Transportation Alternatives Program (TAP) Congestion Mitigation and - - PowerPoint PPT Presentation

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Transportation Alternatives Program (TAP) Congestion Mitigation and Air Quality Improvement Program (CMAQ)

2018 NYSDOT TAP-CMAQ Informational Workshop

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Overview

• 2018 TAP-CMAQ Program
• Project Eligibility and Eligible Sponsors
• Evaluation Criteria
• Applying for Funding
• General Federal Aid Requirements
• Resources
• Questions & Answers
• Break
• Grants Gateway Overview

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www.dot.ny.gov/tap-cmaq

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Program Objective

TAP-CMAQ helps communities deliver safe, transformative,

and innovative programs and projects:

• Improve mobility, accessibility, including pedestrian and

bicycle facilities, infrastructure projects for improving non-driver access to public transportation and enhances mobility

• Reduce vehicle emissions and traffic congestion
• Revitalize local and regional economies

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• Updated Evaluation Criteria
• Documented Match Assurance requirement
• TAP and CMAQ projects require a letter of

community support

• Bonus Points available for:
• Application Pre-Review Participation
• Including a letter documenting a Professional

Engineer’s reviewed the submission.

• Applications will be submitted through New York

State Grants Gateway

What Has Changed Since 2016

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TAP - $56 million available Statewide CMAQ - $44 million funds available in: Albany, Chautauqua, Dutchess, Erie, Genesee, Greene, Jefferson, Livingston, Monroe, Montgomery, Niagara, Onondaga, Ontario, Orleans, Rensselaer, Saratoga, Schenectady, Schoharie, Wayne counties

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Minimum Award: $250,000 Maximum Award: $5 million

• Reimbursement Program
• Sponsors must pay all project costs
• Reimbursement up to 80 percent of eligible costs

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Important Program Dates

June 1 – June 8, 2018:

• Statewide TAP-CMAQ Information Workshops

June 28, 2018:

• Application Pre-Review deadline for participation

August 16, 2018 at 4PM:

• Application Submission deadline

Late Fall 2018:

• Project award announcements
• Kick-off meeting with Regional Local Project Liaison (RLPL)
• Prepare and execute State Local Agreement (SLA)
• Advance Projects to construction “letting” within 24 months of

execution of the State-Local Agreement

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Project Eligibility

Every Project must:

• Have an eligible Sponsor
• Relate to Surface Transportation
• Meet the intent of the Program and qualify

under one of the categories for TAP or CMAQ

• Benefit the public
• Have Community support

Relates to Surface Transportation:

• Proximity and connection to a highway or a

pedestrian/bicycle corridor

• Enhance the aesthetic, cultural or historic

aspects of the travel experience

• Serves a transportation purpose rather than

recreation

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FAST Act Transportation Alternatives Program

• Local Governments (counties, towns, cities, and villages)
• Regional Transportation Authorities
• Transit Agencies
• Natural Resource or Public Land Agencies

Department of Environmental Conservation (DEC) Office of Parks, Recreation and Historic Preservation (OPRHP) Local fish and game or wildlife agencies

• Tribal Governments
• Local or Regional Governmental entities responsible for

Transportation or Recreational Trails

• New York State Department Of Transportation (CMAQ only)

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Eligible TAP Activities

Focus on bicyclists, pedestrians and non-driver transportation benefits and amenities such as the design and construction of:

• On-road and off-road pedestrian and bicycle facilities
• Projects for improving safety and access to public transportation

and that enhance mobility

• Turnouts, overlooks and viewing areas
• Conversion and use of abandoned railroad corridors for trails
• Projects that make walking and bicycling to school a safe and

routine activity

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Eligible CMAQ Activities

Focus on emissions and congestion reduction:

• Travel Demand Management/Rideshare Programs
• Congestion Reduction and Traffic Flow Improvements
• Transit Improvements, Including Operating Support for

New Services

• Freight Intermodal Operational Improvements
• Pedestrian and Bicycle Facilities
• Development of Alternative Fuel Infrastructure and Clean

Vehicle Deployment Projects

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Evaluation Criteria

• Project Benefits
• Project Alignment
• Essential Project Management Elements
• Bonus Points
• Pre-Review
• New York State Professional Engineer Review

