& UCPa UCPath ar Summe r e Coming. 2020 INST RUCT OR - - PowerPoint PPT Presentation

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& UCPa UCPath ar Summe r e Coming. 2020 INST RUCT OR - - PowerPoint PPT Presentation

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& UCPa UCPath ar Summe r e Coming. 2020 INST RUCT OR APPOINT ME NT PROCE SS 12/ 12/ 19 Ag e nda We lc o me L isa Ba rg a b us, Summe r Se ssio n 2019 Re c a p Ho w Summe r Se ssio n Wo rks I nstruc to r

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SLIDE 1

Summe r & UCPa

UCPath ar

e Coming.

2020 INST RUCT OR APPOINT ME NT PROCE SS 12/ 12/ 19

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SLIDE 2

Ag e nda

 We lc o me  L

isa Ba rg a b us, Summe r Se ssio n

  • 2019 Re c a p
  • Ho w Summe r Se ssio n Wo rks
  • I

nstruc to r Hiring & Co mpe nsa tio n

 Co urtne y Ag uila & K

a c y Ca sha tt, Gra dua te Divisio n

  • Hiring Ac a de mic Stude nt E

mplo ye e s (Asso c ia te -I ns a nd T As/ T uto rs/ Re a de rs)

 K

e lly Ma he u, Ac a de mic Pe rso nne l

  • UCPa th Pre vie w

 Que stio ns

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SLIDE 3

Summe r Se ssion T e a m

Be c ky Ar c e , Dir e c tor (x47074) L isa Bar gabus, Busine ss Manage r (x25064) Re ne e L e e , Stude nt Affair s Manage r (x48277) Matthe w Sapie n, Administr ative Assistant (x44744) Jonathan Ve ga, Spe c ial Pr

  • gr

ams Mange r (x45358) summe r se ssion.uc sd.e du summe r@ uc sd.e du summe r-pa yro ll@ uc sd.e du summe r-sc he duling @ uc sd .e du summe r-pro g ra ms@ uc sd.e du

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SLIDE 4

T hank YOU for a Suc c e ssful Summe r Se ssion 2019!

He a dc o unt– 11,558 E nro llme nt- 24,868

95% o f Summe r Se ssio n stude nts a re UCSD Stude nts

595 Summe r Se ssio n I nstruc to r Appo intme nts

Tim ime to

to De Degre ree!

36% L e c tur e r s 22% L adde r
  • r
ank F ac ulty + T e ac hing Pr
  • fe ssor
s 27% Gr aduate Stude nts 10% Visitor s 2% Re se ar c he r s 2% Re c all appointme nts 1% Adjunc t Pr
  • f
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SLIDE 5

How is Summe r Se ssion Diffe r e nt fr

  • m the Ac ade mic Ye ar

?

 Stude nts do n’ t ha ve to a tte nd . F

a c ulty do n’ t ha ve to te a c h.

 No n-UC Sa n Die g o stude nts c a n ta ke c la sse s.  Summe r Se ssio n tuitio n is c ha rg e d pe r unit.

  • $279/ Unit – UC Ra te
  • $349/ Unit – Visiting Stude nt Ra te

 Ope n re c ruitme nt no t re q uire d.  Summe r Se ssio n pa ys:

1. I nstruc to r Co urse Sa la rie s 2. T A Allo c a tio n (b lo c k-funde d ) 3. Administra tive F unding to De pa rtme nts

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SLIDE 6

Summe r Prog ra ms for 2020

 Summe r Suc c e ss Pro g ra ms

SSPs will c o ntinue in 2020. Pro g ra m de ta ils a re pe nding le a de rship re vie w.

 Summe r Gra dua te T

e a c hing Sc ho la rs (SGT S)

Suppo rts stude nts te a c hing a s 1st time Asso c ia te -I n. Gra d stude nts a re no mina te d b y De pa rtme nts (No v.) SGT S c o mmitte e se le c ts pa rtic ipa nts. Gra d stude nts a tte nd tra ining a t the T e a c hing + L e a rning Co mmo ns a nd re c e ive $1,200 stipe nd F a c ulty me nto rs re c e ive a $500 re se a rc h a c c o unt pa yme nt.
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SLIDE 7

 summe r

.uc sd.e du All UC Sa n Die g o summe r pro g ra ms, no t just Summe r Se ssio n. Summe r Pro g ra m F inde r https:/ / summe r.uc sd .e d u/ pro g ra m-finde r/ inde x.html

 summe r

se ssion.uc sd.e du Summe r Se ssio n we b site .

