REGULAR MEETING OF CITY COUNCIL Notice is hereby given of the - - PDF document

REGULAR MEETING OF CITY COUNCIL

Notice is hereby given of the following Regular Meeting of Council: October 21, 2013 at 12:00 p.m. With immediate adjournment to Closed Meeting Regular Council reconvenes at 7:00 p.m. Council Chamber City Hall

MINUTES

PRESENT: Mayor Wayne Wright Councillor Jonathan Coté Councillor Bill Harper Councillor Jaimie McEvoy Councillor Betty McIntosh Councillor Chuck Puchmayr Councillor Lorrie Williams STAFF:

• Ms. Lisa Spitale
• Chief Administrative Officer
• Mr. Rick Page
• Corporate Officer/Director of Legislative Services
• Mr. G. Dean Gibson
• Director of Parks, Culture and Recreation
• Mr. Gary Holowatiuk
• Director of Finance & Information Technology
• Mr. Jim Lowrie
• Director of Engineering Services
• Ms. Bev Grieve
• Acting Director of Development Services
• Ms. Jan Gibson
• Acting Corporate Officer
• Ms. Alison Worsfold
• Committee Clerk

The meeting was called to order at 7:00 pm. EXCLUSION OF THE PUBLIC 1. MOVED and SECONDED: THAT pursuant to Section 90 of the Community Charter, members of the public be excluded from the Closed Meeting of Council immediately following the Regular Meeting of Council on the basis that the subject matter of all agenda items to be considered relate to matters listed under sections 90(1)(a), 90(1)(e), 90(1)(g), 90(1)(k) and 90(1)(l) of the Community Charter: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

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(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (g) litigation or potential litigation affecting the municipality; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal

• bjectives, measures and progress reports for the purposes of preparing

an annual report under section 98 [annual municipal report]; Purpose of the meeting: personnel, property, legal, negotiations and progress and reporting matters. ADJOURNMENT 2. MOTION to adjourn to the Council Meeting in open session and proceed to Closed Session. MOVED and SECONDED THAT the Council meeting in open session be adjourned and proceed to Closed session. CARRIED. All members of Council present voted in favour of the motion. RECONVENE TO REGULAR COUNCIL 3. MOTION to reconvene to the Regular Meeting of Council at 7:00 p.m. in the Council Chamber. MOVED and SECONDED THAT the Regular Meeting of Council be reconvened in the Council Chamber (7:00 p.m.). CARRIED. All members of Council present voted in favour of the motion.

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ADDITIONS TO THE AGENDA MOTION to Add or Delete Items from Agenda. MOVED and SECONDED THAT the agenda be amended by:

• Adding Item 12a) – Letter of Canadian Union of Postal Workers dated

October 14, 2013 Re: The Future of Canada Post.

• Adding Item 11b) - Notice of motion - Councillor Lorrie Williams
• Adding Item 11c) - Notice of motion - Councillor Lorrie Williams
• Adding Item 11d) - Notice of motion - Councillor Betty McIntosh

CARRIED. AND THAT the agenda be approved as amended. All members of Council present voted in favour of the motion. ADOPTION OF MINUTES 4a) MOTION to receive and adopt the minutes of the Regular Meeting of September 23, 2013 MOVED and SECONDED THAT the minutes of the Regular Meeting of September 23, 2013 be adopted. CARRIED. All members of Council present voted in favour of the motion. 4b) MOTION to receive and adopt the minutes of the Public Hearing of September 30, 2013 MOVED and SECONDED THAT the minutes of the Public Hearing of September 30, 2013 be adopted. CARRIED. All members of Council present voted in favour of the motion. 4c) MOTION to receive and adopt the minutes of the Regular Meeting of September 30, 2013 MOVED and SECONDED THAT the minutes of the Regular Meeting of September 30, 2013 be adopted. CARRIED. All members of Council present voted in favour of the motion.

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PRESENTATIONS 5. Seniors Have Talent – October 5, 2013 Mayor Wright provided information regarding the ‘Seniors Have Talent’ event that took place on October 5, 2013 at the Sapperton Pensioners’’ Hall and introduced the Audience Choice Award Winner, 88 year old Chuck Johnston to the audience.

• Mr. Johnston noted that he met the original Elvis Presley when he was serving in

the US Army in Germany in the 1960’s, where he had the opportunity to see him jamming in a room twice the size of Council Chamber. At the ‘Seniors Have Talent’ event, Mr. Johnston took the initiative to dress up as Elvis and perform for an audience of several hundred people. Next year’s ‘Seniors Have Talent’ event will be held on October 18, 2014. DELEGATIONS 6. Open Delegations Virginia Ayers, resident, expressed concerns regarding the draft Queensborough OCP, particularly with respect to food sustainability and urban agriculture on property that is not located in the Agricultural Land Reserve (ALR). Ms. Ayers suggested that the draft OCP should encourage urban agriculture, perhaps by using the “Bio-Regional Food System Design and Implementation Plan” model developed by Kwantlen Polytechnic University. Council informed Ms. Ayers that the City has contacted Kent Mullinix, Director

• f Sustainable Agriculture and Food Security, Kwantlen Polytechnic University,

to learn more about the model. Vic Leach, resident, briefed Council on the ‘Seniors Have Talent’ event, noting that thirty seniors auditioned for the event and fourteen competed. Mr. Leach noted that it was a successful night, with enthusiastic audience participation. Harry Buchholz, resident, expressed concerns regarding the draft Queensborough Official Community Plan (OCP), and noted the following:

• There are concerns regarding the rezoning of his property on Ewen

Avenue from multifamily to single family;

• Retaining the value of the property is of high priority;
• There is a fast transportation network in Queensborough and all amenities

are within a ten minute radius of the property;

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• There have been meetings between Mr. Buccholz and city staff to address

his concerns and to receive information regarding affordable and secure housing. In ensuing discussion, Beverly Grieve, Director of Development Services provided the following information regarding the draft Queenborough OCP:

• The area in question would be different from the surrounding areas, in that

it represents an area of higher density surrounded by single detached homes;

• These types of applications are looked at very thoroughly, especially when

they support senior’s housing and/or affordable housing;

• These applications often require an amendment to the OCP;
• The surrounding home owners have not indicated any opposition to the

application; and,

• If the area remains designated as a multifamily property, the city will have

to seek public input from the surrounding owners. Council questioned why the property should be rezoned as single family if it was purchased by Mr. Buccholz as multifamily. Further, the city is dealing with a small property owner instead of a development company, and that the issue should be investigated further. Council should also be provided with detailed photographs of the area. MOVED and SECONDED THAT the matter be referred to staff and the Police department for further information; AND THAT the findings be brought forward to Council for action. CARRIED. All members of Council present voted in favour of the motion. Tony Antonias, resident, provided information regarding the “Garden Gals,” who are a group of ladies that meet on a regular basis to sketch and paint

• together. Mr. Antonias noted that the paintings are currently located in the

reference department of the city’s library, and that this year’s art show by the group is inspired by local parks and gardens inspired by their interest in horticulture.

• Mr. Antonias also spoke to the Wildlife Rescue foundation, encouraging the

audience to donate to the cause. Mr. Antonias informed Council that his donation helped seven out of eight Northern Flickers survive without their parents, whereby they were housed in the WRA Care Centre and fed by workers every 15

• minutes. Within a couple of weeks they were on 30-minute feeds, and within four

weeks they were able to start feeding themselves. They were ultimately released after a month at different sites around Burnaby Mountain.

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UNFINISHED BUSINESS 7. No Items COMMITTEE RECOMMENDATIONS 8. Recommendations from Council in Committee of the Whole meeting held October 21, 2013: a) Recruitment 2014: Youth Advisory Committee Appointments MOVED and SECONDED THAT Council appoint the following 15 individuals to the Youth Advisory Committee for the term ending September 30, 2014:

• Simar Saini
• Valeria Nandayapa
• Veronika Gukova
• Jelena Mitrovic
• John Cao
• Ellelan Degife
• Liliya Nikolova
• Hayden Goss
• Hannah Block
• Tay Su-Jeong Kim
• Dana Radivojevic
• Sadie Decoste
• Brandon Lee
• Kiara Dale
• Caitlin Nault

THAT the City recruit to fill the Youth Membership vacancy on the Special Services and Access Committee. CARRIED. All members of Council present voted in favour of the motion. b) Committee Membership Update: Arts and Culture Grant / Special Services and Access MOVED and SECONDED THAT the membership of Fred Wright, Special Services and Access Committee, be rescinded. THAT the membership of Carole Compton-Smith, Arts and Culture Grant Committee, be rescinded.

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THAT Ted Drabyk be appointed to the Arts and Culture Grant Committee with the term ending January 31, 2015. CARRIED. All members of Council present voted in favour of the motion. c) Appointment to the National Zero Waste Council MOVED and SECONDED WHEREAS New Westminster City Council supports the National Zero Waste Council; THEREFOR BE IT RESOLVED THAT Mayor Wright be nominated to serve

• n the National Zero Waste Council.

CARRIED. All members of Council present voted in favour of the motion. d) Motion to receive and adopt the minutes of Council in Committee of the Whole held September 23, 2013 MOVED and SECONDED THAT the September 23, 2013 Committee of the Whole minutes be adopted. CARRIED. All members of Council present voted in favour of the motion. e) Summary of Stakeholder Feedback on the Draft Queensborough Community Plan MOVED and SECONDED THAT the report dated October 23, 2013 be received for information. AND THAT staff pursue enforcement options regarding truck idling on Ewen Avenue. CARRIED. All members of Council present voted in favour of the motion. f) Development Variance Permit No. 568 to vary Sign Bylaw Requirements at 805 Boyd Street for Tim Horton’s MOVED and SECONDED THAT Council issue notice that it will consider a resolution to issue Development Variance Permit No. 568 to vary Sign Bylaw requirements at 805 Boyd Street. CARRIED. All members of Council present voted in favour of the motion.

