REGULAR MEETING OF CITY COUNCIL October 7, 2013 at 12:00 p.m. With - - PDF document

REGULAR MEETING OF CITY COUNCIL

October 7, 2013 at 12:00 p.m. With immediate adjournment to Closed Meeting Regular Council reconvenes at 7:00 p.m. Council Chamber City Hall

MINUTES

PRESENT: Mayor Wayne Wright Councillor Jonathan Coté Councillor Bill Harper Councillor Jaimie McEvoy Councillor Betty McIntosh Councillor Chuck Puchmayr Councillor Lorrie Williams STAFF:

• Ms. Lisa Spitale
• Chief Administrative Officer
• Ms. Jan Gibson
• Acting Corporate Officer/Director of Legislative Services
• Mr. G. Dean Gibson
• Director of Parks, Culture and Recreation
• Mr. Gary Holowatiuk
• Director of Finance & Information Technology
• Mr. Jim Lowrie
• Director of Engineering Services
• Ms. Bev Grieve
• Acting Director of Development Services
• Ms. Stephanie Lam
• Committee Clerk

The meeting was called to order at 7:00 p.m. EXCLUSION OF THE PUBLIC 1. MOVED and SECONDED: THAT pursuant to Section 90 of the Community Charter, members of the public be excluded from the Closed Meeting of Council immediately following the Regular Meeting of Council on the basis that the subject matter of all agenda items to be considered relate to matters listed under sections 90(1)(a), 90(1)(e), 90(1)(k) and 90(1)(l) of the Community Charter: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if

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the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal

• bjectives, measures and progress reports for the purposes of preparing

an annual report under section 98 [annual municipal report]; Purpose of the meeting: Property, personal and planning matters. ADJOURNMENT 2. MOTION to adjourn to the Council Meeting in open session and proceed to Closed Session. MOVED and SECONDED THAT the Council meeting in open session be adjourned and proceed to closed session. CARRIED. All members of Council present voted in favour of the motion. RECONVENE TO REGULAR COUNCIL 3. MOTION to reconvene to the Regular Meeting of Council at 7:00 p.m. in the Council Chamber. MOVED and SECONDED THAT the Regular Meeting of Council be reconvened in the Council Chamber (7:00 p.m.). CARRIED. All members of Council present voted in favour of the motion. ADDITIONS TO THE AGENDA MOVED and SECONDED THAT the agenda be amended by:

• Adding new item 5a – Announcement from the Chief Administrative

Officer regarding Westminster Pier Park

• Adding from the October 7, 2013 Committee of the Whole agenda – Item

16 – Community Festival Organizers Consultation Follow-up (On Table) CARRIED. All members of Council present voted in favour of the motion.

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ADOPTION OF MINUTES 4a) Motion to adopt the minutes of the Regular Meeting of the City Council held September 9, 2013 MOVED and SECONDED THAT the September 9, 2013 Regular Council meeting minutes be adopted. CARRIED. All members of Council present voted in favour of the motion. 4b) Motion to adopt the minutes of the Special Regular Meeting of the City Council held September 13, 2013 MOVED and SECONDED THAT the September 13, 2013 Regular Council meeting minutes be adopted. CARRIED. All members of Council present voted in favour of the motion. PRESENTATIONS 5. Mayor Wayne Wright to proclaim October 6-12, 2013 as Fire Prevention Week and to present the proclamation to Chief Tim Armstrong, New Westminster Fire and Rescue Services Mayor Wright proclaimed October 6-12, 2013 as Fire Prevention week, and noted the following: WHEREAS The theme for 2013’s Fire Prevention Week is “Prevent Kitchen Fires!”; and WHEREAS The needless loss of lives and property as a result of fire, could be significantly reduced or eliminated by individual and community fire prevention programs; and WHEREAS Cooking is the leading cause of home fires, and two of every five home fires start in the kitchen; and WHEREAS The City of New Westminster is committed to ensuring the safety and security of all those living in and visiting our city; and WHEREAS New Westminster’s Fire and Rescue Services are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education. THEREFORE As Mayor of the City of New Westminster, I do hereby proclaim the week of October 6 through 12, 2013 as FIRE

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PREVENTION WEEK and call upon the citizens of our City to participate in fire prevention activities at home, work and school, and to support the many public safety activities and efforts of New Westminster’s Fire and Rescue Services. I also call upon all public information agencies to actively participate in providing effective fire prevention programs to instill in the minds of each citizen, fire safety practices which will reduce the loss of life and property damage caused by fire. Fire Chief Tim Armstrong received the proclamation and advised that one of the most common activities that start fires are unattended stoves. It was noted that all homes should have a valid fire extinguisher, noting that residents should have them annually inspected. Chief Armstrong also spoke to the importance of ensuring that residents have working smoke detectors. Chief Armstrong reported that the Glenbrooke Fire Hall hosted an open house which featured many family activities and events. Council questioned if Power Bars have the ability to start fires. Chief Armstrong advised that a good quality power bar would be safe to use; however, poorer quality extension cords and power bars, such as the ones available at dollar-type stores, could pose a fire hazard. 5a. Announcement from the CAO regarding Westminster Pier Park Lisa Spitale, Chief Administrative Officer, announced that the City of New Westminster is the recipient of the 2013 Pinnacle Award for the development of Westminster Pier Park. Ms. Spitale read the press release, which is available

• nline

at www.newwestcity.ca. DELEGATIONS 6. Open Delegations Tony Antonias, Special Advisor to the Arts Commission, provided a written submission, and announced that the Vagabond Planers are entering their 77th Season of productions at the Bernie Legg Theatre. UNFINISHED BUSINESS 7. No Items

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COMMITTEE RECOMMENDATIONS 8. Recommendations from Council in Committee of the Whole meeting held October 7, 2013: a. Appointment to the New Westminster Design Panel and Amendment to the Terms of Reference MOVED and SECONDED THAT the appointment of Jacob Weber, New Westminster Design Panel, be rescinded; THAT the New Westminster Terms of Reference be amended by:

• Deleting “One member of the Development Industry – General”
• Amending the number of AIBC Representatives from three to four

THAT Cheryl Fu, AIBC, be appointed as the AIBC representative with the term ending January 31, 2015; CARRIED. All members of Council present voted in favour of the motion. b. Motion to receive and adopt the minutes of Council in Committee of the Whole held September 9, 2013. MOVED and SECONDED THAT the September 9, 2013 Committee of the Whole minutes be adopted. CARRIED. All members of Council present voted in favour of the motion. c. Columbia Street Swag Lighting Design Options, Acting Director of Development Services, Director of Engineering, and General Manager, Electrical Operations a) Report Tabled July 8 and September 23, 2013 b) Columbia Street Swag Lighting – Additional Information (September 23, 2013) c) Columbia Street Swag Lighting – Additional Information On Potential Cost Sharing (October 7, 2013) Members of Council advised that the use of lighting can enhance the downtown areas, adding that they can also support tourism and economic development by attracting visitors to the City. It was noted that in years past, a historical design was presented in the form of swag lights, and this year, the City will be able to feature a modern design of lights into the Downtown area.