Summe r Prog ra ms for 2020

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SLIDE 8

How Summe r Se ssion Wor ks

OCT OBE R Aud it & Re po rting NOVE MBE R Ca ll fo r c o urse pro po sa ls Co urse pro po sa ls d ue DE CE MBE R Ad viso ry Co mmitte e Mtg . Appro ve d c o urse s - 12/ 13/ 19 Pre vie w o f Cla sse s po ste d JANUARY Be g in a ppo intme nt le tte rs F E BRUARY Cla ssro o ms a ssig ne d MARCH Co urse s o n T rito nL ink APRIL Stud e nts b e g in e nro lling MAY Ma na g e wa itlists Stud e nts fe e s a sse sse d JUNE Stud e nt fe e s d ue Se ssio n 1 b e g ins JUL Y Stud e nts a d d / d ro p c o urse s Se ssio n 1 pa y d a te AUGUST Se ssio n 2 b e g ins F e e s d ue SE PT E MBE R Se ssio ns e nd Se ssio n 2 pa y d a te Re po rting b e g ins
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SLIDE 9

Summe r Se ssion 2020

See 2020 Summer Session Guidebook for Operational Calendar.

5 WE E K SE SSIONS

Se ssio n 1 June 29 – Aug ust 1 Se ssio n 2 Aug ust 3 – Se pte mb e r 5

SPE CIAL SE SSIONS

3 We e ks June 29 – July 18 July 20 – Aug ust 8 Aug ust 10 – Aug ust 29 8 We e ks June 29 – Aug ust 22 10 We e ks June 29 – Se pte mb e r 5 15 We e ks Re stric te d Se ssio n (ye a r-ro und pro g ra ms o nly) June 15 – Se pte mb e r 25

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SLIDE 10

How Summe r Se ssion Works

ACADE MIC DE PART ME NT S SUMME R SE SSION Pr
  • pose c our
se s & instr uc tor s Submit appointme nt file s Submit Assoc iate - In applic ations Instr uc tor
  • nboar
ding Hir e instr uc tional suppor t E nte r appointme nts into UCPath? ? ? Appr
  • ve c our
se s Ove r se e DUE appr
  • val of L
e c tur e r s Cr e ate & e mail appointme nt le tte r s Sc he dule of Classe s (add instr uc tor name s asap) Calc ulate instr uc tor payme nts (payr
  • ll wor
kshe e ts) Suppor t/ Manage spe c ial summe r pr
  • gr
ams Bloc k- fund T A alloc ation (summe r for mula) E nte r appointme nts into UCPath? ? ?

TB TBD f D for r 2020 2020

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SLIDE 11

Instruc tor Compe nsa tion

Cour se Salar y + Suc c e ss Bonus (for SSP Cour se s ONL Y)

 No Ma ximum Co urse Sa la ry Ca p  No E

nro llme nt Bo nuse s o r Sc ie nc e L a b Bo nuse s

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SLIDE 12

Instruc tor Compe nsa tion

1 Course 50% appointment 2 Courses 100% appointment

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SLIDE 13

Cour se Salar y – F ull vs Continge nt

F ull Salar y if 15+ Stude nts E nr

  • ll

4 Unit Co urse 8.5% a nnua l sa la ry 1-2 Unit Co urse 4.25% a nnua l sa la ry

Continge nt Salar y if < 15 Stude nts E nr

  • ll

I f I nstruc to r a g re e s (no t Gra d Stude nts) $100 × Units × Stude nts

Me asur e E nr

  • llme nt T

wic e – Pay the Highe r Amount

1st Sna psho t - Mo nth b e fo re c la ss sta rts – Give time to re c ruit mo re stude nts. 2nd Sna psho t - Da y a fte r stude nt re fund de a dline – Ca mpus ha s tha t re ve nue .

