positive Impact High Positive Impact Moderate Positive Impact J142

SLIDE 30 Budget Request School: Department: Project Title: Total Cost: 16,366 $ includes benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: CCS Athletics Supplements ‐ (7) middle school assistant athletic directors FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 16,366 16,693 17,027 17,368 17,715 18,778 Federal Grants Other TBD Total 16,366 16,693 17,027 17,368 17,715 18,778 Operating Budget Impact Salaries & Benefits 16,366 16,693 17,027 17,368 17,715 18,778 Materials & Supplies Contracts & Supplies Other Total 16,366 16,693 17,027 17,368 17,715 18,778 J143

SLIDE 31 Budget Request School: Department: Project Title: Total Cost: 1,008,209 $ Previous Request Y/N: Yes School Year: Every year Amount: Various Funded Y/N: Amount Funded: Various Project Description Background & Justification / Status Yes, we're making progress (28% in the last 2 years) Increase teacher supplement ‐ average 12% System Wide Finance and Human Resources Certified Supplements ‐ Locally paid supplements can be a distinguishing advantage for recruitment and retention. State pay is the same for teachers throughout North Carolina. Local supplements differentiate one county from another when teachers consider what districts to move into or to apply. In order to attract and retain effective teachers, supplements must be increased in order for CCS to remain competitive with surrounding districts and demonstrate to qualified applicants that Cabarrus County Schools is an employer of choice.

Alamance‐Burlington 9%‐11%
Chapel‐Hill/Carrboro City Schools 12%‐25%
Charlotte‐Mecklenburg Schools 14.98%‐18.59%
Johnston County Schools 8.5%‐11.5%
Wake County Schools 17.25%‐24.50%

It is more cost‐effective to keep quality teachers than it is to endure a constant cycle of turnover. The average cost of replacing an employee is 3‐5 times higher than the cost of keeping that same employee. Increased retention and decreased turnover improves morale and reduces stress for remaining employees. CCS needs a flexible supplement schedule that will benefit our experienced teachers that cap

ut under the state salary schedule. More districts have begun using the % of salary method for supplements to help reward and retain

experienced teachers. We cannot hire great teachers and then forget about them as the years go by. J144

SLIDE 32 Budget Request School: Department: Project Title: Total Cost: 1,008,209 $ Previous Request Y/N: Yes School Year: Every year Amount: Various Funded Y/N: Amount Funded: Various Yes, we're making progress (28% in the last 2 years) Increase teacher supplement ‐ average 12% System Wide Finance and Human Resources Impact if Delayed or Not Funded Positive impact on community use and involvement. No Positive Impact Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. No Positive Impact Positive impact on equity. High Positive Impact Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. Low Positive Impact

Salaries matter—Cabarrus County Schools and Cabarrus County have a responsibility to be strong and consistent advocates for adequate

teacher salaries.

Reducing turnover of existing teachers would reduce the need for large numbers of new teachers.
We need to stop losing experienced teachers to more competitive districts. CCS should be The Clear Choice for new teacher applicants

and remain The Clear Choice throughout their career. Budget Objectives Impact on Objective Comply with laws, policies and negotiated agreements. Yes Positive impact on safety, security, health, and sanitation. Low Positive Impact Positive impact on student learning experience. High Positive Impact Positive impact on the recruitment, morale, and retention of employees. High Positive Impact J145

SLIDE 33 Budget Request School: Department: Project Title: Total Cost: 1,008,209 $ Previous Request Y/N: Yes School Year: Every year Amount: Various Funded Y/N: Amount Funded: Various Yes, we're making progress (28% in the last 2 years) Increase teacher supplement ‐ average 12% System Wide Finance and Human Resources FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 1,008,209 1,109,000 1,219,900 1,341,900 1,476,100 1,623,700 Federal Grants Other TBD Total 1,008,209 1,109,000 1,219,900 1,341,900 1,476,100 1,623,700 Operating Budget Impact Salaries & Benefits 1,008,209 1,109,000 1,219,900 1,341,900 1,476,100 1,623,700 Materials & Supplies Contracts & Supplies Other Total 1,008,209 1,109,000 1,219,900 1,341,900 1,476,100 1,623,700 J146

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SLIDE 35 Budget Request School: Department: Project Title: Total Cost: 402,000 $ includes benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Project Description Background & Justification / Status Impact if Delayed or Not Funded Moderate Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. Select Middle Schools (6) Middle Schools Increase (6) Dean positions for middle schools Inadequate opportunities to coach teachers and fairly evaluate them. Inadequate opportunities to function as instructional leaders. Add a Dean, 10 month position, to the six middle schools that currently do not have one. Harold Winkler, Hickory Ridge, Mt. Pleasant, Northwest Cabarrus, and JN Fries Magnet. Currently only Concord middle school and CC Griffin middle school have a Dean. This position functions as an additional AP for 10 months

f the year, handling discipline, teacher observations and evaluations, supervisory duties, and many, many other responsibilities. With the

increasing enrollment at our schools each year, the workload and demands on the current administrators inhibit their functioning as instructional leaders‐‐a primary goal in our schools. Having this person to help with disciplinary and supervisory duties, will help make administrators more available to parents and teachers. At present, their time is so filled with basic management functions, it can be difficult to sit in on PLCs, parent conferences, coach teachers, and interact with stakeholders in a meaningful way. Total cost of this request is based off of (6) Deans' @ $50,000 plus benefits $17,000. This includes health insurance and supplements. Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes High Positive Impact High Positive Impact High Positive Impact No Positive Impact Moderate Positive Impact Moderate Positive Impact J148

SLIDE 36 Budget Request School: Department: Project Title: Total Cost: 402,000 $ includes benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Select Middle Schools (6) Middle Schools Increase (6) Dean positions for middle schools FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 402,000 410,040 418,241 426,606 435,138 443,840 Federal Grants Other TBD Total 402,000 410,040 418,241 426,606 435,138 443,840 Operating Budget Impact Salaries & Benefits 402,000 410,040 418,241 426,606 435,138 443,840 Materials & Supplies Contracts & Supplies Other Total 402,000 410,040 418,241 426,606 435,138 443,840 J149