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Members of Council expressed concerns regarding the swag lighting project, suggesting that other city initiatives could take precedence with respect to funding. It was noted that only a small portion of the downtown area is designated as a historic district, and that swag lighting will assist in lighting up the area to celebrate the history. Council added that the swag lights will also provide better lighting and safety for pedestrians in the area. MOVED and SECONDED THAT Council receive the staff reports dated July 8, 2013, September 23, 2013, and October 7, 2013; THAT Council select Option D: Accessorized Design as described in the September 23, 2013 report titled “Columbia Street Swag Lighting – Additional Information” and direct staff to proceed with fabrication and installation of four fixtures for Council’s in-situ sign off. CARRIED. Councillor Puchmayr and Councillor Coté voted in opposition. d. Observed Effects of Port Mann Bridge Tolling on Pattullo Bridge and New Westminster Streets, Director of Engineering Council summarized the following comments discussed at the October 7, 2013 Committee of the Whole meeting held earlier in the afternoon:

• The first two recommendations suggest that if the tolling for the Port

Mann Bridge is reduced, the volume of commuters will increase – particularly with respect to frequent users who are travelling over the Pattullo Bridge to divert the toll;

• The Pattullo Bridge was not designed to manage the large capacity of
• trucks. It was noted that if the existing Pattullo Bridge is to remain open

in the coming years, that truck traffic will need to stop entirely in order for the crossing to function in a safe manner;

• There has been a significant increase in traffic congestion in New

Westminster noting that traffic has increased 63% on Royal Avenue alone;

• Both trucks and vehicles have been increasing in volume;
• The increased congestion has negatively impacted the livability of

residents;

• Detailed discussions regarding transit are required with TransLink and the

Ministry;

• The City road networks are not designed to handle the increased traffic;
• Further policies are required to assist and protect those living and

travelling through New Westminster;

• Despite the heavy amount of road work that took place throughout August

and September, the percentage of traffic still increased. It was noted that the results could have been significantly higher should there have been no

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construction;

• Council referred to TransLink’s change in governance which occurred in

2007, noting that since the change, much of the discussion regarding infrastructure planning has taken place in-camera;

• Council expressed concerns that the Goods Movement strategy is no

longer being considered in the long-term infrastructure planning;

• A ban of trucks on the Pattullo Bridge could significantly assist in

reducing the traffic congestion in the City;

• The volume of traffic travelling the South Fraser Perimetre Road (SFPR)

is increasing rapidly, and providing a direct connection from the SFPR to the Port Mann Bridge would assist with the flow of traffic;

• Council urged TransLink and the Ministry to consider the projected

increase in population when planning new projects (eg: new Port Mann Bridge, Pattullo Bridge project, etc), as statistics reveal that the population

• f New Westminster anticipates a population increase of millions by 2030;
• Traffic congestion is also negatively affecting neighbouring municipalities

(eg: Burnaby, Coquitlam, and Surrey);

• The proposed recommendations speak to the issue of impacts to the City

and commuters. Concluding the summary, Council suggested that in addition to meeting with the Ministry of Transportation, that the Opposition Critic also be invited to meet with the City. It was noted that the Opposition Critic will be taking a tour of the South Fraser Perimetre Road with members of Council in the City’s electric vehicle – the Nissan Leaf. It was noted that MLA Judy Darcy will also be in attendance. Council questioned if the increase in traffic has negatively impacted the ability for emergency vehicles to travel, noting that Glenbrooke Firehall is located on McBride and the Royal Columbian Hospital is located in Sapperton, both areas which are close to the Bridge traffic. Fire Chief Tim Armstrong reported that the traffic is built-up on McBride for the majority of the day, adding that traffic over the Queensborough Bridge is often backed-up along Stewardson Avenue to Sixth. It was noted that emergency crews have experienced longer response times as a result of the increased traffic. MOVED and SECONDED THAT Council formally requests the Province (Ministry of Transportation & Infrastructure) to immediately lower the tolling structure for heavy trucks on the Port Mann Bridge to discourage the use of Pattullo Bridge as a “free alternative”; THAT if the Pattullo Bridge continues to experience increased traffic volumes due to the diversionary effects of Port Mann Bridge tolling, TransLink be requested to ban heavy trucks on Pattullo Bridge; THAT TransLink be requested to approve an extension of the current heavy truck prohibition on Royal Ave. to 24 hours (other than for local deliveries); THAT TransLink be requested to establish regional tolling as a travel demand

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management measure for the Metro Vancouver area as an immediate priority. THAT the City communicate to Translink and the Provincial Government that without the South Fraser Perimeter Road connection, that the impacts to the City

• f New Westminster may not be alleviated

THAT any crossing of the Fraser River, be done in a manner that moves the traffic from the South Fraser Perimeter Road to the North East Sector. THAT a direct connection be established from the South Fraser Perimeter Road to the Port Mann Bridge. THAT the Minister of Transportation and the Opposition Critic be invited to meet with the City of New Westminster. THAT TransLink explore implementing a toll on the current Pattullo Bridge to fund the infrastructure (upgrade or replacement). THAT staff develop strategies for the City to effectively pursue its traffic mitigation goals with the Province and TransLink. CARRIED. All members of Council present voted in favour of the motion. Director of Development Services e. Stefanos Restaurant, 315 Columbia Street / Request for Temporary Change to Hours of Operation MOVED and SECONDED THAT staff notify the Liquor Control and Licensing Branch that the City has no

• bjections to the temporary change to hours of liquor service on November 10,

2013 requested by Stefanos Restaurant. CARRIED. All members of Council present voted in favour of the motion. f. Proposed Development Permit DPS00028 at 455 Brunette Avenue to Allow Conversion of Existing Industrial Building to Mini Storage Warehouse MOVED and SECONDED THAT Council issue Development Permit DPS00028 for 455 Brunette Avenue. CARRIED. All members of Council present voted in favour of the motion.

