2018 PUBLIC SAFETY Todd Stancil City of Yelm, Washington October - - PowerPoint PPT Presentation

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2018 PUBLIC SAFETY Todd Stancil City of Yelm, Washington October - - PowerPoint PPT Presentation

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C ITY OF Y ELM 2018 PUBLIC SAFETY Todd Stancil City of Yelm, Washington October 23, 2018 Public Safety Budget Presentation C ITY OF Y ELM Mission The mission of the Police Department is to be proactive, accountable and responsive to the

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CITY OF YELM

2018 PUBLIC SAFETY

Todd Stancil City of Yelm, Washington

October 23, 2018 Public Safety Budget Presentation

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CITY OF YELM The mission of the Police Department is to be proactive, accountable and responsive to the needs of the community through professional police services to enhance the quality of life for the City of Yelm.

Mission

October 23, 2018 Page 1 Yelm Public Safety

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CITY OF YELM The Yelm Police Department strives to be a leader in the law enforcement community and provide excellent customer service to the citizens we serve. Our vision is to create an environment throughout the City of Yelm in which residents can carry on with the priorities in their lives without the stress

  • f criminal behavior in their neighborhoods and businesses

Vision

October 23, 2018 Page 2 Yelm Public Safety

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CITY OF YELM The Yelm Police Department pledges to provide excellent service to the community. Well-prepared, motivated employees are required to achieve this excellence. The Department values recognize the contributions of individual employees and the diversity employees bring to the Department and the Community. It is the obligation of the Department to provide leadership, training and support to each employee. It is the obligation of each employee to conduct his/her professional life in a manner that reflects the mission, values and standards of the Department.

Values

October 23, 2018 Page 3 Yelm Public Safety

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CITY OF YELM

  • Maintained a great group of dedicated officers to serve the community
  • Met and/or exceeded all training requirements from the WSCJTC
  • Purchased and outfitted (8) new patrol vehicles
  • Filled all funded department positions with excellent Officers (2)
  • Conducted testing and selected additional Sergeant for 2019
  • Continued a series of open discussions with the community to enhance

transparency – Monthly chats, HOA Meetings, Social Media

  • Graduated two (2) Reserve Officers from the Reserve Academy in September
  • Completed the 5 year Hazard Mitigation Plan
  • Made significant progress on the Emergency Management CEMP Plan
  • Assisted community events – Prairie Days, Christmas in Park, 5K Benefit Runs

(2), Rainier Round Up Days

  • Every Officer went home at the end of their shift

2018 Major Accomplishments

October 23, 2018 Page 4 Yelm Public Safety

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CITY OF YELM

  • Patrol/Enforcement
  • Investigations/Crime Scene Processing
  • Evidence Collection/Processing
  • Crime Prevention/Public Education and Outreach
  • School Resource/Education Officer
  • Emergency Management/Education/Preparedness
  • Records Retention
  • Administration
  • Technology Management
  • County/Regional Participation and Representation

Responsibilities

October 23, 2018 Page 5 Yelm Public Safety

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CITY OF YELM

New Patrol Vehicles

October 23, 2018 Page 6 Yelm Public Safety

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CITY OF YELM

Supporting Awareness

October 23, 2018 Page 7 Yelm Public Safety

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CITY OF YELM

Early Recruitment

Page 8 October 23, 2018 Yelm Public Safety

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CITY OF YELM

Public Relations

Page 9 October 23, 2018 Yelm Public Safety

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CITY OF YELM

  • Implement a new organization structure within the department, allowing us to

improve and expand our service to the community and manage demands from a growing community - 2019

  • Establish Succession Plan and prepare for retirements - 2020
  • Complete the Comprehensive Emergency Management Plan - 2019
  • Be part of establishing a long-term recovery plan in Thurston County - 2019
  • Establish a 5 and 10 year staffing plan – 2019/20
  • Expand Reserve Officer and Volunteer Program - 2019
  • Implement the first Citizens Police Academy - 2020
  • Increase Pro-Active Law Enforcement to reduce criminal activity - 2019
  • Continue to think out of the box and adapt to the rapidly changing world of

providing law enforcement services in todays environment – 2019/2020

2019/20 Goals

October 23, 2018 Page 10 Yelm Public Safety

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CITY OF YELM

Population and Officers

October 23, 2018 Page 11 Yelm Public Safety

2000 4000 6000 8000 10000 12000 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Population Growth vs. Staffing since 2008

