Staff Meeting October 25, 2010 AGENDA 1. Opening Remarks and Welcome - - PDF document

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Staff Meeting October 25, 2010 AGENDA 1. Opening Remarks and Welcome - - PDF document

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10/25/2010 Staff Meeting October 25, 2010 AGENDA 1. Opening Remarks and Welcome p g 2. Approval of Agenda 3. Approval of Minutes February 11, 2010 4. Guest: Dean, Andy Hrymak 5. Faculty Updates Welcome New Staff Recruitment Update

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SLIDE 1

10/25/2010 1

Staff Meeting

October 25, 2010 AGENDA

  • 1. Opening Remarks and Welcome

p g

  • 2. Approval of Agenda
  • 3. Approval of Minutes – February 11, 2010
  • 4. Guest: Dean, Andy Hrymak
  • 5. Faculty Updates
  • Welcome New Staff
  • Recruitment Update
  • Committee Elections

Committee lections

  • Research & Graduate Services Update
  • Undergraduate Services Update
  • Faculty Activities
  • Communications Update
  • Information Technology
  • Strategic Planning
  • Facilities Update
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SLIDE 2

10/25/2010 2

AGENDA con’d

  • Contract Negotiations Update
  • Social Committee Activities
  • United Way Update
  • 6. Announcements/Reminders
  • 7. Other Business

8 dj

  • 8. Adjournment

Welcome to New Staff/Faculty!

  • Adrian Costache, Senior Systems Specialist, WindEEE Dome
  • Rachel Dekker, Administrative Assistant, BME
  • Patrycja Galka, Research Assistant, PTRC
  • Keivan Kian‐Mehr, Assistant Professor, ECE ‐ Software
  • Joanna Kozlowska, CAMI Program Coordinator
  • Charlie Kruzynski, Graduate Coordinator, CEE
  • Lyle McLean, Systems Support Specialist, ITG
  • Karen Schindler, Administrative Assistant, Special Projects
  • Kelly Sexsmith, Career Services Coordinator, External Services
  • Paul Sheller, Procurement Coordinator, EFS/Stores
  • James Taron, Counselling Assistant, UGS
  • Michael Zhu, Research Assistant, PTRC
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SLIDE 3

10/25/2010 3

Congratulations Diana Lee!

Completed her Bachelor of Arts Degree in Sociology Convocation date: October 29th Winner of the Angela Armitt Medal for highest mark in part‐time studies! Staff Recruitment

O t h P C di t (RF)

  • Outreach Programs Coordinator (RF)
  • Associate Director – ITG (RF)
  • Undergraduate Recruitment Coordinator (RF)
  • ECE Graduate Assistant (TP)
  • Lab Support Leader (RF) – UMS
  • RP Specialist (RF) – UMS
  • RP Specialist (RF) – UMS
  • CNC Specialist (RF) ‐ UMS
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SLIDE 4

10/25/2010 4

Faculty Recruitment

  • CRC Tier II Chair in Wind Engineering (CEE)
  • CRC Tier II Chair in Wind Engineering (CEE)
  • NSERC Hydro One Industry Research Chair in Power Systems (ECE)
  • Probationary tenure‐track position in Geotechnical Engineering (CEE)
  • Probationary tenure‐track position in Polymer Composites (MME)
  • Probationary tenure‐track position in Mechatronics (joint appointment

in ECE and BME)

  • Probationary tenure‐track position in Mechatronics (joint appointment

in MME, Surgery and BME) , g y )

  • Probationary tenure‐track position in Water Resources (CEE with 0.5 FTE

shared with CES)

  • Limited Term position in Wind Engineering (CEE)
  • Assistant Dean – IT and e‐Education
  • MME Chair Selection (for January 1, 2011)

Committee Elections Engineering Awards of Recognition

2009‐2010 2010‐2011

  • A. Hrymak, Dean (Chair, ex‐officio)
  • A. Hrymak, Dean (Chair, ex‐officio)
  • M. Kermani – ECE (1)
  • X. Wang – ECE (2)
  • R. Klassen – MME (1)
  • Q. Rahman – ECE (2)
  • C. Miller – CEE (2)
  • C. Miller – CEE (1)
  • J. Shepherd McKee ‐ DO (2)
  • J. Shepherd McKee ‐ DO (1)
  • S. Bock ‐ MME (2)
  • S. Bock ‐ MME (1)
  • M. Tudhope – CBE (1)

VACANT U/Grad Student (1): U/Grad Student (1): Grad Student (1): Grad Student (1):

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SLIDE 5

10/25/2010 5

Sharon A. Ling Award of Excellence for O t t di A hi t Outstanding Achievement by a Staff Member

