An Overview School Shield Inc. Presenter Info CEO - - PDF document

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

An Overview

School Shield Inc. Presenter Info CEO

www.SchoolShield.com

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Training Qualifications

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

Presentation Objectives

• Understand

The Components Of A S chool S afety Plan.

• Understand The Basics Of & Need For A Yearly

S chool S ite Vulnerability Assessment.

• Understand The Basics Of & Need To Conduct

Regular S chool-Wide S afety Training For S taff & S tudents.

State & Federal Requirements

State of California Requirements

• California – CA Education Code S

ections 32280 – 32289 Requires ALL Public Schools To Have School Safety Plans Containing:

• Child Abuse Reporting Procedures
• Disast er Procedures, Routine & Emergency, Including

Adaptations For Pupils With Disabilities

• Comprehensive Earthquake Emergency Procedures That Include:
• A S

chool Building Disast er Plan

• A Drop Procedure & Date/ Time Procedures Held
• Protective Measures To Be Taken Before/ During/ After

Earthquake

• A Program to Ensure S

t udents & S t aff Are Aware of & Trained In Procedures

• Procedures To Allow Public Agencies To Use S

chool Grounds In A Declared Emergency

• Policies & Procedures For S

uspension & Expulsion

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

State of California Requirements

• California – CA Education Code S

ections 32280 – 32289 Requires ALL Public Schools To Have School Safety Plans Containing:

• Procedures To Notify Teachers Of Dangerous S

t udents

• Discrimination & Harassment Policies
• Provisions Of A S

chool-Wide Dress Code

• Procedures For S

afe Ingress & Egress Of S t udents, S t aff & Parents

• Procedures That Create A S

afe & Orderly Environment Conducive To Learning

• Procedures Outlining Visitor Access To The S

chool

• Rules & Procedures For S

chool Discipline

• A Comprehensive Crisis Response Plan
• Hate Crime Reporting Procedures

State of California Requirements

• California

– Additional S chool S afety Plan Requirements Include:

• The S

chool Safety Plan may include clear guidelines for the roles & responsibilities

• f

mental health professionals, intervention professionals, school counselors, school resource officers and police officers

• n campus.
• The School

Safety Plan may include procedures for responding to the release

• f

a pesticide

• r

toxic substance within ¼ mile of the school.

State of California Requirements

• California – The S

chool S afety Plan should be authored by a S afe S chool Committee and should be comprised of, but not limited to, the following individuals:

• S

chool Administrators

• Parents & S

tudents (If Age-Appropriate)

• Teachers / S

chool S taff

• EMS Personnel
• Other Qualified Professionals

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

State of California Requirements

• California

– Reporting Guidelines For the California S chool S afety Plan:

• The

S chool S afety Plan should include verification that the plan was evaluated at least

• nce a year and must be revised by March 1st of

every year.

• The

S chool S afety Plan should include document ation t hat the plan was was submitted for approval. Evidence of approval at the district

• r county level should be included.

SEMS & ICS Requirements

• S

tandardized Emergency Management S ystem (S EMS ) is a nationally recognized emergency

• perations plan

that is adapted for large critical incidents where multi-agency response is required.

• All schools nationwide are mandated to use

S EMS and the Incident Command S ystem (ICS ) as the organizing structure for their Crisis Response Plan.

SEMS & ICS Requirements

• The Rule – Local Education Agencies (LEA’ s)

shall use S EMS / ICS to coordinate multiple j urisdiction or multiple agency emergency and disaster operations in order to be eligible for any funding

• f

response-related personnel costs under disaster assistance programs.

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

SEMS & ICS Regulations

• The

Disconnect With California’s School Safety Plan Requirements:

• Plan requirements do not focus on the Four

Phases

• f

Emergency Management (Prevention, Preparedness, Response & Recovery).

• If

California Schools do not appropriately adopt the Four Phases

• f

Emergency Management & ICS Principles, they could miss

• ut on valuable Federal Funding in the event
• f a disaster.

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Federal Safe School Regulations

• Federal – The Federal Emergency Management

Agency (FEMA) is the federal authority regarding Multi-Hazard Emergency Planning for S chools.

• FEMA

provides clear, concise multi-hazard emergency response policies, protocols and training for Local Education Agencies (LEA’ s).

• FEMA provides clear guidelines as it relates to

Emergency Response & Recovery – Two (2) areas not adequately addressed in CA’ s requirements.

