2017 Phase III Productivity. Innovation. Efficiency. eW eWor - - PowerPoint PPT Presentation

2017

Phase III

• Productivity. Innovation.

Efficiency.

eW eWor

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kPla lace overview

A program for metro area employers interested in implementing a telework business strategy to achieve cost reductions along with increased productivity, work quality and morale.

Driving forces

• Traffic congestion doesn’t have to be accepted!
• Same old approach will produce same results
• Feds challenge to use the four T’s: Tolling, Transit,

Technology and Telecommuting to manage congestion

• Minnesota selected to be one of five Urban Partnership

Agreements and received over $133 million grant

• Must measure results

Driving forces

• Transportation is the cause of 1/3 of greenhouse gas

emission

• Even 55 miles per gallon efficiency standard will have

modest impact (Sec. Ray LaHood)

• VMT (vehicle miles traveled) reduction is the only way
• Telework may be the best option
• State Climate Action Plan

The costs of congestion

• The financial cost of congestion
• 4.2B hours of delay and 2.8B gallons of wasted fuel annually*
• Nearly $200B after accounting for unreliability, inventory and

environmental costs across all modes**

• In 2009 TwinCities metro area congestion cost

$1.5 billion in delays and wasted fuel

• Congestion hurts family and civic life

impacting

• Where people live and work
• Where they shop
• How much they pay for goods and services

*Texas Transportation Institute, 2009 Urban Mobility Report ** USDOT internal analysis

Telework

• Telework (also known as telecommuting) is a business

strategy and work process that enables employees to work from a remote location and be connected to the

• ffice and clients via technology—internet, phone, and

mobile devices

Telework is growing

Telework

• Telework can be performed on a full or part-time basis

and is often complemented with flexible scheduling

• Seamless and transparent way of doing business with

customers and coworkers

• Effective internal leadership is key for telework success

Telework

• Not for everyone, but ideal for employees who routinely

use phone and computer

• Telework does not send people home so that you don’t

hear or see them regularly

• Not a substitute for child-care or elder-care
• Most often not a FT arrangement

te tele lework k be bene nefi fits

Who Benefits

• Telework is a win-win-win program for:
• 1. Employers of all sizes/industries
• 2. Employees
• 3. Communities

Employer Benefits

• Enhance resilience and flexibility

– Allow continuity of operations in the face of external disruptions (severe weather, natural disasters, pandemics)

• Build employer social responsibility

Employer

• Improve productivity

– Employees have fewer distractions and less “water cooler” time – Work can take place any time, anywhere – Reports indicate productivity increases an average 20% - 30% – Increase customer service coverage and effectiveness via ability to work during bad weather or emergencies

• Increase employee motivation, morale, and work quality

– Empowered employees—signals trust and confidence – Teleworkers work smarter with more commitment – Improve recruitment and retention of talent

Employer Benefits

• Reduce costs

– Cut office and parking space needs – Reduce facility costs—heating and cooling – Reduce the cost of recruiting and training – Save as much as $10,000 per teleworker in reduced absenteeism and job retention (AT&T survey)

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Employee Benefits

• Flexible Hours

– Helps employees work when they work best

• Enhance WorkLife Integration and Quality

– Better manage work and home responsibilities—life is easier – More time for health, wellness and community activities

Employee Benefits

• Save time and money

– Eliminate or reduce rush hour commute time – Conserve gas, save on car maintenance and parking A study by Tandberg found federal employees could save an average $5,878 annually in commuting costs.

Community Benefits

• Improve highway Safety

–Fewer cars on the road result in fewer accidents –More reliable travel times

Community Benefits

• A 1% increase in Minnesotans who telework means:

– 25,000 fewer commute trips every day – 972,000 fewer vehicles miles traveled – 390,000 less pounds of CO2 emitted daily – 24,300 less hours spent commuting every week

Community Benefits

• Improve air quality

– Reduce congestion A study by George Mason University found for every 1% of the D.C. population who telecommutes there’s a 3% reduction in traffic delays.

• Conserve energy

− Sun Microsystems found commuting was responsible for 98% of each employee’s carbon footprint. Working from home 2-1/2 days per week saved 2-1/2 weeks of commuting time per year.

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Program Services

• Customizable telework tools

– Policy templates – Telework discussion guide – Quick start options – Success metrics

• Free telework consultant services to qualified

employers—tap over 40 years of national expertise based in the Twin Cities

Program Services

Free Expert Services

• eWorkPlace offers highly specialized telework

services from industry experts, including

– On-site training and consultation – E-learning courses for employees and managers – Customizable telework tools (sample policies, agreements) – Aggregate reports on emissions, miles and dollars saved

Our Experts—WFC Resources

• E-courses making a difference for managers

and staff in more than 50 companies worldwide

• Classroom training allows your

trainers to conduct their own courses

• Web-based training keeps employees

productive, loyal, committed and engaged with optimum skills

• Engage your manager
• Draft your proposal
• Take an eCourse
• Know the “Business Case”
• Communicate with others

Empl ploy

• yee reso

sources s are avail ilabl ble

Let us help you…

eW eWor

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Work plan

• Identify target employers
• Marketing and education
• Recruitment
• Migration
• Evaluation and measurement

th the e bo bott ttom m lin line

Participation

• 50+ employers
• Non profit (Fairview, Wilder)
• Public (Hennepin and Carver counties)
• Private (TURCK, Ecolab)
• 4200+ employees
• participants per employer range from 1 – 1400
• employees participating in surveys: 1005

Road less traveled

Emission impacts

Increased productivity

Employer survey

• 75% felt productivity increased or stayed the same
• 95% plan to continue or expand their telework

program

• Benefits: Increased job satisfaction, productivity and

reduced absenteeism

• Challenges: More cultural than technical
• Lessons: Seek strong “top down” support. Start with

a pilot. Use resources available.

Moving forward

• MnDOT funded additional evaluation
• maintain and update www.eworkplace-mn.com
• Metropolitan Council funded eWorkPlace Phase II
• recruit 1,000 teleworkers (those working from home at least one day

per week) from participating organizations

• eliminate 900 trips/day (4,500 trips/week), reducing VMT by 11,700

miles/day (58,500 miles/week)

• reduce emissions (CO, PM2.5 and NOx) by 10,691 pounds per day

(53,455 pounds per week)

• eWorkPlace Phase III (2017)

e = Productivity

FREE tools get your organization up and teleworking

eworkplace-mn.com