REGULAR MONTHLY MEETING NOTICE/AGENDA Coastal Bend College District - - PDF document

Notice/Agenda – Regular Meeting December 18, 2018 Page 1 of 2

REGULAR MONTHLY MEETING NOTICE/AGENDA Coastal Bend College District 3800 Charco Road Beeville, TX 78102 Notice/Agenda of Regular Meeting Board of Trustees Coastal Bend College District December 18, 2018

A Regular Meeting of the Board of Trustees of the Coastal Bend College District will be held

• n Tuesday, December 18, 2018 beginning at 5:30 PM in the Robert J. Beasley, Jr.

Administration Building, Sandy Dirks Board Room, 3800 Charco Road, Beeville, TX 78102. The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting

• notice. Unless removed from the consent agenda, items identified within the consent agenda

will be acted on at one time.

• 1. INVOCATION
• 2. MEMBERS AND VISITORS PRESENT
• 3. PUBLIC COMMENTS
• 4. CONSENT AGENDA
• A. Consideration and Possible Action to Approve the November 20, 2018 Regular

Board Meeting Minutes

• B. Consideration and Possible Action to Approve the November 29, 2018 Board

Workshop Meeting Minutes

• C. Consideration and Possible Action to Approve Monthly Financial Reports for

November 2018

• 5. NEW BUSINESS
• A. Consideration and Possible Action to Approve Proposal for Fee Waiver of Dual

Enrollment Fee and Registration Fee from Riviera ISD/ Kaufer Early College High School (ECHS)

• B. Consideration and Possible Action to Approve Course Fee Adjustment
• C. Consideration and Possible Action to Approve the College District’s 2019–2020

Notice/Agenda – Regular Meeting December 18, 2018 Page 2 of 2

Academic Calendar

• D. Consideration and Possible Action to Approve Professional Services for Fund

Accountant and Ellucian Consultant not to exceed $150,000 for FY2018-19

• 6. REPORTS
• A. First Quarter Investment Report Required by the Public Funds Investment Act
• B. CBC Monthly Update to Board on Corrective Measures Regarding THECB

Investigation and Related Issues - December 2018

• C. President's Report - December 2018
• 7. EXECUTIVE SESSION
• A. Deliberate the appointment, employment, evaluation, reassignment, duties,

discipline, or dismissal of a public officer or employee, including the College President, & obtain legal advice regarding the same

• 8. CONSIDERATION AND POSSIBLE ACTION ON ITEMS DISCUSSED IN EXECUTIVE

SESSION

• 9. ADJOURNMENT

If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E or Government Code Section 418.183(f). Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All votes, actions, or decisions will be taken in

• pen meeting. [See BDA (Legal)]

This notice was posted in compliance with Texas Open Meetings Act at Coastal Bend College, Robert J. Beasley, Jr. Administration Building, 3800 Charco Rd, Beeville, TX 78102 on Friday, December 14, 2018 at 8:20 PM. _________________________________ Anna Garcia, Recording Secretary Coastal Bend College Board of Trustees

Coastal Bend

COLLEGE

THE BOARD OF TRUSTEES COASTAL BEND COLLEGE REGULAR MEETING COASTAL BEND COLLEGE ROBERT J. BEASLEY ADMINISTRATION BUILDING SANDY DIRKS BOARD ROOM 3800 CHARCO ROAD BEEVILLE, TX 78102 DECEMBER 18,2018 The Regular of the Board of Trustees of Coastal Bend College was held Tuesday, December 18, 2018 at 5:30PM in the Robert J. Beasley, Jr. Administration Building, Sandy Dirks Board Room, 3800 Charco Road, Beeville, TX 78102. Trystees and Visitors present Board of Trustees Present:

• Mr. Carroll W. Lohse, Chairman

Board of Trustees Absent:

• Mr. George P. Morrill Ill, Vice-Chairman
• Mr. Victor Gomez, Secretary
• Mrs. Dela Castillo, Trustee
• Mr. Jeff Massengill, Trustee
• Mr. Taylor Tomlin, Trustee (Joined via Lifesize)
• Mrs. Martha Warner, Trustee

Administrators Present: Beatriz T. Espinoza, President Jacinto Colmenero, Director of Physical Plant Carry DeAtley, Vice President of Instruction and Economic Development Shannon McCarron, Vice President of Strategic Planning and Operations Bernard Saenz, Director of Marketing and Public Relations Staff and Visitors Present: Lists available in the President's office

CBC Board Meeting Minutes: Regular of 12/18/2018 a45:31 PM. Page 1 of 4

Chairman Lohse called the Regular Meeting to order at 5:31 PM and declared a quorum of the Board present.

