Scenario Workshop SOUTHEAST GUIDING COALITION ENROLLMENT AND - - PowerPoint PPT Presentation

Scenario Workshop

SOUTHEAST GUIDING COALITION ENROLLMENT AND PROGRAM BALANCING

October 22, 2020 - Slide 1

Meeting Objectives

October 22, 2020 - Slide 2

• Clarifying the outcome goals and implementation timelines for Phase 1 and Phase 2
• Clarifying the process for scenario feedback and data requests
• Scenario refinement

○ Confirm understanding of middle school feeder patterns opportunities and constraints ○ Review and refine scenarios to date with focus on middle school feeder patterns ○ Defining the consensus approach for deciding on proposals

Group Agreements

October 22, 2020 - Slide 3

Stay engaged Speak your truth responsibly Listen to understand, to believe Be willing to do things differently and experience discomfort Expect and accept non-closure

Tonight’s Schedule

October 22, 2020 - Slide 4

[6:00] Meeting objectives and agenda review (led by District) [6:05] Clarifying the outcome goals and implementation timelines for Phase 1 and Phase

2 (led by District/School Board liaisons)

• Message from Board of Directors liaisons
• Define primary and secondary goals
• Define sideboards
• When would the changes start?

[6:30] Guiding Coalition Process Updates (led by District/FLO)

• Community engagement update
• Clarifying the process for scenario feedback and data requests
• Overview of consensus approach for voting on proposals

[6:50] Review of middle school feeder patterns in scenarios to date (led by FLO) [7:10] Teams work in breakout groups with break as needed [7:55] Teams report-out in main room [8:15] Consensus practice and setting intentions for next week (led by FLO/District) [8:30] Adjourn

Board- Established Outcome Goals for EB Process

➢ Optimize Use of Facilities ➢ Support Equitable Programming ➢ Minimize Program Co-Locations

○ District-wide shift to K-5/middle school model, minimizing K-8’s ○ Minimize single-strand co-location ■ Eliminate neighborhood single-strand programs ○ Ensure space available for: ■ Stable locations for Special Education K-12 continuum by region ■ Pre-K programs in strategic locations to meet need ○ Stable dual language immersion feeder patterns K-12 ■ DLI program has primary focus of supporting native speakers of target language

○

Board liaisons: Scott Bailey Rita Moore

Work Product Needed from SE Guiding Coalition: Phases 1 + 2

October 22, 2020 - Slide 7

• Feeder pattern for Kellogg MS (2021)
• Feeder pattern for Harrison Park MS (2022)
• Balance enrollment: SE Middle Schools (2022)
• Balance Enrollment: SE K-12 (2022)
• Confirm DLI locations (2022)
• Designate space for Pre-K and

Special Ed continuums (2022)

October 22, 2020 - Slide 7

PHASE ONE PHASE TWO

When Will Changes Begin?*

Type of Change When would change begin? Grades impacted in 1st year?

K-8 reconfiguration to K-5: Kellogg feeders Fall 2021 6-8 K-8 reconfiguration to K-5: Other feeder patterns Fall 2022 6-8 6-8 program move to Kellogg Fall 2021 6-8 All other program moves Fall 2022 all program grades Boundary changes-all school levels Fall 2022 Entry grades (K,6,9)

*Per PPS Policy 4.10.045-P-Can be modified by School Board

October 22, 2020 - Slide 15

Community Engagement Update

• Survey results will be shared at 10/29 meeting

○ 523 Online Surveys submitted ○ 293 Telephone Surveys complete

• Preparations underway for 11/5 Community

Open House

• Planning for November focus groups
• Community Engagement Plan (link)

Clarifying the process for scenario feedback and data requests

• Significant amount of feedback, data requests

and scenario ideas received to date

• Goals:

○ Simplify processing ○ Clarify expectations ○ Provide resources to support communication with multilingual communities

Avenues

• f

Feedback

October 22, 2020 - Slide 18

Data Requests

67 Data Requests to date:

October 22, 2020 - Slide 19

Data Requests - Going Forward

October 22, 2020 - Slide 20

• During a meeting: Submit through small group notes/worksheets
• Between meetings: Submit through weekly feedback form by EOD Sunday
• We are endeavoring to fulfill all requests within one week. However, some

responses may take longer, and some requests may not be fulfilled if:

○ Data is unavailable ○ Data is not being used to support development/evaluation of scenarios with respect to the outcome goals

