THE FORUM oc Committee ommittee Fro rom m your our Ad Hoc FE FEATURING ATURING REMOTE EMOTE ATT ATTENDANC ENDANCE AN AND VOTIN TING G AS A PROPOSED SOLUTION : IN SERVICE TO THE UNDER REPRESENTED IN REGION EIGHT BUT WHY ??
MEETINGS MEETINGS EVERYWHERE ORLANDO FL NASHVILLE TN BOGOTA COLOMBIA SC
THIS IS THE BODY OF OA HERE ARE OUR NUMBERS Total number of affiliated groups in Region8: 601 Total number of unaffiliated groups in Region 140 Total number of groups in Region8 741 Total number of Intergroups in Region8 54 Total number of service boards in Region8 3
THE UN E UNDER DER RE REPR PRES ESEN ENTED ED
TH THE E UNDER DER REPRESENTED EPRESENTED HO HOW W DO DO WE SERVE WE SERVE TH THEM EM ? MORE REPRESENTATION IS NEEDED AT THE REGIONAL ASSEMBLIES • At most assemblies less than 42 % of Intergroups are represented • Why don’t they attend ?? Do not know how the region works? They may lack the financial ability to attend They are not interested Lack of Trust
SOLUTIONS TO BETTER REPRESENTATION • THROUGH OUTREACH - EDUCATION & FUNDING BY VISITING REMOTE IG’S CREATING VIDEOS,PODCASTS POWERPOINT PRESENTATIONS ADDING MORE FUNDS TO THE BUDGET TO HELP THE UNDER REPRESENTED BY ATTENDING THEIR MEETINGS IN PERSON OR REMOTELY
WE CAN REACH ALL OF REGION8 BY: Remote Video/Audio Attendance Region has been video casting for 6 years Accomplished via: Video Conferencing Some have questions on Anonymity Secured by passwords They are Accessed only thru our Website www.oaregion8.org As secure as a meeting site
CAPABILITIES OF REMOTE ATTENDANCE VIDEO CONFERENCING CAN: Possibly have 12-25-100 or more remote attendees at one time 6-12 attendees may be on screen at the same time. The balance on free conference phone lines All remote attendees have the ability to communicate with the moderator.
The Questions of Anonymity Are the sites secure? Yes: Password Protected Through our website’s security Then by the video supplier ‘s Will my face be shown ? Only if you want it to be !
Remote Presence , Voting and Speaking to the Assembly You may appear Through Video Conferencing: As a registered rep or member with permission of the Chair can address the assembly By being put on screen by the Techweb committee moderator then you can address the Assembly (video/sound either or both) Remote Voting Via email,online,phone,cell phone app Security : One must be registered and have a password and ID
Concept One: The ultimate responsibility and authority for OA world services reside in the collective conscience of our whole Fellowship. 1. Do our current procedures ever allow Region 8 to get the collective conscience? 2. Do both cost and travel times make this impossible? Concept Four: The right of participation ensures equality of opportunity for all in the decision-making process. 1. Only a 30-40 % of inter groups are fully represented at every assembly.
Concept Twelve: The spiritual foundation for OA service ensures that: d) All important decisions shall be reached by discussion, vote and, whenever possible, by substantial unanimity (f) No OA service committee or service board shall ever perform any acts of government, and each shall always remain democratic in thought and action. 1. Are we democratic when 30-40 % of the those who could be voting ?
#1….personal recovery depends upon O.A. unity. • Can we restrict opportunities for all to participate and feel like their voice is being heard and expect OA unity? #3:: The only requirement for O.A. membership is a desire to stop eating compulsively • Are we being inclusive or exclusive with our current procedures? • Service is a core of recovery. Are we denying people service opportunities and thus denying some recovery / full membership in the fellowship?
#4: Each group should be autonomous except in matters affecting other groups or O.A. as a whole. 1. When ALL IGs are affected in our Region ALL IG ought to be able to fully participate and be represented in making decisions. 2. We have technology that allows this and are not using it. #5: Each group has but one primary purpose — to carry its message to the compulsive overeater who still suffers 1. Is spending on travel expenses the best way to carry the message? (i.e. for GAOAIG $15,000 per year to meet representation obligations) #6: Every O.A. group ought to be fully self-supporting, declining outside contributions.. 1. In Bogota only 22 reps out of 74 attended. 2. IGs can be fully self supporting if they are allowed to participate remotely.
We state we are inclusive not exclusive in OA. • Have we created restrictions for full membership/participation in the fellowship? Currently IG must be wealthy enough to raise the funds to travel to assemblies and WSBC?? • Have we created obstacles to members providing service by not fully using technology that has long proved itself in business? • Are we using the technology available to fully link OA meetings, to IGs, to Regions, to WSBC to reach out to all ?
POSSIBLE DISADVANTAGES OF REMOTE ATTENDANCE AND VOTING
Possible Negatives: To Remote Attendance 1.Attendance 1.There is a possibility that attendance at the assemblies might decrease. Possible Impacts on hotel rooms could cause problems for getting “free” conference space. (currently we have never had more than three IGs attend remotely) 2.Security/Anonymity 1.It is possible for someone to record the assembly remotely.???? YES!!!! Yet currently we allow everyone in the room with a smart phone to have a video and voice recording device. We trust that they will not violate our traditions. It is minor compared to current possible security breaches in the assembly room itself Ultimately, we trust each other in the rooms and remotely. 3. Cost • No significant costs have been identified. 4. Can’t attend the dance remotely - yet A joke – Yes and No. You can not experience the joy of the fellowship that happens in between business sessions.
What Where Remote Voting Motions For? 1.Bylaws 1. To allow “present” to mean in the room or remotely. This is the conceptual part of needed changes. It is where we agree to the principle of remote attendance. 2.This could be done while still deciding to not to change the P&P yet. 3. Requires 2/3 vote to adopt. 2. Policies and Procedure Changes 1.This is where the details get worked out that make remote voting actually happen. 2. No changes can be made here unless the bylaws are changed first. 3.Requires simple majority.
NOW WE WILL PRESENT A DEMONSTRATION OF REMOTE ATTENDANCE AND VOTING QUESTIONS AND ANSWERS TO FOLLOW
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