NSP O NSP Open Forum pen Forum NSP Open Forum Q & A and NSP3 - - PowerPoint PPT Presentation

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NSP O NSP Open Forum pen Forum NSP Open Forum Q & A and NSP3 - - PowerPoint PPT Presentation

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U.S. Department of Housing and Urban Development NSP O NSP Open Forum pen Forum NSP Open Forum Q & A and NSP3 Slow Spenders January 16 th , 2014 Community Planning and Development Moderators and Host M d Moderat tor Jennifer

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U.S. Department of Housing and Urban Development

NSP O Forum NSP Open Forum

NSP Open Forum Q & A and NSP3 Slow Spenders January 16th, 2014

Community Planning and Development

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Moderators and Host

  • M d

Moderat tor – Jennifer Hylton, Dept. of Housing and Urban Development – David Noguera, Dept. of Housing and Urban Development – Hunter Kurtz, Dept. of Housing and Urban Development

  • Host

– Kent Buhl KB Consulting kentbuhl@gmail com Kent Buhl, KB Consulting, kentbuhl@gmail.com

U.S. Department of Housing and Urban Development • Community Planning and Development

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NSP3 Sl NSP3 Slow S d Spenders

U.S. Department of Housing and Urban Development • Community Planning and Development

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N b NSP3 E dit November NSP3 Expenditures

  • Back in November 2013

Back in November 2013

– $970 Million Awarded – 71 5% E 71.5% Expend ded d – $276,395,531.51 left to spend – 26 Grantees under 50% Expended

Community Planning and Development

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t C NSP3 E dit Current NSP3 Expenditures

  • As of January 15

As of January 15, 2014

  • 2014

– $970 Million Awarded 75 7% E d 4 2% i – 75.7% Expended d - 4.2% increase – $235,436,262.92 left to spend in about about 2 months 2 months – 21 Grantees under 50% Expended Expended – 125 Grantees under 75% Expended

Community Planning and Development

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WE WILL RECAPTURE NSP3 WE WILL RECAPTURE NSP3 FUNDS FROM GRANTEES WHO MISS THE DEADLINE MISS THE DEADLINE

U.S. Department of Housing and Urban Development • Community Planning and Development

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Bef fore recapturi ing f fund ds, HUD will t ill tak ke t HUD into consideration:

  • Commitments made
  • mmitments made
  • Signed contracts

igned contracts

U.S. Department of Housing and Urban Development • Community Planning and Development

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Top Tips to Meeting Expenditure p p g p Deadline

  • 1. What does “expend” mean?

2 Is DRGR DRGR C Current t with Program A Activiti ities? 2. ith P ti

  • 3. Maintaining a Timeline for Expending Funds
  • 4. Ti

f A i i i Tips for Acquisition

  • 5. Disposition Strategies
  • 6. Amendments

Community Planning and Development

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1 What does “e pend” mean? 1. What does “expend” mean?

  • “Expend” is not the same as “drawn down” in

DRGR DRGR “Drawn” used as a proxy in HUD DRGR reports R t dit i QPR Report expenditures in QPR

  • Expenditures incurred by grantees and

subrecipients subrecipients  If on accrual method of accounting, then accrued costs count costs count Ensure expenditure reports from subrecipients are up-to-date

U.S. Department of Housing and Urban Development • Community Planning and Development

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n s

  • 1 What does “e pend” mean? (cont)
  • 1. What does “expend” mean? (cont)

Examples: Examples: Payments (i.e., cash disbursements) to contractors contractors, employees, homeowners, , employees, homeowners, and other payees Invoiced amounts owed to contractors for goods or other property received or services performed Amo ts paid to third part ellers f Amounts paid to third party sellers of foreclosed upon real properties

U.S. Department of Housing and Urban Development • Community Planning and Development

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1 What does “e pend” mean? (cont)

  • 1. What does “expend” mean? (cont)

