Transportation Alternatives Program (TAP) S cott Robertson, PE - VTrans Municipal Assistance Bureau 802-793-2395 eptember 4 t h and S eptember 6 t h , 2018 Webinar Dates: S
Eligibility Any environmental mitigation activity , including pollution prevention and pollution abatement activities and mitigation to address stormwater management , control, and water pollution prevention or abatement related to highway construction or due to highway runoff.
Program Parameters Federal Highway Administ rat ion (FHWA) funds, ~$2.2M $300,000 cap on federal funding for individual proj ect s at 80% federal / 20% local funding split . 80% / 20% for scoping st udies (which usually cap-off at $50k t ot al) Local mat ch t ypically cash mat ch No S t at e funding t o supplement Federal (as was available for t he Municipal Highway and S t ormwat er Mit igat ion Program) Applicat ions accept ed for scoping/ planning, design and const ruct ion, equipment purchases No design only proj ects Design and const ruct ion proj ect s must advance t o complet ion or risk chance of payback Reimbursement program Municipality pays for proj ect costs and submits reimbursement request to VTrans
Program Funding PROJECT EXAMPLE #1 Total Proj ect Cost: $375,000 50% Highway Runoff, 50% Other S ources • Grant Amount: $150,000 Federal , $37,500 Local Cash Match • Grant total ($187,500) will be for 50% of total proj ect cost • Remainder of the total amount covered by the municipality PROJECT EXAMPLE #2 Total Proj ect Cost: $375,000 100% Highway Runoff, 0% Other S ources • Grant Amount: $300,000 Federal , $75,000 Local Cash Match • Grant total ($375,000) will be for 100% of total proj ect cost
Potentially Eligible Proj ect Types Planning S tudies Check Dams S tormwater Inventories S wirl S eparators Flow Restoration Plans Permeable Pavers Phosphorus Control Planning Infiltration Basins S alt/ S and S heds Gravel Wetlands Bank S tabilization S ubsurface Detention S ystems Culvert Replacement/ Re-sizing Bio Filters S tream Bank S tabilization Bio Retention S ystems Detention Ponds
Proj ect Development Process Municipal Proj ect Manager S election Design Engineer S election Conceptual Plan Development/ Review National Environmental Policy Act (NEP A) Approval Preliminary Plan Development/ Review Right-of-Way (ROW) Plan Development and Clearance Final Plan Development/ Review Proj ect Advertisement, Bidding, and Award Construction and Oversight Maintenance Typical project takes 2-4 years to complete
Municipal Proj ect Manager Proj ects where municipalities have procured a proj ect specific MPM have typically been much more successful Request For Proposals (RFP) At-the-Ready (ATR) S election Option May assign a municipal employee Proposed MPM is subj ect to VTrans approval Required knowledge base: Knowledge of FA project development process! Can read engineering plans Organized Efficient in communication and documentation Time commitment of up to 40 hours per week
At-the-Ready S election Available for MPM, Design Engineers, and Construction Inspectors VTrans has completed step one of two of the QBS process Pick from list of pre-qualified consultants Will still need to rank consultants and negotiate and contract with them
Design Engineer S election RFQ/ RFP or ATR Conceptual Plan Development/ Review Initial design Public involvement Requires 3 week Agency review
National Environmental Policy Act (NEP A) Typically 6 months to complete Preliminary Plan Development/ Review Requires 3 week Agency review ROW Plan Development/ Clearance Highly variable in schedule duration If no ROW acquisitions required for construction/ maintenance, 1 month to clear If acquisitions are required S imple: 6-12 months Complicated 1- several years
Final Plan Development/ Review Requires 3 week Agency review Proj ect Advertisement, Bidding and Award Use of VTrans – Municipal Assistance Bureau standard bid documents Low bid sealed bid process Three week minimum advertisement period Construction and Oversight Municipality must provide oversight/ resident engineering services ATR or RFP/ RFQ Materials Testing and Acceptance Maintenance Municipality must maintain proj ect
Funding Requirements Buy America applies to all proj ects (steel & iron products, including coatings) Davis Bacon Federal Wage Rates Proprietary Products not allowed without Public Interest Finding Proj ect must be designed and constructed in accordance with all federal/ state/ local permits and regulations
Examples of Candidate Proj ects Construction cost >$250k Requires fully engineered design Treat substantial highway runoff Non-highway runoff eligible, but proj ects that treat a higher portion of highway runoff are more likely to be awarded Clear water quality benefit Clearly fits within the program’s eligibility requirements Pollution prevention and pollution abatement activities Mitigation to address stormwater management, control New bridge, Duxbury Water pollution prevention or abatement related to highway construction or due to highway runoff Large culvert, Cambridge Retention pond, S o. Burlington Gravel wetland, S t. Albans
Proj ects For Other Programs No engineering required S mall construction cost <$250k Municipal crews plan to complete work S tone header, Cambridge Town will not be able to come up with 20% cash match Ditching, S t. Johnsbury Bank stabilization, Bloomfield Gravel resurfacing, Westfield
S uccessful Applications Include: Maps that clearly depict proj ect location Clear pictures of the problem Write on pictures if it’s not clear If pictures cannot be taken, clearly describe the problem Example: If a closed system has failed Is it flooding basement s? Are t here sinkholes in t he st reet ? How oft en does t his happen and how much sediment and pollut ant s are ent ering t he wat er? Include detailed description of solution If available, include scoping reports and any preliminary engineering designs All questions are fully and clearly answered
Application Requirements Letter of S upport from Regional Planning Commission If within S tate ROW: Correspondence with VTrans District Transportation Administrator Considerations for proj ects within the ROW may include: Culverts/ drainage S ignage Driveway accesses Maintenance Comingling of stormwater Lighting/ security fences Guardrail
How to Apply: http://vtrans.vermont.gov/ , click on ‘ Highways’ in left border
Click on ‘ Local Proj ects’
http:/ / vtrans.vermont.gov/ highway/ local-proj ects/ t ransport-alt
S FY 2019 Transportation Alternatives Program – Grant Application Cost Estimate
Maps
S ubmission Format Electronically or hard copy by mail If electronic submission, PDF required S cott Robertson. P .E. VTrans Municipal Assistance Bureau 2178 Airport Road Barre, VT 05641 scott.robertson@ vermont.gov Organization Application form 1. Map 2. Pictures 3. S coping study/ engineering plans 4. Letters of S upport 5. Any other misc. supporting documentation 6.
Program S chedule August 24th, 2018 – Program announcement and distribution of application and general information TAP Application Webinars will be held: eptember 4 th at 6:00pm via. S S kype for Business ( Join Skype Meeting) petember 6 th at 1:00pm via. S S kype for Business ( Join Skype Meeting) October 17th, applications due to VTrans November – December, potential site visits January – Early February, selection committee evaluations February 20th, proj ect awards announced
Questions? Atlanta, GA 4 t h Ward Park Lancaster, P A Plum & Walnut S t.
Applications due October 17th, 2018 Questions/ F AQ’s posted at: http:/ / vtrans.vermont.gov/ highway/ local- proj ects/ transport-alt S cott Robertson, PE VTrans Municipal Assistance Bureau S cott.Robertson@ Vermont.gov (802) 793-2395
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