Rive rside Ce me te ry Ne e pa wa , Ma nito b a 2018 Co unc il Re - - PowerPoint PPT Presentation

Rive rside Ce me te ry

Ne e pa wa , Ma nito b a

2018 Co unc il Re vie w a nd Pub lic Me e ting T hursda y, June 28, 2018 – Ne e pa wa L ib ra ry MPR 7:00 pm

Ove rvie w

 Curre nt Ce me te ry By-L

a w ha s e xpire d (2017) – Re q uire s upda te s to va rio us c la use s, de finitio ns a nd fe e s (ie ne w Co lumb a rium Pla q ue s)to mo re a c c ura te ly re fle c t re q uire me nts.

 T

he T

• wn o f Ne e pa wa Co unc il ha s unde rta ke n a

numb e r o f disc ussio ns a nd a n e xha ustive re vie w o f o ur Ce me te ry a nd c e me te rie s a c ro ss o ur pro vinc e a nd Ca na da to de te rmine the b e st c o urse o f a c tio n to e nsure the susta ina b ility o f o ur Ce me te ry.

 T

he e xisting struc ture o f ‘ pe rpe tua l flo we rs’ is no lo ng e r fisc a lly via b le o r re spo nsib le .

 Our pre de c e sso rs c o uld no t pre dic t tha t se lling flo we rs in

pe rpe tuity fo r $5.00 wo uld e ve r b e susta ina b le .

T he Histo ry

 1955 to 1994: Orig ina ting By-L

a ws o f the T

• wn o f

Ne e pa wa indic a te d tha t pe rpe tua l c a re funds we re to b e use d fo r the “a nnua l upke e p a nd c a re o f the sa id Rive rside Ce me te ry…”

 1994: T

• wn By-L

a w wa s a me nde d to inc lude T he Ce me te rie s Ac t pro pe r de finitio n o f Pe rpe tua l Ca re ; a nd furthe r a dde d a ne w se c tio n title d Pe rpe tua l Ca re whic h indic a te d “…the pla nting a nd c a re o f flo we rs o n the g ra ve ; numb e r o f flo we rs a nd c a re o f the g ra ve sha ll b e a s de te rmine d b y Co unc il fro m time to time …”

 2015: T

• wn By-la w de finitio n wa s c ha ng e d a nd wa s no

lo ng e r in a c c o rda nc e with T he Ce me te rie s Ac t, b ut no w inc lude d wo rding “…pro viding pe rpe tua l c a re fo r flo we rs...”

Pe rpe tua l Ca re – De finitio n

T he va st ma jo rity ha ve the mis-c o nc e ptio n tha t “Pe rpe tua l Ca re ” spe c ific a lly re fe rs to the ‘ flo we rs’

• n individua l g ra ve s.

I n a c c o rda nc e with T he Ce me te rie s Ac t, Pe rpe tua l Ca re is simply the c a re a nd upke e p o f the c e me te ry – e nsuring lo ts a nd g ro unds a re ke pt le ve l, g ra ss he a lthy a nd trimme d, ke e ping the c e me te ry in a re spe c tful ma nne r. Pe rpe tua l Ca re De finitio n fro m T he Ce me te rie s Ac t:

“T he pr e se r vation, impr

• ve me nt, e mbe llishme nt and

mainte nanc e , in pe r pe tuity and in a pr

• pe r

manne r

• f

lots, plots, tombs, monume nts or e nc losur e s in a c e me te r y or

• f c ompar

tme nts in a c olumbar ium or mausole um.”

T he Numb e rs

 Gra ve s with pre -pa id flo we rs:

3809 g ra ve s

 F

lo we rs o rde re d fo r 2018: 3650 do ze n

 F

lo we rs to b e pla nte d in 2018: 43,800

 T

• ta l c o st o f flo we rs in 2018:

$11,136.15

No te : Co st o f flo we rs do e s no t inc lude la b o ur c o sts; Pric e fo r Gra ve F lo we rs in 1955 - $5.00/ o ne -time fe e . Pric e fo r Gra ve F lo we rs in 2017 - $1500.00/ o ne -time fe e .