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

Federal Safe School Regulations

• FEMA – A detailed, three-part plan including:
• The Basic Plan
• Purpose, Scope, Situation Overview & Assumptions
• Concept of Operations (CONOPS)
• Organization & Assignment of Responsibilities (ICS

)

• Direction, Control & Coordination
• Communications
• Administration, Finance & Logistics
• Plan Development & Maintenance
• Authorities & References

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Public Information Officer Liaison Officer Safety Officer

Student Supervision Mental Health Response Team Health Services/ First Aid Operations Facility and Materials Documentation/ Recorder Planning Food Services Transportation Logistics Personnel Insurance Claims Finance & Administration

Incident Command System (ICS) Structure For Schools

Student/Parent Reunification Site Security Situation Analysis Communications Timekeeper

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

Federal Safe School Regulations

• FEMA – A detailed, three-part plan including:
• Functional Annexes
• Address All Hazard Critical Operations Functions:
• Response Procedures
• Continuity of Operations
• Recovery Procedures
• Functional Annexes May Include:
• Lockdown Policies & Procedures
• Reunification Policies & Procedures
• Academic, Physical & Psychological

Recovery Procedures

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Federal Safe School Regulations

• FEMA – A detailed, three-part plan including:
• Hazard-Specific Annexes
• Address specific hazards not previously addressed

and that may be unique to a specific school location as is determined by a thorough Vulnerability Assessment (VA) by qualified professionals.

• Pandemic Flu
• Intruder / Active Shooter
• Chemical Spill (Nearby Chemical Plant?

)

• Downed Plane (Nearby Airport?

)

• Terrorism / Biological Incident

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

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National Incident Management System (NIMS)

• NIMS / ICS Mandates:
• NIMS requires all levels of government to:
• Prepare for and use ICS for all domestic responses.
• Adopt

ICS as a condition

• f

receiving Federal Preparedness Funding.

• This requirement

also applies to institutions receiving emergency preparedness funding including the United S tates Department

• f

Education Emergency Management for Higher Education (EMHE) Grant.

Why Your School Needs One!

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

Vulnerability Assessments –The Key To Safety

• Bot h t he California S

chool S afety Plan Guidelines and FEMA’ s Multi-Hazard Emergency Planning For S chools Guidelines Emphasize the Importance

• f

Conducting Yearly Vulnerability Assessments.

• Vulnerability Assessments should be conduct ed by

qualified professionals and updated yearly to account for risk and vulnerability improvements or deficiencies.

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Vulnerability Assessments –The Key To Safety

• The

Vulnerabilit y Assessment should include a detailed analysis of the school site location along with the surrounding neighborhood.

• Neighborhood

physical (proximity to airports, chemical plants

• r

banks and natural disaster concerns) and social (high crime areas) components play a pivotal role in properly assessing the school’ s risk and vulnerability factors.

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

Vulnerability Assessments –The Key To Safety

• The Vulnerability Assessment should be conducted

by professionals in partnership with school leadership, local police, fire, EMS and government

• fficials to ensure that risks and vulnerabilities are

appropriately addressed and that a unified response will occur in the event of a site-based, local or regional emergency.

CPTED is a multi-disciplinary, four-strategy approach to deterring criminal behavior and supporting a safe school environment. CPTED Principles should be used in conducting Vulnerability Assessments:

1. Natural S urveillance 2. Territorial Reinforcement 3. Natural Access Control 4. Target Hardening Positive Culture & Climate = Less Likelihood of Violence

• Welcoming
• Connectedness
• Respect
• Cooperation
• S

afe

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

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YES" NO" N/A!(Not" Applicable)" N/A!(Not" Assessed)" (C!3)" REPORTING 65" There" is" some" type"

• f"

anonymous" reporting" system" whereby" students" and" staff" may" report" incidents"

• r"

suspicious" activities" (e.g." Campus" Crime" Stoppers)" 66" There" are" standard" definitions" and" procedures" to" identify" school" crime" included" in" the" student" code"

• f"

conduct"

• r"

student" handbook." 67" There" is" a" process" in" place" to" collect" and" review" discipline" referral" data." (C!4)" STAFF" AND"STUDENT"TRAINING 68" Key" staff" personnel" are" trained" in" the" National" Incident" Management" System" (NIMS)" and" Incident" Command" System" (ICS)." 69" Staff" is" trained" to" be"