Population YPD Staff

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CITY OF YELM

Staffing

October 23, 2018 Page 12 Yelm Public Safety

13 14 14 12 12 12 12 12 12 12 13 15 2 4 6 8 10 12 14 16 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Commissioned Officers

Officers

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CITY OF YELM

Service Calls

October 23, 2018 Page 13 Yelm Public Safety

Yelm Olympia Lacey Tumwater Average Calls per Year 1085 731 726 778 745 200 400 600 800 1000 1200 Hundreds

Service Calls per Officer in 2017

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CITY OF YELM

Service Population

October 23, 2018 Page 14 Yelm Public Safety

The City of Yelm has a high “service population” that must be considered when looking at providing services. Although we have a sleeping population of approximately 9,030, we have a daytime service population that easily exceeds 15,000. This is not taking into account the number of citizens that utilize the services we provide on a daily basis. Taking this number into account we provide a service to more than 38,000 visitors a day. When we look at staffing for current and future population we need to consider the service population that is growing rapidly as well.

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CITY OF YELM

Comparables

October 23, 2018 Page 15 Yelm Public Safety

  • An acceptable way to conduct a survey of comparable cities is to first

determine which cities most closely resemble your own. In doing this analysis there are 4 factors that are most acceptable.  Population  Sales Tax Collected  Assessed Valuations (Property Tax)  Total Tax Collected

  • For all these factors you do a 50% up and 50% down calculation. For

example with population. City of Yelm has a population of 9,030. 50% increase would be 13,545 and 50% decrease would be 4,515. You would find cities that fall into this range. You would then do the same for each factor until you have 8-10 of the closest comparable cities. You also try and keep the comparables on the same side of the mountain range due to cost

  • f living estimates.
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CITY OF YELM

Per Capita Comparables

October 23, 2018 Page 16 Yelm Public Safety

City: Population: Commissioned: Per Capita

  • Kelso

12,080 34 1:355

  • Enumclaw

11,660 19 1:613

  • S. Woolley

11,350 19 1:597

  • Shelton

10,140 19 1:533

  • Yelm

9,030 15 1:604

  • Milton

6,705 16 1:419

  • Woodland

6,110 11 1:555

  • Sequim

7,460 23 1:324 Average per capita with current contract comparables is 1 Officer per every 485 Residents

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CITY OF YELM

Per Capita

October 23, 2018 Page 17 Yelm Public Safety Kelso Enumclaw Sedro Woolley Shelton Sequim Milton Woodland Per Capita 355 613 597 533 324 419 593 Yelm 602 602 602 602 602 602 602 Average 485 485 485 485 485 485 485 100 200 300 400 500 600 700 1 Officer Per

# of Commissioned Officers per Capita

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CITY OF YELM

60/60 Rule

October 23, 2018 Page 18 Yelm Public Safety

  • The International Association of City Managers came up with a National

Standard in determining appropriate staffing levels for police departments. This is the 60/60 rule.

  • The idea behind the 60/60 rule is that no more than 60% of your officers time

will be spent on directed (expected) patrol activity and that no more than 60%

  • f your staff would be assigned to patrol. A department near or above the 60%

target would be less productive, lower morale and less capable of providing a high quality service to the community.

  • Departments with more than 60% of their commissioned staff assigned to

Patrol are less efficient in providing services, investigations and supervision leading to a decrease in accountability and an increase in litigation.

  • Yelm Officers are at 63% in patrol directed activity at full staffing and at 87% of

staff assigned to patrol. With restructuring in 2019, the department will be at 73% of staff assigned to patrol.

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CITY OF YELM

Growth Trend

October 23, 2018 Page 19 Yelm Public Safety

8665 9030 9481 10143 13455 14340 15225 16110 16990 2017 2018 2019 2020 2021 2022 2023 2024 2025

2017/18 Actual and 2019 – 25 Projections for City of Yelm

Population

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CITY OF YELM

Staffing/Per Capita Projection

October 23, 2018 Page 20 Yelm Public Safety

13 15 15 15 15 15 15 15 15 16.0 18.6 19.5 20.9 21.9 23.4 24.65 25.9 26.9 2017 2018 2019 2020 2021 2022 2023 2024 2025 Current Per Capita Estimate