SLIDE 37 Budget Request School: Department: Project Title: Total Cost: 500,000 $ Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Project Description Background & Justification / Status Impact if Delayed or Not Funded No Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. Continued frustration by teachers due to lack of appropriate materials. Student academic outcomes potentially affected. Curriculum & Instruction (C&I) Increase instructional resources (formerly textbooks) Increase the annual budget for instructional resources (formerly textbooks) by $500,000 per year. Prior to 2008, Cabarrus County Schools received approximately $2,000,000 per year for textbook renewal. Textbooks in each subject area were placed on a rotating adoption cycle so that once every 5 years a particular subject area was renewed. In 2008, the state eliminated this funding for budget reduction purposes. Therefore, we have not had money for new textbooks since 2008 and our current inventory is dangerously close to being irrelevant. While, intuition would suggest that textbooks are a thing of the past, instructional resources are still necessary to teach. Teachers need content resources. Increasingly, this is becoming digital. Textbook companies have changed and now

ffer annual contracts for their content. In addition, our school system has written a local curriculum that allows us to make companies

tailor their content to our curriculum maps. In addition to digital content, our teachers still need manipulatives and hands‐on materials to teach rigorous and engaging lessons. In 2015‐2016 CCS was allocated $907,801 for instructional resources (textbooks). This was an increase of $450,000 but because the state took flexibility away from teacher assistant funds, this resulted in a $4,000,000 hole for CCS. The increase of $450,000 had to be used to avoid teacher lay offs. Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes No Positive Impact High Positive Impact High Positive Impact High Positive Impact High Positive Impact No Positive Impact J150

SLIDE 38 Budget Request School: Department: Project Title: Total Cost: 500,000 $ Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Curriculum & Instruction (C&I) Increase instructional resources (formerly textbooks) FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 500,000 500,000 500,000 500,000 500,000 500,000 Federal Grants Other TBD Total 500,000 500,000 500,000 500,000 500,000 500,000 Operating Budget Impact Salaries & Benefits Materials & Supplies 500,000 500,000 500,000 500,000 500,000 500,000 Contracts & Supplies Other Total 500,000 500,000 500,000 500,000 500,000 500,000 J151

SLIDE 39 Budget Request School: Department: Project Title: Total Cost: $2,240,000 Previous Request Y/N: Yes School Year: 2015‐16 Amount: $2,240,000 Funded Y/N: No Amount Funded: Project Description Background & Justification / Status Impact if Delayed or Not Funded As we look at comparison class size reports for the top performing school districts in our state, we can see that our class size average is typically above those school districts. Our teachers consistently have higher class sizes and therefore are not able to give the personalized attention needed for many of our students. Attached is a table of comparison between CCS and other districts. In addition, recent legislation prohibits us from being flexible with our funding and therefore we will not be able to add any expansion teaching positions even though we are likely to grow 700+ students in 2016‐17. Total cost of this request is based off of (40) teachers @ $39,140 plus benefits $16,860. This includes health insurance and supplements. No Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. Continued frustration of teachers because of high class size. In addition, academic outcomes may be affected. Curriculum & Instruction (C&I) Increase teacher allotment (40 teachers) Decrease the teacher: student allotment formula for all grade levels. Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes Moderate Positive Impact High Positive Impact High Positive Impact No Positive Impact High Positive Impact No Positive Impact J152

SLIDE 40 Budget Request School: Department: Project Title: Total Cost: $2,240,000 Previous Request Y/N: Yes School Year: 2015‐16 Amount: $2,240,000 Funded Y/N: No Amount Funded: Curriculum & Instruction (C&I) Increase teacher allotment (40 teachers) FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 2,240,000 2,284,800 2,330,496 2,377,106 2,424,648 2,473,141 Federal Grants Other TBD Total 2,240,000 2,284,800 2,330,496 2,377,106 2,424,648 2,473,141 Operating Budget Impact Salaries & Benefits 2,240,000 2,284,800 2,330,496 2,377,106 2,424,648 2,473,141 Materials & Supplies Contracts & Supplies Other Total 2,240,000 2,284,800 2,330,496 2,377,106 2,424,648 2,473,141 J153

SLIDE 41 Budget Request School: District Wide Department: Accountability Project Title: Total Cost: $185,700 Previous Request Y/N: Yes School Year: 2015‐16 Amount: $153,452 Funded Y/N: No Amount Funded: Project Description Background & Justification / Status Impact if Delayed or Not Funded Scanning of student alumni records No Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract & retain CCS families to CCS as well as business’s to Cabarrus County. If we delay the project, the cost of scanning will increase. Cost that we have not yet had to pay will begin; such as the cost of requesting a record within 48 hours. In order to maintain our current rate of scanning, we will have to consider increasing the costs to the alumni and asking for a larger contribution from schools. To scan approximately 560 boxes of alumni student records. The goal of this project is to more securely store student records, be efficient with the use of tax payer dollars, and increase equity amongst schools. It is the law that we maintain student records for 99 years. We currently store records in all manner of locations due to lack of space including basements, spare corners, closets, etc. FERPA protects the privacy of student records. The security of these documents is paramount. By scanning these documents we increase the security of this confidential, vital student

information. It is equally valuable to be efficient with tax payer dollars. As good stewards of tax payer dollars, it is our duty to

take advantage of costs savings at every opportunity. By scanning all the records in the 2016‐2017 school year, the CCS Board will save tax payers $253,059.15. Finally, schools deserve a level of equity that allows them to provide the highest quality education to students possible. Our oldest schools will be able to recuperate valuable space that can, in many instances, be used for small group instruction, office space, etc. In addition to space, is time. The tasks involved in retrieving, copying and sending alumni records is extremely time consuming using the current archaic methods. By scanning all the records, all registrars will have alumni records at the touch of a button. The software also allows us to electronically submit records to colleges and universities further saving time and money for the district. Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes High Positive Impact Low Positive Impact Moderate Positive Impact High Positive Impact High Positive Impact No Positive Impact J154

