[PPT] - Surve ying Unfunde d Ma nda te s T e xa s Asso c ia tio n o f Co PowerPoint Presentation

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Surve ying Unfunde d Ma nda te s

T e xa s Asso c ia tio n o f Co untie s b ie nnia l surve y: c re a tio n, re sults, a nd sc he dule Pre pa re d fo r: 46th Annua l Co unty T re a sure rs’ Co ntinuing E duc a tio n Se mina r

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Se ssio n Ove rvie w

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he histo ry o f the 2016 surve y a nd the re a so n fo r its c re a tio n

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he spe c ific q ue stio ns tha t we re a ske d

Why wa s it impo rta nt? And, ho w wa s it use d?
T

he ne xt surve y

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Histo ry o f the 2016 Surve y

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e a ding up to the 85th L e g isla tive Se ssio n

Pre ssure o n lo c a l g o ve rnme nts a b o ut ta xe s
A L

e g isla to r’ s c o mmo n phra se

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nitia l pla nning g ro up

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AC, CUC, Co unty Judg e s & Co mmissio ne rs, Audito rs

Cre a te d a list o f unfunde d ma nda te s
Studie d the fe a sib ility o f the q ue stio ns; the n
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e st, te st, te st

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T he Que stio ns

31 q ue stio ns ma de the surve y
We didn’ t a sk if we c o uld g e t the da ta e lse whe re
We kno w yo ur time is impo rta nt
Ave ra g e time to c o mple te
Co mme nts re c e ive d we re he a rd
Re spo nse sta tistic s

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Ce rta in q ue stio ns we re diffic ult

CPS Appo inte d Atto rne y E

xpe nse s

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me rg e nc y Ro o m e xpe nse s a t yo ur ja il

E
filing ha rdwa re & so ftwa re c o sts

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(800) 456‐5974 | www.county.org | t@TexasCounties | 3

2016 Unfunded Mandates Survey

Costof County Government:

Court-Appointed Attorneys in Child Protective Services Cases

Counties must pay for all the costs of attorneys appointed to represent children and indigent parents in certain Child Protective Services (CPS) cases. Sixty-seven counties provided their expenditures for court-appointed attorneys (ad litem) in CPS cases; we asked that they exclude expenditures in criminal cases. Expenditures spiked somewhat in FY 2014 with an 8.8 percent increase before slowing to less than 3 percent increases in both FY 2015 and FY 2016. Hopefully, this recent tendency towards moderation will become a trend. However, even with the recent moderation, when extrapolated to the entire state, estimated costs for court-appointed attorneys (ad litem) in CPS cases grew 28.1 percent from $35.6 million in FY 2011 to $45.6 million in FY 2016. e

10 20 30 40 50 $35.6 million $38.1 million $39.8 million $43.3 million $44.5 million $45.6 million FY 2015 FY 2014 FY 2013 FY 2012 FY 2011 FY 2016 Total Estimated Expenditures for Court‐Appointed Attorneys (Ad Litem) in CPS Cases For All 254 Counties

MILLIONS Expenditures FISCAL YEAR

28.1%

Increase fromFY 2011to FY 2016of total estimated expenditures for court‐appointed attorneys in CPS cases for all 254counties. PERIOD % CHANGE F Y 2011‐2012 7.2% F Y 2012‐2013 4.4% F Y 2013‐2014 8.8% F Y 2014‐2015 2.8% F Y 2015‐2016 2.3%

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10 | (800) 456‐5974 | www.county.org | t@TexasCounties

2016 Unfunded Mandates Survey

Costof County Government:

County Jails

Emergency RoomVisits

County jails must provide medical care to all inmates and sometimes must seek assistance in hospital emergency rooms. Unfortunately, many counties do not track these costs separately from other jail

r medical costs. Consequently,
nly 41 counties were able to

provide their expenditures for jail inmates’ trips to hospital emergency rooms. Extrapolating to all 254 counties shows emergency room expenditures of $42.8 million by FY 2016, up 60.7 percent from FY 2011. On a percentage basis, most of that increase came in FY 2014 when expenditures rose 22.5 percent as seen in the chart below. e

$0 $10 $20 $30 $40 $50 $26.6 million $26.3million $28.3 million $34.6 million $35.9 million $42.8 million FY 2015 FY 2014 FY 2013 FY 2012 FY 2011 FY 2016 Total Estimated Expenditures for Emergency Room Visits by J ail Inmates For All 254 Counties

MILLIONS Expenditures FISCAL YEAR

60.7%

Increase fromFY 2011to FY 2016of total estimated expenditures for emergency roomvisits by jail inmates for all 254counties. PERIOD % CHANGE F Y 2011‐2012 ‐1.0% F Y 2012‐2013 7.4% F Y 2013‐2014 22.5% F Y 2014‐2015 3.6% F Y 2015‐2016 19.1%