• 1. INVOCATION

Chairman Lohse gave the Invocation.

• 2. MEMBERS AND VISITORS PRESENT

Chairman Lohse welcomed all members and visitors present.

• 3. PUBLIC COMMENTS

Kenneth Bethune, community member expressed concerns about negative comments towards Coastal Bend College and the community. Brian Byrd, CBC Head Men's Soccer Coach, presented his perspective on the CBC soccer program and student life. Elizabeth Simonson, community member, presented on her concerns over executive session and board procedures.

• 4. CONSENT AGENDA
• A. Consideration and Possible Action to Approve the November 20, 2018 Regular

Board Meeting Minutes

• B. Consideration and Possible Action to Approve the November 29, 2018 Board

Workshop Meeting Minutes

• C. Consideration and Possible Action to Approve Monthly Financial Reports for

November 2018 Trustee Castillo requested to pull the financials from the consent agenda. Vice Chair Morrill made the motion and Trustee Warner seconded to approve the November 20, 2018 Regular Board Meeting Minutes, and the November 29, 2018 Board Workshop Meeting Minutes. Motion carried . Discussion was held. Secretary Gomez made the motion and Vice Chair Morrill seconded to approve the Monthly Financial Reports for November 2018. Motion carried.

• 5. NEW BUSINESS
• A. Consideration and Possible Action to Approve Proposal for Fee Waiver of Dual

Enrollment Fee and Registration Fee from Riviera ISO/ Kaufer Early College High School (ECHS) President Espinoza recommended the proposed fee reduction citing that Riviera ISO/ Kaufer Early College High School (ECHS) met all criteria for fee reduction. Superintendent Karen Unterbrink from Riviera ISO answered questions related to her district's commitment to student success and engagement with CBC. Trustee Massengill made the motion and Trustee Warner seconded to approve the Fee Waiver of Dual Enrollment Fee and Registration Fee of a flat rate of $75.00 towards BCIS 1305 and EDUC 1300 from Riviera ISD/Kaufer Early College High School (ECHS) beginning Spring 2019. Motion carried.

CBC Board Meeting Minutes: Regular of 12/1 8/2018 a~5

1

PM. Page 2 of 4

• B. Consideration and Possible Action to Approve Course Fee Adjustment

Secretary Gomez motioned to table approving course fee adjustments on any fee

• ver a $50.00 increase. Trustee Massengill seconded.

The motion was retracted. Secretary Gomez made a motion to table approving Course Fee Adjustments until more information is available on vendor/provider options. Trustee Massengill

• seconded. Motion carried.
• C. Consideration and Possible Action to Approve the College District's 2019-2020

Academic Calendar Trustee Massengill made a motion and Trustee Tomlin seconded that we modify the calendar to reflect the Spring Semester and change the faculty resumes work date to be the same number of days as reflected in the Fall Semester. Trustee Massengill recommended that the faculty resume work date be changed to January 5th

• r January 13th

. Discussion was held and Vice Chair Morrill then recommended the calendar be sent back to committee for advisement. Trustee Massengill agreed and withdrew his motion. Trustee Massengill then made the motion and Vice Chair Morrill seconded to table approving the College District's 2019-2020 Academic Calendar and send it back to the committee with board input. Trustee Warner voted against. Motion carried.

• D. Consideration and Possible Action to Approve Professional Services for Fund

Accountant and Ellucian Consultant not to exceed $150,000 for FY2018-19 CBC hired Molly Keegan as a consultant to help with the transition to Colleague. Secretary Gomez made the motion and Trustee Warner seconded to approve the Professional Services for Fund Accountant and Ellucian Consultant not to exceed $150,000 for FY2018-19. Trustee Tomlin voted against. Trustee Massengill and Trustee Castillo abstained. Motion carried.