SLIDE 42 Budget Request School: District Wide Department: Accountability Project Title: Total Cost: $185,700 Previous Request Y/N: Yes School Year: 2015‐16 Amount: $153,452 Funded Y/N: No Amount Funded: Scanning of student alumni records FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 185,700 Federal Grants Other TBD Total 185,700 Operating Budget Impact Salaries & Benefits Materials & Supplies Contracts & Supplies 185,700 Other Total 185,700 J155

SLIDE 43 Budget Request School: Department: Project Title: Total Cost: $37,800 includes benefits Previous Request Y/N: Yes School Year: 2015‐16 Amount: $22,000 Funded Y/N: No Amount Funded: Project Description Background & Justification / Status High Schools Administrative Services Add additional month of employment to (7) high school counselors (10 month to 11 month employment) Add an additional month of employment to (7) high school counselors (10 month‐11 month) to address summer tasks so ALL student schedules will be available at open house in August. This includes traditional high schools only. It does not include PLC and Early College. Total cost of this request is based off (1) counselor per (7) schools @ $4,400 plus benefits $1,000. School Counselors are 10‐month employees who have responsibilities for summer tasks outside their 10 month

employment. These tasks include: schedule changes, new student registrations, assistance with master schedule changes,

pre‐requisite checking, schedule & section balancing, hand scheduling Academy students, schedule changes and enrollment in VPS courses per the recent law change on grade suppression, and student schedules prepared for all students and printed PRIOR to August open house. Counselors spend an average of 1 hour with each new enrollee and his/her family. While this is only one of seven tasks expected of counselors, it does show there is minimal, if any, time for the other tasks. In 2015, the totals for new student enrollments and schedule changes were as follows – School New Enrollments Schedule Changes CCHS 103 311 CHS 120 210 CMHS 153 1,038 HRHS 125 500 MPHS 50 300 NCHS 105 219 JMRHS 87 523 All traditional high schools receive funding to employ a counselor for 5 weeks (20 days (8‐10 hours/day). Administrators either rotate days across counselors or contract with one counselor and then offer flex time for additional days counselors are asked to complete required work tasks. Counselors should not be asked to accept flex time to complete the summer

tasks. The amount of flex time currently awarded is impossible to use during the year. High School Counselors are being

asked to complete required tasks on their own time during summer months without adequate compensation from the district while sacrificing time with family, even being forced to pay for childcare. Future Perspective – School counselors work tirelessly to provide accurate schedules, enrollment in courses, and advisement during the summer without pay, leaving their families behind for the sake of our students. Without the added summer work, our schools could be left with hundreds of students waiting for schedules and enrollment the first week of school. This is the first step in doing what is right for our students and our employees. J156

SLIDE 44 Budget Request School: Department: Project Title: Total Cost: $37,800 includes benefits Previous Request Y/N: Yes School Year: 2015‐16 Amount: $22,000 Funded Y/N: No Amount Funded: High Schools Administrative Services Add additional month of employment to (7) high school counselors (10 month to 11 month employment) Impact if Delayed or Not Funded High school counselors will not be asked to work for no pay. Therefore, approximately 282 (1/2) of new enrollments will not be able to enroll in the summer. 1550 (1/2) schedule changes would not be completed during the summer. Student schedules would not be complete before open house or even the first day of classes. Hundreds of students would not have schedules for the first week of school, as is the case in districts where school counselors are not paid to work in the summer. Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes High Positive Impact High Positive Impact High Positive Impact Moderate Positive Impact High Positive Impact High Positive Impact High Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. J157

SLIDE 45 Budget Request School: Department: Project Title: Total Cost: $37,800 includes benefits Previous Request Y/N: Yes School Year: 2015‐16 Amount: $22,000 Funded Y/N: No Amount Funded: High Schools Administrative Services Add additional month of employment to (7) high school counselors (10 month to 11 month employment) FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 37,800 38,556 39,327 40,114 40,916 41,734 Federal Grants Other TBD Total 37,800 38,556 39,327 40,114 40,916 41,734 Operating Budget Impact Salaries & Benefits 37,800 38,556 39,327 40,114 40,916 41,734 Materials & Supplies Contracts & Supplies Other Total 37,800 38,556 39,327 40,114 40,916 41,734 J158

SLIDE 46 This page intentionally left blank J159

SLIDE 47 Budget Request School: Department: Project Title: Total Cost: 480,000 $ includes benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Project Description Background & Justification / Status Impact if Delayed or Not Funded We believe that maintaining the status quo will result in continued (1) lack of academic success, (2) classroom disruptions for students with unaddressed mental health issues and their peers, and (3) unmet development of effective coping skills to manage their mental health symptoms. Student Services Integrated mental health responders (8) 10 month positions The operational expansion of eight highly qualified student support professionals (school counselors, psychologists and social workers) to address student mental health needs during the school day, provide crisis response, and engage families and caregivers to remove barriers to academic success for over 32,000 students. There is a growing number of students in Cabarrus County Schools with significant mental health needs. Based on the U.S. Surgeon General’s 2000 Report, 1 in 5 students will experience a significant mental health problem during their school years, with approximately 70% of them never receiving appropriate mental health services. In CCS, this means that the expected number of students enrolled in Cabarrus County Schools with unmet mental health needs is 4,480 (assuming a population of 32,000 students). Counselors, Social Workers and Psychologists are stretched to the point of not being able to respond to all of the mental health needs. And we currently have only one setting that offers mental health programming for 12 elementary students with highly restrictive criteria. As a direct result

f the lack of available student support staff to respond to the mental health needs of these students, they often display disruptive

behaviors impacting the entire classroom, leading to discipline referrals, increased suspensions and referrals for alternative settings or modified school day. It is important to note that alternative placement options are not staffed to offer additional mental health support, nor do these alternative placements encourage participation with their general education peers. In order to successfully return to an academic learning environment these students require support in learning to manage their symptoms, increase emotional coping skills and improve self‐regulation. With increased psycho‐social support to these students we expect decreased classroom disruption, increased exposure to direct instruction and improved academic performance. By taking an integrated approach across the disciplines the unified staff will provide more comprehensive and efficient services to students and schools. Our highly trained mental health professionals are capable of providing these services directly, however, current capacity issues impact their accessibility to students in need, which will only continue to grow as enrollment expands. For example, school social workers and psychologists currently provide individual coverage for up to four schools. Moreover, the current staffing ratios are well out

f alignment with the nationally recommended standards for school counselors, psychologists and social workers.