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Director of Engineering and Director of Development Services g. Management of Waste and Recyclable Materials from Demolition Work Council spoke to local antique businesses that take and restore fixtures (also known as heritage hardware) from demolished buildings within New

• Westminster. Council advised that they hope the proposed bylaw will address

those who recycle old fixtures to support their businesses. MOVED and SECONDED THAT staff be directed to prepare a bylaw for the management of waste and recyclable materials from demolition work based on the model bylaw provided by Metro Vancouver for further consideration by Council. CARRIED. All members of Council present voted in favour of the motion. Director of Engineering h. Waterworks Regulation Bylaw, No. 7631, 2013 MOVED and SECONDED THAT "Waterworks Regulation Bylaw No. 7631, 2013" be forwarded to Council for three readings. CARRIED. All members of Council present voted in favour of the motion. Director of Finance and Information Technology i. Investment Report for the year to date period ended August 31, 2013 MOVED and SECONDED THAT Council receive for information the report dated October 7, 2013 regarding the status of the City’s investment portfolio. CARRIED. All members of Council present voted in favour of the motion. j. Report on Purchases Greater than $100K MOVED and SECONDED THAT the report dated October 7, 2013 be received for information. CARRIED. All members of Council present voted in favour of the motion.

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k. Committee Recommendation from Seniors Advisory Committee MOVED and SECONDED THAT the City of New Westminster provide communications support in raising awareness about the increasing incidence of Alzheimer’s disease and other forms

• f dementia.

THAT the City of New Westminster consider a dementia friendly component as part of its ongoing planning for an age and ability friendly community. THAT the City of New Westminster lobby the Provincial Government and Federal Government for a comprehensive, fully-funded Dementia Plan, which would include policies and programs that support early diagnosis and intervention; enhanced support for family caregivers; and tools for health care professionals to provide the best care possible. CARRIED. All members of Council present voted in favour of the motion. l. User Fees and Rates Review MOVED and SECONDED THAT Council approves in principal the proposed changes in fees and rates and, THAT Council direct staff to prepare the necessary changes to the related bylaws. CARRIED. Councillor McIntosh and Councillor McEvoy voted in opposition. m. 218 Fourth Street – Modification of Heritage Covenant to Change the Design

• f the House and Request for a Public Hearing

MOVED and SECONDED THAT Council direct staff to forward the modification of the Section 219 Covenant for 218 Fourth Street, dated September 10, 2007, to a Public Hearing. CARRIED. Councillor Harper, Councillor McEvoy, and Councillor McIntosh voted in

• pposition.

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n. Proposed Development Variance Permit 567 for 626 Second Street to Exempt a Secondary Suite from the Requirement to Provide a Second Bylaw Compliant Parking Space – Notice to Consider Issuance MOVED and SECONDED THAT Council issue notice that it will consider a resolution to issue Development Variance Permit 567 to permit the creation of a secondary suite at 626 Second Street without providing a second bylaw compliant off-street parking space. CARRIED. Councillor Harper voted in opposition.

• .

Proposed Zoning Bylaw Text Amendment for the Production of Marihuana – Bylaw No. 7632, 2013 Council noted that a request for staff to provide a report will be brought forward at a future meeting. MOVED and SECONDED THAT the report dated October 7, 2013 be tabled to a future meeting. CARRIED. All members of Council present voted in favour of the motion. p. Transportation of Dangerous Goods Council referred to their Committee of the Whole meeting discussion held earlier in the afternoon and noted the following:

• Concerns regarding the safety in the Quayside area were brought forward

immediately following the Lac Megantic tragedy;

• Evacuation of residents is amongst one of the many challenges faced in

this area of New Westminster;

• It was noted that trains transporting dangerous goods do not proceed at a

speed quicker than five miles per hour. Fire Chief Tim Armstrong advised that the chance of something going wrong with the transport of dangerous goods is unlikely; however, should an event occur, the results could be catastrophic. As a result, the City is working closely with the railway companies and community groups to strengthen the emergency response and evacuation plan. Chief Armstrong advised that a Committee has been struck through the Fire Chiefs Association to address the enhancement of emergency response

• procedures. It was also noted that work is being conducted by the Federal

Government an apparent void in Authorized Emergency Response Plans by Railway Companies and Transport Canada.

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Council noted that the railway are also present in other parts of New Westminster, including Sapperton, noting that other neighbourhoods should be considered in addition to Quayside. Council noted that the City is working strengthening existing policies and infrastructure to address a potential catastrophic event. It was reported that following the 2010 Olympics, that the City inherited a decontamination unit which can be utilized in events which see structural collapses. MOVED and SECONDED THAT Council approves a recommendation to broaden the scope of service delivery by New Westminster Fire and Rescue Services to include increased response capability to hazardous material spills or releases within the City of New Westminster. THAT the Department put forward a budget submission for 2014, which explores cost-sharing options with the railway companies, as noted in the attached report titled “Quayside Drive – Transportation of Dangerous Goods”. AND THAT Council instruct the Fire Chief and Head of the Emergency Operations Centre to meet with Railway Companies to discuss funding streams. CARRIED. All members of Council present voted in favour of the motion. q. Exempt Properties – Review of Questionnaire Results Members of Council suggested that additional support be provided to Seniors’ in terms of permitting an exemption for a percentage of their taxes. It was noted that providing such an exemption to Seniors would support the City’s affordable housing strategy. Members of Council acknowledged the need for financial relief to seniors and those who live in risk of losing their homes; however, advised that further assistance from the upper levels of government should be provided to address this issue. MOVED and SECONDED THAT Taxation Exemption and Exempt Properties Bylaw No. 7627, 2013, attached to the report dated October 7, 2013 as Attachment A, be forwarded to Council for three readings. CARRIED. Councillor McIntosh and Councillor McEvoy voted in opposition.