 Ce me te ry E

xpe nse in 2017: $211,907.00

 Ce me te ry Re ve nue in 2017:

$118,707.00

$93,200.00 Ce me te r y De fic it for 2017

Ce me te r y Calc ulator

Ca lc ula te s ta x spe c ific to Ce me te ry tha t e a c h individua l pa ys, b a se d o n a sse ssme nt – fo r this e xa mple we use d a $200,000 ho me a nd $450,000 b usine ss a sse ssme nt:

Co nsulta nt Study – Hilto n L a ndma rks

Co unc il e mplo ye d Hilto n L a ndma rks to re vie w the Rive rside Ce me te ry a nd its via b ility with re spe c t to flo we rs o n individua l g ra ve s; a nd to pro vide Co unc il with a ll o ptio ns a va ila b le fo r the lo ng -te rm via b ility o f the Ce me te ry.

 T

he c o nsulta nt pro vide d a de ta ile d re vie w o f the c e me te ry, it wa s c le a r a nd c o nfirme d Co unc il’ s tho ug hts – ma inta ining the c e me te ry a s-is wa s no t a fina nc ia lly re spo nsib le o r via b le o ptio n.

 Va rio us de sig ns we re pro vide d to de ve lo p a pa rk-like

se tting to re pla c e the individua l lo t flo we rs, while ma inta ining the b e a uty o f the Ce me te ry.

Disc ussio n

 Cha ng e s a re ne c e ssa ry to e nsure the lo ng te rm via b ility o f o ur

c e me te ry.

 Ho w do we do this? We will sho rtly re vie w so me o ptio ns tha t Co unc il

ha s c o nside re d o ve r the c o urse o f o ur re vie w.

 Ple a se no te - the ‘ pro je c te d’ re ve nue s a nd e xpe nse s pro vide d a re

simply tha t – pro je c te d e stima te s.

 We c a nno t a c c ura te ly pre dic t Re ve nue s, whic h a re b a se d o n

sa le s o f L

• ts/ Plo ts/ Nic he ’ s a nd I

nte rme nts.

 E

xpe nse s fo r future de ve lo pme nt a re b a se d o n la b o urc o sts, flo we r c o sts, so d/ g ra ss se e d c o sts, ma c hine ry a nd upke e p c o sts, whic h ha ve b e e n e stima te d.

 Additio na lly, funds a re re q uire d to b e pla c e d into the Ce me te ry

T rust fo r ma jo r Ca pita l E xpe nditure s suc h a s ne w Co lumb a rium purc ha se s, tra c to rs, she ds, dig g ing e q uipme nt, e tc .

Optio ns Co nside re d

Ove r the c o urse o f the la st numb e r o f ye a rs,

Co unc il ha s disc usse d a nd re vie we d ma ny

• ptio ns;

T

his is no t a sub je c t a nyo ne ta ke s lig htly, we unde rsta nd it’ s impo rta nc e to o ur c o mmunity;

T

he re we re thre e o ptio ns tha t we re c o nside re d:

Optio n 1 – F

lo we rs Co ntinue – e xisting o nly.

Optio n 2 – F

lo we rs Co ntinue – with c ha ng e s.

Optio n 3 - De ve lo p a Pa rk-L

ike Se tting .

De ta ils o f the Optio ns to fo llo w

Optio n 1: F lo we rs Co ntinue – E xisting o nly

 T

his wo uld inc lude :

Disc o ntinue sa le s o f ‘ g ra ve site flo we rs’ ; Only tho se who ha ve pre vio usly purc ha se d ‘ g ra ve flo we rs’

will c o ntinue to re c e ive flo we rs, inc luding tho se who ha ve pre -purc ha se d b ut ha ve no t ye t pa sse d a wa y;

All flo we re d lo ts wo uld ha ve 6 flo we rs, within a sma lle r plo t

ne a r the he a dsto ne ; a llo wing fo r c o nsiste nt le ve ling a nd la ndsc a ping .

L

a b o ur a nd wa te ring wo uld re ma in a s-is, a nd inc re a se with time due to infla tio n;

Do e s no t pro vide fo r c o ntinue d de ve lo pme nt o f the

Ce me te ry.