The inclusion of these eight positions is a vital step in beginning to address the mental health needs of our growing student population through direct services. Total cost is based off (8) positions; $42,500 plus benefits $17,500. Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes High Positive Impact High Positive Impact High Positive Impact Moderate Positive Impact High Positive Impact High Positive Impact High Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well J160

SLIDE 48 Budget Request School: Department: Project Title: Total Cost: 480,000 $ includes benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Student Services Integrated mental health responders (8) 10 month positions FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 480,000 489,600 499,392 509,380 519,567 529,959 Federal Grants Other TBD Total 480,000 489,600 499,392 509,380 519,567 529,959 Operating Budget Impact Salaries & Benefits 480,000 489,600 499,392 509,380 519,567 529,959 Materials & Supplies Contracts & Supplies Other Total 480,000 489,600 499,392 509,380 519,567 529,959 J161

SLIDE 49 Budget Request School: Department: Project Title: Total Cost: $20,150 no benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Project Description Background & Justification / Status Impact if Delayed or Not Funded Moderate Positive Impact High Positive Impact Comply with laws, policies and negotiated agreements. Positive impact on safety, security, health, and sanitation. Positive impact on student learning experience. Positive impact on the recruitment, morale, and retention of employees. Positive impact on life cycle cost, ROI, replacement cycles, efficiency, sustainability, and recycling. Positive impact on equity. Positive impact on programs to attract and retain Cabarrus County families to CCS as well as business’s to Cabarrus County. If delayed or unfunded federally mandated through the Every Student Succeeds Act services to students may be out of compliance. Student Services Add clerical contract position to assist with Every Child Succeeds Act (ESSA) ‐ part time ‐ no benefits Increase clerical support for compliance with new mandates for foster and homeless youth, expand magnet assistance by 2 months during magnet process, and assistance with mental health database. The changes to be brought about by the recently enacted Every Student Succeeds Act will require increased administrative coordination of services for a greater number of students. This will require daily updates to electronic reporting systems for transportation and eligibility, letters to students and families, and/or outreach notifications to indicated staff at schools for homeless and foster students. Clerical functions to update the mental health registry will also be executed by administrative support. Finally, the overwhelming community response to magnet programming will require additional support and service. Total cost of this request is based off of (1) 11 month position @ $20 per hour (19.5 hours * 48 weeks) plus FICA $1,430. Positive impact on community use and involvement. Budget Objectives Impact on Objective Yes High Positive Impact Moderate Positive Impact Moderate Positive Impact High Positive Impact High Positive Impact J162

SLIDE 50 Budget Request School: Department: Project Title: Total Cost: $20,150 no benefits Previous Request Y/N: No School Year: Amount: Funded Y/N: Amount Funded: Student Services Add clerical contract position to assist with Every Child Succeeds Act (ESSA) ‐ part time ‐ no benefits FY 2016‐17 Request FY 2017 ‐18 Planning FY 2018 ‐ 19 Planning FY 2019 ‐ 20 Planning FY 2020 ‐ 21 Planning Future Years Project Costs Planning/Design Land/Acquisition Construction Building Improvements Equipment Other Total Funding Sources State Local 20,150 20,553 20,964 21,383 21,811 22,247 Federal Grants Other TBD Total 20,150 20,553 20,964 21,383 21,811 22,247 Operating Budget Impact Salaries & Benefits 20,150 20,553 20,964 21,383 21,811 22,247 Materials & Supplies Contracts & Supplies Other Total 20,150 20,553 20,964 21,383 21,811 22,247 J163

SLIDE 51



C&I Budget Justifications

PPT1

SLIDE 52

Overall Like Rankings for 2014-2015

Overall Proficiency Rank FR Lunch Per Pupil Funding (total/local rank) Lost Revenue Union #2 36.10% $8,165.44 (#107 / 27) $8.09 Million Carteret #7 46.60% $9,335.58 (#52 / 11) $45.54 Million Lincoln #15 49.50% $7973.98 (#111 / 73) $1.95 Million New Hanover #20 50.70% $9,017.86 (#66 / #15) $35.36 Million Buncombe #27 56.20% $8,913.64 (#71 / 24) $32 Million Cabarrus #27 44.80% $7,912.43 (#114 / 43)

Iredell

#38 45.30% $8,177.98 (#106 / 30) $8.48 Million Johnston #37 47.60% $8,119.13 (#109 / 70) $6.6 Million Hyde County = $17,000 per kid PPT2

SLIDE 53

Efficiency is Great, but at Some Point, You Get What You Pay For

PPT3

SLIDE 54



Instructional Resources

Aligned and Efficient

$500,000 Annual Allotment

PPT4

SLIDE 55

Vision for Instructional Resources

Digital Customized Computer Adaptive Manipulative Hands – on Textbooks Worksheets Increase Decrease PPT5

SLIDE 56

History and Future of Resource Funding

Before



Annual $2 million + Textbook budget



Textbook adoption rotation model

Now

 2008 – elimination of textbook line item by state ($13.5 million in lost revenue over 8 years)  2011 – return at $400K  2016 - Increases from this years state budget will go to offset teaching positions because of lack of flexibility re: TA Funds PPT6

SLIDE 57



Maintain Class Size

Hire 40 more teachers = $2,240,000

PPT7

SLIDE 58

Class Size -What does the research say?