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g) Submission of Regional Context Statement to Metro Vancouver MOVED and SECONDED THAT Council seek an extension to the timeline to complete a Regional Context Statement to coincide with the update of the City of New Westminster’s Queensborough Community Plan, for consideration by the Metro Vancouver Board of Directors. CARRIED. All members of Council present voted in favour of the motion. h) 501 – 515 Twelfth Street Rezoning and Development Permit Applications for Proposed Five Storey Multiple Unit Residential Development – Preliminary Report MOVED and SECONDED THAT Council direct staff to process this application as outlined in this report; THAT Council support the October 9, 2013 motion from the Community Heritage Commission regarding the existing houses at 505 Twelfth Street. CARRIED. All members of Council present voted in favour of the motion. i) User Fees and Rates Review Bylaw Amendments for 2014 MOVED and SECONDED THAT the following Amendment Bylaws be referred to Regular Council for Three Readings:

• 1. Fees Amendment Bylaw No. 7637, 2013; (Attachment 1)
• 2. Freedom of Information Amendment Bylaw No. 7628, 2013; (Attachment

2)

• 3. Fire Protection Amendment Bylaw No. 7638, 2013; (Attachment 3)
• 4. Electrical Amendment Bylaw No. 7635, 2013 (Attachment 4)
• 5. Engineering User Fees and Rates Amendment Bylaw No. 7636, 2013

(Attachment 5)

• 6. Commercial Vehicle Amendment Bylaw No. 7641, 2013; (Attachment 6)
• 7. Business License Amendment Bylaw No. 7642, 2013; (Attachment 7)
• 8. Building Amendment Bylaw No. 7639, 2013; (Attachment 8)

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• 9. Plumbing Amendment Bylaw No. 7640, 2013. (Attachment 9)
• 10. Development Approval Procedures Amendment Bylaw No. 7633, 2013

(Attachment 10)

• 11. Downtown New Westminster Redevelopment Amendment Bylaw No. 7634,

2013 (Attachment 11) CARRIED. Councillor McIntosh voted in opposition. j) New Westminster Substation Upgrades Loan Authorization Bylaw No. 7604, 2013 – Results from the Alternative Approval Process. MOVED and SECONDED WHEREAS the deadline of 4:30 p.m. October 8, 2013 for the Alternative Approval Process regarding the New Westminster Substation Upgrades Loan Authorization Bylaw No. 7604, 2013 (the Bylaw), has passed; AND WHEREAS 10% (4,527) of electors are required to complete the Elector Response Form indicating they are opposed to the bylaw in order to prevent Council from proceeding without the assent of the electors; AND WHEREAS Seven, responses were received by the deadline; NOW THEREFORE BE IT RESOLVED THAT the Certificate of Sufficiency for the Alternative Approval Process regarding the New Westminster Substation Upgrades Loan Authorization Bylaw No. 7604, 2013 be received and that the bylaw be forwarded to Council for adoption. CARRIED. All members of Council present voted in favour of the motion. k) Amendment to Parks and Recreation Fees and Charges Bylaw MOVED and SECONDED THAT City Council approve Fees and Charges Amendment Bylaw, No. 7629, 2013, a bylaw to amend the Parks & Recreation Fees and Charges Bylaw No. 6673, 2001. CARRIED. All members of Council present voted in favour of the motion..

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l) Recommendations from the Arts Commission MOVED and SECONDED THAT Council engage in consultation with the New Westminster theatre community, stakeholders and the public on the principles, mission, and values governing the use of the Anvil theatre. CARRIED. All members of Council present voted in favour of the motion. m) Correspondence for Information MOVED and SECONDED THAT the letter from the Corporation of Delta Mayor Lois Jackson dated October 8, 2013 regarding Proposed Changes to Federal Reserve Policy be received for information; THAT City Staff send a letter to the Minister of Aboriginal Affairs and Northern Development in support of the correspondence sent by Mayor Lois Jackson, Corporation of Delta, noting concerns on the Proposed Changes to the Federal Reserve Policy; AND THAT a copy of the letter be sent to Delta Council and the Qayqayt First Nation. CARRIED. All members of Council present voted in favour of the motion. BYLAWS 9. Bylaws for Adoption: a) MOVED and SECONDED THAT Bylaw No. 7274, 2008 for 180 Ewen Avenue from RT-2F to RMW- 2A [A Bylaw to Amend Zoning Bylaw No. 6680, 2001] be adopted. CARRIED. All members of Council present voted in favour of the motion. b) MOVED and SECONDED THAT Bylaw No. 7602, 2013 for 467 East Eighth Avenue from RS-1 (Single Detached Dwelling Districts) to RS-5 (Single Detached Dwelling Districts – Small Lots) [A Bylaw to Amend Zoning Bylaw No. 6680, 2001] be adopted. CARRIED. All members of Council present voted in favour of the motion.

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c) MOVED and SECONDED THAT A Bylaw to License Part of Tipperary Park to the New Westminster Tennis Club [New Westminster Tennis Club Authorization Bylaw No. 7618, 2013] be adopted. CARRIED. All members of Council present voted in favour of the motion. d) MOVED and SECONDED THAT Taxation Exemption and Exempt Properties Bylaw No.7627, 2013 be adopted. CARRIED. Councillor McEvoy and Councillor McIntosh voted in opposition. 10. Bylaws coming forward from the Committee of the Whole meeting held October 21, 2013: a) Fees Amendment Bylaw No. 7637, 2013 [A bylaw to Amend Fees Bylaw

• No. 6186, 1994]

THREE READINGS MOVED and SECONDED THAT Fees Amendment Bylaw No. 7637, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Fees Amendment Bylaw No. 7637, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Fees Amendment Bylaw No. 7637, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. b) Freedom of Information Amendment Bylaw No. 7628, 2013 [A Bylaw to Amend Freedom of Information and Protection of Privacy Bylaw no. 6226, 1994] THREE READINGS MOVED and SECONDED THAT Freedom of Information Amendment Bylaw No. 7628, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion.

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MOVED and SECONDED THAT Freedom of Information Amendment Bylaw No. 7628, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Freedom of Information Amendment Bylaw No. 7628, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. c) Fire Protection Amendment Bylaw No. 7638, 2013 [A Bylaw to Amend Fire Protection Bylaw No. 6940, 2004] THREE READINGS MOVED and SECONDED THAT Fire Protection Amendment Bylaw No. 7638, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Fire Protection Amendment Bylaw No. 7638, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Fire Protection Amendment Bylaw No. 7638, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. d) Electrical Amendment Bylaw No. 7635, 2013 [A Bylaw to Amend Electrical Utility Bylaw No. 6502, 1998] THREE READINGS MOVED and SECONDED THAT Electrical Amendment Bylaw No. 7635, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Electrical Amendment Bylaw No. 7635, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion.

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MOVED and SECONDED THAT Electrical Amendment Bylaw No. 7635, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. e) Engineering User Fees and Rates Amendment Bylaw No. 7636, 2013 [A Bylaw to Amend Engineering User Fees and Rates Bylaw No. 7553, 2013] THREE READINGS MOVED and SECONDED THAT Engineering User Fees and Rates Amendment Bylaw No. 7636, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Engineering User Fees and Rates Amendment Bylaw No. 7636, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Engineering User Fees and Rates Amendment Bylaw No. 7636, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. f) Commercial Vehicle Amendment Bylaw No. 7641, 2013 [A Bylaw to Amend Commercial Vehicle Bylaw No. 5789, 1988] THREE READINGS MOVED and SECONDED THAT Commercial Vehicle Amendment Bylaw No. 7641, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Commercial Vehicle Amendment Bylaw No. 7641, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Commercial Vehicle Amendment Bylaw No. 7641, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion.

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g) Business License Amendment Bylaw No. 7642, 2013 [A Bylaw to Amend Business License Bylaw No. 5630, 1986] THREE READINGS MOVED and SECONDED THAT Business License Amendment Bylaw No. 7642, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Business License Amendment Bylaw No. 7642, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Business License Amendment Bylaw No. 7642, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. h) Building Amendment Bylaw No. 7639, 2013 [A Bylaw to Amend Building Bylaw No. 6897, 2003] THREE READINGS MOVED and SECONDED THAT Building Amendment Bylaw No. 7639, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Building Amendment Bylaw No. 7639, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Building Amendment Bylaw No. 7639, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. i) Plumbing Amendment Bylaw No. 7640, 2013 [A Bylaw to Amend New Westminster Plumbing Bylaw No. 4901, 1976] THREE READINGS MOVED and SECONDED THAT Plumbing Amendment Bylaw No. 7640, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion.

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MOVED and SECONDED THAT Plumbing Amendment Bylaw No. 7640, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Plumbing Amendment Bylaw No. 7640, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. j) Development Approval Procedures Amendment Bylaw No. 7633, 2013 [A Bylaw to Amend Development Approval Procedures Bylaw No. 5658, 1987] THREE READINGS MOVED and SECONDED THAT Development Approval Procedures Amendment Bylaw No. 7633, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Development Approval Procedures Amendment Bylaw No. 7633, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Development Approval Procedures Amendment Bylaw No. 7633, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. k) Downtown New Westminster Redevelopment Amendment Bylaw No. 7634, 2013 [A Bylaw to Amend Downtown New Westminster Redevelopment Bylaw No. 5859, 1989] THREE READINGS MOVED and SECONDED THAT Downtown New Westminster Redevelopment Amendment Bylaw No. 7634, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Downtown New Westminster Redevelopment Amendment Bylaw No. 7634, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion.