Optio n 2: F lo we rs Co ntinue – with c ha ng e s

 T

his wo uld inc lude :

 Disc o ntinue sa le s o f ‘ g ra ve site flo we rs’ ;  Offe r flo we rb e d se rvic e s - $250/ ye a r (sub je c t to c ha ng e ) fo r the

c o nve nie nc e o f tho se who do no t ha ve the a b ility to pre pa re a nd ma inta in a flo we rb e d whe re the ir lo ve d o ne is b urie d.

 T

his is a ye a r-b y-ye a r purc ha se d se rvic e , no la te r tha n F a ll o f the pre vio us ye a r; o nus is o n fa mily to c o nta c t us & purc ha se e a c h ye a r;

 All pre vio us lo ts with purc ha se d ‘ g ra ve flo we rs’ lo ts will b e

g ra ndfa the re d in – thus no c o st sa ving s in this a re a ;

 All flo we re d lo ts (ne w a nd g ra ndfa the re d in) wo uld ha ve 6 flo we rs,

within a sma lle r plo t ne a r the he a dsto ne

 T

his o ptio n pro vide s fo r ve ry little c o st sa ving s with re spe c t to la b o ur a nd wa te ring c o sts a nd do e s no t pro vide fo r c o ntinue d de ve lo pme nt o f the Ce me te ry.

Optio n 3: De ve lo p Pa rk-L ike Se tting Pro po se d fe a ture s

F

• c a l F

e a ture / Me mo ria l F e a ture Ga ze b o Are a

Pe re nnia l Ga rde ns

Me mo ria l Se a ting a lo ng Ro a d wa y Me mo ria l Se a ting a lo ng Pa thwa ys

Additio na l po ssib le fe a ture s:

I nfa nt He a ling Ga rde n; T re e & Shrub Pla nting s; No rth E ntra nc e De ve lo pme nt Se c tio n Ma rke rs

Optio n 3: De ve lo p Pa rk-L ike Se tting

 T

his will inc lude :

Disc o ntinue sa le s o f ‘ g ra ve site flo we rs’ ; Be twe e n 2018-2020, flo we rs o n individua l g ra ve s will

b e g ra dua lly re duc e d (12 to 9 to 6), with 2020 b e ing the la st ye a r o f flo we rs o n a ll individua l g ra ve s (inc luding flo we rs pla nte d pe rso na lly b y fa milie s);

Pre pa re & de ve lo p the c e me te ry to ma inta in a nd

e xpa nd the ‘ pa rk-like ’ se tting , insta ll po c ke t g a rde ns a nd fe a ture s, le ve l a nd la ndsc a pe a ll lo ts thro ug ho ut the c e me te ry in a c c o rda nc e with the 5 Ye a r Ac tio n Pla n (de ta ile d in ne xt slide ).

Ye ar # of F lowe r s De tails of Pr

• pose d Ac tion Plan

Ye a r 1 – 2018 12

• Be g in re mo va l o f sic kly/ no n-c o mplia nt tre e s a nd shrub s;
• L
• ng te rm b e ne fit in la b o ursa ving s, mo re e ffic ie nt mo wing , le ss

trimming / sc ulpting , le ss fa ll wo rk. Appro x 40 shrub s/ 200 + tre e s;

• Po ssib le c re a tio n o f pe re nnia l g a rde n.

Ye a r 2 – 2019 9

• L

a b o ur sa ving s during pla nting pro c e ss/ mino r sa ving s during wa te ring ;

• Re mo va l o f Ye a r 1 tre e s will no w de mo nstra te mo wing e ffic ie nc y;
• I

nsta lla tio n o f Se c tio n Ma rke rs;

• Po ssib le a dditio n o f se c o nd pe re nnia l g a rde n o r la ndsc a pe fe a ture .

Ye a r 3 – 2020 6

• L

a b o ursa ving s during pla nting pro c e ss/ mino r sa ving s during wa te ring ;

• F

a ll o f Ye a r 3, a g g re ssive a ppro a c h to le ve lling se c tio ns inc luding re mo va l o f flo we rs, a llo wing fo r la b o ursa ving ;

• Re mo va l o f Pe rpe tua l Ca re ma rke rs fro m a pplic a b le g ra ve s;
• So dding ma y o c c ur in Ye a r 3, de pe nde nt o n pro g re ss o f le ve ling .