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r. Correspondence for Information MOVED and SECONDED THAT the following correspondence dated September 17, 2013 from R. and A. Prendergast be received for information. a) Robert and Alison Prendergast, dated September 17, 2013, regarding redevelopment of Front Street and the redirection of truck traffic CARRIED. All members of Council present voted in favour of the motion. Tabled to the Regular Council Meeting from the Committee of the Whole meeting held October 7, 2013: 16. Community Festival Organizers Consultation Follow-up (On Table) Dean Gibson, Director of Parks, Culture, and Recreation, introduced the report dated October 7, 2013, which summarized the feedback provided in the various presentations received at the Special Meeting held October 1, 2013. Members of Council noted that the purpose of the Special Meeting was to invite local community festival organizations to provide feedback regarding the City’s Grant process. Council advised that the discussion held at the Special Meeting was interesting and beneficial in terms of information sharing for the local festival organizations. Throughout each presentation, themes and concerns presented by the

• rganizations included:
• The need for renting, purchasing, or storing event equipment, such as

tents, noting that it would be useful if the organizations could share from

• ne pool of resources;
• The City’s grant application is lengthy and onerous, and it was suggested

that a template be provided in order to assist organizations in completing their submission;

• It was noted that it would be useful for the organizations to be able to

share their contacts and resources (eg: suppliers, etc.);

• It was noted that it would be beneficial for the City to provide a better

understanding of costs with respect to in-kind services, as it would assist in providing greater detail in each organization’s request;

• It was suggested that the City introduce a three year funding model for

annual events presented on a larger scale;

• It was suggested that one City staff person be designated to festival event
• management. Festival organizers could then approach one individual to

address all city-related aspects of an event (eg: road closures, etc.).

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Council spoke to the successes of events reported at the Special Meeting, reporting that many organizations have been able to refine their events year after

• year. Council advised that all suggestions will be carefully considered prior to

implementing change. MOVED and SECONDED THAT the report dated October 7, 2013 from the Director of Parks, Culture, and Recreation be received for information, and THAT the next steps outlined in this report be endorsed. CARRIED. All members of Council present voted in favour of the motion. BYLAWS 9. Bylaws for Adoption: No items. 10. Bylaws coming forward from the Committee of the Whole meeting held October 7, 2013: Waterworks Regulation Bylaw, No. 7631, 2013 (Three Readings) MOVED and SECONDED THAT Waterworks Regulation Bylaw, No. 7631, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Waterworks Regulation Bylaw, No. 7631, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Waterworks Regulation Bylaw, No. 7631, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Exemption and Exempt Properties Bylaw No.7627, 2013 be read a first time. CARRIED. Councillor McIntosh and Councillor McEvoy voted in opposition

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MOVED and SECONDED THAT Exemption and Exempt Properties Bylaw No.7627, 2013 be read a second time. CARRIED. Councillor McIntosh and Councillor McEvoy voted in opposition MOVED and SECONDED THAT Exemption and Exempt Properties Bylaw No.7627, 2013 be read a third time. CARRIED. Councillor McIntosh and Councillor McEvoy voted in opposition ISSUANCE OF DEVELOPMENT PERMIT 11. Issuance of Development Permit DPS00029 for 180 East Columbia Street Development Variance Permit No. 553 for 180 East Columbia Street was approved by Council on June 17, 2013 Attachments:

• Memo confirming all pre-requisites have been met dated October 1, 2013
• Director of Development Services’ report dated May 13, 2013

a) MOTION to approve/reject issuance of Development Permit DPS00029 MOVED and SECONDED THAT Development Permit DPS00029 be approved. CARRIED. All members of Council present voted in favour of the motion. 12. Issuance of Development Permit DPQ00060 for 260 Ewen Avenue Development Variance Permit No. 555 for 260 Ewen Avenue was approved by Council on June 17, 2013 Attachments:

• Memo confirming all pre-requisites have been met dated October 1, 2013
• Director of Development Services’ report dated May 13, 2013

a) MOTION to approve/reject issuance of Development Permit DPQ00060 MOVED and SECONDED THAT Development Permit DPQ00060 be approved. CARRIED. All members of Council present voted in favour of the motion.

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NEW BUSINESS 13. Motion on Notice – Councillor McIntosh Following from report of changing of truck routes, and refers to Braid Street. MOVED and SECONDED WHEREAS Braid Street continues as a truck route, THEREFORE BE IT RESOLVED To request staff to study the feasibility of reducing Braid Street from four lanes to two lanes similar to Blue Mountain Street in Coquitlam. CARRIED. Councillor Puchmayr voted in opposition. 13a. Notice Of Motion – Councillor Coté THAT the City explore adding the following front counter services at Century House, Centennial Community Centre, and Anvil Centre:

• Payment of Water and Sewer Bills, Electrical Bills, Property Taxes, Extra

Garbage Tags, Parking Tickets, Dog Licenses

• Library Book Returns

THAT the matter be referred to the Parks and Recreation Committee and the Library Board. CORRESPONDENCE 14. No Items REPORTS Council Members Councillor Williams reported the following:

• Attended the Seniors Festival held at Century House;
• Attended “Seniors’ have Talent” hosted at the Sapperton Pensioner’s Hall,

reporting that over 200 guests were in attendance;

• Participated in “Stand for Seniors”, an event which brought publicity for

Seniors’ Week;

• Attended the grand opening of the Fraser River Discovery Centre’s second

floor;

• Attended a meeting of the Homeless Coalition;
• Attended the Sustainability Breakfast in Coquitlam, and reported that

Coquitlam’s Mayor was a featured speaker;

• Announced the “Hot Flashes” event to be held at the New Westminster

Landmark Theatre at 6:00pm on Thursday, October 10, 2013. The event is a fundraiser hosted by the Canadian Cancer Society.

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Councillor Coté reported the following:

• Attended the “Stand up for Seniors” rally hosted at Sixth Street and Sixth

Avenue;

• Attended the Seniors’ Festival held at Century House, and reported that

the event was well attended;

• Attended the open house held at the Glenbrooke Fire Hall. It was noted

that the event was a great opportunity for the Fire Department to engage with the Community;

• Attended “River’s Day” held at the Fraser River Discovery Centre, and

encouraged the Community to visit the Facility. Councillor McEvoy reported the following:

• The Massey Performing Arts Centre Advisory Task Force will be meeting

tomorrow, October 8, 2013, to discuss details regarding a functional program for the facility;

• The Community and Social Issues Committee will meet on October 8,
• 2013. It was noted that the topic of “Inclusion” has been consistently

discussed at meeting this year. At the upcoming meeting, the Committee will discuss “inclusion” with respect to individuals with intellectual

• disabilities. Faith Bodnar, Inclusion Society, and Ross Chilton,

Community Living Society, will present to the Committee and Dave Brown, Lookout Aid Society, will also be present to provide a presentation to discuss homelessness;

