Whats New With CUPA-HR Surveys: Everything You Need to Know to - - PDF document

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Whats New With CUPA-HR Surveys: Everything You Need to Know to - - PDF document

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10/17/2017 Whats New With CUPA-HR Surveys: Everything You Need to Know to Participate October 18, 2017 Presenters Jacqueline Suzi Bowen, MS , Bichsel, PhD , Research Operations Manager, Director of Research, CUPA-HR CUPA-HR Salary

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What’s New With CUPA-HR Surveys: Everything You Need to Know to Participate

October 18, 2017

Jacqueline Bichsel, PhD,

Director of Research, CUPA-HR

Suzi Bowen, MS,

Research Operations Manager, CUPA-HR

Presenters

Salary Surveys

  • Administrators
  • Professionals
  • Staff
  • Faculty
  • Four-Year
  • Two-Year

Benefits Surveys

  • Healthcare benefits
  • Nonhealthcare

benefits

  • Paid Time Off
  • Tuition Reimbursement
  • Retirement
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Poll Question: What is your experience with CUPA-HR surveys? [Check one.]

Changes for 2018

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Survey Participation Integrated Template (SPIT): Your Go-To Resource for Everything

Survey Instructions Position/Discipline Titles and Descriptions Upload Templates Login Instructions Important Links

Institutional Basics

WHAT HASN’T CHANGED

Total expenses (from IPEDS Spring 2017 Survey) Numbers/FTE for students, faculty, staff, HR staff Questions about separations Collective bargaining

WHAT’S ADDED

For faculty & staff, number of voluntary separations not due to retirement, number of separations due to retirement

WHAT’S REMOVED

Questions on academic administrative threshold, target increases for next year

Required data on total expenses; student, faculty, staff FTEs MUST be provided before you can check any survey complete.

Administrators Survey

WHAT HASN’T CHANGED

Position # and salary Optional demographic info (year of entry, year

  • f birth, gender,

race/ethnicity)

WHAT’S ADDED

Designation of faculty status for Associate/Assistant Deans

WHAT’S REMOVED

Questions on exempt status

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Professionals Survey

WHAT HASN’T CHANGED

Position # and salary Optional demographic info (year of entry, year

  • f birth, gender,

race/ethnicity) Exempt status

WHAT’S ADDED

Nothing!

WHAT’S REMOVED

Questions on administrative and teaching exemptions

Staff Survey

WHAT HASN’T CHANGED

Position # and salary Optional demographic info (year of entry, year of birth, gender, race/ethnicity)

WHAT’S ADDED

Nothing!

WHAT’S REMOVED

Nothing!

Four-Year Faculty Survey

WHAT HASN’T CHANGED

Discipline, rank, and salary Optional demographic info (year promoted, year of birth, gender, race/ethnicity) Department head information Adjunct summary information

WHAT’S ADDED

STRONGLY SUGGESTING provision of six-digit discipline

WHAT’S REMOVED

Provision of pay-per- course (adjunct) information by discipline

There are no changes to the Two-Year Faculty Survey.

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Benefits Survey

WHAT’S CHANGED Benefits data collected during the same time period as salary surveys DATA COLLECTED THIS YEAR Paid Time Off Tuition Reimbursement Retirement DATA COLLECTED NEXT YEAR Healthcare

Systems and System Offices

WHAT USED TO HAPPEN

Systems could provide data for all campuses in

  • ne upload/entry

WHAT’S CHANGED

Systems must now provide data (including Institutional Basics) separately for each campus System offices will submit data for system positions only and will have special Institutional Basics section and separate designation

WHY?

Allows us to classify campuses within systems appropriately Allows us to provide separate reporting/ benchmarking for system-level positions

How to Participate: Suzi’s Step-by-Step Guide to a Pain-Free Survey Experience

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Identify the Survey Data Provider Identify the Survey Data Provider Identify the Survey Data Provider Identify the Survey Data Provider

http://www.cupahr.org/surveys/survey- participation/survey-data-provider-update

  • Only the data provider receives

the survey invitation and e- mails.

  • Add yourself as a data provider

to stay informed of your participation status.

  • You can have more than one

data provider per survey.

Check Your Participation Check Your Participation Check Your Participation Check Your Participation Status Status Status Status

  • Check the “will participate” box

for each survey you will provide data for.

  • This box must be checked to
  • pen the survey for data

uploads/data entry.

Identify position matches Identify position matches Identify position matches Identify position matches

Match CUPA-HR position descriptions to positions on your campus.

  • Base the match on job

description and not title.

  • Report each employee only
  • nce.

Split positions?

  • Report the employee in the one

position where they spend the majority of their time.

No match?

  • Simply ignore that position.
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Prepare Data Prepare Data Prepare Data Prepare Data File for Upload File for Upload File for Upload File for Upload

Upload file must match template layout exactly. Upload file must be in Excel (XLS or XLSX). Column header names must match the template. Follow all instructions in SPIT file…don’t go rogue! Double-check the data in your upload file prior to uploading. Each upload is specific to each survey. Salary information is required. Demographic information is voluntary but highly encouraged.

Check Your Survey Completed

Confirm

You will receive a confirmation email from the CUPA-HR Research Team that we’ve received your data.

Transmit

Check the survey status box that reads “My institution has completed this survey”. This will transmit your data.

Print

Print a PDF or Excel export of the data you’ve entered in each survey.

  • Double-check all figures for accuracy

especially position number and annual base salary.

Helpful Tips Helpful Tips Helpful Tips Helpful Tips

  • Deadline is January 12,

2018 at midnight EST.

  • CUPA-HR is closed between Christmas

Eve and New Year’s Day.

  • Ask Questions at Ask Research:

http://www.cupahr.org/surveys/ask- research/

  • Join the Survey Participant and

DataOnDemand User Group on CUPA-HR Connect.

  • Add @cupahr.org to your safe senders

list.

  • Check your home page in Surveys Online

for messages.

  • Read the survey instructions in the SPIT

files.

  • Set aside time each day.
  • Don’t wait until the last minute.
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Helpful Tips for:

November December January

November:

  • Establish data providers early
  • Obtain login information
  • Obtain survey access
  • Review participation materials
  • Match positions and prepare upload file

December:

  • Upload data file or manually enter data
  • Double-check your entry
  • Check your surveys completed
  • Enjoy the holidays! Your surveys are done!

January:

  • You’re not done yet?
  • See November and December above!
  • The deadline is January 12
  • Pre-Order survey results when you’ve completed

the survey

Important Links

About research: http://www.cupahr.org/surveys/about- research/ Survey participation and SPIT files: http://www.cupahr.org/surveys/survey

  • participation/

Survey and publication schedule: http://www.cupahr.org/surveys/survey

  • participation/schedule/

Questions? Our research team is here for you.

Jasper Jingyun Adam Suzi Jackie

research@cupahr.org

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Thank You!

“What’s New With CUPA-HR Surveys: Everything You Need to Know to Participate”

October 18, 2017