Agenda Intelivote Overview Why dont people vote eVoting Voter - - PDF document

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Agenda Intelivote Overview Why dont people vote eVoting Voter - - PDF document

2018 Candidate Session Agenda Intelivote Overview Why dont people vote eVoting Voter Instruction Letter Online Voting Web and Phone Advertisement Guidelines Candidate Module tutorial Access Questions 1


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2018 1

Candidate Session

Agenda

  • Intelivote Overview
  • Why don’t people vote
  • eVoting
  • Voter Instruction Letter
  • Online Voting – Web and Phone
  • Advertisement Guidelines
  • Candidate Module tutorial
  • Access
  • Questions
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2018 2

Intelivote Overview

Who we are:

  • A world leader in ‘Anywhere Voting’

solutions

  • Dartmouth, Nova Scotia based

company – 2003

  • Subject matter experts in electronic

voting in a full range of areas including voting security, legislation, procedures, and event management.

Intelivote Overview

What we do:

  • Provide a seamless integration
  • f traditional polling station

voting with an electronic voting solution which includes internet, wireless and telephone voting.

  • Give voters a choice, offering

convenience and accessibility.

  • Federal Government Security

Clearance

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2018 3

Intelivote Overview

Municipal Election Experience:

Canada’s most experienced eVoting service provider ON Municipal & School Board elections

  • 2006, 2010, 2014; 106 Municipal and by-elections
  • 2018 – 101 Municipalities (860,000 +)

NS Municipal & School Board elections

  • 2008, 2012, 2016; 40 elections
  • Size from 900 – 320,000 eligible electors

Intelivote Overview

Other Clients:

Unions and associations

  • Hundreds of Canadian unions, both at the national

and local level. AGM’s, strike votes, collective agreement votes, executive elections, surveys.

  • Provincial Political Party Leadership Events (12)

Liberal: AB, BC, NB, NL PC: NS (2018), ON party platform survey, United Conservative (PC and Wildrose merger in Alberta) Other: Alberta Party

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2018 4

Reasons People Did Not Vote in Oct. 2015 Federal Election 8.22 Million Voters Did Not Vote (31.7%)

23 12 12 5 9 39 5 10 15 20 25 30 35 40 45 Too Busy, Work, Family, School Conflict Out of Town/Away Own Illness or Disability, transportation Other: Forgot, Religious Election process: No ID, not on list, location Political: Not Interested, dislike candidates

Source: The Daily - Statistics Canada, February 22, 2016 edition

Convenience as an issue = 47%

Reasons People Did Not Vote in Oct. 2015 Federal Election Main Reasons by Age

33 33 33 34 34 27 18 41 41 44 44 44 53 63 10 20 30 40 50 60 70

Not interested: Aged 18-24 Not interested: Aged 25-34 Not interested: Aged 35-44 Not interested: Aged 45-54 Not interested: Aged 55-64 Not interested: Aged 65-74 Not interested: Aged 75+ Too busy or away: Aged 18-24 Too busy or away: Aged 25-34 Too busy or away: Aged 35-44 Too busy or away - ill or disabled: Aged 45-54 Too busy or away - ill or disabled: Aged 55-64 Too busy or away - ill or disabled: Aged 65-74 Too busy or away - ill or disabled: Aged 75 +

Source: The Daily - Statistics Canada, February 22, 2016 edition

“Not Interested” decreases with age. “Busy and/or Illness” increases with age.

It Needs To Be Easier To Cast A Ballot.

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2018 5

eVoting

Internet voting via internet-enabled devices from anywhere in the world & telephone voting via any touch-touch tone phone toll-free in North America.

Voter Instruction Letter

Voting instruction letters (VILs) mailed to eligible electorate in September/October provides:  Voting Website  Voting Telephone #(s)  Instructions and important information  Help

  • Voter Assistance Location(s)
  • Help Line telephone #(s)
  • Email address
  • Website resources
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2018 6

Voter Instruction Letter YourTown

Online Voting Process

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2018 7

YourTown YourTown

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2018 8

YourTown

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YourTown

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2018 9

YourTown YourTown

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2018 10

YourTown YourTown

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2018 11

YourTown YourTown

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2018 12

YourTown YourTown

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2018 13

YourTown YourTown

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2018 14

YourTown

Telephone Voting Process

YourTown Dial the toll- free 1-800 eVoting phone #... “Welcome to the YourTown Election”

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2018 15

YourTown Enter your voting credentials as requested. “Welcome. This race is for Mayor” YourTown Make a selection by choosing the number corresponding to the candidate

  • f your choice.

“To choose Jill Daily, press 1” “To choose John Smith, press 2”

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2018 16

YourTown The application will speak your selection, and will require your confirmation of the choice.

“You have selected Jill Daily. To confirm this selection, press the number sign key, or to change your selection press the zero key”

YourTown Confirm your selected choice. “Your ballot has been cast successfully”

The ballot is stored and cannot be changed.