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MOVED and SECONDED THAT Downtown New Westminster Redevelopment Amendment Bylaw No. 7634, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. l) New Westminster Substation Upgrades Loan Authorization Bylaw

• No. 7604, 2013 [A Bylaw to Authorize Borrowing for the Purpose of

Upgrading the New Westminster Substation] ADOPTION MOVED and SECONDED THAT New Westminster Substation Upgrades Loan Authorization Bylaw

• No. 7604, 2013 [A Bylaw to Authorize Borrowing for the Purpose of

Upgrading the New Westminster Substation] be adopted. CARRIED. All members of Council present voted in favour of the motion. m) Parks, Culture and Recreation Fees Amendment Bylaw no. 7629, 2013 [A Bylaw to Amend Parks & Recreation Fees Bylaw No. 6673, 2001] THREE READINGS MOVED and SECONDED THAT Parks, Culture and Recreation Fees Amendment Bylaw no. 7629, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Parks, Culture and Recreation Fees Amendment Bylaw no. 7629, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Parks, Culture and Recreation Fees Amendment Bylaw no. 7629, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion.

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NEW BUSINESS 11. a) Motion on Notice – Councillor Jonathan Coté Councillor Coté, advised that the motion on notice addresses the need for front counter services to be available to residents city-wide. MOVED and SECONDED THAT the City explore adding the following front counter services at Century House, Centennial Community Centre, and Anvil Centre:

• Payment of Water and Sewer Bills, Electrical Bills, Property Taxes,

Extra Garbage Tags, Parking Tickets, Dog Licenses

• Library Book Return box; and

THAT the matter be referred to the Parks and Recreation Committee and the Library Board. CARRIED. All members of Council present voted in favour of the motion. b) Notice of Motion – Councillor Lorrie Williams (On table) WHEREAS the federal government will look at how it handles public postal services with a review of the Canadian Postal Service Charter in 2014; WHEREAS Canada Post is preparing for the review by campaigning for major service cuts; WHEREAS Canada Post has already dramatically cut service by closing

• r downsizing public post offices, eliminating rural mailbox delivery and

removing street letter collection boxes; WHEREAS Canada Post and the federal government should do everything in its power to prevent additional cuts during the upcoming review, and instead deal with financial issues by adding revenue-generating services like many other post offices around the world, including lucrative financial services like bill payments, insurance and banking; THEREFORE BE IT RESOLVED THAT the City of New Westminster write a letter to the Minister responsible for Canada Post to request that the government consider innovative ways to generate postal revenue during the Charter review, including financial services like bill payments, insurance and banking.

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c) Notice of Motion – Councillor Lorrie Williams (On table) WHEREAS the federal government will look at how it handles public postal services with a review of the Canadian Postal Service Charter in 2014; WHEREAS the public has a right to have input on matters involving its publicly owned post office; WHEREAS the current Charter has a number of serious problems that need fixing; WHEREAS the government could use the Charter review to reduce our public post office’s obligation to provide service (instead of improving the Charter) and even lay the groundwork for privatizing or deregulating Canada Post; THEREFORE BE IT RESOLVED THAT the City of New Westminster write a letter to the Minister responsible for Canada Post to request 1) that the upcoming review of the Canadian Postal Service Charter be open to public input and 2) that the Charter be improved by:

• Ensuring that the moratorium on post office closures in small and

rural communities protects the public nature of post offices;

• Eliminating the exceptions to the moratorium;
• Extending the consultation process over possible closures and

making the process and moratorium more transparent;

• Establishing an independent Canada Post ombudsperson to report
• n Canada Post’s performance in meeting Charter expectations;
• Establishing a reasonable, uniform and democratic process for

making changes to the postal and delivery network (closures, downsizing, removal of rural mailboxes, etc), but only after consultation with the public and other stakeholders. d) Notice of Motion – Councillor Betty McIntosh (On table) WHEREAS many businesses in Downtown New Westminster have had a major impact from the fire of October 10, 2013; THEREFORE BE IT RESOLVED THAT this Council will have staff cover the parking meters on Columbia Street with bags for one hour free parking to be enforced.

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CORRESPONDENCE

• 12. a)

Letter of Canadian Union of Postal Workers dated October 14, 2013 re: The Future of Canada Post (On table) MOVED and SECONDED THAT the Letter from the Canadian Union of Postal Workers dated October 14, 2013 regarding the future of Canada Post be received for information. CARRIED. All members of Council present voted in favour of the motion. REPORTS Council Members: Councillor Coté reported the following:

• Shared his experience relative to the Columbia Street fire that occurred on

October 10, 2013;

• Noted that it was very sad to see such an important part of the City’s

history diminish, and extended thanks to the fire department and neighboring municipalities’ fire departments;

• Attended a fundraiser for victim’s of the fire at Greens and Beans Deli;
• Attended Council of Councils in Vancouver on October 19, 2013, which

was attended by all Council members in the metro Vancouver area. The main topics were budget process, new Lions Gate sewage project, and waste energy. Councillor McEvoy reported the following:

• Attended the Police Board meeting. The main topics were traffic

enforcement and proliferation of trucks;

• Attended Council of Councils in Vancouver on October 19, 2013 with a

focus on the Metro Vancouver budget;

• Attended the Metro Vancouver Utilities Committee meeting;
• Attended the Massey Theatre Task Force meeting, which is currently

working with the final budget brought forward by Council;

• Shared his experience relative to the Columbia Street Fire, mentioning that

it is a major heritage loss for the city and extended thanks to the fire department and community;

• Noted that the city has a history of coming together in times of distress,

such as what was witnessed at the Columbia Street fire.

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Councillor Harper reported the following:

• Shared his experience relative to the Columbia Street Fire, noting the

terrible destruction that had taken place downtown;

• Extended thanks to the local firefighters for their hard work and

dedication;

• Mentioned that a several businesses opened their doors to the businesses

who were struck by the fire;

• Attended the Economic Development Forum Committee meeting;
• Attended the Senior Advisory Committee meeting;
• Attended a ‘Hollywood comes to Vancouver’ movie at landmark theatre in

support of breast cancer;

• Attended homeless action week;
• Attended the Zero Waste conference, and was educated on the ‘cradle the

cradle’ initiative, which refers to the continuous recycling of products;

• Announced that there is a new program in Britain for food recycling;
• Attended a fundraiser for victims of the fire at Greens and Beans Deli.

Councillor McIntosh reported the following:

• Advised that several property owners have been very stressed from the

fire;

• Advised that the Chamber of Commerce has been sending out letters of

support and businesses have been providing their own services;

• Extended thanks to Business Improvement Association (BIA) and the

Chamber of Commerce;

• Attended the Massey Theatre Taskforce meeting;
• Attended the Family Day subcommittee meeting at the Fraser Discovery

Center;

• Attended the Cancer awareness fundraiser at Landmark Cinemas;
• Attended an Eagles dinner;
• Attended the Police Board Meeting;
• Attended the Zero Waste conference, and enjoyed the guest speaker from

Britain who discussed the impacts of social media;

• Attended Council of Councils in Vancouver on October 19, 2013;
• Attended the monthly guild meeting, which featured Wendy Scott as the

guest presenter;

• Attended Christmas in October at Dunwood Place. Noted that the event

was special due to the fact that seniors were able to shop in their homes;

• Advised that there is a history of Royal Columbian nursing book launch

scheduled for Sunday, October 27 at 1:30 p.m. in the Sherbrook lounge.

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Councillor Puchmayr reported the following:

• Reported that the City’s Business Continuity Plan was active as soon as

the Columbia Street fire began;

• Noted that the City opened the police station on the main floor for

businesses affected by the fire;

• Advised that City staff have contacted all the businesses affected by the

fire;

• Advised that besides our local fire department, Delta, Burnaby, BC

Ambulance, and our electrical department all helped out immensely;

• Noted that there are nineteen active business licenses within the buildings

which were burned down;

• Suggested that the equipment the firefighters used to extinguish the fire

saved it from spreading further;

• Attended a tour with a local NDP leader, and noticed that there were many

large trucks passing over the Patullo Bridge but not over the Port Mann Bridge;

• Suggested that it would be informative for council to receive a report from

Translink in regards to increased traffic volumes on the Patullo Bridge;

• Attended Council of Councils in Vancouver on October 19, 2013, and

noted that water rates are going up 44% again in 2014.

• Advised that there is a billion liters of water produced in Metro Vancouver

in one day;

• Advised that the provincial government changed the laws for secondary

treatment of water, yet municipalities are not getting any funding to offset the increase;

• Noted that the city is currently working with the Chamber of Commerce

and the BIA on a project to thank everyone who was involved in the fire. Councillor Williams reported the following:

• Attended the Greens and Beans Deli fundraiser. $1,120.00 was raised for

the fire victims;

• Advised that Thrifty foods donated food to fire fighters throughout the

night while they were fighting the fire;

• Attended Council of Councils in Vancouver on October 19, 2013.

