EI Verification Visit Training Early Intervention Verification Process Tom Wolf, Governor 1 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Welcome to the Early Intervention Verification Visit Training • To listen to audio using your phone: 1-855-880 -1246 • Meeting ID: 786274674 Please note the meeting will be recorded 2 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 1
EI Verification Visit Training QUESTIONS? Please type your questions in the chat box! We’ll respond to questions over the phone at the end of the session. Tom Wolf, Governor 3 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Verification Visit Documents • Protocol • Required items • Child record review forms • Procedural checklists • Observation tool with family interview • Supervisors and staff interview • Local program worksheets 4 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 2
EI Verification Visit Training Here’s Where to find the Verification Documents • Menu Path in Docushare – BEIS>Infant/Toddler & Preschool General Information>3.Verification Documents 2016-17 Tom Wolf, Governor 5 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services Improve Results for Children & Their EI Verification Visit Training Families Identify Involve Support Stakeholders Needs Efficiently measure how requirements are being met 6 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 3
EI Verification Visit Training Verification Visit Process Analyzing Gathering Updating Preparing & Evidence the QEP Reporting Tom Wolf, Governor 7 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Preparing 8 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 4
EI Verification Visit Training Preparing for the Verification Visit • Notification by BEIS – By September 15 th – Includes list of child records to be reviewed – Schedule time for pre-verification meeting Tom Wolf, Governor 9 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Preparing for the Verification Visit • Make sure child records are complete and up-to- date – Standard Sample • Evidence for many required items – Targeted Sample • Evidence for fewer, more focused required items • Make sure that child records are available onsite during visit. 10 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 5
EI Verification Visit Training Preparing for the Verification Visit • Complete Program Worksheets • Provide PELICAN access to team • Schedule observations • Prepare the entrance meeting • Prepare materials that will be reviewed onsite Tom Wolf, Governor 11 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Complete Program Worksheets • Child find • Child reason for exiting • Provider and service coordinator monitoring • Data management • Staff qualifications • Staff training • Conflict resolution 12 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 6
EI Verification Visit Training Provide PELICAN Access for Team • Access needed for Peer team members and EITA consultants • Program Reviewer roles are listed as: – PW-HCSIS-ITProgRevrEI (infant toddler) or – PW-HCSIS-PSProgRevrEI (preschool) • Work with the program BP Administrator to ensure timely access. Tom Wolf, Governor 13 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Schedule Observations • Schedule observations to occur prior to verification visit • Schedule – Two evaluations (initial or re-evaluation) – Two IFSP/IEP plan development meetings – Two service delivery sessions 14 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 7
EI Verification Visit Training Prepare for Entrance Meeting Include: • Your program’s process to develop result goals and targets, • Information on your program’s demographics, including Risk and Reach data • Your program’s efforts to support the LICC, • Updates to your Quality Enhancement Plan if applicable; and • Your program’s identified strengths and concerns. Tom Wolf, Governor 15 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Prepare Child Records • Ensure that the complete record is available • Confirm that the child record is accurate and up- to-date. – The child record selected will be reviewed back one year from the date of the verification. • If needed, the verification team may choose to review more child records to verify a result. 16 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 8
EI Verification Visit Training Gathering Evidence Tom Wolf, Governor 17 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Methods for Gathering Evidence • Child record review • Supervisor and staff interviews – Targeted • Program Worksheets – Standard • Fiscal documentation • Procedural Checklists • Documentation of • Standard verification results goals and reports (DocuShare) targets • Observations & family • Local documentation interviews and/or databases 18 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 9
EI Verification Visit Training Why Gather Evidence Prior to the Verification Visit? • More efficient use of BEIS and local program staff time • Availability of evidence that can be gathered without being at the program Tom Wolf, Governor 19 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training How will Evidence be Gathered Prior to the Verification Visit? • Data reports • Electronic child records • Procedure checklist reviews • Observations and family interviews • Supervisor/Staff interviews • Local program worksheets 20 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 10
EI Verification Visit Training Gathering Evidence on Program Management Items Tom Wolf, Governor 21 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Program Management Items Show Evidence of . . . . . • Oversight and monitoring of the program • Use of PELICAN and other local data for program decisions • Ongoing evaluation of program practices • Focus on the timely and fiscal responsibility of the program 22 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 11
EI Verification Visit Training How is Evidence Gathered for Program Management Items? • Interviews of Supervisors and Staff • Service Coordination Monitoring • Provider Monitoring • Complaints & locally identified concerns • Data management Tom Wolf, Governor 23 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Gathering Evidence on Results Items 24 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 12
EI Verification Visit Training For Each Results Goal, Describe • How data and other local information was used in setting targets • How stakeholders are involved in identifying results items, setting targets and reviewing data • How data was analyzed • Activities that were implemented • Progress toward reaching targets Tom Wolf, Governor 25 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Analyzing & Reporting 26 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 13
EI Verification Visit Training Analysis and Reporting for the Verification Visit • Summary meeting • Verification report • Quality Enhancement Plan development • Validation Tom Wolf, Governor 27 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Verification Visit Training Scoring of the Required Items • All required items are scored • All types of evidence are scored • The verification/self-verification will be considered in the program’s determination level 28 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 14
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