• The Community Heritage Commission will be meeting on Wednesday,

October 9, 2013 and members will be reviewing the Royal City Builder’s

• Awards. The Commission will also discuss heritage issues in the

Queensborough area, as well as to discuss the heritage initiative provided by the Queen’s Park Residents’ Association;

• The Neighbourhood Traffic Advisory Committee will meet to discuss

ICBC’s priorities for the year with respect to New Westminster, and will also be discussing the City’s safety work, as well as issues regarding the Bailey and Pattullo Bridges;

• Acknowledged an article published in the Province written by New

Westminster resident Gary Puni regarding the effects of bullying and racism;

• Thanked everyone who provided well wishes and support with respect to

his recent marriage, noting that the ceremony was held at Westminster Pier Park. Councillor Harper reported the following:

• Attended RiverFest at the Fraser River Discover Centre, and announced

that the second floor of the facility is now open with new exhibits. It was noted that much of the featured exhibits are directed at young adults and children, adding that the facility features electronic/interactive displays and educational tools;

• With respect to RiverFest, it was noted that although the day was cold and

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rainy, there were many talented musical performances. It was reported that approximately 25 tugboats were featured on the water in recognition of the event and World Rivers Day. Many thanks and congratulations were expressed towards the Fraser River Discovery Centre and the New Westminster Arts Council for their work in organizing the events;

• Attended a tour of the City with respect to seeking locations for the

Biennale Art projects. It was noted that the proposed art project will be a stand-alone piece, and will attract visitors both local and across the country;

• Attended the Seniors’ rally held at Sixth Avenue and Sixth Street in

recognition of senior citizens and Seniors’ Day;

• Attended the October 1, 2013 Special meeting regarding the festival

review;

• Attended the Royal City Builder’s Awards and thanked Robert Fung, of

the Salient Group his support. It was noted that the Awards illustrates the different projects throughout the City brought forward by developer;.

• The Public Art Advisory Committee met on Thursday, October 3, 2013;
• With respect to the Seniors’ Day Festival, provided thanks to Alana

McIntyre and Helen Bodner, Seniors Day Festival Committee Co-Chairs, for their hard work and assistance in organizing the Seniors’ Day Festival. Spoke to the new sporting game called “Pickleball”;

• Councillor Harper also expressed thanks to everyone who contributed in

the success of the event, and acknowledged Ruby Campbell for her work as the Event Coordinator. Councillor McIntosh reported the following:

• Attended the Canadian Club event which featured guest speaker, John

Stark – The City’s Social Planner;

• The Family Court Committee met and is continuing to plan for the Family

Day Festival;

• The Family Day Sub-Committee has also met to investigate different

programs that can be featured at the Festival;

• Attended the Fraserside Annual General Meeting;
• Attended the opening of the second floor at the Fraser River Discovery

Centre, and advised that there is no prescribed fee to enter the facility as admission is by donation;

• RiverFest also featured a salmon chowder cook-off, and featured a variety
• f selection;
• Acknowledged the Artists who have work featured at the River Market;
• Attended the rally “Stand for Seniors”. It was noted that many of the

employees of the Seniors’ Services Society was present and supporting the event;

• Attended the Royal City Builder’s Awards, and as the Chair of the Special

Services Access Committee, conducted the Universal Access Awards for businesses and facilities. It was noted that one business featured brail for

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an automatic door opener;

• Attended the Seniors’ Day Festival, noting the event featured many

activities, included music and seminars;

• Attended the open house at Glenbrooke Fire Hall;
• Attended, as Acting Mayor, Peter Julian’s Community Information Expo

held October 6, 2013. Many groups situated in New Westminster, such as the Purpose Society, was present to provide information. Congratulated

• Mr. Julian for hosting the exposition.

Councillor Puchmayr reported the following:

• Attended the Emergency Advisory Committee meeting held October 2,

2013 where a presentation was received from Fraser Basin;

• Attended the open house at the Fraser River Discovery Centre;
• Attended the Seniors’ Day Festival held at Century House, and

participated in the Pickleball game;

• Attended the Multicultural Advisory Committee meeting held September

25, 2013;

• Attended the Royal City Builder’s Awards, noting Taverna Greka won the

Universal Access Award;

• Represented the City at the Town Hall Meeting regarding Railway Noise

hosted by Peter Julian, MP, and Judy Darcy, MLA;

• It was noted that the Railway Advisory Committee is working to better

understand goods movement. It was noted that much work has been conducted, and is ongoing, with respect to the movement of dangerous

• goods. Councillor Puchmayr welcomed the Community to contact the

Railway Community Advisory Committee with respect to expressing feedback and concerns regarding railway issues. Mayor Wayne Wright reported the following:

• With respect to the Town Hall meeting regarding Railway Noise, reported

that Southern Rail contacted the City and will be investigating various issues, including the entranceway to the bridge in order to address the esthetics, and perhaps transforming the area to parkland. It was noted that those in attendance at the Town Hall meeting expressed appreciation for the information provided;

• Regarding the Bailey Bridge, Mayor Wright noted that the City has been

in discussions with Coquitlam to discuss the future of the crossing;

• Attended the 42nd Annual Royal City Builders Awards held October 2,

2013;

• Attended the Town Hall meeting regarding Railway Noise, which was

hosted by Peter Julian, MP and Judy Darcy, MLA, HELD Thursday, October 3, 2013;

• Attended the Ernst and Young Entrepreneur of the Year Awards held at

Douglas College on October 4, 2013;

• Attended “Seniors’ Have Talent”, held at Sapperton Hall;
• Attended the Glenbrooke Fire Hall open house, and acknowledge Louise

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Perry of G and F Financial for her community support in participating in many of the City events;

• Announced the upcoming Hyack Football Fundraiser to be held at La

Perla Ballroom on October 26, 2013;

• Attended Senior’s Have Talent, and featured wonderful performances.

