Agenda Intelivote Overview Why dont people vote eVoting Voter - PDF document

2018 Candidate Session Agenda  Intelivote Overview  Why don’t people vote  eVoting  Voter Instruction Letter  Online Voting – Web and Phone  Advertisement Guidelines  Candidate Module tutorial  Access  Questions 1

2018 Intelivote Overview Who we are:  A world leader in ‘Anywhere Voting’ solutions  Dartmouth, Nova Scotia based company – 2003  Subject matter experts in electronic voting in a full range of areas including voting security, legislation, procedures, and event management. Intelivote Overview What we do:  Provide a seamless integration of traditional polling station voting with an electronic voting solution which includes internet, wireless and telephone voting.  Give voters a choice, offering convenience and accessibility.  Federal Government Security Clearance 2

2018 Intelivote Overview Municipal Election Experience: Canada’s most experienced eVoting service provider ON Municipal & School Board elections  2006, 2010, 2014; 106 Municipal and by-elections  2018 – 101 Municipalities (860,000 +) NS Municipal & School Board elections  2008, 2012, 2016; 40 elections Size from 900 – 320,000 eligible electors  Intelivote Overview Other Clients: Unions and associations  Hundreds of Canadian unions, both at the national and local level. AGM’s, strike votes, collective agreement votes, executive elections, surveys.  Provincial Political Party Leadership Events (12) Liberal : AB, BC, NB, NL PC : NS (2018), ON party platform survey, United Conservative (PC and Wildrose merger in Alberta) Other : Alberta Party 3

2018 Reasons People Did Not Vote in Oct. 2015 Federal Election 8.22 Million Voters Did Not Vote (31.7%) Political: Not Interested, dislike candidates 39 Election process: No ID, not on list, location 9 Convenience as an issue = 47% Other: Forgot, Religious 5 Own Illness or Disability, transportation 12 Out of Town/Away 12 Too Busy, Work, Family, School Conflict 23 0 5 10 15 20 25 30 35 40 45 Source: The Daily - Statistics Canada, February 22, 2016 edition Reasons People Did Not Vote in Oct. 2015 Federal Election Main Reasons by Age It Needs To Be Easier To Cast A Ballot. 63 Too busy or away - ill or disabled: Aged 75 + 53 Too busy or away - ill or disabled: Aged 65-74 44 Too busy or away - ill or disabled: Aged 55-64 44 Too busy or away - ill or disabled: Aged 45-54 “Busy and/or Illness” Too busy or away: Aged 35-44 44 increases Too busy or away: Aged 25-34 41 with age. 41 Too busy or away: Aged 18-24 18 Not interested: Aged 75+ 27 Not interested: Aged 65-74 Not interested: Aged 55-64 34 “Not Interested” decreases with age. Not interested: Aged 45-54 34 Not interested: Aged 35-44 33 33 Not interested: Aged 25-34 33 Not interested: Aged 18-24 0 10 20 30 40 50 60 70 Source: The Daily - Statistics Canada, February 22, 2016 edition 4

2018 eVoting Internet voting via internet-enabled devices from anywhere in the world & telephone voting via any touch-touch tone phone toll-free in North America. Voter Instruction Letter Voting instruction letters (VILs) mailed to eligible electorate in September/October provides:  Voting Website  Voting Telephone #(s)  Instructions and important information  Help • Voter Assistance Location(s) • Help Line telephone #(s) • Email address • Website resources 5

2018 Voter Instruction Letter YourTown Online Voting Process 6

2018 YourTown YourTown 1111222233334444 7

2018 YourTown 1111222233334444 YourTown 8

2018 YourTown YourTown 9

2018 YourTown YourTown 10

2018 YourTown YourTown 11

2018 YourTown YourTown 12

2018 YourTown YourTown 13

2018 YourTown Telephone Voting Process YourTown Dial the toll- free 1-800 eVoting phone #... “Welcome to the YourTown Election” 14

2018 YourTown Enter your voting credentials as requested. “Welcome. This race is for Mayor” YourTown Make a “To choose selection by Jill Daily, press 1” choosing the number corresponding “To choose to the candidate John Smith, of your choice. press 2” 15

