Student Information System Request for Proposals DISCOVER | - - PowerPoint PPT Presentation

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Student Information System

Request for Proposals

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What is the Student Information System (SIS)?

• Database that includes all student information
• Used daily by almost all staff
• Integrates with other district systems
• Analysis and reporting tool

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Why do we need a new SIS?

• We need data to have data-

based instruction!

• Current system is

inadequate

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A new SIS will allow us to…

• Have a functional electronic gradebook at all grade levels
• Continue to use Schoology, without teachers needing to recreate all their

classes and resources

• Analyze data over the long term
• Schedule more efficiently and effectively
• Correlate data- i.e. how does attendance affect grades?
• Document and evaluate academic and behavioral interventions in one

place, over time

• Improve parent/student communication
• And much more!

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RFP Process

• Broad RFP development committee
• Technical & Functional Specifications
• Scoring Matrix
• Many opportunities for staff input
• Publish RFP & await responses
• Evaluation committee
• Final scoring

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Proposals

• Received 4 proposals
• Edupoint, Powerschool, Skyward/WSIPC, Tyler SIS
• Edupoint’s was “unresponsive”
• Committee reviewed & scored the other three for Technical &

Functional Specs and Training & Implementation Plan

• Cassee & I scored them on Vendor Qualifications and Cost

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Final Scores

Final Evaluation Criteria Possible Points PowerSchool Skyward/WSIPC Tyler SIS Meets Technical & Functional Specifications

50 48 29 14

Cost

• Recurring costs
• Implementation costs
• Training costs
• Post-implementation support cost

20 10 10 20

Vendor Qualifications

• Company stability
• Experience in Alaska
• Recent experience converting data from

(Schoolmaster or more general description)

• References

10 10 7 5

Vendor Demonstration

5

Training & Implementation

• Training plan
• Implementation plan & timeline
• Post-implementation support

15 14 8 7

TOTAL

100 82 54 46

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Cost

• Implementation & Training: $25,672.50
• Already budgeted in the current year (FY18)
• Ongoing costs: $21,326.77
• 3% increase annually for 3 years of the contract
• Compare to current cost of $18,738.24
• New SIS is about $2500 more than current system
• May allow for more efficiencies in the future

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Learn more- https:/ /www.powerschool.com/