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2018 17

YourTown The voter will be automatically advanced to the next race until they have complete voting. Advertisement Guidelines

Advertisement Guidelines

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2018 18

Advertisement Guidelines

The guidelines are recommendations on how to disperse eVoting information, or other eVoting information related to the election, while maintaining the integrity of the election process.

Advertisement Guidelines

Advertisements have many forms:

  • Pamphlets/flyers
  • Social media posts i.e.

Twitter, Instagram, Facebook, Snapchat, etc.

  • Candidate website
  • Emails
  • Presentations
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2018 19

Advertisement Guidelines

Don’ts

  • Voting website - do not use in your material
  • Voting telephone number(s) - see above
  • Do not hyperlink (make clickable) the voting site
  • Details of voter credentials i.e. X-digit PIN, D.O.B.
  • Screenshots of online ballot process
  • Specific telephone voting instructions such as

candidate numbering

Advertisement Guidelines

Don’ts

  • Provide a sample copy of Voter Instruction Letter
  • Make eligibility assumptions
  • Assume anyone can be added to the Voters List
  • Provide eVoting assistance at a personal site
  • Enter a voter’s home to assist them to vote
  • Give a municipal phone number, or other number,

not designated as an assistance line

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2018 20

Advertisement Guidelines

Do’s

  • eVoting opportunity – from anywhere using

various internet-enabled devices or touch-tone phone

  • eVoting dates and times – on your voter letter
  • Ease of use and efficiency
  • less than 2 minutes to vote online!
  • less than 4 minutes to vote by phone!

Advertisement Guidelines

Do’s

  • Timeframe to expect a VIL to be delivered
  • How to check if they are on the List –

voterlookup.ca

  • Criteria - how to be added to the List
  • Where to eVote in person – location addresses
  • How to get help? Assistance information;
  • HelpLine #(s)
  • Location(s) for in person voting (if paper offered)
  • Email of election officials
  • Website – page for election info
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2018 21

Candidate Module

Module Tutorial

Candidate Module

 Designed to assist you in ‘Getting the Vote out’.  Allows you to make more effective use of your volunteers.  Tools to allow you to manage your campaign and watch the election in real time.  Data is to be treated as all elector list information is treated.  Each Candidate / Campaign assigned two credentials.

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2018 22

Candidate Module

Logging in: Visit candidate website – provided in the guide. Username and password – provided by the Election Officials

Candidate Module

  • Select your event

(pre-selected)

  • Select the

category (variable depending on position) Categories are variations of Wards and School Supports (where applicable)

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2018 23

Candidate Module

Click ‘View’.

Candidate Module

Click ‘Find’ to view the list that corresponds to the Event and Category selected.

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2018 24

Candidate Module

Pages of results are displayed.

Candidate Module

Name, address, eligibility status, and voting status is displayed in the following way: Name, address, blank box = non-participant Name, address, checked box = participant Name, address, grayed

  • ut box = deactivated
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2018 25

Candidate Module

Method to locate electors: Search criteria fields available are Last Name, First Name, Street Name.

Candidate Module

Example of a specific search:

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2018 26

Candidate Module

Broaden the search:

Candidate Module

Print or Export your search results, filters, a List,

  • r the

complete set

  • f electors in

your module.

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2018 27

Candidate Module

Print copy is a PDF report which can be printed of saved.

Candidate Module

Export copy opens in Excel which can be sorted, or filtered.

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2018 28

Candidate Module

Customizing a List: Click ‘Manage Lists’ button

Candidate Module

Create a List and provide a name. Click ‘Add’.

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2018 29

Candidate Module

List added to the module. You may also delete a List by clicking ‘Delete List’. When finished, click ‘Data View’ to return.

Candidate Module

Tagging electors to a List: Update the tagging List. Click on Tagging to List: default

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2018 30

Candidate Module

Choose the List to tag electors to. Click ‘Done’.

Candidate Module

Tagging List is updated. Choose the electors to tag to the List. Use the ‘Add’ button.

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2018 31

Candidate Module

The elector box then shows ‘Tagged’. To undo, click on ‘Tagged’.

Candidate Module

Search with the wildcard search character, asterisk (*). Search on street names. Tag all results to keep track

  • f street

activity.

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2018 32

Candidate Module

Search results are tagged.

Candidate Module

Filter on Status

  • ie. voting status.

Under Status, choose ‘Voted’ to view participants (checked box). Or choose ‘Not Voted’ to view non-participants (blank box).

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2018 33

Candidate Module

When the data was last updated: Last refresh indicator.

Candidate Module

Manage Users: Click on ‘Manage Users’ button.

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2018 34

Candidate Module

Manage Users: Select a user and click ‘Kill Session’ to stop their session and release it.

Candidate Module

Logging out: Click the Logout blue triangle.

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2018 35

Candidate Module

Schedule:

  • Final Voter’s List data to be used as basis for

module access (MVV final data) (September 7th – 12th)

  • Access provided September 17th
  • Access enabled 24/7 until October 22, 7pm ET

Candidate Module

Support:

  • Training Manual
  • Trouble-shoot Guide
  • Designated support phone line
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2018 36

Questions