Mentioned that it was a great way to network with Councillors from neighboring Municipalities;

• Attended the Library Board meeting, and was pleased with the

Queensborough branch;

• Advised that the Wait for Me Daddy Memorial Task Force has received

updates and photos of the sculptures’ progress from the artists, and noted that October 4, 2014 is the set date for the unveiling;

• Attended the cancer fundraiser at Landmark Cinemas;

October 21, 2013 Regular Council Minutes Page 21 Doc #476931

• Attended the Remembrance Day Committee meeting, and reported that

New Westminster’s ceremony is the second largest in the province and will be televised;

• Met with the Japanese exchange students in Council Chambers;
• Noted that twenty-five of our local students were funded by the

government of Japan to go on an exchange to Japan in 2012, and that New Westminster Secondary School was one of six schools chosen in all of Canada;

• Attended the Zero Waste Conference, and learned that 40 per cent of food

bought is wasted;

• Attended the Homeless Coalition fundraiser;
• Attended Christmas in October at Dunwood Place.

Mayor Wayne Wright proclaimed the following:

• Waste Reduction week in Canada – October 21 thru 27, 2013
• United Nations Day – Thursday, October 24, 2013

Mayor Wayne Wright reported the following:

• Advised that it is Cartwright Jewelers 80th year of operation and thanked

the company for making the store a special place for the city;

• Briefed on the Columbia Street Fire, noting that the firefighters were on

the scene right away and contributed a stupendous amount of work in

• rder to save the last two buildings;
• Informed that the City is currently working with the owners of the

buildings that burnt down to make future plans for the lots;

• Announced that Patrick O’Shaughnessy was one of twenty people selected

to sit on the World Affairs Council. Mr. O’Shaughnessy is from New Westminster and is a member of the Public Arts and Economic Development Committee;

• Attended Metro Vancouver’s 3rd Annual Zero Waste Conference;
• Attended NAIOP Awards for Municipal Excellence with Blair Fryer,

where they discussed how to build for people and businesses in New Westminster;

• Attended a meeting with the Italian Business Delegation at the Terminal

City Club. At the meeting, Consul General Fabrizio stated that New Westminster is the most important city in Metro Vancouver;

• Attended Council of Councils in Vancouver on October 19, 2013;
• Attended Christmas in October at Dunwood Place;
• Advised that the Council Strategic Planning Session is to be held on

October 26, 2013;

• Advised that the 11th Annual Hyack Football tailgate Auction is scheduled

for October 26, 2013 and encouraged everyone to attend to support the young people throughout the community.

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NEXT MEETING OCTOBER 28, 2013 The proposed Regular Meeting convenes at 3:00 pm and immediately adjourns to closed session in Committee Room 2 on the 2nd Floor at City Hall. A Public Hearing commences at 6:00 p.m. in the Council Chamber on 2nd Floor at City Hall; the Regular Meeting of Council reconvenes immediately after the Public Hearing in the Council Chamber on the 2nd Floor at City Hall. Public Hearing Modification of Heritage Covenant at 218 Fourth Street Opportunity to be Heard Development Variance Permit No. 567 for 626 Second Street to Exempt a Secondary Suite from the Requirement to Provide a Second Bylaw-Compliant Parking Space ADJOURNMENT ON MOTION, the meeting was adjourned at 8:50 p.m. Certified Correct, WAYNE WRIGHT JAN GIBSON MAYOR ACTING CORPORATE OFFICER

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REGULAR MEETING OF CITY COUNCIL

Notice is hereby given of the following Regular Meeting of Council: September 23, 2013 at 12:00 p.m. With immediate adjournment to Closed Meeting Regular Council reconvenes at 7:00 p.m. Council Chamber City Hall

MINUTES

PRESENT: Mayor Wayne Wright Councillor Jonathan Coté Councillor Bill Harper Councillor Betty McIntosh Councillor Chuck Puchmayr Councillor Lorrie Williams ABSENT: Councillor Jaimie McEvoy STAFF:

• Ms. Lisa Spitale
• Chief Administrative Officer
• Ms. Jan Gibson
• Acting Director of Legislative Services / Corporate Officer
• Mr. G. Dean Gibson
• Director of Parks, Culture and Recreation
• Mr. Gary Holowatiuk
• Director of Finance & Information Technology
• Mr. Jim Lowrie
• Director of Engineering Services
• Ms. Stephanie Lam
• Committee Clerk

The meeting was called to order at 7:00 pm. EXCLUSION OF THE PUBLIC 1. MOVED and SECONDED: THAT pursuant to Section 90 of the Community Charter, members of the public be excluded from the Closed Meeting of Council immediately following the Regular Meeting of Council on the basis that the subject matter of all agenda items to be considered relate to matters listed under Sections 90(1)(a), 90(1)(b), 90(1)(c), 90(1)(e), 90(1)(g), 90(1)(i), and 90(1)(k) of the Community Charter: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;



September 23, 2013 Regular Council Minutes - Draft Page 2 Doc #469426

(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c) labour relations or other employee relations; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (g) litigation or potential litigation affecting the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; Purpose of the meeting: Personal, employee relations, property, legal and negotiations matters ADJOURNMENT 2. MOTION to adjourn to the Council Meeting in Open session and proceed to Closed Session. MOVED and SECONDED THAT the Council meeting in Open session be adjourned and proceed to Closed session. CARRIED. All members of Council present voted in favour of the motion. RECONVENE TO REGULAR COUNCIL 3. MOTION to reconvene to the Regular Meeting of Council at 7:00pm in the Council Chamber. MOVED and SECONDED THAT the Regular Meeting of Council be reconvened in the Council Chamber (7:00pm). CARRIED. All members of Council present voted in favour of the motion.

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ADDITIONS TO THE AGENDA 4. MOTION to Add or Delete Items from the Agenda. MOVED and SECONDED THAT the agenda be amended by:  Adding items 10, 11, 15, 12, 13, and 18b from the Committee of the Whole meeting agenda. AND THAT the agenda be approved as amended. CARRIED. All members of Council present voted in favour of the motion. ADOPTION OF MINUTES 5. Motion to adopt the minutes of the Regular Meeting of the City Council held August 26, 2013. MOVED and SECONDED THAT the minutes of the Regular Meeting of the City Council held August 26, 2013 be adopted. CARRIED. All members of Council present voted in favour of the motion. PRESENTATIONS 6. Presentation of four students from Lijiang, China, Councillor Lorrie Williams Council welcomed the four students from Lijiang China. He Qingshu, Fu Bujia, Wang Qi, and He Shuquing introduced themselves and provided a brief presentation regarding their hobbies and their experiences to date in Canada. Each student thanked Mayor and Council and their host families for the support during their exchange in New Westminster. MOVED and SECONDED THAT the presentation be received for information. CARRIED. All members of Council present voted in favour of the motion.

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7. Wildlife Rescue Association of BC (WRA), Krystal and Stephanie, Education Coordinators, Wildlife Rescue Association of BC Krystal and Stephanie provided a PowerPoint presentation regarding the work and services conducted by the Wildlife Rescue Association of BC, and reported the following information:  Animals are assisted and rescued from across the lower mainland;  Individuals can contact the hotline number to access WRA’s free services at 604 527 7275 from everyday from 8:00am-5:30pm;  The 5KM Walk for Wildlife will be held on September 29, 2013. Those wishing to participate are to meet at Burnaby Lake Rugby Clubhouse at 9:00am;  The WRA Community Open House will be held from 11:00am-2:00pm on October 27, 2013;  The WRA’s first annual Wild Winter Gala to be held on November 23, 2013. The presenters advised that further information about the organization and upcoming events is available on the website at www.wildliferescue.ca. MOVED and SECONDED THAT the presentation be received for information. CARRIED. All members of Council present voted in favour of the motion. 8. Ipsos Public Affairs – 2013 Citizen Satisfaction Syndicated Survey, New Westminster, Jennifer Renny, Ipsos Public Affairs Jennifer Renny, Ipsos Reid, provided a PowerPoint presentation titled “2013 Citizen Satisfaction Syndicated Survey”, which advised of the following:  The methodology of the survey, highlighting the approach for obtaining the information and the process for calculating the results;  The Survey addressed topics such as Overall Quality of Life, Satisfaction with Municipal Operations, Financial Planning, and Communication;  The Survey highlighted the “Top-of-Mind” Community Issues in the City, noting that the survey revealed Transportation as the number one issue amongst New Westminster residents. Discussion ensued and Council spoke to Education and Schools as a “Top-of- Mind” priority amongst residents, noting that the City has no jurisdiction over these matters. Council advised that the age demographic can influence how residents wish to be approached, noting that Seniors’ without access to a computer may not have easy access to Social Media compared to a younger demographic.

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Council thanked Ms. Renny for the presentation, noting that surveys, such as the Ipsos Reid Satisfaction Survey, are a necessary component with respect to receiving feedback from residents. MOVED and SECONDED THAT the presentation be received for information. CARRIED. All members of Council present voted in favour of the motion. Procedural Note: The following items were carried forward from the Committee of the Whole meeting held earlier in the afternoon: 10. Proposed Rezoning of 335 Thirteenth Street to Develop 12 Market Rental Units and 8 Strata-titled Units – Preliminary Report Bev Grieve, Acting Director of Development Services, provided the following information in response to Council’s questions:  There is no conversion of existing units with respect to the development, as the plans require the building to be gutted completely. Therefore, the proposal is considered a new development;  Each unit will be self-contained and host their own private bathrooms and kitchens. MOVED and SECONDED THAT the report dated September 23, 2013 from the Acting Director of Development Services be received for information. CARRIED. All members of Council present voted in favour of the motion. Director of Development Services and Director of Parks, Culture and Recreation 11. Century House Inclusion Project Report and Action Plan Councillor Harper, Chair of the Seniors Advisory Committee, commended staff for developing a progressive action plan. It was noted that the object of the program is to develop a representation of membership at Century House which reflects the Community. Council advised that a Committee will be established regarding the Century House inclusion project, and recommended Councillor Puchmayr be appointed to serve as the Council representative on the Committee. MOVED and SECONDED THAT Councillor Puchmayr be appointed as the City Liaison to the Century House Inclusion Project Committee. CARRIED. All members of Council present voted in favour of the motion.