Examples (cont): Examples (cont):  Accrued salaries (incl fringe benefits) of  Accrued salaries (incl fringe benefits) of employees Indirect expense incurred (requires indirect Indirect expense incurred (requires indirect cost allocation plan)

U.S. Department of Housing and Urban Development • Community Planning and Development

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zyxwvutsrqponmlkjihgfedcbaWVUTSRQPONMLKJIHGFEDCBA 1 What does “expend” mean? (cont)

  • 1. What does expend mean? (cont)

Documentation:

  • Contracts (e.g., construction contracts)
  • Invoices
  • Closing documents
  • Loan

Loan documents (incl agreements with documents (incl agreements with lenders)

  • Subrecipient agreements
  • Payrolls
  • Indirect

Indirect cost proposals cost proposals

U.S. Department of Housing and Urban Development • Community Planning and Development

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zyxwvutsrqponmlkjihgfedcbaWVUTSRQPONMLKJIHGFEDCBA

1 What does “e pend” mean? (cont)

  • 1. What does “expend” mean? (cont)

Special cases: Special cases:

  • Payments to developers

R t i t

  • Retainage amounts
  • Disbursements into loss reserves for third party

loans loans

  • Lump sum drawdowns (24 CFR 570.513)

U.S. Department of Housing and Urban Development • Community Planning and Development

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to be c ased b t e G a tee

1 What does “e pend” mean? (cont)

  • 1. What does “expend” mean? (cont)

What is NOT NOT an Expenditure What is NOT NOT an Expenditure – Future Administrative Costs This includes future staff and monitoring

  • This includes future staff and monitoring

expenses – Property Under Construction and not Property Under Construction and not completed – Property to be pu purchased by y the Grantee

  • pe ty

that is under a purchase agreement but not yet closed

U.S. Department of Housing and Urban Development • Community Planning and Development

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2 Is DRGR Current with Program

  • 2. Is DRGR Current with Program

Activities?

  • If it isn’t in DRGR, then it’s not being done!!
  • Are there staffing limitations? (# or capacity)

Community Planning and Development

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s G Cu e t t

  • a

vutrnmlieaQC

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U.S. Department of Housing and Urban Development • Community Planning and Development

  • 2. Is DRGR Current with Program

g Activities? (cont)

  • Expenditures include g

goods and services the g grantee has paid for, and are manually entered into the QPR each quarter or as they are incurred.

Current Q t Quart ter Cumul lati ti ve Expended Funds Here

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  • 2. Is DRGR Current with Program

g Activities? (cont)

  • Checking Expenditures: Financial Report 07b.

Expenditures = Program Funds (Grant) Disbursed + Program Income Disbursed

Drawdowns QPR

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2 Is DRGR Current with Program

  • 2. Is DRGR Current with Program

Activities? (cont)

Need Help with DRGR?

  • Check out “NSP

NSP Expenditures DRGR and Expenditures, DRGR, and Check out QPRs Webinar” From January 2013 https://www.onecpd.info/resource/2817/nsp- expenditures drgr and qprs webinar/ expenditures-drgr-and-qprs-webinar/ OR OR

  • Request NSP TA for any assistance needed:

http ps://www.onecp pd.info/technical-assistance/

Community Planning and Development

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zyxwvutsrqponmlkjihgfedcbaWVUTSRQPONMLKJIHGFEDCBA 3 Maintaining a Timeline for

  • 3. Maintaining a Timeline for

Expending Funds

  • Is production on schedule?

– If not, why? – Identify reasons / causes – Which of those are under your control (i e Which of those are under your control (i.e., project design)

  • conditions)?

Community Planning and Development

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zyxwvutsrqponmlkjihgfedcbaWVUTSRQPONMLKJIHGFEDCBA 3 Maintaining a Timeline for

  • 3. Maintaining a Timeline for

Expending Funds (cont)

  • Are you expending funds at the rate expected?
  • Are NSP

p g rogram g goals being g met? – 25% set aside – National objectives National objectives – Expenditures, etc.