Studies of Class Size < 22 students Grade Span # of studies # showing increase % of studies showing increase K-3 13 9 69% 4-8 10 5 50% 9-12 4 0% Studies of Class Size < 22 students for Minority and Disadvantaged Students Grade Span # of studies # showing increase % of studies showing increase K-3 9 4 44% 4-8 5 4 80% 9-12 1 1 100% PPT8

SLIDE 59

Class Size -What does the research say?

Tennessee’s Project Star



Children who were in small class sizes in kindergarten through third grade had fewer disciplinary problems in fourth grade, compared to classmates who had not been in small classes in the previous years



In high school, children who had been in smaller classes (K-3) were more likely to take college entrance exams



Small class cut the black-white college admission test-taking gap in half



Black pupil test scores benefitted more from small class sizes than white pupil test scores

PPT9

SLIDE 60

2014-15 Class Size Averages

Overall Proficiency Rank Per Pupil K-3 4 - 5 6-8 Algebra/Biology/E nglish II Union #2 $8,165.44 (#107 / 27) 19.25 19 24.6 23 Carteret #7 $9,335.58 (#52 / 11) 16.25 19 19.5 18.6 Lincoln #15 $7973.98 (#111 / 73) 17 17 23.3 19.6 New Hanover #20 $9,017.86 (#66 / #15) 19.5 22 26 21 Buncombe #27 $8,913.64 (#71 / 24) 17.5 21 23 20 Cabarrus #27 $7,912.43 (#114 / 43) 19 21 25.5 22.3 Iredell #38 $8,177.98 (#106 / 30) 19.75 21.5 22.3 19.6 Johnston #37 $8,119.13 (#109 / 70) 19 20.5 24.3 22 North Carolina 19 20 22 19 PPT10

SLIDE 61

Conclusion

More context

 1,284 teachers to allocate for 31,800 students Because of lack of flexibility  1,284 teachers to allocate for 32,500 students  700 more students with no more teachers  700 students typically = 25 teachers  K-3 state law  Doesn’t include ENCORE teachers for elementary  Therefore, MS and HS class size will significantly increase

The Big Ask



Asking for 25 teaching positions to maintain current class size in Middle School and High School



Asking for 15 teachers to add Encore teachers to elementary schools

PPT11

SLIDE 62 PPT12

SLIDE 63 PPT13

SLIDE 64 PPT14

SLIDE 65 PPT15

SLIDE 66 PPT16

SLIDE 67 PPT17

SLIDE 68 PPT18

SLIDE 69 PPT19

SLIDE 70 PPT20

SLIDE 71 PPT21

SLIDE 72 PPT22

SLIDE 73 PPT23

SLIDE 74 PPT24

SLIDE 75 PPT25

SLIDE 76 PPT26

SLIDE 77

for addressing Mental Health for all students

Budget Committee Presentation February 25, 2016 PPT27

SLIDE 78

1 in 5

The number of students estimated to have significant Mental Health problems during their school years

U.S. Surgeon General (2000) PPT28

SLIDE 79

The number of students suffering with mental illness in CCS

6400

PPT29

SLIDE 80

The percentage of those 6400 students who will not receive appropriate Mental Health services

70%

U.S. Surgeon General (2000) PPT30

SLIDE 81

The number of CCS students who may not be receiving appropriate Mental Health services in the school setting

PPT31

SLIDE 82

“Mental Health Support” in CCS

PPT32

SLIDE 83

There is national attention on Mental Health and School Shootings

PPT33

SLIDE 84

Suicide is the 2nd leading cause of death in young people ages 10-24

NAMI

PPT34

SLIDE 85

15-20% of adolescents

seriously consider suicide. 1 child in every American classroom.

PPT35

SLIDE 86

Every 95 minutes, a young person takes his life

PPT36

SLIDE 87

1

The number of shootings per week, on average, on a school or college campus in 2015.

ABC News review of reported cases

PPT37

SLIDE 88

A trend is being noticed:

many of these school shootings start

as suicides and become

homicides

PPT38

SLIDE 89

“Specialized support staff… counselors, social

workers, and school psychologists—are an

important resource for our students and our

teachers. With the help of these professionals,

teachers can better connect students with the social and academic resources they need to be successful.”

A 2016 Presidential Candidate

PPT39

SLIDE 90

NCDPI organized the

NC School Mental Health Initiative

(NCSMHI)

NCSMHI is working to create policy that will make sure students with social and emotional health concerns get the help they need in a timely manner

PPT40

SLIDE 91

Impact on School Climate

More than half of administrators surveyed indicated that

at least 50% of discipline referrals have a social-emotional/ mental health component.

More than half of administrators surveyed indicated that

at least a quarter of their time is spent addressing mental health needs in their school.

All administrators surveyed indicated that they would benefit

from increased social emotional support.

PPT41

SLIDE 92

Who is available to help right now?

PPT42

SLIDE 93

School Counselor Mandated Ratio

1:250 Nationally Recommended Ratio

PPT43

SLIDE 94

School Counselor Actual CCS Ratio (Best Case)

PPT44

SLIDE 95

School Counselor Actual CCS Ratio (for 10 Schools allotted with a 0.5 FTE Split for 50% of the time)

PPT45

SLIDE 96

1:500-700

School Psychologist Nationally Recommended Ratio

PPT46

SLIDE 97

1:2133

School Psychologist Actual CCS Ratio

PPT47

SLIDE 98

School Social Worker Nationally Recommended Ratio

PPT48

SLIDE 99

1:2667

School Social Worker Actual CCS Ratio

PPT49

SLIDE 100

Our current staff allotments simply cannot reach all students

PPT50

SLIDE 101

School Survey Data

94% of teachers surveyed indicated they would benefit

from more social-emotional support.