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8 | (800) 456‐5974 | www.county.org | t@TexasCounties

2016 Unfunded Mandates Survey

Costof County Government:

E-Filing

Many people misunderstand what is meant by e-filing. It is simply an electronic delivery system. Once delivered, the court clerk must either print the document in order to add it to the official record or have a case management system that allows the clerk to access, maintain and deliver the record

electronically. In a county that

has not moved to such a paperless environment, the additional time and resources needed to produce paper copies of documents filed electronically can more than offset any cost savings from e-filing. Counties experienced a dramatic increase in expenditures for e-filing over the survey period. Based on statewide extrapolations from expenditures reported by 48 counties, costs rose from less than a quarter million dollars in FY 2011 to more than $5.2 million in FY 2016. This 2,139.3 percent increase would have been even higher had the survey period ended in FY 2015 when statewide expenditures are estimated to have reached more than $7.5 million. This large spike in expenditures is a direct result of the decision by many counties to purchase case management software due to the mandate to provide e-filing. Implementation began at different dates, depending on county population size, starting in January 2014. e

2139.3%

Increase fromFY 2011 to FY 2016 of total estimated expenditures for hardware and software for e‐filing for all 254 counties.

1 2 3 4 5 6 7 8 $0.2 million $2.5 million $3.9 million $4.0 million $7.5 million $5.2 million FY 2015 FY 2014 FY 2013 FY 2012 FY 2011 FY 2016 Total Estimated Hardware and Software Expenditures for E‐Filing For All 254 Counties

MILLIONS Expenditures FISCAL YEAR

PERIOD % CHANGE F Y 2011‐2012 965.5% F Y 2012‐2013 57.8% F Y 2013‐2014 1.0% F Y 2014‐2015 88.9% F Y 2015‐2016 ‐30.2%

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Co mmo n issue s with surve ys re c e ive d

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nte ring te xt inste a d o f numb e rs

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nte ring c a lc ula tio ns in the fie lds

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nte ring a numb e r a nd a n e xpla na tio n

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nte ring b ro a d e stima te s

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Why wa s the surve y impo rta nt?

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duc a te le g isla to rs o n the se e xpe nse s

HJR 73
Use d a s e ffe c tive to o l whe n te stifying o n c a ps a nd

ro llb a c k ra te re duc tio ns

No t witho ut c o ntro ve rsy…
Need mor

e sur vey r esponses next time

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T he ne xt surve y

Ma de it b e tte r whe re po ssib le
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iste ne d to c o mme nts

Adde d c o mme nt fie ld fo r e ve ry q ue stio n
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limina te d so me q ue stio ns

Using a ne w surve y to o l
Will ha ve a ll yo ur histo ry a lre a dy sa ve d fro m la st time
Will b e a b le to print yo ur surve y a fte rwa rds
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o k fo r T

AC e ma il a nd c he c k yo ur junk ma il fo lde r!

Custo m link just fo r yo u. Surve yGizmo

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E nsuring ma ximum pa rtic ipa tio n

Che c k fo r the e ma il
No tify T

AC imme dia te ly o f a ny pro b le ms

Ple a se ta ke the time to a nswe r
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nc o ura g e o the rs to pa rtic ipa te

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2018 Surve y Sc he dule

April 2, 2018 – Surve y o pe n
April thro ug h Aug ust – Surve y re minde rs a t a ll T

AC e ve nts

June 5, 2018 – Re minde r e ma ils g o o ut
July 17, 2018 – Re minde r e ma ils a g a in; c a lls fro m individua l

a sso c ia tio n le a de rship

Aug ust 20, 2018 – F

ina l re minde r e ma il

Se pte mb e r 17, 2018 – Surve y c lo se d
De c e mb e r 2018 – Re po rt fina lize d a nd distrib ute d

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E xtra s

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AC to ho st we b ina r o n the surve y, a lo ng with instruc tio ns a nd info rma tio n o n a nswe ring so me o f the to ug he r q ue stio ns. Da te T BD.

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he surve y c o mmitte e is a va ila b le to he lp a nswe r yo ur q ue stio ns.

We ne e d a ll 254 c o untie s to re spo nd

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Clo sing

Co pie s o f the 2016 Surve y a re a va ila b le :
www.c o unty.o rg
Co nta c t info rma tio n:

Na tha n Cra dduc k T

m Gre e n Co unty Audito r

325-659-6521 na tha n.c ra dduc k@ c o .to m-g re e n.tx.us