Scenario Workshop SOUTHEAST GUIDING COALITION ENROLLMENT AND PROGRAM BALANCING October 22, 2020 - Slide 1
Meeting Objectives Clarifying the outcome goals and implementation timelines for Phase 1 and Phase 2 ● ● Clarifying the process for scenario feedback and data requests Scenario refinement ● ○ Confirm understanding of middle school feeder patterns opportunities and constraints Review and refine scenarios to date with focus on middle school feeder patterns ○ ○ Defining the consensus approach for deciding on proposals October 22, 2020 - Slide 2
Group Agreements Stay engaged Speak your truth responsibly Listen to understand, to believe Be willing to do things differently and experience discomfort Expect and accept non-closure October 22, 2020 - Slide 3
October 22, 2020 - Slide 4 [6:00] Meeting objectives and agenda review (led by District) [6:05] Clarifying the outcome goals and implementation timelines for Phase 1 and Phase 2 (led by District/School Board liaisons) Tonight’s Message from Board of Directors liaisons ● Define primary and secondary goals ● Schedule Define sideboards ● When would the changes start? ● [6:30] Guiding Coalition Process Updates (led by District/FLO) ● Community engagement update Clarifying the process for scenario feedback and data requests ● ● Overview of consensus approach for voting on proposals [6:50] Review of middle school feeder patterns in scenarios to date (led by FLO) [7:10] Teams work in breakout groups with break as needed [7:55] Teams report-out in main room [8:15] Consensus practice and setting intentions for next week (led by FLO/District) [8:30] Adjourn
➢ Optimize Use of Facilities Board- ➢ Support Equitable Programming ➢ Minimize Program Co-Locations Established Outcome ○ District-wide shift to K-5/middle school model, minimizing K-8’s Goals for EB ○ Minimize single-strand co-location Process ■ Eliminate neighborhood single-strand programs ○ Ensure space available for: Board liaisons: ■ Stable locations for Special Education K-12 continuum by region Scott Bailey ■ Pre-K programs in strategic locations to meet need Rita Moore ○ Stable dual language immersion feeder patterns K-12 ■ DLI program has primary focus of supporting native speakers of target language ○
Work Product Needed from SE Guiding Coalition: Phases 1 + 2 • Feeder pattern for Kellogg MS (2021) • Balance Enrollment: SE K-12 (2022) • Feeder pattern for Harrison Park MS (2022) • Confirm DLI locations (2022) • Balance enrollment: SE Middle Schools (2022) • Designate space for Pre-K and Special Ed continuums (2022) PHASE ONE PHASE TWO October 22, 2020 - Slide 7 October 22, 2020 - Slide 7
When Will Changes Begin? * When would change Grades impacted Type of Change begin? in 1st year? K-8 reconfiguration to K-5: Kellogg feeders Fall 2021 6-8 K-8 reconfiguration to K-5: Other feeder patterns Fall 2022 6-8 6-8 program move to Kellogg Fall 2021 6-8 All other program moves Fall 2022 all program grades Boundary changes-all school levels Fall 2022 Entry grades (K,6,9) *Per PPS Policy 4.10.045-P-Can be modified by School Board October 22, 2020 - Slide 15
Community Engagement Update ● Survey results will be shared at 10/29 meeting ○ 523 Online Surveys submitted ○ 293 Telephone Surveys complete ● Preparations underway for 11/5 Community Open House ● Planning for November focus groups ● Community Engagement Plan (link)
Clarifying the process for scenario feedback and data requests ● Significant amount of feedback, data requests and scenario ideas received to date ● Goals: ○ Simplify processing ○ Clarify expectations ○ Provide resources to support communication with multilingual communities
October 22, 2020 - Slide 18 Avenues of Feedback
October 22, 2020 - Slide 19 67 Data Requests to date: Data Requests
Data Requests - Going Forward ● During a meeting: Submit through small group notes/worksheets ● Between meetings: Submit through weekly feedback form by EOD Sunday ● We are endeavoring to fulfill all requests within one week. However, some responses may take longer, and some requests may not be fulfilled if: ○ Data is unavailable ○ Data is not being used to support development/evaluation of scenarios with respect to the outcome goals October 22, 2020 - Slide 20