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MOVED and SECONDED THAT the report dated September 23, 2013 from the Acting Director of Development Services and Director of Parks, Culture and Recreation, be received for information. CARRIED. All members of Council present voted in favour of the motion. 13. Update on Proposed Fraser Surrey Docks Coal Transfer Facility Council expressed the following concerns regarding the proposed coal transfer facility at Fraser Surrey Docks:  The quality of coal being transferred is volatile and has negative implications to New Westminster residents;  The City does not support the new proposed transfer facility;  Mitigation will be required to address the stock-piling of coal and empty railcars. MOVED and SECONDED THAT staff be directed to review additional information provided by Fraser Surrey Docks and report back to Council on how well this information addresses City concerns. CARRIED. All members of Council present voted in favour of the motion. Procedural Note: Item 18c was considered following item 13. 18c. Letter from Port Metro Vancouver dated September 16, 2013 regarding Update on the Fraser Surrey Docks Proposed Direct Transfer Coal Facility Permitting Process; email from Jeff Scott, Fraser Surrey Docks, to Mayor Wright regarding the FSD DTB Coal Project – Important Update and Fraser Surrey Docks media statement MOVED and SECONDED THAT the correspondence be referred to staff for consideration and response. CARRIED. All members of Council present voted in favour of the motion. 15. Salter Street Neighbourhood Transportation Review Council suggested that staff investigate options for establishing an additional arterial route to exit Queensborough, and suggested Salter Street and Derwent Way be considered. It was noted that transforming Salter Street could impact the elementary school, and Council requested staff report back with further information and recommendations.

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MOVED and SECONDED THAT the report dated September 23, 2013 from the Director of Engineering and Chief Administrative Officer be received for information. CARRIED. All members of Council present voted in favour of the motion. 18b. Letter from First Call: BC Child and Youth Advocacy Coalition dated September 19, 2013 requesting a letter of support from the City of New Westminster for a research grant application being submitted to the Social Sciences and Humanities Research Council to study the impacts of living wage policies and practices. Council directed staff to draft a letter of support in response to the correspondence dated September 19, 2013 from First Call – BC Child and Youth Advocacy Coalition. MOVED and SECONDED THAT the Letter from First Call: BC Child and Youth Advocacy Coalition dated September 19, 2013 requesting a letter of support from the City of New Westminster for a research grant application being submitted to the Social Sciences and Humanities Research Council to study the impacts of living wage policies and practices; study summary; support letter template be received for consideration and response. CARRIED. All members of Council present voted in favour of the motion. DELEGATIONS 9. Open Delegations Roy Tubbs, resident, and Tom Page, Rotary Tower Tenants Committee, provided a written submission and expressed concerns regarding inadequate transportation for seniors and persons with disabilities, particularly with respect to the bus route to/from McBride at Eighth Avenue and Sixth Street at Sixth

• Avenue. The presenters noted the following:

 The changes to bus route 154 have significantly impacted residents in the catchment area;  The existing 128 route has eliminated access to the bus for residents living along Sixth and Eighth Street between Sixth and Eighth Avenue;  The changes to the transit route are contrary to the City’s goals expressed in the March 13, 2013 report titled “Transportation Strategy Update”. The presenters provided a modified proposal for bus route 128 and requested Council to petition TransLink with the suggestion.

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Council clarified that the City has no authority to modify the transit routes; however, conveyed the concerns and potential impacts to transit users regarding the route change when TransLink presented their “2013 Bus Service Optimization” plan. Council directed staff to draft a letter to TransLink regarding proposed changes to the route for bus 128. UNFINISHED BUSINESS 10. No Items COMMITTEE RECOMMENDATIONS 11. Recommendations from Council in Committee of the Whole meeting held September 23, 2013: a. Recruitment Update MOVED and SECONDED THAT the appointment of Christi Garneau to the Community Heritage Commission be rescinded; THAT Wayne Janzen be appointed to the Community Heritage Commission to replace the vacancy with the term ending January 31, 2014; THAT the appointment of Dia Montgomery to the Seniors Advisory Committee be rescinded. THAT Carole Compton-Smith be appointed to the Arts and Culture Grants Committee with the term ending January 31, 2015. CARRIED. All members of Council present voted in favour of the motion. b. Motion to receive and adopt the minutes of Council in Committee of the Whole held August 26, 2013. MOVED and SECONDED THAT the August 26, 2013 Committee of the Whole minutes be adopted. CARRIED. All members of Council present voted in favour of the motion.

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c. Revised Procurement Policy (Tabled June 24 and July 8, 2013) Council clarified that the report is being referred to staff for further information to ensure further details regarding Council’s concerns are addressed prior to adoption of the Policy. MOVED and SECONDED THAT the PowerPoint presentation from the Director of Finance and Information Technology be received. AND THAT the report be referred back to staff for further analysis based

• n the issues raised by Council.

CARRIED. All members of Council present voted in favour of the motion. d. Columbia Street Swag Lighting Design Options Members of Council spoke to the options for the Columbia Street Swag lighting design and noted the following:  The proposed design is similar to the swag lighting scheme that existed many decades ago;  The lighting is attractive and could bring in shoppers, which would support economic development in the City Members of Council referred to the letter dated September 23, 2013 from the Downtown Business Improvement Association (BIA) regarding possible partnership and cost sharing, which would provide significant savings to the City. It was suggested that the report be tabled in order for staff to meet with the BIA. Members of Council expressed concerns regarding the timeline of installing the lighting, adding that tabling the report may not provide enough time for proper installation. MOVED and SECONDED THAT the On Table correspondence dated September 23, 2013 from the Downtown Business Improvement Association be received. THAT the report dated September 23, 2013 be tabled in order to allow for further consultation with the Downtown Business Improvement Association; AND THAT the outcomes of the discussion be brought back to Council. CARRIED. Councillor McIntosh and Councillor Harper voted in opposition.

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e. Truck Traffic Survey and Presentation (with Modeling) Council referred to the discussions held during Committee of the Whole, adding that the results, as well as the results of the Ipsos Reid Satisfaction Survey, supports the City’s need to discuss and contemplate the reduction

• f truck traffic.

MOVED and SECONDED THAT the presentation be received for information. AND THAT Council direct staff to:

• 1. Submit the Halcrow report to TransLink in support of the request to

remove both East 8th Avenue to East Columbia Street north of Brunette

• Ave. from the truck route network;
• 2. Notify TransLink of the City’s objective to restrict truck traffic along

the Front St. and Royal Ave. corridors and commence dialogue with stakeholders, through TransLink, the Regional Transportation Strategy and the Pattullo Bridge Review Process, to identify necessary parameters to achieve this goal;

• 3. Request TransLink and Port Metro Vancouver to develop strategies,

possibly through the regional Transportation Strategy to develop and implement programs to achieve improved efficiency of goods movements in the region with the goal of minimizing truck trips through urban neighbourhoods;

• 4. Incorporate the results of this Halcrow review in the development of a

goods movement plan in the City’s Master Transportation Plan;

• 5. Provide an update to Council on the current diversionary impacts on

New Westminster streets from the recent tolling on the Port Mann Bridge. CARRIED. All members of Council present voted in favour of the motion. f. Westminster Pier Park Timber Wharf Inspection and Interim Site Planning MOVED and SECONDED THAT the report dated September 23, 2013 from the Director of Engineering Services and the Director of Parks, Culture, and Recreation, be received for information, and THAT the interim use programming opportunities and related conceptual design for the Westminster Pier Park Timber Wharf be referred to the Parks & Recreation Committee for further prioritization and reconciliation against available funding and recommendation back to Council, and

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THAT the Timber Wharf Priority 1 structural repairs be undertaken as available funding permits for 2013 and remaining outstanding high priority repair funding requirements be incorporated into the City’s 2014 Financial Plan. CARRIED. All members of Council present voted in favour of the motion. g. Telus Communications, 611 Sixth Street / Request for Construction Noise Bylaw Exemption MOVED and SECONDED THAT Matra Construction Inc. be granted an exemption from Construction Noise Bylaw No. 6063 to conduct night-time work at the times and dates noted in this report in order to upgrade the emergency generator and electrical systems for the Telus building located at 611 Sixth Street. CARRIED. All members of Council present voted in favour of the motion. h. Heritage Register Update: Hyack Square and 811 Columbia Street (Mc & Mc) MOVED and SECONDED THAT Council update the City’s Heritage Register by adding Hyack Square and updating the Statement of Significance for 811 Columbia Street. CARRIED. All members of Council present voted in favour of the motion. i. 813-823 Carnarvon Street – Rezoning to Permit Mixed Use Commercial / Multiple Unit Residential Development Above Grade Parking MOVED and SECONDED THAT the report dated September 23, 2013 from the Acting Director of Development Services be received for information. CARRIED. All members of Council present voted in favour of the motion.