NEXT MEETING October 21, 2013 The proposed Regular Session convenes at 12:00 pm and immediately adjourns to closed session in Committee Room 2 on the 2nd Floor at City Hall; the Committee

• f the Whole commences at 3:00 p.m. in the Council Chamber on 2nd Floor at

City Hall. The Regular meeting of Council reconvenes at 7:00 p.m. in the Council Chamber on the 2nd Floor at City Hall. ADJOURNMENT ON MOTION, the meeting was adjourned at 9:15 pm. Certified Correct, WAYNE WRIGHT JAN GIBSON MAYOR ACTING CORPORATE OFFICER

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REGULAR MEETING OF CITY COUNCIL

Notice is hereby given of the following Regular Meeting of Council: Monday, September 9, 2013 at 12:00 p.m. with immediate adjournment to Closed Meeting Regular Council reconvenes at 7:00 p.m. Poplar Island Room, Queensborough Community Centre 920 Ewen Avenue, New Westminster Council Chamber City Hall

MINUTES

PRESENT: Mayor Wayne Wright Councillor Jonathan Coté Councillor Bill Harper Councillor Jaimie McEvoy Councillor Betty McIntosh Councillor Lorrie Williams Councillor Chuck Puchmayr STAFF:

• Ms. Lisa Spitale
• Chief Administrative Officer
• Ms. Jan Gibson
• Acting Corporate Officer/ Acting Director of Legislative Services
• Mr. G. Dean Gibson
• Director of Parks, Culture and Recreation
• Mr. Jim Lowrie
• Director of Engineering Services
• Ms. Bev Grieve
• Acting Director of Development Services
• Mr. Blair Fryer
• Manager of Communications and Economic Development
• Ms. Jackie Teed
• Senior Planner
• Ms. Susan Jung
• Communications Coordinator
• Ms. Lynn Roxburgh
• Planning Analyst
• Ms. Stephanie Lam
• Committee Clerk

The meeting was called to order at 12:20pm

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EXCLUSION OF THE PUBLIC 1. MOVED and SECONDED: THAT pursuant to Section 90 of the Community Charter, members of the public be excluded from the Closed Meeting of Council Working Session immediately following the Regular Meeting of Council on the basis that the subject matter of all agenda items to be considered relate to matters listed under sections 90(1)(a), 90(1)(e), 90(1)(g) and 90(1)(k) of the Community Charter: Section 90(1) (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; Section 90(1) (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; Section 90(1) (g) litigation or potential litigation affecting the municipality; Section 90(1) (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; CARRIED. All members of Council present voted in favour of the motion. Purpose of the meeting: Property, negotiations, and personal matters ADJOURNMENT 2. MOTION to adjourn to the Council Meeting in open session and proceed to Closed Session. MOVED and SECONDED THAT the Council meeting in open session be adjourned and proceed to closed session. CARRIED. All members of Council present voted in favour of the motion.

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RECONVENE TO REGULAR COUNCIL 3. MOTION to reconvene to the Regular Meeting of Council in open session immediately following the adjournment of the Public Hearing in the Council Chamber MOVED and SECONDED THAT the Regular Meeting of Council be reconvened CARRIED. All members of Council present voted in favour of the motion. ADDITIONS TO THE AGENDA No items. ADOPTION OF MINUTES 4. No Items PRESENTATIONS 5. See Click Fix Mobile App Introduction – Blair Fryer, Manager of Communications and Economic Development, and Susan Jung, Communications Coordinator Blair Fryer, Manager of Communications and Economic Development, and Susan Jung, Communications Coordinator, introduced “See Click Fix”, a new mobile application available to residents on android, apple, and blackberry devices. A PowerPoint presentation highlighting the features of the application was provided. Concluding the presentation, discussion ensued the following comments were noted:

 Council noted that the tool could assist in the reduction of street graffiti;  Staff advised that the cost of the operating license was $8000, and that the monthly maintenance fee is $150;  Staff advised that there are no plans to feature external advertisements on the application.

Council reminded residents that the issues captured on “See Click Fix” can also be brought to the City’s attention by calling the Bylaw department or the Police non-emergency line.

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6. Summary of the Draft Queensborough Community Plan – Bev Grieve, Acting Director of Development Services, Jackie Teed, Senior Planner, and Lynn Roxburgh, Planning Analyst Bev Grieve, Acting Director of Development Services, advised that Jackie Teed, Senior Planner, and Lynn Roxburgh, Planning Analyst, will be providing a PowerPoint presentation, and provided the following introductory comments:

 Public Consultation included open houses and facilitator lead workshops;  The City has met with representatives from the 50+ Seniors’ Club, the Youth Group, as well as many businesses in the Community;  It was noted that a Public Hearing will be held when the proposed bylaw is brought forward to Council for consideration.

• Ms. Teed and Ms. Roxburgh provided a PowerPoint presentation and advised that

the following subjects were discussed in relation to Queensborough:  Economy and Employment;  Preservation of Natural Areas and the Environment;  Flood Management;  Heritage Preservation and Management;  Housing;  Parks, Culture, and Recreation;  Transportation and Accessibility;  Utilities and Infrastructure. The Presenter also advised that a key component to the plan is the inclusion of maps, which provides a vision for the future of Queensborough. It was noted that a Land Use Designation Map, a Priority Network Improvement Map, and a map

• f the Development Permit areas is included in the Plan.

Concluding the presentation, discussion ensued and staff noted the following in response to Council’s questions:  Port Royal is the highest development in Queensborough;  It was noted that the Federation of Canadian Municipalities have developed new policies to address railway proximity issues. Staff advised that they will investigate the policies with respect to Queensborough and report the findings to Council;  The railways will be registered on-title for properties within proximity of the tracks;  The design guidelines for Queensobourgh envision a future of mixed-use buildings in Queensobourgh Landing when the existing buildings reach their lifespan;  The proposed Official Community Plan (OCP) is not a permanent document, noting that the OCP will evolve over time;

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 With respect to the remaining farmland in New Westminster, it was noted that the owners may continue to operate as a producing farm;  It was noted that the ground water and drainage in the farmland area has been affected due to the new developments in the area;  The existing bylaws pertaining to fostering chickens and beehives on residential properties are still in effect;  With respect to raising the height of dykes for long-term flooding, it was noted that the City has a two foot increase above the flood level. It was noted that the the Ministry of Environment has been studying the effects

• f sea water rise over the years, adding that all dykes in the Lower

Mainland will need to be increased 2-3 feet. The City is seeking to secure Federal and Provincial finding to assist with the long-term anti-flooding measures.  It was noted that the Fraser River has limited dredging due to the tidal effects. John Caccione, resident, expressed the following concerns with respect to the Queensborough Community Plan:  Traffic in Queenborough has become unbearable due to the increase in density;  It was suggested that traffic lights be installed in locations where four-way stops currently exist to improve safety;  Large homes (referencing an existing Queensborough home consisting of approximately 10 bedrooms, and multiple kitchens), do not align with the Plan’s goals for a livable community, particularly when such homes are constructed in neighbourhoods of single family dwellings;  Although there are no issues with the proposed designs, requests that the City ensure developers conform with the guidelines. Gavin Palmer, President of the Queensborough Residents’ Association, spoke to the history of Queensborough. It was noted that in the past, it has taken the City an unacceptable amount of time to address community issues. Council spoke to their commitment of ensuring Queensborough is captured in the growth of the City.

