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Se Sect ction ion 811 1 Pr Proj ojec ect t Ren ental al As Assi sistance ance Pr Program am From Outrea each ch to Move-in in Section ction 811 PRA Febr bruary ry 1, 2018 1 Todays Agenda New Staff Training Series

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Se Sect ction ion 811 1 Pr Proj

  • jec

ect t Ren ental al As Assi sistance ance Pr Program am

From Outrea each ch to Move-in in

1 Febr bruary ry 1, 2018 Section ction 811 PRA

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Today’s Agenda

  • New Staff Training Series
  • Interagency Partnership Agreement
  • Outreach and Referral
  • Outreach/AFHMP
  • Tenant Eligibility
  • Waiting list management
  • Referral to owner
  • Move-In

2 Febr bruary ry 1, 2018

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New Staff Training Series

January ry 4, 2018 Section ction 811 PRA 3

SECTION 811 PRA PROGRAM

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Training Series

  • Webinar 1: 811 PRA Overview
  • Webinar 2: Unit Identification
  • Webinar 3: From Outreach to Move-in
  • Webinar 4: Ongoing Grantee Responsibilities
  • Webinar 5: HUD Systems- Grantee Responsibilities
  • Webinar 6: Helping Owners Meet their Responsibilities
  • Webinar 7: Supporting Successful Tenancies
  • Webinar 8: Discussion

January ry 4, 2018 Section ction 811 PRA 4

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Interagency Partnership Agreement

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SECTION 811 PRA PROGRAM

Febr bruary ry 1, 2018

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Interagency Partnership Agreement

  • State specific agreement outlining collaborative partnership between

grantee & state agency administering Health & Human Service programs, & State Medicaid programs

  • Outlines roles and responsibilities
  • Includes information regarding:
  • target population to be served
  • outreach and referral methods for reaching the target population
  • supportive service commitment for tenants

6 Febr bruary ry 1, 2018

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Outreach and Application

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SECTION 811 PRA PROGRAM

Febr bruary ry 1, 2018

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Outreach and Application – Making your program work

  • Knowing roles and responsibilities is critical!
  • Lessons learned from Grantees to speed up and increase referrals
  • Regular meetings and communication between state agencies
  • One-time training is not enough – must provide on-going

technical assistance to referral agents

  • Don’t blame each other and be willing to try new things

8 Febr bruary ry 1, 2018

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Outreach and Referral - Documentation

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  • Interagency Partnership Agreement
  • Affirmative Fair Housing Marketing Plan
  • PRA Tenant Selection Plan

Febr bruary ry 1, 2018

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Affirmative Fair Housing Marketing Plan

  • HUD Form 92243-PRA
  • Describe how program will be nondiscriminatory in outreach and
  • ther activities
  • Describe how program will reach least likely to apply.
  • Must be completed and kept on file prior to start of outreach
  • Grantee retains responsibility even if outreach is delegated

10 Febr bruary ry 1, 2018

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Tenant Selection Plan

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  • Grantees must create a PRA

Tenant Selection Plan (TSP)

  • Must be kept on file and made

available to the public

  • Property also has a PRA Tenant

Selection Plan - screens does not select applicants

  • Elements of TSP:
  • Nondiscrimination Policy
  • Outreach Procedures
  • Eligibility requirements
  • Application process
  • Waiting List procedures
  • Occupancy standards
  • Referral to Owner

Febr bruary ry 1, 2018

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SLIDE 12

Tenant Eligibility

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SECTION 811 PRA PROGRAM

Febr bruary ry 1, 2018

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Tenant Eligibility

Target Member Eligibility at move-in:

  • At least 18 years of age and under the age of 62;
  • Have a disability;
  • Eligible for community-based, long-term care services as provided

through Medicaid waivers, Medicaid state plan options, comparable state funded services or other appropriate services; and

  • Member of the Target Population, if any.

The entire household (including the member of the target population) must meet the following requirements at move-in:

  • Extremely Low-Income (at or below 30% area median family income.

13 Febr bruary ry 1, 2018

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  • The household income can increase above 30% AMI after occupancy.

A family's eligibility for Housing Assistance Payments continues until the Total Tenant Payment equals the contract rent plus any utility allowance.

  • The household member who qualified as a member of target

population can refuse or no longer qualify for eligible long-term services and supports.

  • The household member who qualifies for the target population can

become age 62 years or older.

  • If the household member who originally met the qualifications of the

target population moves out of the unit, the remaining members of the household can stay and pay market rent. If the remaining household includes a member who meets the HUD PRA definition for a “persons with disabilities”, the household can continue to receive PRA subsidy.

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Ongoing PRA Tenant Eligibility

Febr bruary ry 1, 2018

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Waiting List Management

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SECTION 811 PRA PROGRAM

Febr bruary ry 1, 2018

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Waiting List Management

Decisi isions ns

  • Who manages the list?
  • Housing agency
  • Service/Disability agency
  • State or Local agency
  • How is the list organized?
  • By property
  • By City/County/region
  • Preference or priorities for

different target populations?

Cons nsid idera erations tions

  • How many referrals should be

made to a property per vacancy?

  • Are the applicants at the top of

the waiting list referral ready?

Section ction 811 PRA 16 Febr bruary ry 1, 2018

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Referral to Owner

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SECTION 811 PRA PROGRAM

Febr bruary ry 1, 2018

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Referral to Owner

  • Clear process and roles/responsibilities needed for referrals to

property

  • Process Decisions:
  • Number of applicants to refer for each vacancy (1 or multiple)
  • Communication needed regarding vacancy (applicant, case

manager, etc.)

  • Time frame for applicant to apply at the property
  • Support needed for applicants to apply at property
  • Ongoing communication regarding referrals
  • State level regular check-in regarding vacancy referrals

18 Febr bruary ry 1, 2018

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Tenant Screening

  • Property is allowed to screen PRA tenants in same manner as other

tenants

  • Property Tenant Selection Plan – preapproved by Grantee
  • Reasonable Accommodation Requests
  • If denial at property is related to disability, consider making

reasonable accommodation request

  • Train service providers, owners and other program staff on

reasonable accommodation

19 Febr bruary ry 1, 2018

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Move-In

  • Owner required to conduct a move-in inspection
  • Grantee approves move-in inspection form
  • 811 PRA tenant must be offered opportunity to attend inspection
  • Lease execution
  • Determining Total Tenant Payment
  • Rent - Owner will use HUD Handbook 4350.3 to determine monthly total tenant

payment (TTP)

  • Security Deposit = 1 month’s TTP or $50 (whichever is greater)
  • Grantees may pay security deposit above this amount with non-PRA funds
  • Service Provider
  • Coordinates services for tenant to receive in housing
  • Provides necessary tenancy supports

20 Febr bruary ry 1, 2018

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Peer to Peer Time

Section ction 811 PRA 21 Febr bruary ry 1, 2018

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Questions?

Section ction 811 PRA 22 Febr bruary ry 1, 2018