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j. Proposed New Westminster Tennis Club License Agreement Renewal MOVED and SECONDED THAT Bylaw No. 7618, 2013, a Bylaw to renew the License Agreement between the City and the New Westminster Tennis Club for the use of a portion of Tipperary Park for the term October 1, 2013 to September 30, 2018 be forwarded to Council for first, second and third readings subject to required public notification. CARRIED. All members of Council present voted in favour of the motion. k. THAT Council receive, for information, the following recommendation dated August 20, 2013 from the Advisory Planning Commission: MOVED and SECONDED THAT the Advisory Planning Commission supports the proposed text amendment to permit lounge endorsement areas for breweries, distilleries and wineries in commercial zoning districts through the rezoning process and as an accessory use to the manufacturing of liquor in industrial zoning districts. CARRIED. All members of Council present voted in favour of the motion. l. Letter from the Arts Council of New Westminster dated September 10, 2013 regarding funding difficulty MOVED and SECONDED THAT a one-time grant of $4500 be awarded to the New Westminster Arts Council. CARRIED. All members of Council present voted in favour of the motion. BYLAWS 12. Bylaws for adoption: a) MOVED and SECONDED THAT the extension to Period For Tax Sale Redemption For Assessment Roll Number 08585099 Bylaw No. 7626, 2013 be adopted. CARRIED. All members of Council present voted in favour of the motion.

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13. Bylaws coming forward from the Committee of the Whole meeting held Monday, September 23, 2013: a) A Bylaw to License Part of Tipperary Park to the New Westminster Tennis Club [New Westminster Tennis Club Authorization Bylaw No. 7618, 2013] THREE READINGS MOVED and SECONDED THAT Bylaw No. 7618, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Bylaw No. 7618, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Bylaw No. 7618, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. Notice of Public Hearing for September 30, 2013: Jan Gibson, Acting Corporate Officer, announced that Zoning Amendment Bylaw No. 7614, 2013 (Grade Transition and Retaining Wall Regulations) has been scheduled for a Public Hearing on Monday, September 30, 2013 at 6:00pm in Council Chambers. It was noted that Bylaw No. 7614 received two readings at the July 8, 2013 Regular Council meeting. NEW BUSINESS 14. Motion on Notice regarding Membership to the Railway Community Advisory Panel – Councillor Puchmayr Councillor Puchmayr, Co-Chair of the Railway Community Advisory Panel, advised that the purpose of the motion on notice is to appoint a representative from Queensborough to serve on the Railway Community Advisory Panel. It was noted that the membership of the Panel is comprised of City representatives, Representatives from the Railway companies, as well as representatives from the following neighbourhoods: Sapperton, Uptown, and Quayside.

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MOVED and SECONDED THAT an amendment to the Railway Community Advisory Panel Terms of Reference to add a representative from Queensborough be brought forward to Council for consideration. CARRIED. All members of Council present voted in favour of the motion. Notice of Motion – Councillor McIntosh WHEREAS Braid Street continues as a truck route THEREFORE BE IT RESOLVED to request staff to study the feasibility of reducing Braid Street from four lanes to two lanes similar to Blue Mountain Street in Coquitlam. CORRESPONDENCE 15. No Items REPORTS Council Members: Councillor Puchmayr reported the following:



As Acting Mayor, delivered greetings at the Terry Fox Run;



Reported that the Emergency Resolution to UBCM regarding the Multi- Materials BC Program was approved. It was noted that further discussion will be held regarding the program, and updates will be provided in the near future;  It was noted that Council met with Premier Clark at UBCM, transportation and the toll-free bypass in New Westminster was discussed;  Met with Selena Robinson, MLA, and Claire Trevenan, MLA and Transportation Critic who advised that they would like to meet with New Westminster in order to hear the City’s concerns regarding transportation.

• Ms. Trevenan advised that she would tour the South Fraser Perimetre

Road to witness first-hand the City’s concerns;  Attended the “Train Day” fundraiser at Greens and Beans, which raised monies in response to the tragedy at Lac Megantic and commended Councillor Williams for her work with the event;  Announced that the Railway Community Advisory Panel will meet on Wednesday, September 25, 2013 at 1:00pm;  Announced the upcoming event “Seniors Have Talent”, taking place at Sapperton Pensioner’s Hall at 1:30pm on Saturday, October 5, 2013.

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Councillor Williams reported the following:  Attended the Union of British Columbia Municipalities Conference which hosted many workshops;  Attended the Great Shore Clean-up held in Queensborough;  Attended the United Way BBQ hosted at City Hall, noting that it was good to see staff supporting the Charity;  Assisted with “Train Day” hosted at Greens and Beans. It was noted that all money raised from soup sales was donated to Lac Megantic on behalf

• f New Westminster;

 Attended the Hyack Football Game;  Welcomed the delegation of students from Lijiang China. Councillor Coté reported the following:  Participated in the Shoreline Clean-up in Queensborough;  Chaired the ActBiPed Committee and discussed the Quayside to Queensborough pedestrian bridge;  Attended the UBCM Conference, noting that the three motions put forward by New Westminster were passed;  Met with Premier Clark and discussed transportation issues, such as truck traffic, the Pattullo Bridge, etc;  Added that it was great to meet with representatives of the Provincial Government to discuss emergent issues in the City. Councillor Harper reported the following:  Attended the tour of the new Bosa Group Building – the Viceroy on Bellemont Street, commenting on the high quality of the building;  Chaired the Economic Development Advisory Committee and the Digital inclusion sub-committee (which is a branch of the Intelligent City Committee);  Attended the Anvil Centre Committee meeting;  Chaired the Seniors Advisory Committee and the Seniors Festival Sub- Committee, reporting that both groups are working towards the event scheduled for October 5, 2013 at Century House;  Chaired the Arts Commission meeting;  Attended the Urban Development Institute Tour;  Attended “Train Day” hosted at Greens and Beans in Sapperton;  Reported that the UBCM Emergency Resolution regarding concerns with respect to Multi-Materials British Columbia’s proposed program was

• passed. It was noted that the issue of recycling is proposed to being moved
• ut of municipal hands to private operators. It was noted that an extension

for the deadline to participate was extended, allowing municipalities time to consider and negotiate next steps with respect to the program;

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 Announced that a resolution was passed to extend the Municipal Election term to four years, noting that over 60% voted in favour of the

• amendment. It was noted that the legislation will become effective after

the next election;  Attended the memorial for the passing of Dave Martin. Councillor McIntosh reported the following:  Chaired the Special Services and Access Committee meeting where the Committee discussed access to Pier Park;  Attended “Train Day” at Greens and Beans, and thanked Max Jacquiard for his generous donations in support of fundraising for Lac Megantic;  Attended many seminars at the Union of British Columbia Municipalities Conference, including a session regarding Sustainable Urbanism. The Conference also featured speakers from Health Canada who spoke to the distribution of Medical Marijuana;  Reported that UBCM is working with other levels of government to ensure BC remains affordable with respect to housing;  At the Conference, met with the Premier;  Met with the Minister of Transportation to discuss transportation issues within New Westminster;  Met with the Minister of Health and discussed the redevelopment of Royal Columbian Hospital;  Met with the Minister of Heritage where he acknowledged the limited resources available for preserving heritage. Mayor Wayne Wright reported the following:  Announced the Sixth Annual Ketih Logan Memorial Golf Tournament was recently held. A total of $21,326.06 was raised in memory of our fallen officer. All monies will be donated to Crossroad Hospice Society. Thanks to all who volunteered to make this another successful event;  Attended the UDI Development Tour of all major projects currently underway in the City of New Westminster; thanks to Andrea Parker and Blair Fryer for organizing;  Attended the Hyacks Homecoming Football Game – noting that it was a great Event. Mayor Wright provided thanks to the organizers, and announced that New Westminster won the game! The losers – Coquitlam – will have to wear our jerseys at an upcoming City Council Meeting – apologies to Mayor Stewart!  From September 14-22, 2013 attended the Canadian Conference on Stewardship in Toronto, Ontario;

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 Announced the Cultural Mapping Launch event at Douglas College on September 26, 2013. Mayor Wright provided the following comments regarding the Cultural Mapping project:

• The City is proud to be partnering with Douglas College and the

Arts Council of New Westminster on this project;

• The Cultural Map will help the City better understand and obtain

data about the depth and breadth of New Westminster’s rich arts and cultural resources;

• The Cultural Map will help promote the arts and help define

strategic planning and cultural policies for the City;

• The Cultural Map will enable new residents to explore and learn

more about arts, culture and heritage;

• The Cultural Map is another way in which the City has adopted

Culture as the “Fourth Pillar” of sustainability in the City’s Strategic Plan.  Announced the upcoming grand opening of the second floor of the Fraser River Discovery Centre and RiverFest 2013 on Friday, September 27, 2013;  Provided condolences regarding the recent passing of Major Constable Beglaw, a former resident of New Westminster, member of New Westminster Regiment and an officer with West Vancouver Police passed away while on duty at their West Vancouver Offices on Monday, September 16th. Condolences to wife and 2 young children NEXT MEETING SEPTEMBER 30, 2013 A Public Hearing will commence at 6:00 p.m. in the Council Chamber, 2nd Floor, City

• Hall. Immediately following the Public Hearing, the proposed Regular Meeting of

Council convenes in the Council Chamber, 2nd Floor, City Hall. Public Hearing  Zoning Amendment Bylaw to Include Retaining Wall Regulations and Resolve Grade Transition Conflicts in the NR-1, NR-5 and RT-1A Zoning Districts Bylaw No. 7614, 2013 [A Bylaw to Amend Zoning Bylaw 6680, 2001]  Zoning Amendment Bylaw to Clarify Requirements for Outdoor Storage and Storage of Shipping Containers in Industrial Zoning Districts Bylaw No. 7615, 2013 [A Bylaw to Amend Zoning Bylaw 6680, 2001]  Text Amendment Bylaw No. 7623, 2013 to Clarify Covered Decks and Porches Allowances in RQ Zones [A Bylaw to Amend Zoning Bylaw 6680, 2001]