2009‐2010 2010‐2011

  • A. Hrymak, Dean (Chair, ex‐officio)
  • A. Hrymak, Dean (Chair, ex‐officio)
  • S. Barghi (1) – CBE
  • F. Berruti (2) – CBE

Connie Walter – CEE (2) Connie Walter – CEE (1) Sandra Vilovski‐Anjoli – ECE (2) Sandra Vilovski‐Anjoli – ECE (1)

  • W. Altahan (1) – MME

VACANT

  • L. Vink (1) – DO

VACANT U/Grad Student (1): U/Grad Student (1): Grad Student (1): Grad Student (1):

Research & Graduate Services Update

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  • Graduate enrolment #: 548 (FTE)
  • Approaching Deadlines:

– Graduate Thesis Research Award – November 15th – Julie Lassonde Scholarship – Nov 30th – Ross and Jean Clark Award – Dec 7th

  • Graduate Holiday Event – All graduate

students and spouses invited: Palasad – Dec 7th or 8th

  • Graduate Student Health & Safety
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SLIDE 6

10/25/2010 6

Undergraduate Services Update

  • Enrolment # for 1st year class: 351
  • Undergraduate Recruitment Coordinator: responsible

for all u/grad recruitment strategies, events planning, student admissions, retention strategies, supports international exchange activities:

– We Go Global certificate program passed SCAPA; effective September 2011 – Zhejhang 2+2 program (China) and IIT Rajasthan exchanges

Faculty Activities

  • TD Friends of the Environment application
  • Advanced Manufacturing Park

– Polymer Composites Centre – Data Centre – WindEEE Dome WindEEE Dome – AMC building – support building for all facilities at the AMP – 3LPs moving to the AMP

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SLIDE 7

10/25/2010 7

Communications Update

  • Dean’s Office website

– Updated WE Directory now posted

  • Faculty & Staff Intranet

– www.eng.uwo.ca/dean/intranet.htm

U d d t S i b it

  • Undergraduate Services website

– www.eng.uwo.ca/undergraduate

How to Communicate a Disruption

  • Class cancellations

– Faculty member is to contact the Undergraduate/Graduate Assistant in their Department office as soon as possible. – The Undergraduate/Graduate Assistant will email the students registered in the course (copying both the appropriate individuals as listed below) as well as posting a note on the classroom door. F U d d t J T ( i ) J – For Undergraduate courses: James Taron (primary); Jane Cleveland (secondary) – For Graduate Courses: Diana Lee (primary); Allison Stevenson (secondary) – The above listed individuals will update the “WEdisruptions” twitter account.

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SLIDE 8

10/25/2010 8

  • Event Cancellations/Changes

– contact Allison Stevenson (primary); Lesley Mounteer (secondary) so that they can initiate a communication on the “WEdisruptions” website. – The Western Engineering online calendar will also be updated and “Cancelled” will appear in the title of event. Depending on the event, a notice may appear on Western Engineering’s home page and/or a mass email sent to all faculty/staff/students if appropriate.

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  • Western Engineering Facilities

– If you encounter an issue in regards to facilities at Western Engineering that has not been communicated please contact Mike Gaylard (primary) and Sue Chapman (secondary) so that they can initiate a communication via email to faculty/staff and post on the “WEdisruptions” website.

Information Technology

  • Email Migration – complete!
  • Calendaring
  • Recruitment of new Associate Director and Assistant

Dean

  • Server Maintenance Window

– 3rd Monday of each month between 3:00 a.m. – 7:30 a m 7:30 a.m. – Log off your computers Sunday evening

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SLIDE 9

10/25/2010 9

IT Help Desk

  • 519‐661‐2111 x88112

519 661 2111 x88112

  • enghelp@uwo.ca
  • SEB 1010
  • Monday – Friday 10:00 a.m. – 6:00 p.m.
  • Welcome to Ryan Keddie, Eric Robinson,

f i d l d i h Longfei Xu, Jeet Zandawala and Yuri Zhao Responsibilities of the IT Help Desk include:

  • Handling all incoming IT Help Desk phone calls/emails

Handling all incoming IT Help Desk phone calls/emails with requests for service;

  • Supporting all ITG computing labs;
  • Providing printer support;
  • Assisting with the configuration of wireless access on

machines for students, faculty and staff;

  • Providing support to classrooms when faculty / staff

g pp y are having difficulty with IT equipment;

  • Assisting with remote support for graduate students

with general computing issues; and

  • Handling all equipment rentals (laptops, projectors).
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SLIDE 10

10/25/2010 10

Strategic Planning

  • Planning for 1st year of 4 year plan (2011

2015)

  • Planning for 1st year of 4‐year plan (2011 – 2015)
  • WE plan is due to the Provost on December 7, 2010
  • 2011‐12 budget reduction is 3%
  • Discuss budget, space, renovation & capital requests,

staff & faculty complement planning with Dept Chairs and unit leaders over the next month