1/3 of teachers surveyed indicated that at least a

quarter of their time is spent addressing mental health needs in their classroom.

PPT51

SLIDE 102

Some significant needs exist…

At one middle school this year, 3 students have been hospitalized for

severe mental health concerns.  Student A was homicidal and was having hallucinations and hearing voices  Student B was hospitalized twice for suicidal ideation  Student C had four mental health hospitalizations ranging from 7-10 days, both suicidal ideations and attempts, and was threatening to hurt others

It is estimated that 45% of students at our alterative site need mental

health services on some level PPT52

SLIDE 103

What are stakeholders saying?

PPT53

SLIDE 104

From a CCS School Counselor,

n Mental Health needs

“I am at (School X) on Monday/Tuesday and every other Wednesday. On a Friday, I was contacted because “A” had tried to commit suicide the night before. I’m not saying that if I had been there on Thursday the outcome would have been different but MAYBE she would have come to me for another chat and MAYBE I could have made a difference. When “A” returned to school I was not there either. She spent the first day back at school with the support of teachers but not my support. I had spent time building a relationship with her but I wasn’t there for her, I couldn’t be. A part time relationship just does not work.”

PPT54

SLIDE 105

“We are in dire need of support in this area.”

“When documenting my daily time and how spent- over 75% and some days 90%

f my school hours are spent with

students in need of social and/or emotional needs in the building. This leaves very limited time to work with

ther students. I also do not feel like I am

adequately trained to help in lots of these

areas. I am very comfortable with

immediate de-escalation and discussion social-emotional behaviors that impact their learning or others- but need more tools for my tool box to help with students who have multiple reoccurrence

f behaviors and all other interventions

have been tried and unsuccessful.”

“…we are constantly dealing with discipline related to social- emotional health needs.”

From CCS Administrators,

n Mental Health needs

PPT55

SLIDE 106

From CCS Teachers,

n Mental Health needs

“A large portion of our students are greatly impacted by social- emotional needs. We are in need of anger management strategies for

ur kids, as well as … intervention in

home life struggles. …(these students) are disrupting and intervening with the learning of

ther students to the point of

complete classroom disruption and parents of the other students calling to complain regularly.” “We have several students … that have some pretty significant social/emotional/ behavioral needs. Teachers and administrators are spending large amounts of time dealing with social/ emotional/behavioral issues during the instructional day.”

PPT56

SLIDE 107 PPT57

SLIDE 108

272

167

PPT58

SLIDE 109

These Mental Health Staff will:

PPT59

SLIDE 110

CCS Vision for Mental Health Integrated Response Team

PPT60

SLIDE 111 PPT61

SLIDE 112

Every Student Succeeds Act

Program Compliance and Excellence John Basilice PPT62

SLIDE 113

ESSA the newest version of the Elementary and Secondary Education Act. ESSA replaces “No Child Left Behind”

On December 10, 2015 the “Every Child Succeeds Act” (ESSA) became law in the United States

PPT63

SLIDE 114

So….What’s New?

PPT64

SLIDE 115

ESSA Expands mandated services to homeless youth

Particularly in enrollment and transportation services to displaced students

PPT65

SLIDE 116

ESSA Establishes continuity for young people in foster care

Noted for continuity

f enrollment

eligibility in schools

f origin.

PPT66

SLIDE 117

Compliance

 It’s important to note that the provisions of ESSA are not

recommendations or guidelines, but rather are law.

 As a result we must ensure that our information accurately reflects a

practice of adherence to the established rules.

PPT67

SLIDE 118

Parameters

 The most efficient way to achieve compliance with these

requirements of ESSA is to expand support and consolidation of our data management through Student Services

 This includes expansion of the length of service and responsibilities

for a part-time contractual employee currently helping to coordinate magnet enrollment.

PPT68

SLIDE 119

Maximizing Efficiency

 Additional support will ensure  Compliance for mandated services for homeless students  Adherence to rules for youth in foster care  Ongoing coordination of the district’s registry of mental health providers  Continued innovation through magnet school outreach and support  Continuing maintenance of a secure data-site for indicated staff This information will be loaded into a centralized database that can be reviewed by relevant school staff in a manner that ensures real-time awareness while respecting student privacy and dignity. PPT69

SLIDE 120

Thank you

PPT70

SLIDE 121 FY 16‐17 Cabarrus County Schools Budget Committee Minutes Date: February 25, 2016 Location: Board Room, Education Center  Kelly Kluttz opened the meeting by welcoming everyone. 

Dr. Katherine (Kelly) Propst presented the Norms: Listen and Focus, Honor Times, and Utilize

Parking Lot. 

Dr. Propst withdrew her request to replace 6 school networks (page 4 ‐ #3) due to funds being

received from the State. All requests below #3 were moved up in priority respectively.  The following risks were discussed regarding items in the Non‐FMD Capital Outlay Budget Request (page 4). The Budget Committee Members discussed the related risks outlined below and all committee members agreed that the risks were significant enough to warrant revisions in the prioritized items that are presented in the final budget recommendation to the Superintendent. See below for these details. Risk Analysis – Non‐FMD Capital Outlay #1 – Yellow Buses for increased ridership and new programs By selecting this item, we run the risk of not funding the DATA CENTER server which would ultimately result in a system paralysis for staff and students. #2 – Purchase new DATA CENTER server By selecting this item, we run the risk of not having enough buses to transport our students, as the district is already operating at a minimum number of buses for the estimated student population numbers expected for 2016‐17. Discussion revolved around several “combination options” on the number of buses to purchase that would be required in order to reduce the risk of the DATA CENTER server potentially not being funded. #3 – #15 It was noted that adequate funding would not likely be available for Items #3‐#15 so the risks were not calculated as individual line items. It was also decided that no global risks from items #3‐15

utweighed each other, so, in the event that these items could be funded, they could all be viewed

as offering comparable‐level risks to each other. ***Final Recommendation from the Budget Committee after a Risk Analysis was conducted: The calculated risks resulted in a significant concern if the new DATA CENTER server is not funded. For this reason, the risks of funding the Yellow Buses as the primary budget item in Non‐FMD Capital