Instruc tor Compe nsa tion

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SLIDE 14

Snapshot Date s

Se ssion 1 6/ 29/ 20 – 8/ 1/ 20 1st Snapshot – 6/ 3/ 20 2nd Snapshot – 7/ 7/ 20 Se ssion 2 8/ 3/ 20 – 9/ 5/ 20 1st Snapshot – 7/ 8/ 20 2nd Snapshot – 8/ 10/ 20 Me asur e E nr

  • llme nt T

wic e – Pay the Highe r Amount

1st Sna psho t - Mo nth b e fo re c la ss sta rts – Give time to re c ruit mo re stude nts. 2nd Sna psho t - Da y a fte r stude nt re fund de a dline – Ca mpus ha s tha t re ve nue .

Instruc tor Compe nsa tion

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SLIDE 15

No Cour se Salar y Maximum - IMPACT

I nstruc to rs te a c hing 2 c o urse s in o ne Se ssio n e a rn 17% a nnua l sa la ry.

L a dde r Ra nk F a c ulty a nd T e a c hing Pro fe sso rs – Spre a d pa yme nt a s ne e de d to c o mply with 1/ 9th pe r mo nth.

AL L instruc to rs te a c hing 4 c o urse s re q uire a 1% pa yme nt re duc tio n (4 × 8.5% = 34%, whic h e xc e e d 33% ma x)

Instruc tor Compe nsa tion

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SLIDE 16

Compe nsa tion - E xa mple

UCSD Pro fe sso r – 4 Unit c o urse

Annua l Sa la ry: $104,000 Summe r Se ssio n Co urse Sa la ry: $8,840 (8.5% o f $104,000) T e a c hing Se ssio n 1: June 29th – Aug ust 1st Pa y da te : 7/ 31/ 20

1st Sna pshot - 6/ 3/ 20 12 stude nts e nr
  • lle d
Pa id on Conting e nc y: $100 × 4 units × 12 = $4,800 2nd Sna pshot - 7/ 7/ 20 15 stude nts e nr
  • lle d
Inc r e a se to F ull Cour se Sa la r y: $8,840
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SLIDE 17

Summe r Se ssio n b lo c k-funds instruc tio na l suppo rt. T A Allo c a tio n fo rmula simila r to F / W/ S, a djuste d fo r summe r. 1st da y o f Se ssio n 1 – Pre limina ry Ca lc ula tio n L a st da y o f Se ssio n 2 – F ina l Ca lc ula tio n Why 2 c a lc ula tio ns?

Suc c e ss Pro g ra m stude nts in Se ssio n 2 a re no t e nro lle d b y the 1st da y o f Se ssio n 1.

2019 - $1.8M to De pa rtme nts

Departments receive the LA LARGE GER allocation.

T A Alloc a tion

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SLIDE 18

T

  • suppo rt T

ime to De g re e initia tive - De pa rtme nts who o ffe r mo re Co urse s AND mo re E nro llme nts in 2020 will re c e ive the I nc e ntive Pilo t funding . Co mpa re e nd- of- te r

m data fo r 2018 vs 2020

2019 - $1.1M to a c a de mic units. 25 units – Ne w I nc e ntive funding 21 units – Sta nda rd funding

De par tme nt Administr ative F unding

ST ANDARD NE W INCE NT IVE

Co urse s $500/ c o urse $1,000/ c o urse E nro llme nt $13/ 33 pe r stude nt $25/ 50 pe r stude nt

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SLIDE 19

4 F a c ulty Groups

SUN GOD

Ha s UCSD a c a de mic a ppo intme nt in 2019/ 2020.

ST ONE HE NGE

UCSD sta ff/ re se a rc he rs witho ut a c a de mic a ppo intme nt in 2019/ 2020. Ne e d DUE appr
  • val.

RE D SHOE

Visiting L e c ture rs a nd Visiting Pro fe sso rs. Ne e d DUE appr
  • val.

T RIT ON

Gra dua te stude nts te a c hing a s Asso c ia te s-I n. Ne e d De an of Gr aduate Division appr
  • val.
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SLIDE 20

How to Hire : SUN GOD

 Summer Session will start sending appointment letters January 8, 2020.  UCSD Annual Salary as of 6/30/20

  • (Not July 1, 2020 increases)

 Department Action Item:

  • Please review list of courses and

salaries from Summer Session.