• 6. REPORTS
• A. First Quarter Investment Report Required by the Public Funds Investment Act

President Espinoza presented on the First Quarter Investment Report Required by the Public Funds Investment Act.

• B. CBC Monthly Update to Board on Corrective Measures Regarding THECB

Investigation and Related Issues - December 2018

• Dr. Espinoza reported on activity and action taken to each item listed on the

THECB investigation report.

CBC Board Meeting Minutes: Regular of 12/18/2018 a65:31 PM. Page 3 of 4

. . ..

• C. President's Report- December 2018

President Espinoza presented her monthly report to the Board including highlights from the college. Chairman Lohse announced that the Board would convene into closed session at 7:28PM.

• 7. EXECUTIVE SESSION

Chairman Lohse announced that the Board would reconvene into open session at 10:56PM.

• A. Deliberate the appointment, employment, evaluation, reassignment, duties,

discipline, or dismissal of a public officer or employee, including the College President, & obtain legal advice regarding the same.

• 8. CONSIDERATION AND POSSIBLE ACTION ON ITEMS DISCUSSED IN

EXECUTIVE SESSION With no further business, Chairman Lohse declared the meeting adjourned at 10:56PM.

• 9. ADJOURNMENT

Carroll W . Lohse, Chairman

~

ecretary

CBC Board Meeting Minutes: Regular of 12/18/2018 a;.5:31 PM. Page 4 of 4

Page 1

BOARD OF TRUSTEES REGULAR BOARD MEETING DECEMBER 18, 2018 AGENDA MINUTE ORDER NO. ___5A___

AGENDA TOPIC: Consideration and Possible Action to Approve Proposal for Fee Waiver of Dual Enrollment Fee and Registration Fee from Riviera ISD/ Kaufer Early College High School (ECHS) ATTACHMENT: Tuition Reduction Request Letter Policy ___ FD_(LEGAL) (LOCAL)_ Tuition and Fees_______________ Law or Rule ________________________________________ Report(s)/Information _____________________________ STRATEGIC OBJECTIVE, GOAL, OR NEED ADDRESSED: Coastal Bend College will offer a quality educational experience for all students Coastal Bend College will provide comprehensive student services to increase overall student success Coastal Bend College will engage students and staff in support of our communities Coastal Bend College will effectively and efficiently use resources to benefit our students BACKGROUND AND STATUS:

X X X X

Page 2 Kaufer Early College High School, ECHS, received designation as an Early College in 2015 with CBC and Texas A&M University-Kingsville as the IHE partner. However, we have had a strong partnership with Riviera ISD, since 2000. The level of commitment for students to obtain a post- secondary education upon high school graduation is evident. As an ECHS, 20% of the student population are at risk of dropping out of high school. In turn this places them at a social and economic disadvantage. Riviera ISD pays for all cost associated with tuition, textbooks, and state exams for ECHS

• students. They are also actively working with the Texas Education Agency (TEA) to ensure the

success of the blue print model, and are meeting required benchmarks. As of 2018, Kaufer ECHS is a wall to wall high school, which means that all students can be part of the ECHS model. This will increase each cohort on average by 20 students. The additional students will be more costly for the district. Below is a list of what the district has paid

• ver the course of the last three years.

2015-16: 8,771 2016-17: 32,158 2017-18: 47,448

The increase of students enrolled in the ECHS model has also increased the cost for the district. Riviera ISD’s level of commitment and continued success is determined by this increase. The table below shows the benefits in enrollment and revenue per students, who will now be able to enroll in BCIS 1305 and EDUC 1300. If approved, the difference between academic years 2018/2019 and 2019/2020 is the result of the flat rate fee of $75 for BCIS 1305 and EDUC 1300

Year Avg. cohort/year Total revenue (5 classes per student) Yearly Variance/difference Increased enrollment Flat rate $75 (EDUC 1300 & BCIS 1305) 2022-2023 175 $144,375 $88,125 2021-2022 150 $123,750 $67,500 2020-2021 125 $103,125 $46,875 2019-2020 100 $82,500 $26,250 2018-2019 75 $84,375 $28,125 2017-2018 50 $56,250 $0

RECOMMENDED ACTION: Approve requested flat rate of $75.00 fee for the two courses BCIS 1305 and EDUC 1300 to begin Spring 2019.