Community Planning and Development

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zyxwvutsrqponmlkjihgfedcbaWVUTSRQPONMLKJIHGFEDCBA 4 Tips for Acquisition

  • 4. Tips for Acquisition
  • Broaden the search

use brokers national

  • Broaden the search – use brokers, national

entities

  • Be flexible with price

Be flexible with price

  • Look at comparable census tracts
  • Diversify strategy to include land banks
  • Diversify strategy to include land banks

Community Planning and Development

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DO NOT FORGET!!! DO NOT FORGET!!! DO DO NOT NOT FORGET!!! FORGET!!!

You w ill ill eventuall lly need to t d t complete and meet a National Obj ti f h NSP t Objective for each NSP property BEFORE you can close out.

So DO NOT buy just to meet the So DO NOT buy just to meet the Expenditure Deadline

U.S. Department of Housing and Urban Development • Community Planning and Development

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zyxwvutsrqponmlkjihgfedcbaWVUTSRQPONMLKJIHGFEDCBA 5 Disposition Strategies

  • 5. Disposition Strategies
  • Strategies for acquired properties that can’t meet

Strategies for acquired properties that can t meet a housing national objective – Dispose of demolished properties as side lots – Donate to a nonprofit to build a community garden or park k – Donate or sell lot to be used as a parking lot for a neighborhood grocery store for a neighborhood grocery store

Community Planning and Development

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zyxwvutsrqponmlkjihgfedcbaWVUTSRQPONMLKJIHGFEDCBA 5 Disposition Strategies (con’t)

  • 5. Disposition Strategies (con t)

For more information For more information:

  • Disposition Guide

htt // d i f / /2787/ https://www.onecpd.info/resource/2787/nsp- disposition-and-demolition-webinar/

  • Di

Dispositi ition Webianr W bi https://www.onecpd.info/resource/2888/hud- nsp policy alert guidance on nsp disposition nsp-policy-alert-guidance-on-nsp-disposition- and-demolition/

Community Planning and Development

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6 Amendments

  • 6. Amendments
  • Amendments are a last resort
  • A Change in target area constitutes a substantial

amendment N M l – New Mappi ing tool http://www.huduser.org/NSP/NSP3.html

  • Discuss program changes early with the field

Discuss program changes early with the field

  • ffice to determine whether the change

constitutes a substantial amendment to the approved plan

  • Don’t forget that all amendments need to

t th 15 d bli t i d meet the 15 day public comment period

Community Planning and Development

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Questions?

U.S. Department of Housing and Urban Development • Community Planning and Development

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NSP Webinar Resource Links

Resources on NSP and OneCPD Resource Exchanges Search the NSP FAQs https://www.onecpd.info/resource/2782/nsp‐ frequently‐asked‐questions/ View All Training Materials on the NSP Learning Center http://hudnsphelp.info/learning https://www.onecpd.info/training‐events/courses Submit a Policy Question via OneCPD https://onecpd.info/ask‐a‐question/ Ask A Question Request NSP Technical Assistance https://www.onecpd.info/technical‐assistance/ Search the OneCPD Resource Library https://onecpd.info/resource‐library/ Connect with NSP Connect with NSP Join the OneCPD Mailing List https://onecpd.info/mailinglist/ Visit the NSP Flickr Gallery http://flickr.com/photos/nspresourceexchange Visit the OneCPD YouTube Channel http://youtube.com/onecpd

U.S. Department U.S. Department of Housing

  • f Housing and Urban

and Urban Development Development •

  • Comm

Community Planning and Development unity Planning and Development

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Gi F db k Give us your Feedback

  • Answer a few short questions
  • Link:

https://www.surveymonkey.com/s/FV68KSM

U.S. Department of Housing and Urban Development • Community Planning and Development

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