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 Proposed Zoning Bylaw Amendment Regulations Governing Through Sites Bylaw No. 7624, 2013 [A Bylaw to Amend Zoning Bylaw 6680, 2001]  326 Hospital Street – Rezoning from RS-2 to CD district to allow 4 townhouse units Bylaw No. 7625, 2013 [A Bylaw to Amend Zoning Bylaw 6680, 2001]  Zoning Bylaw amendment to change rules regarding Lounge Endorsement and Special Event Areas Bylaw No. 7622, 2013 [A Bylaw to Amend Zoning Bylaw 6680, 2001] Opportunity to be Heard  Development Variance Permit No. 566 to vary Sign Bylaw No. 6625, 2000 Requirements at 88 Tenth Street for Oxygen Yoga ADJOURNMENT ON MOTION, the meeting was adjourned at 9:53pm. Certified Correct, WAYNE WRIGHT JAN GIBSON MAYOR ACTING CORPORATE OFFICER

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PUBLIC HEARING

September 30, 2013 6:00 p.m. Council Chamber City Hall

MINUTES

PRESENT: Mayor Wayne Wright Councillor Jonathan Coté Councillor Bill Harper Councillor Jaimie McEvoy Councillor Betty McIntosh Councillor Chuck Puchmayr Councillor Lorrie Williams STAFF:

• Ms. Lisa Spitale
• Chief Administrative Officer
• Ms. Jan Gibson
• Acting Corporate Officer/Director of Legislative Services
• Mr. G. Dean Gibson
• Director of Parks, Culture and Recreation
• Mr. Gary Holowatiuk
• Director of Finance & Information Technology
• Mr. Jim Lowrie
• Director of Engineering Services
• Ms. Bev Grieve
• Acting Director of Development Services
• Ms. Stephanie Lam
• Committee Clerk

The meeting was called to order at 6:00 pm. Mayor Wright read the statement concerning the proposed bylaws and the conduct of the Public Hearing. BUSINESS 1. Zoning Amendment Bylaw No. 7614, 2013 [a Bylaw to amend the NR-1, NR-5 and RT-1A Zoning Districts to use the existing grade, rather than the finished grade to determine whether the floor area is deemed to be a basement or a cellar. The bylaw will also establish retaining wall regulations for all single detached dwelling and duplex districts.] Attachments:

• Notice of Public Hearing
• Zoning Amendment Bylaw No. 7614, 2013

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Reports to Council Report Author Meeting/Document/Date Public Hearing Date # Clerks Minute Extracts September 30, 2013 R-1 Development Services CW Report, July 8, 2013 September 30, 2013 R-2 Development Services CW Report, April 29, 2013 September 30, 2013 R-3 Written Submissions Name Correspondence Date Date Received In Support/Opposed / Concerns # None to date.

a. Explanation of bylaw and proposed development of the lands (Director of Development Services) Bev Grieve, Acting Director of Development Services, introduced the proposed Bylaw Amendments and highlighted details of the report, noting staff requests Council give the proposed Bylaws third reading and adoption following the Public Hearing.

• Ms. Grieve advised that open houses were held with respect to the application, and

all feedback submitted at the events was considered in the staff report. b. Statement concerning the number of written submissions received and their distribution (Corporate Officer) There were no written submissions. c. Motion to receive submissions There were no written submissions. d. Invitation to those present to address the bylaw Mayor Wright called three times for speakers to the application, there was no response.

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e. Motion to refer to Council MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7614, 2013 be referred to Council for third reading. CARRIED. All members of Council present voted in favour of the motion. 2. Zoning Amendment Bylaw No. 7615, 2013 [a Bylaw to clarify requirements for outdoor storage and storage of shipping containers in industrial zoning districts.] Attachments:

• Notice of Public Hearing
• Zoning Amendment Bylaw No. 7615, 2013

Reports to Council Report Author Meeting/Document/Date Public Hearing Date # Clerks Minute Extracts September 30, 2013 R-1 Development Services CW, April 29, 2013 September 30, 2013 R-2 Development Services CW, dated July 8, 2013; however, tabled and considered on August 26, 2013 September 30, 2013 R-3 Written Submissions Name Correspondence Date Date Received In Support/Opposed / Concerns #

• M. Broten and
• E. Dallas-Gallant

September 29, 2013 September 30, 2013 Concerns C-1

a. Explanation of bylaw and proposed development of the lands (Director of Development Services) Bev Grieve, Acting Director of Development Services, introduced the proposed Bylaw Amendments and highlighted details of the report, noting staff requests Council give the proposed Bylaws third reading and adoption following the Public Hearing.

• Ms. Grieve advised that the proposed application supports the City’s Livable City

Strategy. b. Statement concerning the number of written submissions received and their distribution (Corporate Officer) Jan Gibson, Acting Corporate Officer, reported that one submission expressing concerns was received.

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c. Motion to receive submissions MOVED and SECONDED THAT the submissions be received. CARRIED. All members of Council present voted in favour of the motion. d. Invitation to those present to address the bylaw Mayor Wright called three times for speakers to the application, there was no response. e. Motion to refer to Council MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7615, 2013 be referred to Council for third reading. CARRIED. All members of Council present voted in favour of the motion. 3. Zoning Amendment Bylaw No. 7622, 2013, 2013 [a Bylaw to amend text in Zoning Bylaw No. 6680, 2001 to permit lounge endorsement areas for breweries, distilleries and wineries as an accessory use to the manufacturing of liquor in industrial zoning districts and in commercial zoning districts through a rezoning process.] Attachments:

• Notice of Public Hearing
• Zoning Amendment Bylaw No. 7622, 2013, 2013

Reports to Council Report Author Meeting/Document/Date Public Hearing Date # Clerks Minute Extracts September 30, 2013 R-1 Development Services CW Report, September 9, 2013 September 30, 2013 R-2 Development Services APC Report, August 20, 2013 September 30, 2013 R-3 Development Services CW Report, July 8, 2013 September 30, 2013 R-4 Written Submissions Name Correspondence Date Date Received In Support/Opposed / Concerns # None to date.

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a. Explanation of bylaw and proposed development of the lands (Director of Development Services) Bev Grieve, Acting Director of Development Services, introduced the proposed Bylaw Amendments and highlighted details of the report, noting staff requests Council give the proposed Bylaws third reading and adoption following the Public Hearing. b. Statement concerning the number of written submissions received and their distribution (Corporate Officer) There were no written submissions. c. Motion to receive submissions There were no written submissions. d. Invitation to those present to address the bylaw Mayor Wright called three times for speakers to the application, there was no response. e. Motion to refer to Council MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7622, 2013 be referred to Council for third reading. CARRIED. All members of Council present voted in favour of the motion. 4. Zoning Amendment Bylaw No. 7623, 2013 [a Bylaw to The purpose of this bylaw is to amend the Queensborough Neighbourhood Residential Dwelling Districts (RQ-1) and Queensborough Residential Dwelling Districts (Small Lots) (RQ-5) to clarify requirements for covered decks at the main floor of single detached dwellings] Attachments:

• Notice of Public Hearing
• Zoning Amendment Bylaw No. 7623, 2013

Reports to Council Report Author Meeting/Document/Date Public Hearing Date # Clerks Minute Extracts September 30, 2013 R-1 Development Services CW Report, August 26, 2013 September 30, 2013 R-2

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Written Submissions Name Correspondence Date Date Received In Support/Opposed / Concerns # None to date.

a. Explanation of bylaw and proposed development of the lands (Director of Development Services) Bev Grieve, Acting Director of Development Services, introduced the proposed Bylaw Amendments and highlighted details of the report, noting staff requests Council give the proposed Bylaws third reading and adoption following the Public Hearing. b. Statement concerning the number of written submissions received and their distribution (Corporate Officer) There were no written submissions. c. Motion to receive submissions There were no written submissions. d. Invitation to those present to address the bylaw Mayor Wright called three times for speakers to the application, there was no response. e. Motion to refer to Council MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7623, 2013 be referred to Council for third reading. CARRIED. All members of Council present voted in favour of the motion.

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5. Zoning Amendment Bylaw No. 7624, 2013 [a Bylaw to amend text in Zoning Bylaw

• No. 6680, 2001 to alter the regulations governing through sites occupied by single

detached dwellings that would avoid unnecessary development variance applications.] Attachments:

• Notice of Public Hearing
• Zoning Amendment Bylaw No. 7624, 2013

Reports to Council Report Author Meeting/Document/Date Public Hearing Date # Clerks Minute Extracts September 30, 2013 R-1 Development Services CW Report, August 26, 2013 September 30, 2013 R-2 Written Submissions Name Correspondence Date Date Received In Support/Opposed / Concerns # None to date.

a. Explanation of bylaw and proposed development of the lands (Director of Development Services) Bev Grieve, Acting Director of Development Services, introduced the proposed Bylaw Amendments and highlighted details of the report, noting staff requests Council give the proposed Bylaws third reading and adoption following the Public Hearing. b. Statement concerning the number of written submissions received and their distribution (Corporate Officer) There were no written submissions. c. Motion to receive submissions There were no written submissions. d. Invitation to those present to address the bylaw Mayor Wright called three times for speakers to the application, there was no response.