SLIDE 122 Outlay outweighed the ratings against the district’s defined objectives and it was decided as a Budget Committee that the recommendation would be to first fund the new DATA CENTER server and then, with the remainder of the allotted money, rely on the budget team to establish a reasonable purchase plan of Yellow Buses (for example, instead of funding 20 buses, it may be necessary to fund only 18).  The following risks were discussed regarding items in the FMD Capital Outlay Budget Request. The Budget Committee Members discussed the related risks outlined below and all committee members agreed that the risks were not significant enough to warrant revisions in the prioritized items that are presented in the final budget recommendation to the Superintendent. Risk Analysis – FMD Capital Outlay #1 – Roof Replacement – Concord MS By selecting this item, we run the risk of not funding roofs for Harrisburg ES and Mr. Pleasant ES and not funding the hazardous materials remediation at Northwest HS. Concord MS was originally second on the list; however, due to the weather‐related damage to the room from the significant rain and wind from the previous day, the Budget Committee moved Concord MS to the top priority

ver Harrisburg ES and Mt. Pleasant ES because of the recognized damage that occurred.

#2 – Roof Replacement ‐ Harrisburg ES By selecting this item, we run the risk of not funding the roof for Mt. Pleasant ES or the hazardous materials remediation at Northwest HS. #3 – Roof Replacement – Mt. Pleasant ES By selecting this item, we run the risk of not funding the hazardous materials remediation at Northwest HS. #4‐#40 It was noted that adequate funding would not likely be available for Items #4‐#40 so the risks were not calculated as individual line items. ***Final Recommendation from the Budget Committee after a Risk Analysis was conducted: The calculated risks were not significant enough to warrant modifying the top three

recommendations. They were accepted as presented.

 Discussion was heard around the fact that a lot of time and effort is put into the budget process knowing that funding is not adequate to cover the requests. Dr. Chris Lowder commented that it is the school districts responsibility to articulate the needs of the school system. Kelly Kluttz added prior to the current budget process, needs were decided upon by the Cabinet. She also said other districts did not have the same process as CCS. CCS’s process is transparent and needs the buy in of

SLIDE 123 all involved. Dr. Lowder agreed; when meeting with other district superintendents, they do not have the transparent budget process that CCS has. Tim Lowder said that when speaking with other district FMD’s, they were astonished at how much CCS did with so little resources. Mr. Lowder’s response to other districts is that CCS does what they have to do to get the job done. Ms. Kluttz said that we have to make the best decisions we can with the amount of money we had and let people know the consequences of things not being done. Pam Dubois said that she thought the CCS process was excellent but the needs have to go public.  Budget hearings were held for Technology expansion.  Increase student devices 1:1 (student:device) as well as update out of warranty devices (page J132‐J133). Tripp Aldredge commented CCS has come a long way with Chrome Notebooks but at his school it was frustrating to be almost 1:1 but still needing those last few computers. Dr. Lowder admitted that in the beginning he was skeptical about Chromes but has not heard teachers say that they do not like them. Kelly Bumgardner said that her students were engaging and learning with the Chromes. Dr. Propst said Chromes had less break/fix issues than Mac’s or laptops.  Increase technology break/fix support staff (4) (page J134‐J135). David Harrison asked why more staff is needed since Chromes have less break/fix issues. Michael Stocks responded that although Chromes had less issues, they still break. If only 1% of Chromes had issues, it equates to 150 devices. Dr. Propst stated that the extra staff was needed due to the load of the current staff. Currently technology has 10 staff that serve the entire district.  Increase operational dollars (page J136‐J137). No discussion.  The technology requests were voted on using Socrative. Results were tallied and ranked in the same

rder as heard in the hearings. #1 increase devices; #2 increase break/fix staff; #3 increase
perational funds.

 Risk Analysis – Technology The following risks were discussed regarding items in the Technology Budget Request. The Budget Committee Members discussed the related risks outlined below, but all committee members agreed that the risks were not significant enough to warrant revisions in the prioritized items that are presented in the final budget recommendation to the Superintendent. #1 – Increase student devices 1:1 as well as update out of warranty devices By selecting this item, we run the risk of not having sufficient numbers of staff to assist with break/fix support. We also run the risk of not having adequate operational funds if all of the allotted money is spent on student devices. If we are able to add 5‐6,000 devices, and we do not add break/fix staff, we have an issue with being able to support the additional devices added. #2 – Increase technology break/fix support staff

SLIDE 124 By selecting this item, we run the risk of not having sufficient operational dollars. We need to consider compromising between fully funding the additional lease dollars, and adding break/fix staff to support new devices. This is the agreement we reached with the county last year. We reduced the lease ($880K), and added 2 break/fix staff at $120K. #3 – Increase operational dollars By selecting this item, there is a risk in not allotting some of the $350K operational funding to mobile units. If we do not fund the mobile units, added devices will not help. The devices will not have the infrastructure to work (no access points, no data drops, etc…). The Committee acknowledged that we have a real equity problem if we put students in mobile units without the same technology access as those available in standard classrooms. ***Final Recommendation from the Budget Committee after a Risk Analysis was conducted: The calculated risks were not significant enough to warrant modifying the recommendations. They were accepted as presented.  Budget hearings were held for department expansion.  Supplements for high school swimming coaches (page J138‐J139). Currently all high schools have swim teams and are becoming more popular with students. The YMCA is rented out for $9K to $10K per year. Carolyn Carpenter asked about the option of using the pools at Barber‐Scotia College. Tim Lowder responded that maintenance to the Barber‐Scotia pool was needed and would be too expensive.  Summer pay (40 hours) – middle school athletic trainers (page J140‐J141). This was expressed as a safety need so that summer practices were covered by a trainer.  Supplements – middle school assistant athletic directors (page J142‐J143). High turnover in middle school athletic directors is an issue. There are too many duties to be covered without an assistant. Dr. Lowder added there is a lot of manual labor to be done as well as administrative duties with parents.  Increase teacher supplements – average 12% (page J144‐J146). Dr. Lowder elaborated that Charlotte Mecklenburg Schools (CMS) were competition for CCS and a lot of teachers were leaving to go to CMS. Kelly Kluttz added that progress was being made with the county and that another salary study would be done to see where CCS stood with other districts. Tim Lowder stated that CCS needed to mirror Johnston County. Dr. Lowder explained that with this requests being presented as a % and not a flat dollar amount, the principals would need to know that some teachers could possibly get 10% while others 0%. The % would be based off of years of service. The state in the past has given new teachers raises while veteran teachers received little to none.  Increase Dean Positions for middles schools (6) (page J148‐J149). Lynn Rymer commented the needs of the students take time. Middle school is always in crisis mode. One student could take several hours out of a Principal’s and Assistant Principal’s day. Instructional gets put behind. General Statute states that teachers are to be evaluated 3 times per year plus