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CITY OF YELM

Current Structure

Public Safety October 23, 2018 Page 21

Police Chief/Emergency Management Director Patrol Sergeant Patrol Officer Patrol Officer Patrol Officer Patrol Officer Reserve Officers Patrol Sergeant Patrol Officer Patrol Officer Patrol Officer Patrol Officer School Resource Officer Detective Evidence Room Volunteers Crime Prevention Emergency Preparedness Administrative Assistant Records Clerk

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CITY OF YELM

2019/20 Structure

October 23, 2018 Page 22 Yelm Public Safety

Police Chief/Emergency Management Director Specialty Unit Sergeant Detective/Evidence School Resource Officer Crime Prevention Officer Volunteer/Reserve Program Patrol Sergeant Patrol Officer Patrol Officer Patrol Officer Patrol Officer Patrol Sergeant Patrol Officer Patrol Officer Patrol Officer Patrol Officer Emergency Preparedness Administrative Assistant Records Clerk

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CITY OF YELM

  • Changing the organizational structure creates the ability for the department to

expand programs and services to expand how and what services we can provide.  Volunteer/Reserve Programs – Expanding services  Citizen Police Academy – Public Involvement  Pro-Active Policing/Investigations – Deterring and Addressing Activity  Crime Prevention/HOA/Block Watch – Empower citizens  Business Association Involvement/Education – Reduce Victimization  Recruitment and Promotion – Attracting quality candidates  Increased Public Involvement and Perception – Expand involvement  Code Violations/Nuisance Abatement – Healthy Community/Address Increasing Concerns  Increased accountability throughout department – Improve Morale

Opportunities

October 23, 2018 Page 23 Yelm Public Safety

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CITY OF YELM

  • Improving Accountability and Productivity while reducing liability
  • Creates a foundation that allows the department to grow in the future and

support additional staffing while expanding our footprint in the community by

  • ffering additional services and programs that will enhance community

participation and address criminal activity in a much more pro-active manner.

  • Direct Supervision of:
  • School Resource Officer(s)
  • Crime Prevention Officer
  • Detective(s)
  • Evidence Room
  • Volunteers and Programs
  • Background/Internal Investigations

Specialty Unit Sergeant

October 23, 2018 Page 24 Yelm Public Safety

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CITY OF YELM

  • Supervise Investigations/case load and assist as needed

– Encourage pro-active investigations

  • Supervise and assist with the management/processing of the Evidence Room
  • Supervise and monitor/train the Volunteer Program
  • Supervise the activities and assist with the Crime Prevention Officer

– Encourage pro-active law enforcement and address citizen concerns

  • Supervise the activities and assist with the School Resource Officer as needed
  • Conduct background investigations on all new employees
  • Conduct internal investigations on all required investigations
  • Plan and oversee yearly training requirements and scheduling
  • Oversee implementation of Citizen Academy/Volunteer Programs
  • Daily review of reports submitted by Patrol Units and assign to appropriate

location/personnel

  • Serve as direct backup in the absence of the Chief – Creating Succession Plan

Responsibilities/Benefits

October 23, 2018 Page 25 Yelm Public Safety

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CITY OF YELM

  • Police Chief serves as the City of Yelm Emergency Management

Coordinator

  • City of Yelm Emergency Management Board
  • Current Chair of Thurston County Emergency Management Board
  • Executive Training Seminars twice a year – December 10, 2018
  • Hazard Mitigation Plan completed in 2018 – 5 year plan
  • CEMP Plan set to be completed beginning 2019
  • Coordination/Planning of 2019 FEMA IEMC (Integrated Emergency

Management Course) for Thurston County on Long Term Recovery

Emergency Management

Page 26 October 23, 2018 Yelm Public Safety

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CITY OF YELM

Notification System

Page 27 October 23, 2018 Yelm Public Safety

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CITY OF YELM

  • Public Safety is a General Fund Expense. The need to add

additional staff will continue as the population of Yelm continues to expand. Options for future funding include: Grant Funding Local Public Safety Sales Tax Increase commercial development (sales/property tax) Limit growth in the City

Path Forward

October 23, 2018 Page 28 Yelm Public Safety

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CITY OF YELM

QUESTIONS?

Todd Stancil, Police Chief (360) 458-5701 todds@yelmwa.gov

October 23, 2018 Yelm City Council Budget Meeting