Ye a r 4 – 2021

• Sta ff will b e re duc e d fro m 11 to 4;
• Sta ff will spe nd ma jo rity o f se a so n e nsuring ne w so d ta ke s;
• I

nc re a se d wa te r c o nsumptio n e xpe c te d fo r Ye a r 4. Ye a r 5 - 2022 Additio n o f fe a ture s, o ptio ns inc lude :

• I

nfa nt He a ling Ga rde n – g rie ving pa re nts wo uld b e g ive n o ppo rtunity fo r se rvic e s;

• Re st & Re fle c tio n Are a s – visito rs/ fa milie s wo uld ha ve a re a s to re fle c t o n

the ir lo ve d o ne s;

• Ro c k Ga rde ns; T

re llis; Arb o rs; Pe rg o la s; Sta tue s; Me ta lwo rks; I rrig a tio n Syste m fo r ne w g a rde ns; Ro a dwa y pa ving ; L ime sto ne wa lkwa ys; Va lle y lo o ko ut fe a ture .

Additio na l Sa mple s o f pro po se d fe a ture s unde r Optio n 3:

Summa ry o f Optio n 3

 Optio n 3 pro vide s fo r the fo llo wing : Sig nific a nt c o st sa ving s b y Ye a r 2022; Re duc e s b urde n o n ta xpa ye rs; Ma inta ins the sta nda rd o f o ve r-a ll b e a uty o f the

c e me te ry tha t we a ll ha ve c o me to e njo y a nd a ppre c ia te ;

I

nc re a se s the lo ng te rm via b ility o f the c e me te ry;

I

nc re a se s the c o nsiste nc y o f the le ve ling / upke e p o f a ll g ra ve s;

Pro vide s fa milie s a nd lo ve d o ne s with a dditio na l

fe a ture s;

Pro vide s Me mo ria l/ Se rvic e a re a s.

Co mpa riso ns:

Cur r e nt 2017 Option 1

(By 2022) (E stimate Only)

Option 2

(By 2022) (E stimate Only)

Option 3

(By 2022) (E stimate Only)

E xpe nse : $212,000.00 E xpe nse : $217,000.00 E xpe nse : $217,000.00 E xpe nse : $86,000.00 T a xpa ye r Po rtio n:

(Ba se d o n 2017 Re ve nue s):

$93,000.00 T a xpa ye r Po rtio n:

(Ba se d o n a ve ra g e o f pre vio us Re ve nue s):

$73,000.00 T a xpa ye r Po rtio n:

(Ba se d o n a ve ra g e o f pre vio us Re ve nue s & F lo we r Be d Se rvic e F e e s):

$72,000.00 T a xpa ye r Po rtio n:

(Ba se d o n a ve ra g e o f pre vio us Re ve nue s):

Bre a ke ve n

Summa ry/ Ne xt Ste ps

 T

his is no t a n issue we ta ke lig htly – we kno w this is a n impo rta nt a nd se nsitive to pic fo r ma ny pe o ple .

 We ne e d to find a n a lte rna tive . We c a n no lo ng e r put this b urde n

• n the c urre nt ta xpa ye rs, future re side nts a nd future le a de rs o f o ur

c o mmunitie s to de a l with a t a la te r da te .

 F

• llo wing to nig ht's me e ting , Co unc il will furthe r re vie w a ll

info rma tio n a va ila b le , a s we ll a s a ny q ue stio ns o r c o mme nts ra ise d this e ve ning .

 Co unc il will mo ve fo rwa rd with the ir de c isio n a s to the future o f the

Rive rside Ce me te ry.

 T

he Administra tive By-L a w will b e pre se nte d fo r first, se c o nd & third re a ding ;

 An a pplic a b le Ope ra ting Po lic y, b a se d o n the de c isio n ma de ,

• utlining the o pe ra tio n o f the Ce me te ry g o ing fo rwa rd will b e

de ve lo pe d a nd imple me nte d.

 We lo o k fo rwa rd to a c o nstruc tive a nd info rma tive disc ussio n.