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SLIDE 21

How to Hir e : ST ONE HE NGE & RE D SHOE

 Submit appointment files via Interfolio using the Summer Session appointment template. Lisa will email when ready.

Instructions are on the AP SharePoint site.

 Appointment Files approved by:

  • John C. Moore, Dean of Undergraduate Education

 Summer Session creates appointment letters & will upload copies to OneDrive. (link pending)  Departments manage onboarding.  International candidates – Cannot hire Postdocs, Project Scientists on H-1B visas. Consult with IFSO before submitting International candidates in Interfolio.

https://ifso.ucsd.edu/ STONEHENGE – Fiscal Year appointments must be reduced or use vacation to accommodate a 50% Summer Session appointment. Consult with HR for impact.

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SLIDE 22

How to Hir e : ST ONE HE NGE & RE D SHOE

2020 F a c ulty Appointme nt Ha ndbook Cha r t – Pg . 13 Sa mple F
  • r
ms – Appe ndix A
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SLIDE 23

∗ Pro po se a nnua l sa la ry tha t a lig ns with c o mpa ra b le fa c ulty & fits

a 7/ 1/ 19 UC a c a de mic sa la ry sc a le . (Do n’ t ma tc h ho me institutio n sa la ry.)

∗ Sug g e stio n: I

f CAPE S a re b e lo w 70% ra ting with 40% re spo nse ra te , pro po se a c tio n pla n to inc re a se re spo nse s.

http:/ / www.c a pe .uc sd .e du/ fa c ulty/ tips.html

∗ T

e a c hing CAPE S a re mo re impo rta nt tha n T A e va lua tio ns. T wo se ts o f CAPE S a re usua lly suffic ie nt – do n’ t ne e d a ll CAPE S.

Appointme nt F ile T ips

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SLIDE 24

∗ I

f pro po sing a first-time instruc to r, the le tte r to DUE sho uld inc lude the type o f suppo rt tha t will b e pro vide d: fa c ulty me nto r, T e a c hing + L e a rning Co mmo ns (hig hly re c o mme nd), o the r de pa rtme nt suppo rt.

∗ An e ma il fro m the c a ndida te is ONL

Y ne e de d if Bio / Bib sig na ture is b la nk o r type d.

Appointme nt F ile T ips

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SLIDE 25

T e ac hing + L e ar ning Commons

Se rvic e s a re a va ila b le to a ll Summe r Se ssio n instruc to rs. Se e the E ng a g e d T e a c hing Hub we b site fo r de ta ils.

https:/ / c o mmo ns.uc sd .e du/ e duc a to rs/ in de x.html

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SLIDE 26

How to Hire : T RIT ON

Gra dua te Divisio n ma na g e s the pro c e ss fo r hiring g ra dua te stude nts to te a c h a s Asso c ia te -I ns, a s we ll a s T As, T uto rs a nd Re a de rs.

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SLIDE 27

Graduate Student Associate-In Appointments

2020 Summer Session Appointment File Preparation

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SLIDE 28

Graduate Division Contacts

Courtney Aguila Senior Graduate Employment Coordinator (858) 534-3727, claguila@ucsd.edu Kacy Cashatt Graduate Employment Coordinator (858) 534-6562, kcashatt@ucsd.edu

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SLIDE 29

Overview

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SLIDE 30

Agenda

 Policy  Updates  Submitting Applications  Deadlines  Resources

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SLIDE 31

Appointments by Term

 In the last 3 years, on average, there were between 30-40 Associate-In applications per quarter. Fall = 36 Winter = 33 Spring = 41 Total = 110

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SLIDE 32

Summer Appointments

160

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SLIDE 33

Policy

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SLIDE 34

Policy for Associates to Teach Upper- Division Courses

Committee on Educational Policy, UC San Diego Academic Senate http://senate.ucsd.edu/media/6779 8/Associates-In-to-Teach-Upper- Division-Courses.pdf
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SLIDE 35

Eligibility

 Students must be advanced to candidacy at the time of file submission in order to be eligible to teach  Students must be approved to teach before they can begin instruction  A current (AY 2018-2019) academic Spring Evaluation is required for Associate-In requests

 Excluding: students who advanced to doctoral candidacy or MFA candidacy during Winter 2020 or Spring 2020; or were on a leave of absence for Spring 2020  After the end of Spring 2020, June 12th, an AY 2019-2020 Spring Evaluation will be required

 Must be registered for Spring 2020 or Fall 2020

 Students expecting to graduate in Spring should be submitted as an Associate-In through the IA System first. If they do graduate, an appointment file must be submitted through SharePoint for approval as a Lecturer.