• Mr. Palmer spoke to the Plan’s reference towards the “Goods movement corridor”, and

questioned how the City intends to communicate with the Provincial Government regarding road issues. Jim Lowrie, Director of Engineering, advised that the Plan primarily addresses the local street network in Queensborough, and clarified that both the Queensborough Bridge and Highway 91 are part of the Provincial network. Resident (No name was provided), expressed concern for the volume of trucks in the Queensborough study area, noting that the roads are not constructed to address truck

• movement. A request was made to staff to investigate options for managing traffic in the

Port Royal area.

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It was noted that the Port Authority, recently opened a transfer shipment facility on the Port Metro Lands. Mr. Lowrie advised that concerns have been received by residents regarding the volume of traffic moving in the neighbourhood, and in response to the concerns, have posted directional signage for the trucks. DELEGATIONS 7. Open Delegations Harry Buchholz, Chair of the Queensborough Community Centre Advisory Task Force, welcomed Council and residents to the newly renovated building.

• Mr. Buchholz spoke to the planning process for the renovations, and advised that

Development Assistance Compensation (DAC) contributions have been a significant assistance in funding the renovations. Council thanked Mr. Buchholz for his contribution to the Task Force, and acknowledged the City projects that are underway as a result of DAC funding. Cheryl Rogers, resident, expressed the following concerns regarding the Queensborough Community Plan:  Queensborough is home to some of the richest farmlands, and it was noted that the increasing number of developments in the area is changing the quality of the soil, which results in poor land for farming;  Advised that the increase in development has had a negative impact on heritage and drainage in the area. Karla Olsen and Patrick Johnstone, New Westminster Environmental Partners, invited residents to attend “Green Drinks New West” on September 12,

• 2013. It was noted that the event will feature the City’s Community Energy

Manager Norm Connelly as the guest speaker.

• Ms. Olsen and Mr. Johnstone also announced that the “Great Canadian Shoreline

Cleanup” will take place at 9:30am on Sunday, September 22, 2013, and the clean-up will address the South Dyke area. All residents are encouraged to participate and attend. Further information is available at www.shorelinecleanup.ca. Vic Leech, Sapperton Old Age Pensioners, announced that auditions are taking place on September 15, 2013 for “Seniors Have Talent”. The auditions will take place between 1:00pm-3:00pm, and 4:00pm-6:00pm at Sapperton Pensioner’s

• Hall. The show will be hosted on October 5, 2013.

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Lance Murdoch, resident, expressed concerns regarding the Queensborough Community Plan and provided the following comments:  Requested Council to amend the zoning to address the location of float homes;  It was suggested that a policing office be located in Queensborough, and spoke to the benefits of having a visible police presence in the Community;  Advised that the existing condition of the school buildings are poor;  The City has addressed the shoreline trail in a safe manner. In response to questions of Council, staff provided the following information:  Staff will clarify the language pertaining to floathomes;  Completion of the shoreline trail is a priority project for Queensborough;  The City intends to develop areas with green and open spaces. UNFINISHED BUSINESS 8. No Items COMMITTEE RECOMMENDATIONS 9. Recommendations from Council in Committee of the Whole meeting held September 9, 2013: A. Pattullo Bridge Strategic Review - Phase One Consultation Results Staff Report “Pattullo Bridge Strategic Review Consultation June 2013 Summary” Council advised that the relative reports are available for view at www.newwestcity.ca. Council referred to the presentation received at the Committee of the Whole meeting held earlier in the afternoon, which summarized the results of the Public Consultation Plan. Council noted that the public consultation process was poorly handled, and that the results of the survey may not accurately reflect the position of the City due to the difference in population between the City of Surrey and the City of New Wwestminster. Council advised that concerns regarding livability and traffic impacts, particularly with respect to the South Fraser Perimetre Road, were conveyed to TransLink.

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MOVED and SECONDED THAT the presentation regarding the Pattullo Bridge Strategic Review Consultation June 2013 Summary be received. CARRIED. All members of Council present voted in favour of the motion.

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B. Decorative Holiday Lighting – Request for Contribution Staff Update September 9, 2013 MOVED and SECONDED THAT Council direct staff to proceed with allocating $3,000-$5,000 for the Downtown, Uptown, and Sapperton Business Associations for holiday lighting in their commercial district. CARRIED. All members of Council present voted in favour of the motion. Procedural Note: Councillor Puchmayr declared a conflict of interest and exited the meeting at 9:08pm. MOVED and SECONDED THAT Council direct staff to proceed with allocating $3,000-$5,000 towards the 12th Street Business Association for holiday lighting in their commercial district. CARRIED. All members of Council present voted in favour of the motion. Procedural Note: Councillor Puchmayr re-entered the meeting at 9:10pm. C. Royal City Curling Club Grant Request Staff advised that the Royal City Curling Club requires the funds to address the roof of the facility. It was noted that the Club has received a $100K from the Federal Government. MOVED and SECONDED THAT the report dated September 9, 2013 be received for information; AND THAT a one-time grant of $20, 000 be awarded to the Royal City Curling Club. CARRIED. All members of Council present voted in favour of the motion. D. Motion on Notice regarding the removal of glass coverings to homes with upper decks – Councillor Harper Councillor Harper spoke to the number of houses which feature exposed decks on the second and third floor of houses. It was noted that when placing protective coverings, such as glass, over the decks, the “enclosure” then adds to the official square footage of the home. Councillor Harper noted that the wording of the existing Building Bylaw requires

• wners to remove the coverings, and advised that the motion on notice places a

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moratorium on the removal of the enclosures pending review of the Building Bylaw. THAT a moratorium be placed on the removal of glass coverings to homes with upper decks, until the new bylaw comes forward; AND THAT in the event the City receives special cases of concern, staff bring forward the application to Council for consideration. CARRIED. All members of Council present voted in favour of the motion. E. 326 Hospital Street i) Advisory Planning Commission Report “326 Hospital Street – Results