• n"

the" lookout" and" report" anything"

• ut"
• f"

the"

• rdinary"

(persons," behavior," containers," vehicles," broken" air" vents," etc.)" 70" Office" staff" (including" student" workers)" personnel" have" been" trained" to" respond" appropriately" to" a" bomb" threat"

• r"
• ther"

threatening/suspicious" phone" calls." 71" Staff" personnel" working" in" areas" where" hazardous" materials" are" located" and" stored" have" received" training" in" the" HAZCOM" Act1." (D)" HEALTH"PRACTICES/HEALTH" SERVICES" CENTER 72" The" school" has" a" representative"

• n"

the" district’s" school" Health" Advisory" Committee." 73" The" school" keeps" a" record"

• f"

all" student" injury" and" illness." 74" Medical" equipment" and" supplies" are/can" be" locked" in" an"

• bservable"

area." 75" A" vision" panel" with" blinds" provides" natural" surveillance" into" patient" care" areas," as" needed." 76" Toilet" room" doors" swing"

• utward"

to" prevent" patients" from" being" trapped" if" incapacitated." A" fallen" patient"

• r"
• verturned"

wheelchair" could"

• therwise"

block" the" door." 77" The" school" has" a" written" automated" external" defibrillator" (AED)" policy." 78" The" school" has" a" procedure" to" monitor" expiration" dates"

• f"

automated" external" defibrillator" (AED)" pads" and" equipment" and" to" renew" prescription."

1"The"

purpose"

• f"

Hazard" Communication" Standard" (HAZCOM" Act," §1910.1020)" ensures" that" the" hazards"

• f"

all" chemicals" produced"

• r"

imported" are" evaluated," and" that" information" concerning" their" hazards" are" transmitted" to" employers" and" employees" (Texas" Department"

• f"

Insurance," 2008," p." 1)." 8 of 33

32

YES" NO" N/A!(Not" Applicable)" N/A!(Not" Assessed)" 188" Signs" are" posted" at" entrance" listing" items" not" allowed" inside" the" school" (e.g." drug!free," weapon!" free," smoke!free)." (F)" BUILDING" INTERIOR 189" Lockers" are" available" to" students." 190" Unassigned" lockers" are" secured/locked." 191" Interior" doors" are" numbered"

• n"

the" door"

• r"
• n"

the" wall" adjacent" to" the" door." 192" Stairwells" are" uniformly" and" adequately" lighted." 193" Stairwells" are" numbered." 194" Stair" handrails" and" guardrails" allow" visual" surveillance" from" either" side"

• f"

the" stairs." 195" Stair" handrails" designs" discourage" sliding,"climbing,"

• r"

skateboarding." 196" Windows"

• r"
• penings"

provide" natural" surveillance" into" stairwells" located"

• n"
• uter"

walls." 197" If" natural" surveillance" is" inadequate," enclosed" stairwells" are" electronically" monitored." 198" Hallways" are" uniformly" and" adequately" lighted." 199" Hallways" are" free"

• f"

graffiti." 200" Restrooms" are" located" in" areas"

• f"

maximum" visual" surveillance," such" as" near" the" administrative" areas." 201" Restrooms" lighting" fixtures" have" protective," vandal!" proof" covers." 202" Restroom" stall" doors" and" partitions" are" limited" to" no" more" than" 5’!6’" in" height" and" have" 12”" clearance" above" the" floor" for" surveillance." 203" Restrooms" sinks" and" hand" dryers" are" located" in" publicly" exposed"

• r"

semi!exposed" areas" to" deter" vandalism" and" encourage" hand!washing." 204" Restroom" smoke" detectors" have" vandal!resistant" features," such" as" protective" cages"

• r"

tamper" alarms." 205" Paper" towel," liquid" soap," and" toilet" tissue" holders" are"

• f"

a" see!through" design," making" it" hard" to" use" them" as" hiding" places" for" contraband." 206" Restroom" mirrors" are" shatterproof." 207" Restrooms" are" uniformly" and" adequately" lighted." 208" Restroom" walls" and" stalls" are" free"

• f"

graffiti." 209" Entrance" doors" to" restrooms" cannot" be" locked" from" the" inside." 210" Restroom" ceiling" are" well" maintained" (not" water" stained," missing"

• r"

cracked)." 211" Restrooms" with" lay!in" ceilings" have" clips" to" prevent" removal." 212" Doors" and" locks" are" in" good" condition." 213" Exit" doors" equipped" with" push" bar" exit" devices" are" flush" to" resist" chaining."