 Summer Graduate Teaching Scholar (SGTS) students must be advanced to candidacy by February 7, 2020

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SLIDE 36

Graduate Division Review of Associate-In Applications

 Quality of instruction for undergraduate students  Training and mentorship for graduate students  Alignment with Academic Senate policy

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SLIDE 37

Graduate Division Review of Associate-In Applications

 Support Time Limit (1-2 quarters away)  Overall GPA  Registration Status (Registered)  Academic Status (Good Standing)  Applicant Assignment History & Student Teaching Evaluations (75%<)  Applicant CAPEs (75%<)  Applicant Course History

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SLIDE 38

Updates

Effective Spring 2019

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SLIDE 39

Advancement to Candidacy Exceptions

Requests for this type of exception will only be considered if the student has a defense committee set up in the Student Committee Membership App AND has a defense date scheduled

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SLIDE 40

Faculty Mentorship

Departments nominating students to teach for the first time are required to list a faculty mentor.

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SLIDE 41

Limitations on Serving

No Associate-In appointments to Graduate Level courses

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SLIDE 42

Specialized Training

Departments must show that the student has connected with the Teaching+Learning Commons and/or the Engaged Teaching Hub and has completed specialized training.

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SLIDE 43

Drafted Information for the Student Once Flagged

To ensure that the instructor is aware of and can receive teaching support on campus, we request that the instructor participates in either a Teaching Workshop or individual Teaching Consultation, whichever they would most benefit from in preparation to teach as Instructor of
  • Record. The instructor should register for this support by [date] and
provide evidence of having participated by [date]. Find a list of upcoming Teaching Workshops here: https://commons.ucsd.edu/educators/faculty-programs/eth- workshops.html Sign up for a Teaching Consultation on the form linked from this webpage: https://commons.ucsd.edu/educators/grad-student- programs/consultations-and-observations.html If the instructor feels that this notification was received in error or that the lower student evaluations do not merit additional support, information can be provided in the department nomination letter or with a separate letter of explanation and will be considered by Graduate
  • Division. In any case, support from the Teaching + Learning Commons
and Engaged Teaching Hub are open to and can benefit instructors of all levels and experiences, both before and during the teaching experience. If you have questions about why you received this notification, please contact Graduate Division: grademployment@ucsd.edu If you have questions about how to sign up for teaching support (workshops or consultations), please contact the Engaged Teaching Hub: engagedteaching@ucsd.edu
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SLIDE 44

Evidence of Participation

For evidence of participating, instructors receive a “Reflection and Action Plan” form following consultations (and can be requested after workshops); this form sends them a copy of their response, which can also serve as evidence for the consultation, if they are willing to share that. (Add info about proposed dates/workshop name)

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SLIDE 45

Tip

Introduction to College Teaching (especially useful for Associate- In preparation): https://commons.ucsd.edu/educators/faculty- programs/eth-workshops.html#Introduction-to-College-Teachin

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SLIDE 46

Submitting Applications

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SLIDE 47 Associate-In Application Submission Student Department Summer Session Graduate Division EPC Dept Staff Submits
  • Appt. File in IA
System Student Reviews
  • Appt. File
  • Dept. Faculty
Mentor Reviews
  • Appt. File
  • Dept. Chair
Reviews Appt. File
  • Appt. Confirmed
and Appt. Letter Generated for Student College Provost Reviews Appt. File (if applicable) Student Assigned to Course at Schedule of Classes EPC Approves
  • Appt. File
Summer Session Approves Appt. File Graduate Division Reviews Appt. File Dean of Graduate Division Reviews Appt. File
  • Appt. Confirmed
and Appt. Letter Generated for Dept. Yes No Late File Yes Yes No No
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SLIDE 48