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e. Motion to refer to Council MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7624, 2013 be referred to Council for third reading. CARRIED. All members of Council present voted in favour of the motion. 6. Zoning Amendment Bylaw No. 7625, 2013 for 326 Hospital Street [a Bylaw to rezone the subject property from Single Detached Dwelling Districts (RS-2) to Comprehensive Development District (326 Hospital Street) (CD-39) in order to allow the development of four ground oriented townhouse units.] Attachments:

• Notice of Public Hearing
• Zoning Amendment Bylaw No. 7625, 2013 for 326 Hospital Street

Reports to Council Report Author Meeting/Document/Date Public Hearing Date # Development Services CW Report, September 9, 2013 - September 30 ,2013 R-1 Clerks CW Minutes, September 9, 2013 – Draft Minute Extract September 30 ,2013 R-2 Clerks RM Minutes, September 9, 2013 – Draft Minute Extract September 30 ,2013 R-3 Development Services APC, April 17, 2012 – Report September 30 ,2013 R-4 Clerks APC, April 17, 2012 – Minute Excerpt September 30 ,2013 R-5 Development Services NWDP, May 24, 2011 – Report September 30 ,2013 R-6 Clerks NWDP, May 24, 2011 – Minute Excerpt September 30 ,2013 R-7 Development Services NWDP, February 22, 2011 – Report September 30 ,2013 R-8 Clerks NWDP, February 22, 2011 – Minute Excerpt September 30 ,2013 R-9 Development Services APC, February 15, 2011 – Report September 30 ,2013 R-10 Clerks APC, February 15, 2011 – Minute Excerpt September 30 ,2013 R-11 Development Services CW, October 4, 2010 – Report September 30 ,2013 R-12 Clerks CW, October 4, 2010 – Minute Excerpt September 30 ,2013 R-13

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Written Submissions Name Correspondence Date Date Received In Support/Opposed / Concerns # None to date.

a. Explanation of bylaw and proposed development of the lands (Director of Development Services) Bev Grieve, Acting Director of Development Services, introduced the proposed Bylaw Amendments and highlighted details of the report, noting staff requests Council give the proposed Bylaws third reading following the Public Hearing. b. Statement concerning the number of written submissions received and their distribution (Corporate Officer) There were no written submissions. c. Motion to receive submissions There were no written submissions. d. Invitation to those present to address the bylaw Mayor Wright called three times for speakers to the application, there was no response. e. Motion to refer to Council MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7625, 2013 be referred to Council for third reading. CARRIED. All members of Council present voted in favour of the motion. CLOSURE OR ADJOURNMENT OF PUBLIC HEARING ON MOTION, the meeting was adjourned at 6:13 pm. Certified Correct, WAYNE WRIGHT JAN GIBSON MAYOR ACTING CORPORATE OFFICER

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REGULAR MEETING OF CITY COUNCIL

Notice is hereby given of the following Regular Meeting of Council: September 30, 2013 which convenes immediately following the Public Hearing. Note: The Public Hearing commences at 6:00 pm. Council Chamber City Hall

MINUTES

PRESENT: Mayor Wayne Wright Councillor Jonathan Coté Councillor Bill Harper Councillor Jaimie McEvoy Councillor Betty McIntosh Councillor Chuck Puchmayr Councillor Lorrie Williams STAFF:

• Ms. Lisa Spitale
• Chief Administrative Officer
• Ms. Jan Gibson
• Acting Corporate Officer/Director of Legislative Services
• Mr. G. Dean Gibson
• Director of Parks, Culture and Recreation
• Mr. Gary Holowatiuk
• Director of Finance & Information Technology
• Mr. Jim Lowrie
• Director of Engineering Services
• Ms. Bev Grieve
• Acting Director of Development Services
• Ms. Stephanie Lam
• Committee Clerk

The meeting was called to order at 6:14 pm. ADDITIONS TO THE AGENDA 1. MOTION to Add or Delete Items from the Agenda. MOVED and SECONDED THAT the agenda be amended by removing “Council Member Reports”. CARRIED. All members of Council present voted in favour of the motion.

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PRESENTATIONS 2. Senior’s Day, Saturday, October 5, 2013 from 11:00 a.m. to 3:00 p.m. at Century House – Senior’s Day Planning Committee Chair, Alana McIntyre Councillor Harper, Chair of the Seniors Advisory Committee, welcomed Ruby Campbell, Volunteer Coordinator, and members of the Senior’s Day Planning Committee (the Committee). Alana McIntyre, Chair of the Committee, announced that the Senior’s Day Festival will be held on Saturday, October 5, 2013 from 11:00am to 3:00pm at Century House, and provided the following comments:  Thanked members of the Committee for their for their assistance in

• rganizing the event, and acknowledged Annette Oakes and Helen Bodner

who were present at the Council meeting;  Thanked Tony Antonias for his assistance with the newspaper advertisement;  Acknowledged the work and dedication of Ruby Campbell and thanked Councillor Harper for his assistance in leading the Committee.

• Ms. McIntyre provided a PowerPoint presentation outlining the agenda for the

Festival. Councillor Harper advised that the membership of the Committee is comprised of Community representatives, as well as representatives from the Century House Association, Seniors’ Planning and Action Network (SPAN), and members of the Seniors Services Society. Councillor Harper also thanked Ms. Campbell, noting that her guidance has made the planning process both easy and enjoyable. Council spoke in support of the Festival and wished the Committee all the best in their upcoming event. MOVED and SECONDED THAT the presentation be received. CARRIED. All members of Council present voted in favour of the motion. COMMITTEE RECOMMENDATIONS No items.

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BYLAWS CONSIDERED AT A PUBLIC HEARING 3. Zoning Amendment Bylaw to Include Retaining Wall Regulations and Resolve Grade Transition Conflicts in the NR-1, NR-5 and RT-1A Zoning Districts No. 7614, 2013 [A Bylaw to Amend Zoning Bylaw 6680, 2001] THIRD READING ADOPTION MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7614, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7614, 2013 be adopted. CARRIED. All members of Council present voted in favour of the motion. 4. Zoning Amendment Bylaw to Clarify Requirements for Outdoor Storage and Storage of Shipping Containers in Industrial Zoning Districts Bylaw No. 7615, 2013 [A Bylaw to Amend Zoning Bylaw 6680, 2001] THIRD READING ADOPTION MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7615, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7615, 2013 be adopted. CARRIED. All members of Council present voted in favour of the motion. 5. Zoning Bylaw amendment to change rules regarding Lounge Endorsement and Special Event Areas Bylaw No. 7622, 2013 [A Bylaw to Amend Zoning Bylaw 6680, 2001] THIRD READING ADOPTION MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7622, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7622, 2013 be adopted. CARRIED. All members of Council present voted in favour of the motion.

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6. Text Amendment Bylaw No. 7623, 2013 to Clarify Covered Decks and Porches Allowance in RQ Zones [A Bylaw to Amend Zoning Bylaw 6680, 2001] THIRD READING ADOPTION MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7623, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7623, 2013 be adopted. CARRIED. All members of Council present voted in favour of the motion. 7. Proposed Zoning Bylaw Amendment Regulations Governing Through Sites Bylaw No. 7624, 2013 [A Bylaw to Amend Zoning Bylaw 6680, 2001] THIRD READING ADOPTION MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7624, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7624, 2013 be adopted. CARRIED. All members of Council present voted in favour of the motion. 8. 326 Hospital Street – Rezoning from RS-2 to CD district to allow 4 townhouse units Bylaw No. 7625, 2013 [A Bylaw to Amend Zoning Bylaw 6680, 2001] THIRD READING MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7625, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. OPPORTUNITY TO BE HEARD 9. Opportunity to be Heard for Development Variance Permit No. 566 to vary Sign Bylaw No. 6625, 2000 Requirements at 88 Tenth Street for Oxygen Yoga Mayor Wright called three times for speakers to the application. There was no response.

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ISSUANCE OF DEVELOPMENT VARIANCE PERMITS 10. Issuance of Development Variance Permit No. 566 to vary Sign Bylaw No. 6625, 2000 Requirements at 88 Tenth Street for Oxygen Yoga:

Requirement be Varied Permitted/Required Proposed Section 7.2 fascia signs as advertising signs, Subsection (i) not more than one sign shall be permitted for each street frontage of the building, premise or parcel One sign per building, premise or parcel One sign for each existing sign band between architectural columns

Required notification has been completed. Attachments: i. Copy of Development Variance Permit notice ii. Director of Development Services’ report dated September 9, 2013 a. Motion to receive the following correspondence concerning this application: None Received to Date. b. Motion to approve/reject issuance of Development Variance Permit No. 566. MOVED and SECONDED THAT Development Variance Permit No. 566 be approved. CARRIED. All members of Council present voted in favour of the motion. COMMUNITY ANNOUNCEMENTS / ANNOUNCEMENTS FROM COUNCIL There were no announcements. NEW BUSINESS 11. Fundraiser: Hot Flashes Councillor Williams advised that on October 10, 2013, Landmark Cinemas will be featuring the film “Hot Flashes” as part of a fundraising event in support of the Canadian Cancer Society. A reception will be held at 6:00pm, and the film will commence at 7:00pm. Tickets are $25 and are available online and at various locations throughout the City. Persons wishing to attend may visit the website at http://hotflashes.eventbrite.ca

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REPORTS This item was removed from the agenda. NEXT MEETING October 1, 2013 A Special Regular Meeting of Council will be held at 6:00 p.m. on Tuesday, October 1, 2013 in the Council Chamber on 2nd Floor at City Hall. October 7, 2013 The next Regular Session of Council convenes on Monday, October 7 at 12:00 p.m. and immediately adjourns to closed session in Committee Room 2 on the 2nd Floor at City Hall; the Committee of the Whole commences at 3:00 p.m. in the Council Chamber on 2nd Floor at City Hall. The Regular meeting of Council reconvenes at 7:00 p.m. in the Council Chamber on the 2nd Floor at City Hall. ADJOURNMENT ON MOTION, the meeting was adjourned at 6:33 pm. Certified Correct, WAYNE WRIGHT JAN GIBSON MAYOR ACTING CORPORATE OFFICER

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