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Evaluation Criteria: Project Benefits

Project Benefits and Proposed Solutions

• Addresses surface transportation need, contributes to

economic competitiveness, promotes community connectivity, has community support

• Improves system efficiency, mobility, accessibility and

modal connections Innovation and Creativity

• Unique characteristics, new approaches, innovative

techniques, cost-effective solutions, leverages funding Improves Safety

• Reduces crashes, personal injuries or fatalities;

addresses high accident location

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Evaluation Criteria: Project Alignment

For TAP and CMAQ:

• Project referenced in a regional, state or local plan
• Demonstrates relationship to surface transportation, makes

connections

• Enhances trip experience
• Expands travel choices
• Meets program purpose

For CMAQ Only:

• Congestion Reduction/Mitigation: Reduces volume and or

improves travel time.

• Emissions Reduction: Based on information included in the

CMAQ Technical Benefits Worksheet, NYSDOT will calculate reductions in targeted pollutants and cost effectiveness ($/kg).

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Evaluation Criteria:

Essential Project Management Elements

All Project Phases and activities are included in the scope, budget and schedule: Design, ROW acquisition, environmental studies, regulatory reviews (federal and state requirements), materials testing, construction and construction inspection.

• Schedule: realistic in relation to regulatory reviews, approvals,

advertising, hiring a consultant, letting and awarding, etc.

• Budget: realistic and accurate for the scope in relation to the

schedule/timeline for completion

• ROW Assurance: owned, leased, to be acquired or not needed
• Match Assurance and Ability to Deliver the Project: documented

match assurance and past performance

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Applying for Funding

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General Considerations

• Applications must be submitted through Grants Gateway.
• To be considered for TAP or CMAQ funding, all program

requirements must be met.

• A project application eligible and submitted for both TAP

and CMAQ consideration will be evaluated twice; once against each set of program criteria.

• Only one project per application.
• Maximum of two awards per Sponsor.

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Use of Consultants

• Application preparation and project design comply with

Federal Requirements in Chapter 6, Section 6.1.1 of Procedures for Locally Administered Federal Aid Projects (PLAFAP) Manual.

• Select consultants through a competitive, qualifications-

based selection (QBS) process. Use of existing selection, be executed within the last 3 years.

• May use existing procurement procedures if procedures meet

state and federal procurement requirements.

• Consultants only eligible to work on the phases (application,

design, and/or construction) named in the request for proposals/solicitation.

• Contact your RLPL to inquire if your consultant selection

process meets federal and state requirements.

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Application Tips

 Become familiar with the 2018 Solicitation Guidebook.  Print Application Instructions (Appendix E) and follow along.  Gather all information necessary to complete the application.  Become familiar with Grants Gateway (roles, training, etc.)  Note the Grants Gateway number assigned to the application. This is how NYSDOT will reference the application.  Cut and paste lengthy entries into the application.  Save often.  Take part in the Application Pre-Review Process.  Grantee Contract Signatory or Grantee System Administrator must submit the Application by the deadline with all supporting documentation uploaded.  Save and print the Application for your records.

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Application Pre-Review Process

• Participation is strongly encouraged.
• Application number is required to access your

application completed.

• Review information submitted to date.
• This review provides written feedback on key Application

components.

• Participation does not substitute for completing and

submitting an Application.

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Application Pre-Review Process

• Deadline to participate in the Application Pre-Review Process:

June 28, 2018

• A Pre-Review Request form is found at: www.dot.ny.gov/TAP-CMAQ
• Fill out the Pre-Preview Request Form and E-mail it to:

TAP-CMAQ@dot.ny.gov

• A “Pre-Review Comment Form” will be emailed to the applicant on or

before: July 25, 2018

• Upload this form with your final application submission in Grants

Gateway to receive bonus points.