General Information

 All Summer Session Associate-In requests must be submitted through the IA System

 Includes SP20 graduates (be sure to note the student’s graduation status in IA System comments when submitting)  Includes Summer Graduate Teaching Scholar appointments

 The Summer Session campaign link will be sent to the GradEmp@ listserv in December

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SLIDE 49

Submission Requirements

Lower-Division Courses  Complete Position Details  Answer questions 1-5 on the application  Attach documents Upper-Division Courses  Answer questions 1-13 on the application  Attach documents

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SLIDE 50

Lower-Division Questions

Complete Position Details and Questions 1-5. Questions 1-5 are required for Lower-Division and Upper-Division appointments
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SLIDE 51

Upper-Division Questions

Complete Position Details and Questions 1-13. Questions 1-5 are required for Lower-Division and Upper-Division appointments
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SLIDE 52

Required Documents

 List of required paperwork for a Graduate Student Associate-In appointment file; scan documents (portrait orientation) in order as listed:

 Department or Program nomination letter, addressed to Dean of Graduate Division, James Antony (should be formal)  Exception letter (if applicable)  Current Curriculum Vitae (CV) or Academic Biography  Current Teaching Evaluations or Letter of Support (only needed if no CAPEs appear)
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SLIDE 53

Required Documents

 Department nomination letter
  • LOE (if applicable)
  • CV or Academic Biography
  • TA Evals or CAPEs
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SLIDE 54

Summer Graduate Teaching Scholars (SGTS)

 SGTS nominations also need to be submitted through the IA System  Complete position details section  Answer questions 1-5 for LD courses; answer questions 1-13 for UD courses  Attach SGTS nomination packet under question 14

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SLIDE 55

“Pending Review by Graduate Division”

Files must have the status “Pending Review by Graduate Division” by the May 26, 2020 deadline for Upper-Division Courses. Files must have the status “Pending Review by Graduate Division” by the end of Spring quarter, June 12, 2020, to make use of the AY 2018-2019 Spring Evaluation.
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SLIDE 56

IA System Processes

 Approval status may be tracked under Application Status on the Applicants page of the IA System  If you have started a file but not yet completed it, you can click the “Save” button; do not click the “Submit” button until the application is complete

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SLIDE 57

Reminders

 Remind your students to download their Appointment Letter

  • nce you receive email notification of final approval

 Written assessments of Upper-Division Associate-In appointments are required at the end of the quarter and should be sent via email to Academic Senate with a copy to the Graduate Division

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SLIDE 58

Deadlines

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SLIDE 59

Deadlines

May 26, 2020

Upper- and Lower-Division courses

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SLIDE 60

Contacts and Resources

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SLIDE 61

Contacts

 IA System access, technical support, system feedback:

 ATS, ats@ucsd.edu

 Policy, appointment files, payroll data entry:

 Courtney Aguila, Sr. Graduate Employment Coordinator, Graduate Division, claguila@ucsd.edu or ext. 4-3727  Kacy Cashatt, Graduate Employment Coordinator, Graduate Division, kcashatt@ucsd.edu or ext. 4-6562

 Summer Session classes, scheduling:

 Summer Session, summer-payroll@ucsd.edu

 Student Committee Membership App

 Contact the Admin in your department
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SLIDE 62

Resources

 Education Policy Committee – Student Instructional Support: https://senate.ucsd.edu/operating-procedures/educational- policies/student-instructional-support/  Graduate Division: http://grad.ucsd.edu/  Graduate Division Confluence for Campus Partners (Guide for Associates): https://collab.ucsd.edu/display/GDCP/Chapter+11%3A+Guide+for +Associates  IA System: https://academicaffairs.ucsd.edu/Modules/ASES/Default.aspx  Summer Graduate Teaching Scholars: http://undergrad.ucsd.edu/programs/sgts.html

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SLIDE 63

Information Sessions

Associate-In Information Session

Late February 2020 Details via GradEmp ListServ

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SLIDE 64

Que stions?

L ive c ha t fe a ture o n summe rse ssio n.uc sd.e du.

Sta ff & F a c ulty – L

  • ts o f he lpful info rma tio n.