  • 4‐year plan is under development; Faculty‐level

4 year plan is under development; Faculty level Committees have submitted their reports to the Dean;

  • Next steps: distribute to the Departments so Dept‐

level planning committees can meet and develop their reports

Facilities Update

  • Current Renovations

C i l f 2011 12

  • Capital requests for 2011‐12

– SEB 2104, SEB 1010, SEB 14, SEB 1, UMS/EFS

  • CMLP undergraduate student Safety Training (organized

by Chris Vandelaar)

  • PPD Work Orders
  • Access to CMLP roof; training required
  • New conference room door code: 51239*
  • New conference room door code: 51239*
  • WHIMIS training: several people need to update their
  • training. Basic training is not sufficient – you must take

the COMPREHENSIVE training!

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SLIDE 11

10/25/2010 11

Contract Negotiations Update

T t ti A t R h d ith G d t T hi

  • Tentative Agreement Reached with Graduate Teaching

Assistants (between UWO and PSAC Local 610)

– 2 year contract; previous agreement expired August 31, 2010 – Ratification vote Nov 1st and 2nd, 2010

  • In the event of a labour disruption (UWOFA, UWOSA or

both), the University’s highest priority is to ensure that d d t d t d td h th undergraduate, graduate and postdocs have the

  • pportunity to complete their academic goals
  • The University and Faculty of Engineering have developed

appropriate contingency plans should they be required

  • http://communications.uwo.ca/contract_negotiations/index.htm

Up‐Coming Social Committee Activities

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  • Family Skate Night – December 9, 2010 @ 4:30 –

6:30 p.m., Thompson Arena

  • Holiday Dinner (faculty & staff only)– December

3, 2010 @ 6:30 p.m., Westhaven Golf & Country Club

  • Get‐together “Holiday‐Style!”– December 16,

2010 @ 3:00 p.m., Grad Club (food will be served!)

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SLIDE 12

10/25/2010 12

United Way Update

Pl E il Bi f th U it d W !

  • Play Email Bingo for the United Way!

– Bingo game by e‐mail every day for the week of October 25‐29 – Participants will receive a bingo card for a $2 donation or three bingo cards for a $5 donation – Cards will be available the week of October 25‐29 between 9 a.m. and 12 p.m. in Undergraduate Services, SEB 2097 – The game will run between 1:00 p.m. and 4:30 p.m. – Participants must use a new card every day so there are five days Participants must use a new card every day so there are five days to play! – The numbers will be sent to each players' email address and the first person to email "Bingo!" back, with the correct numbers verified by their card, will win a fabulous prize: gift certificates, restaurant vouchers, and more!

  • November 3, 2010 ‐ Deadline to submit

United Way pledge forms to Jan Shepherd United Way pledge forms to Jan Shepherd McKee for Early Bird Draw

  • November 4, 2010 – United Way Stair Climb –

One London Place

  • If you want to help our or if you have a

fundraising idea, please contact Jan Shepherd McKee or Mike Bartlett

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SLIDE 13

10/25/2010 13

Announcements/Reminders

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  • If your vacation balance exceeds (or is about

to exceed) 25 days, you must put a letter in your personnel file indicating you have approval from your supervisor to carry a balance

  • UWOSA floater da s and PMA personal da s
  • UWOSA floater days and PMA personal days

are not automatically taken off your vacation balances: you must indicate to Jan Millette on your monthly vacation report when you are taking such days

Flu Season

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  • Flu vaccination clinic: Thurs., Oct 28th 8:30 –

3:30 p.m. @ UCC Health Services Resource Centre

– Faculty and staff only (no children) – Appt time not required Bring your health card – Bring your health card

  • Use sanitizers when you enter a building
  • Stay home if ill! Report your illness to your

immediate supervisor.

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SLIDE 14

10/25/2010 14

Announcements/Reminders

  • Fall Convocation: October 28, 2010 @ 3:30 – 5:30 p.m.,

l i ll Alumni Hall

  • Western Award of Excellence – Deadline for nominations

November 26, 2010

  • Montreal Memorial Ceremony – December 6, 2010 @

10:30 a.m., SEB 3109

  • Lunch & Learn Wellness Series: Managing Anxiety –

December 8 2010 December 8, 2010

  • Faculty Council – December 16, 2010 @ 12:30, SEB 1200

– NOTE: November 18, 2010 meeting has been CANCELLED

  • Engineering Awards of Recognition – Deadline for

nominations January 31, 2011 y ,

  • Sharon A. Ling Award of Excellence for Outstanding

Achievement by a Staff Member – Deadline for nominations January 31, 2011

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SLIDE 15

10/25/2010 15

Other Business? Next Staff Meeting: January 2011 Guest Speaker: Allison Menegoni Thank you!