15 of 33

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

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Train, Train & Train Again!

School Safety Training – Not An Option!

• Proper

& consistent training will ensure that school staff will respond appropriately in an emergency.

• Ask

Antoinette Tuff

• f

Discovery Learning Academy in Atlanta, GA

• Make sure staff know their respect ive

roles in t he ICS Command S tructure and are prepared to respond in an emergency.

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

School Safety Training – Not An Option!

What you can do:

• Ensure Your S

chool S afety Plan Meets FEMA S tandards

• Integrate the Incident Command S

ystem (ICS )

• Define & Train on Response Protocols and Procedures
• Address the Needs of Persons with Disabilities
• Develop Communication Procedures and Templates
• Develop Reunification Procedures
• Practice Tabletops, Drills, and Full-S

cale Exercises

What Does This Mean For California Charter Schools?

Summarizing California Charter School Safety Needs

• S

hould a local or regional disast er occur, California Charter S chools must be prepared to have a Unified Command and Response based

• n

the Incident Command S ystem (ICS ) t hat will seamlessly manage the Response & Recovery Phases of the school Emergency Operations Plan (EOP).

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

Summarizing California Charter School Safety Needs

• Per

California Government Code S ection 3100, Public S chool Employees can be declared Disaster S ervice Workers in the event

• f

a large-scale emergency and may be declared legally responsible (in loco parentis) for t heir students. Therefore, full compliance with ICS protocols is critical and highly recommended.

• California

Chart er S chools should have an

• rganizational Comprehensive S

chool S afety Plan that proactively addresses general policies & procedures.

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Summarizing California Charter School Safety Needs

• S

chool S hield highly recommends that Charter S chool S ite Administrators update their respective S chool S afety Plans to include FEMA Multi-Hazard Emergency Planning For S chools protocols (NIMS / ICS) as was outlined in t his presentation to address organizational and site-specific concerns.

• Compliance is key for Government Code Section 3100

(disaster service workers / in loco parentis) requirements and obligations.

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Summarizing California Charter School Safety Needs

• S

chool S hield highly recommends that Charter S chool S ite Administrators work collaboratively with local Police, Fire, EMS and Other Qualified Professionals to conduct a yearly comprehensive Vulnerability Assessment that addresses concerns that should be included in the S chool S afety Plan.

• This

Vulnerability Assessment should be reviewed, implemented and updated yearly.

• This Vulnerability Assessment should only be disseminat ed to

school leaders to minimize the publication of site weaknesses.

• A comprehensive Vulnerabilit y Assessment may help schools

forge a better relationship with their insurance providers.

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Emergency Management-101: An Overview of the Four Phases of Emergency Management for Schools

School Shield’s Value To California Charter Schools

• S

chool Shield is currently working with numerous public schools across the country in assist ing them with S chool S afety Plan creation & revisions and also in conducting Risk & Vulnerability Assessments.

• S

chool S hield employs United S tates Military Veterans, Police Det ectives and Former Educators with significant experience conducting Risk & Vulnerability Assessments for public & privat e schools.

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School Shield’s Value To California Charter Schools

• S

chool S hield is able to assist California Charter S chools with the following:

• S

chool S afet y Plan Review & Implement at ion (S t at e & FEMA Compliant )

• Conducting Risk & Vulnerability Assessments Of Aspire Campuses
• Liaison Wit h Local Police, Fire, EMS & Government Officials
• Providing Qualit y Feedback and Training Assist ance, Including:
• Table Top Scenarios, Drills & Exercises
• St aff Training On Specific Topics (Safe S

chool / Violence Prevent ion / ICS / Many More Opt ions)

• Relieve The Intense Burden of Overwhelming S

chool S afety Tasks & Requirement s To Allow Administ rat ors To Focus On S it e Administration, S tudent Achievement & Campus Culture

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Thank You For Your Selfless Service!

Thank you for your selfless service t o the st udents you serve daily. You are making a positive difference in the lives of our nation’ s youth. Keep serving and st ay safe! Please make sure to receive important school safety updates and a free copy of our “ 21 Expert Tips Keep Your Child S afe” e-book by entering your email address on our website:

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