Sharing Feedback and Scenario Ideas

• Going Forward

October 22, 2020 - Slide 21

• During a meeting: Submit through small group notes/worksheets
• Between meetings: Submit through weekly feedback form by EOD Sunday
• Each week you will receive copies of all Guiding Coalition and community feedback

received since the prior week

• You will receive a weekly list of scenario ideas received and reason for next step

(include/don’t include in new scenario)

Sharing Feedback and Scenario Ideas

• Going Forward

October 22, 2020 - Slide 22

• We encourage collaboration between meetings

○ PPS does not collect or analyze input shared on Coalition email threads ○ Please make sure all members are included in each thread ○ Data requests/scenario suggestions that emerge in the email thread should be submitted through other channels for follow-up

• We are open to supporting other ways for members to collaborate between

meetings

Consensus Approach

October 22, 2020 - Slide 23

Lack of Consensus Consensus

• We will use this as a

voting method for agreeing to a proposal

○ If you are a 0 or 1 you may be asked what needs to be resolved

• The final

recommendation may rely on a majority rule vote

Image Credit: Lucid Meetings

2019-20 SE Grade 6-8 Enrollment

October 22, 2020 - Slide 24

Total available middle school capacity is 4,438. There are no modulars at these schools.

2024-25 Forecast SE Grade 6-8 Enrollment

October 22, 2020 - Slide 25 Overall grade 6-8 enrollment is decreasing with a few programs bucking the trend: Arleta, Bridger Spanish DLI, Marysville, Sunnyside, and Sellwood. Harrison Park Chinese DLI will be enrolled to grade 8 in 2024-25.

The Data Behind a Harrison Park MS

October 22, 2020 - Slide 26

Thinking ahead

Roseway Heights MS to the north of Harrison Park is an important asset to help reduce overcrowding in the Grant cluster and address K-8 re-configuration as we move to future phases in North/Northeast.

With Harrison Park as a Middle School

• Southeast middle school

capacity of 4,438

• 79.5% (2019-20) utilization

across Harrison Park, Hosford, Lane, Kellogg, Mt. Tabor, and Sellwood

• Forecasted 75.5% (2024-25)

utilization

Without Harrison Park as a Middle School

• Southeast middle school

capacity of 3,612

• 97.6% (2019-20) utilization

across Hosford, Lane, Kellogg,

• Mt. Tabor, and Sellwood
• Forecasted 92.8% (2024-25)

utilization

2019-20 SE Grade 6-8 Free Meals Rate

October 22, 2020 - Slide 27

2019-20 SE Grade 6-8 Neighborhood Race/Ethnicity

October 22, 2020 - Slide 28

2019-20 SE Grade 6-8 DLI Race/Ethnicity

October 22, 2020 - Slide 29

October 22, 2020 - Slide 30

Scenarios 1(a)-4(a) Neighborhood Feeders

Dual Language Immersion In these scenarios DLI programs are in many potential locations and sometimes do not have a neighborhood attendance

• area. For clarity DLI is not

shown in this graphic.

October 22, 2020 - Slide 31

Scenario 5 Neighborhood Feeders w/ DLI

Teams Work in Breakout Rooms

October 22, 2020 - Slide 32

• Review Kellogg MS and Harrison Park MS feeder patterns in our scenarios to

date

• Document desired feeder pattern changes for review next week
• Be prepared to share the expected pros/cons of your team’s suggested

changes in the main room (we would love to hear from a parent representative)

• Please consider if taking a more focused approach on grades 6-8 has been

helpful for simplifying the work, and please share your thoughts in the meeting evaluation

Fist to Five Practice

October 22, 2020 - Slide 33

• Please indicate your first-to-five score for the two Kellogg/Harrison Park

neighborhood feeder patterns reviewed to date

○ Arleta, Creston, Lent, Marysville to Kellogg; Bridger, Vestal to Harrison Park (Scenarios 1a-4a) ○ Arleta, Creston, Lent, Marysville to Kellogg; Bridger, Vestal to Harrison Park; Woodstock to Lane (Scenario 5)

Avenues for Feedback

September 24, 2020 - Slide 34

Community feedback form: http://bit.do/SECoalition Guiding Coalition Members Form in the chat - Feedback due Sunday to be included in next week’s scenarios

Meeting Evaluation

September 24, 2020 - Slide 35

See link in the chat window.

Next Steps

October 29: Guiding Coalition Scenario Workshop and Prep for Community Open House November 5: Scenario Open House