SLIDE 125 pre and post conferences. CCS would like to be able to do more evaluations above the minimum.  Increase instructional resources (formerly textbooks) (page J150‐J151 and page PPT1‐ PPT6). It was noted that AP textbooks (ie. Calculous) and novels are still purchased while

thers are mostly digital resources.

 Increase teacher allotments (40 teachers) (page J152‐J153 and page PPT7‐PPT11). Concern was expressed that large class sizes are an issue for teachers, students, and parents. Large class sizes hinders student/teacher engagement. Lynn Rymer commented that class size is a question that comes up when interviewing teachers and is a discouragement for coming to CCS. Carolyn Carpenter commented that if teacher allotment funds were given, it would wipe out funding for anything else. Kelly Kluttz stated that CCS had ‘cut, cut, cut’ and CCS is going to have to something different. The public needs to be educated. Ms. Carpenter said that CCS needs to do more than just maintain. Pam Dubois commented the State of NC had put CCS in this position. Diane Honeycutt reiterated how can you education without

teachers. Kelly Bumgardner commented that Cabarrus count taxes are low which draws

new teachers to the county. However, this is at a cost. The public needs to know.  Scanning of student alumni records (page J154‐J155). No discussion.  Add additional month of employment to (7) high school counselors (page J156‐J158 and page PPT12‐PPT26 page). It was stated that CCS promotes ‘choice and personalization’ for students which causes schedule changes. Changes, along with growth, causes the need to ‘front load’ as many schedules during the summer months prior to school starting.  Integrated mental health responders (8) (page J160‐J161 and page PPT27‐PPT61). Numerous alarming testimonies were given by Principals of current student mental health

issues. Issues are not limited to middle and high; elementary schools have issues with

young students. School Resource officers are not allowed to intervene/restrain students unless they pose a health threat.  Add (1) clerical position to assist with Every Student Succeeds Act (page J162‐J163 and page PPT62‐PPT70 page). No discussion.  Increase staff development $150,000. Dr. Chris Lowder presented the need for additional staff development funds to meet the needs of IB training for teachers.  Operational requests were voted on using Socrative. Prioritization resulted as:

# 1 – Increase teacher allotments (40 teachers)
# 2 – Integrated mental health responders (8)
# 3 – Increase teacher supplements – average 12%
# 4 ‐ Add additional month of employment to (7) high school counselors
# 5 ‐ Increase Dean Positions for middles schools (6)
# 6 ‐ Increase staff development $150,000
# 7 ‐ Increase instructional resources (formerly textbooks)
# 8 ‐ Supplements – middle school assistant athletic directors
# 9 ‐ Summer pay (40 hours) – middle school athletic trainers
#10 ‐ Supplements for high school swimming coaches

SLIDE 126

#11 ‐ Add (1) clerical position to assist with Every Student Succeeds Act
#12 ‐ Scanning of student alumni records

 The following risks were discussed regarding items in the Operational Expansion Budget Request. The Budget Committee Members discussed the related risks outlined below, but all committee members agreed that the risks were not significant enough to warrant revisions in the prioritized items that are presented in the final budget recommendation to the Superintendent; however, a balanced approach to funding these items was suggested. See below for details. Risk Analysis – Operational Expansion #1 – Increase teacher allotments By selecting this item, we run the risk of not addressing the safety issues (which are rated as the highest priority among the Budget Objectives) present with the growing mental health concerns in the district which are ultimately resulting in more discipline problems, lower morale, etc. #2 – Integrated mental health responders By selecting this item, we run the risk of violating the main request from teachers, as evidenced through the Feedback Sessions with Dr. Lowder, where the top priority identified was Teacher

Salary. Increasing Teacher Salary also ties in with recruiting efforts and being competitive in the

market and it contributes to the ever‐going “cycle” that we often spiral in when trying to recruit new

hires. Discussion on this item centered on the notion that the context of the budget items must be

considered in the final decisions with the items in the Operational Expansion Budget. #3 – Increase teacher supplements By selecting this item, there is a risk that none of the remaining items in this Operational Expansion Budget Request will be funded at all. There is also the risk of not being able to hire as many teachers or mental health support staff if this Teacher Supplement item is funded in its entirety. ***Final Recommendation from the Budget Committee after a Risk Analysis was conducted: The calculated risks resulted in a significant concern that was discussed at length by the Committee. Although the Committee determined that the order of importance of Items #1‐3 would remain the same in their final recommendation, there was agreement that the items needed to be funded, but there may need to be flexibility allowed in the numbers of staff to hire, for instance, depending upon the allotted funding received if it is not sufficient to cover the costs of the proposed plan to address the current needs. it was decided as a Budget Committee that the final recommendation would be to consider balancing the allotted funds among the items (essentially, decreasing the requested amounts to spread the funding to at least touch on the top three items, even though if not fully).  Kelly Kluttz adjourned the meeting.  Parking Lot: No items submitted