2018 YourTown The application will speak your selection, and will require your confirmation of the choice. “You have selected Jill Daily. To confirm this selection, press the number sign key, or to change your selection press the zero key” YourTown Confirm your selected choice. “Your ballot has been cast successfully” The ballot is stored and cannot be changed. 16

2018 YourTown The voter will be automatically advanced to the next race until they have complete voting. Advertisement Guidelines Advertisement Guidelines 17

2018 Advertisement Guidelines The guidelines are recommendations on how to disperse eVoting information, or other eVoting information related to the election, while maintaining the integrity of the election process. Advertisement Guidelines Advertisements have many forms:  Pamphlets/flyers  Social media posts i.e. Twitter, Instagram, Facebook, Snapchat, etc.  Candidate website  Emails  Presentations 18

2018 Advertisement Guidelines Don’ts  Voting website - do not use in your material  Voting telephone number(s) - see above Do not hyperlink (make clickable) the voting site   Details of voter credentials i.e. X-digit PIN, D.O.B.  Screenshots of online ballot process  Specific telephone voting instructions such as candidate numbering Advertisement Guidelines Don’ts  Provide a sample copy of Voter Instruction Letter  Make eligibility assumptions  Assume anyone can be added to the Voters List  Provide eVoting assistance at a personal site  Enter a voter’s home to assist them to vote  Give a municipal phone number, or other number, not designated as an assistance line 19

2018 Advertisement Guidelines Do’s  eVoting opportunity – from anywhere using various internet-enabled devices or touch-tone phone  eVoting dates and times – on your voter letter  Ease of use and efficiency - less than 2 minutes to vote online! - less than 4 minutes to vote by phone! Advertisement Guidelines Do’s  Timeframe to expect a VIL to be delivered  How to check if they are on the List – voterlookup.ca  Criteria - how to be added to the List  Where to eVote in person – location addresses  How to get help? Assistance information; • HelpLine #(s) • Location(s) for in person voting (if paper offered) • Email of election officials • Website – page for election info 20

2018 Candidate Module Module Tutorial Candidate Module  Designed to assist you in ‘Getting the Vote out’.  Allows you to make more effective use of your volunteers.  Tools to allow you to manage your campaign and watch the election in real time.  Data is to be treated as all elector list information is treated.  Each Candidate / Campaign assigned two credentials. 21

2018 Candidate Module Logging in: Visit candidate website – provided in the guide. Username and password – provided by the Election Officials Candidate Module - Select your event (pre-selected) - Select the category (variable depending on position) Categories are variations of Wards and School Supports (where applicable) 22

2018 Candidate Module Click ‘View’. Candidate Module Click ‘Find’ to view the list that corresponds to the Event and Category selected. 23

2018 Candidate Module Pages of results are displayed. Candidate Module Name, address, eligibility status, and voting status is displayed in the following way: Name, address, blank box = non-participant Name, address, checked box = participant Name, address, grayed out box = deactivated 24

2018 Candidate Module Method to locate electors: Search criteria fields available are Last Name, First Name, Street Name. Candidate Module Example of a specific search: 25

2018 Candidate Module Broaden the search: Candidate Module Print or Export your search results, filters, a List, or the complete set of electors in your module. 26

2018 Candidate Module Print copy is a PDF report which can be printed of saved. Candidate Module Export copy opens in Excel which can be sorted, or filtered. 27

2018 Candidate Module Customizing a List: Click ‘Manage Lists’ button Candidate Module Create a List and provide a name. Click ‘Add’. 28

2018 Candidate Module List added to the module. You may also delete a List by clicking ‘Delete List’. When finished, click ‘Data View’ to return. Candidate Module Tagging electors to a List: Update the tagging List. Click on Tagging to List: default 29

2018 Candidate Module Choose the List to tag electors to. Click ‘Done’. Candidate Module Tagging List is updated. Choose the electors to tag to the List. Use the ‘Add’ button. 30

2018 Candidate Module The elector box then shows ‘Tagged’. To undo, click on ‘Tagged’. Candidate Module Search with the wildcard search character, asterisk (*). Search on street names. Tag all results to keep track of street activity. 31