8th Grade Trip-Washington, D.C. Thursday and Friday, April 2nd and - - PowerPoint PPT Presentation

8th Grade Trip-Washington, D.C.

Thursday and Friday, April 2nd and 3rd

Smithsonian Museums

United States Holocaust Memorial Museum

Walking Tour

• f Memorials

Arlington National Cemetery

Tomb of the Unknown Soldier

Preliminary Itinerary

Day 1- Thursday, April 2 ❏

4:30 a.m. - Arrival at school ❏ 5:00 a.m. - Busses depart WEMS (Rest stop en route) ❏ 10:30 a.m. - Smithsonian Museums on the National Mall ❏ National Museum of American History ❏ National Museum of Natural History ❏ National Air & Space Museum ❏ Lunch at Smithsonian ❏ 2:00 p.m. - U.S. Holocaust Museum ❏ 3:45 p.m. - Walking tour of the monuments ❏ World War II, Vietnam, MLK, FDR ❏ 7:00 p.m. - Check in at Hotel ❏ 8:00 p.m. - Game Show & DJ Dance Dinner Party ❏ 11:00 p.m. - Lights Out ❏ 3 Security Guards on Duty

Day 2- Friday, April 3

❏ 7:00 a.m. - Breakfast @ Hotel ❏ 8:30 a.m. - Arlington National Cemetery ❏ Walking Tour ❏ 11:15 a.m. - Wreath-Laying: Changing of the Guard at the Tomb of the Unknown Soldier ❏ 12:00 p.m. - Visit United States Marine Corps Memorial (Iwo Jima) ❏ 12:30-3:00 p.m. – African American Museum ❏ Lunch at the muse 
 ❏ 3:30 p.m. – photo opportunity at the White House
 ❏ 4:00 p.m. - Depart for home ❏ (Rest stop en route) ❏ 9:00 p.m. - Approximate arrival home

EMBASSY SUITES by Hilton Alexandria, VA

Total cost of the trip:

$389.00

Price includes transportation, guided tour, admission to sites, hotel, dinner and breakfast, and Game Show & DJ Dance Party. Students will be responsible for food at rest stops (2) and lunch on both Thursday and Friday. All Aboard Tours offers trip insurance for an additional $49. Details are included in the contract. If you choose to cancel your trip within 4 weeks (Feb 5) of the departure date, and you do not have trip insurance, you will not receive a refund.

Payment for Trip Due Dates:

Registration/First Payment $200.00 (or Payment in Full):

Monday, December 9, 2019

Final Payment

Friday, January 17, 2020

Note - we will not offer any extensions if you miss a deadline. This trip requires intricate planning, and therefore we cannot make any exceptions.

Students MUST be registered by December 9, 2019.

Things to consider before attending this trip:

• This trip involves a great deal of walking over a period of 36 hours.

Students should consider the physical demands of touring a large metropolitan city before signing up for the trip. We will walk approximately 9 miles on the first day of the trip.

• Students must abide by the WEMS Code of Conduct throughout the trip.

○ Any student who has accrued 8 or more demerits within two weeks of the trip will not be allowed to participate. ○ Any student who is suspended from school or on social probation within two weeks of the trip will not be allowed to participate. ○ Students who violate the Code of Conduct while on the trip will be sent home immediately at the expense of the parent.

• Please email Mr. Massa

(jmassa@westex.org)

• Priority is given to students with

medical needs

• Number of chaperones will be based on

the number of students attending the trip and the number of Faculty who are chaperoning

• You will be notified by Mr. Massa as

to whether or not you have been chosen to chaperone. Notification anticipated by February 2019. If you are interested… If you are interested… Parent chaperones Job Description

• Supervise 8-12 students throughout the trip - on

the bus, at rest stops, at tour sites, and in the hotel.

• Hotel Responsibilities

○ Room check at “Lights Out” ○ Monitor hallways until Security arrives ○ Wake up call ○ Room check at check out ○ Supervise dance party and breakfast

• Assist Faculty and Administration in ensuring

that the WEMS Code of Conduct is observed at all times.

Rooming Assignments

After the final payment date, we will meet with students to go over the process of rooming. Once rooms have been set with the trip company (approximately 6 weeks prior to departure), no adjustments will be made. Students should choose roommates wisely...

Rooming Assignment Procedure

• 1. Students will find roommates to make up a foursome.
• 2. One student will be the Room Captain. The Room Captain will

complete a Google Form including the names of all 4 roommates.

• 3. The Room Captain may request to TRAVEL with two other rooms.
• 4. Mr. Massa will try to accommodate at least ONE TRAVEL group
• request. They may not be in the same travel group, but Mr. Massa

will try to put them on the same bus. If the same group is requested multiple times, the group may be on a different bus depending on the numbers.

Rooming Procedures continued...

• 5. If there is a group of 6 friends, students will be encouraged to

compromise and be sensitive. WE leave no one out, so WE work it out! You can do four and two, or three and three

• 6. If there are less than 4 in the room...
• a. Any vacant spot will be filled with a single person or a

pair of students. Students will be asked for permission before the room is finalized.

Are students guaranteed to room with the people they requested?

• a. No. We reserve the right to change roommates if we feel

your group may be compromised.

• b. Mr. Massa will speak with the group to reorganize.

Registration and Payment:

This will be completed ONLINE. To access information, please use:

www.mytrip.allaboardtours. com

Step One - Signup below to create your account

Step Two - Enter the Tour Web Code located in the letter VZQQXQ

)

Step Three - Create your profile and password

This page summarizes your tour, traveler info, and payment info. Click here now.

Click here to access the Trip Packet. You can also download this from our WEMS website.

Register your child for the trip on this page. Click on “New Traveler.”

This page is for your payment info. Pay by credit card or PayPal.

Students who require prescription medication while on the trip, MUST see Mrs. Logan before Thursday, March 26 to complete a required. form!

Trip Information on our Website - www.westex.org/wems

We will be selling the souvenir Washington hoodies for $15. Purchase Deadline: Jan 27 Cash or checks payable to West Essex are accepted. Order form and payment can be given to Mr. Massa

• r to Mrs. Fredo in

the Main Office. The order form is on Google Classroom.

Questions? Concerns?

Email:

• Mr. Massa - jmassa@westex.org

Google Classroom Code (for students) a7ess5v