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The Application

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Grants Gateway Application

For information on Grants Gateway Trainings: www.grantsreform.ny.gov /training-calendar Also available on the TAP-CMAQ website: www.dot.ny.gov/TAP- CMAQ

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Eligible Project Categories

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Application Documents

• Detailed Project Budget

Estimate

• Budget Summary Worksheet
• Detailed Project Schedule
• Documentation of Community

Support

• Verification of Match

Assurance

• Project Map
• ROW Worksheet and

Documentation

• CMAQ Technical Benefits

Worksheet

• NEPA & SEQR Information
• Plans & Drawings
• NYS PE Engineer Project

Review Letter

• NYSDOT Pre-review Comment

Form

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Provided Templates & Forms

• Application Checklist
• Application Pre-Review Request Form
• Application Pre-Review Comment Form
• Budget Summary Worksheet
• ROW Worksheet
• CMAQ Technical Benefits Worksheet
• Sample NYS PE Engineer Project Review Letter

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Budget Summary Worksheet

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CONTINUED

Project Schedule

Projects must go to construction “letting” within 24 months of the execution

• f the State-Local

Agreement by OSC.

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Right-of-Way (ROW) Documentation

Application Phase

• Assess ROW needs, use Highway Boundary Maps,

property titles, and deeds.

• Tax maps not always accurate, should not be used when

assessing ROW.

Post Selection

• Sponsor required to submit a completed Project

Checklist and Property Checklist

• Located in the PLAFAP Chapter 11, Right of Way,

Appendices 11-1 and 11-2

• NYSDOT Office of Right of Way co-signs a ROW

Clearance Certificate

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Right-of-Way (ROW) Documentation

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CMAQ Technical Benefits

Alternate Method for Bikeways

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After Application Submission:

• The application cannot be altered.
• Be sure to print out a copy of the application

for your records.

• Make a note of your application number in

case you have questions.

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Sponsor Responsibilities

• Act as the primary project contact
• Manage the project
• Follow all Federal Aid Requirements
• Enter into State-Local Agreement with NYSDOT
• Pay project costs first, then submit reimbursement

requests

• Bring a project to construction “letting” within 24 months
• f execution of the State-Local Agreement through OSC
• Oversight of any work by contract and work performed by

Sponsor forces

• Operation and maintenance of the project upon

completion

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Federal Aid Requirements

• Civil Rights Compliance
• Americans with Disabilities Act (ADA)
• Disadvantaged Business Enterprise (DBE)
• Environmental Documentation
• National Environmental Policy Act (NEPA)
• State Environmental Quality Review Act (SEQR)
• Post-Project Maintenance and Operation

Responsibilities

• Maintain facility for life of the project
• Repairs
• Snow & Ice Removal
• Ownership
• Maintain Public Access

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Reimbursement Process

Work is Performed Sponsor Pays Contractor/Consultant for Completed Work Sponsor Submits Payment Documentation to NYSDOT Sponsor Receives Authorization to Proceed NYSDOT Reimburses Sponsor for Eligible Costs

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https://www.dot.ny.gov/plafap

Federal Aid Guidance Sources

PLAFAP

Quick Reference Search the Chapters Links to guidance

• Civil Rights compliance
• ADA
• NEPA/ SEQR
• ROW

NYSDOT Staff

Regional Local Project Liaisons (RLPLs)

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Additional Resources

NYSDOT TAP-CMAQ web page: www.dot.ny.gov/tap-cmaq

• Guidebook and Appendices
• Key Program Dates
• Training slides
• Estimating Resources
• Regional Local Project Liaisons

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Additional Resources

Federal Highway Administration

• Federal-aid Essentials for Local Public

Agencies: http://www.fhwa.dot.gov/federal- aidessentials/

• Local Public Agency web page:

http://www.fhwa.dot.gov/federalaid/lpa/

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Top Takeaways

• Due Dates:
• Application Pre-review: June 28
• Final Application: August 16 by 4:00 pm
• Document and submit community support
• Bonus points for PE review and Application Pre-review
• Bring a project to construction “letting” (or implementation) within

24 months of execution of the State-Local Agreement

• This is a reimbursement program with a 20% Sponsor match
• All Applications submitted through Grants Gateway
• Only one project per application.

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Questions?

www.dot.ny.gov/tap-cmaq E-mail: TAP-CMAQ@dot.ny.gov TAP-CMAQ Web Page: Grants Gateway Trainings: www.grantsreform.ny.gov/tr aining-calendar Help Desk: 518-474-5595 8am – 4pm