Sharing Feedback and Scenario Ideas - Going Forward ● During a meeting: Submit through small group notes/worksheets ● Between meetings: Submit through weekly feedback form by EOD Sunday ● Each week you will receive copies of all Guiding Coalition and community feedback received since the prior week ● You will receive a weekly list of scenario ideas received and reason for next step (include/don’t include in new scenario) October 22, 2020 - Slide 21
Sharing Feedback and Scenario Ideas - Going Forward ● We encourage collaboration between meetings ○ PPS does not collect or analyze input shared on Coalition email threads ○ Please make sure all members are included in each thread ○ Data requests/scenario suggestions that emerge in the email thread should be submitted through other channels for follow-up ● We are open to supporting other ways for members to collaborate between meetings October 22, 2020 - Slide 22
Consensus Approach ● We will use this as a Image Credit: voting method for Lucid Meetings agreeing to a proposal If you are a 0 or 1 you ○ may be asked what needs to be resolved ● The final recommendation may rely on a majority rule vote Lack of Consensus Consensus October 22, 2020 - Slide 23
2019-20 SE Grade 6-8 Enrollment Total available middle school capacity is 4,438. There are no modulars at these schools. October 22, 2020 - Slide 24
2024-25 Forecast SE Grade 6-8 Enrollment Overall grade 6-8 enrollment is decreasing with a few programs bucking the trend: Arleta, Bridger Spanish DLI, Marysville, Sunnyside, and Sellwood. Harrison Park Chinese DLI will be enrolled to grade 8 in 2024-25. October 22, 2020 - Slide 25
The Data Behind a Harrison Park MS With Harrison Park as a Middle Without Harrison Park as a School Middle School T hinking ahead Southeast middle school Southeast middle school ● ● Roseway Heights MS to the capacity of 4,438 capacity of 3,612 north of Harrison Park is an important asset to help 79.5% (2019-20) utilization 97.6% (2019-20) utilization ● ● reduce overcrowding in the across Harrison Park, Hosford, across Hosford, Lane, Kellogg, Grant cluster and address K-8 re-configuration as we Lane, Kellogg, Mt. Tabor, and Mt. Tabor, and Sellwood move to future phases in Sellwood Forecasted 92.8% (2024-25) ● North/Northeast. Forecasted 75.5% (2024-25) utilization ● utilization October 22, 2020 - Slide 26
2019-20 SE Grade 6-8 Free Meals Rate October 22, 2020 - Slide 27
2019-20 SE Grade 6-8 Neighborhood Race/Ethnicity October 22, 2020 - Slide 28
2019-20 SE Grade 6-8 DLI Race/Ethnicity October 22, 2020 - Slide 29
Scenarios 1 (a) -4 (a) Neighborhood Feeders Dual Language Immersion In these scenarios DLI programs are in many potential locations and sometimes do not have a neighborhood attendance area. For clarity DLI is not shown in this graphic. October 22, 2020 - Slide 30
Scenario 5 Neighborhood Feeders w/ DLI October 22, 2020 - Slide 31
Teams Work in Breakout Rooms ● Review Kellogg MS and Harrison Park MS feeder patterns in our scenarios to date ● Document desired feeder pattern changes for review next week ● Be prepared to share the expected pros/cons of your team’s suggested changes in the main room (we would love to hear from a parent representative) ● Please consider if taking a more focused approach on grades 6-8 has been helpful for simplifying the work, and please share your thoughts in the meeting evaluation October 22, 2020 - Slide 32
Fist to Five Practice ● Please indicate your first-to-five score for the two Kellogg/Harrison Park neighborhood feeder patterns reviewed to date ○ Arleta, Creston, Lent, Marysville to Kellogg; Bridger, Vestal to Harrison Park (Scenarios 1a-4a) ○ Arleta, Creston, Lent, Marysville to Kellogg; Bridger, Vestal to Harrison Park; Woodstock to Lane (Scenario 5) October 22, 2020 - Slide 33
Avenues for Feedback Community feedback form: http://bit.do/SECoalition Guiding Coalition Members Form in the chat - Feedback due Sunday to be included in next week’s scenarios September 24, 2020 - Slide 34
Meeting Evaluation See link in the chat window. September 24, 2020 - Slide 35
Next Steps October 29: Guiding Coalition Scenario Workshop and Prep for Community Open House November 5: Scenario Open House
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