• f April 17, 2012 Advisory Planning Commission Meeting”

MOVED and SECONDED THAT the staff report regarding the results for 326 Hospital Street of the April 17, 2012 Advisory Planning Commission Meeting be received for information; AND THAT the April 17, 2012 report from the Planning Technician regarding the proposed development at 326 Hospital Street to allow development of four ground oriented townhouse units be supported. CARRIED. All members of Council present voted in favour of the motion. ii) Staff Report “Proposed Rezoning for 326 Hospital Street from RS-2 to Comprehensive Development District” MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7625, 2013 be given first and second readings and be forwarded to the Public Hearing on September 30, 2013. CARRIED. All members of Council present voted in favour of the motion. F. Development Variance Permit No. 566 to vary Sign Bylaw Requirements at 88 Tenth Street for Oxygen Yoga MOVED and SECONDED THAT Council Issue notice that it will consider a resolution to issue Development Variance Permit No. 566 to vary Sign Bylaw requirements at 88 Tenth Street. CARRIED. All members of Council present voted in favour of the motion.

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G. Development Variance Permit No. 565 to vary Sign Bylaw Requirements at 811 Columbia Street for Full Motion Digital Signage MOVED and SECONDED THAT Council reject Development Variance Permit No. 565 to vary Sign Bylaw requirements at 811 Columbia Street to allow full motion digital signage. CARRIED. Councillor Williams voted in opposition. H. Proposed Zoning Bylaw Amendment – Lounge Endorsement Areas for Breweries, Distilleries and Wineries in Commercial and Industrial Areas MOVED and SECONDED THAT Bylaw No. 7622, 2013 to amend the New Westminster Zoning Bylaw regarding lounge endorsement areas for breweries, distilleries and wineries in commercial and industrial areas be given first and second readings. CARRIED. All members of Council present voted in favour of the motion. I. Processing of Official Community Plan Amendments and Rezoning or Heritage Revitalization Agreement Applications (HRA) MOVED and SECONDED THAT Council approve the proposed concurrent processing of Official Community Plan applications and Rezoning or HRA applications for changes to the land use designation of a site where the applications are project driven. CARRIED. All members of Council present voted in favour of the motion. J. Extension of Tax Sale redemption Period for Lot 99 Plan NWS 2089 Suburban Block 10 (Assessment Roll Number 08585099) MOVED and SECONDED THAT Bylaw No. 7626, 2013 be referred to council for two readings. CARRIED. All members of Council present voted in favour of the motion. K. Amendment to the 2013 Council Meeting Schedule Members of Council opposed the proposed amendment to the 2013 Council meeting schedule, noting that meetings should be held on Public Hearing dates in

• rder to address the volume of work and reports provided by staff. Members of

Council advised that additional workshops can be called on an as needed basis. MOVED and SECONDED THAT the amendments to the 2013 Regular Council Meeting Schedule, attached as Appendix A, be approved.

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CARRIED. Councillor McIntosh and Councillor Williams voted in opposition. L. Correspondence for Information MOVED and SECONDED THAT the following correspondence be referred to staff: Fire Chiefs’ Association of BC, received Sept. 5, 2013, regarding Smoke Alarms Save Lives CARRIED. All members of Council present voted in favour of the motion. BYLAWS 10. Bylaws for adoption: a) Inter-Municipal Business License Agreement Amendment Bylaw No. 7616, 2013 [A Bylaw to amend Inter-Municipal Business License Agreement Bylaw

• No. 7609, 2013]

ADOPTION

MOVED and SECONDED THAT Inter-Municipal Business License Agreement Bylaw No. 7609 be adopted. CARRIED. All members of Council present voted in favour of the motion. b) Inter-Municipal Business License Amendment Bylaw No. 7617, 2013 [A Bylaw to amend Inter-Municipal Business License Bylaw No. 7610, 2013] ADOPTION MOVED and SECONDED THAT Inter-Municipal Business License Agreement Bylaw No. 7610 be adopted. CARRIED. All members of Council present voted in favour of the motion. c) Street Naming Bylaw No. 7619, 2103 [A Street Naming Bylaw for ‘Camata Street’ in Queensborough] ADOPTION MOVED and SECONDED THAT Street Naming Bylaw for ‘Camata Street’ in Queensborough, No. 7619 be adopted. CARRIED. All members of Council present voted in favour of the motion.

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11. Bylaws coming forward from the Committee of the Whole meeting held September 9, 2013:

a) Zoning Amendment Bylaw (326 Hospital Street) No. 7625, 2013 [A Bylaw to Amend Zoning Bylaw 6680, 2001 to allow the development of four ground

• riented townhouse units]

TWO READINGS MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7625, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7625, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. A Public Hearing for Bylaw No. 7625, 2013 has been scheduled for September 30, 2013. b) Zoning Amendment Bylaw No. 7622, 2013 [A Bylaw to amend the New Westminster Zoning Bylaw regarding lounge endorsement areas for breweries, distilleries and wineries in commercial and industrial areas] TWO READINGS MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7622, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Zoning Amendment Bylaw No. 7622, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. A Public Hearing for Bylaw No. 7622, 2013 has been scheduled for September 30, 2013. c) Extension to Period For Tax Sale Redemption For Assessment Roll Number 08585099 Bylaw No. 7626, 2013 THREE READINGS MOVED and SECONDED THAT Extension to Period For Tax Sale Redemption For Assessment Roll Number 08585099 Bylaw No. 7626, 2013 be read a first time. CARRIED. All members of Council present voted in favour of the motion.

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MOVED and SECONDED THAT Extension to Period For Tax Sale Redemption For Assessment Roll Number 08585099 Bylaw No. 7626, 2013 be read a second time. CARRIED. All members of Council present voted in favour of the motion. MOVED and SECONDED THAT Extension to Period For Tax Sale Redemption For Assessment Roll Number 08585099 Bylaw No. 7626, 2013 be read a third time. CARRIED. All members of Council present voted in favour of the motion. NEW BUSINESS Notice of Motion served by Councillor Puchmayr: THAT an amendment to the Railway Community Advisory Panel Terms of Reference to add a representative from Queensborough be brought forward to Council for consideration. CORRESPONDENCE 12. No Items REPORTS Council Members: Councillor McIntosh reported the following:  Attended the “Group of Five” fundraiser, which raised monies for emergency equipment at Royal Columbian Hospital;  Attended the opening of MLA Dawn Black’s office located on Sixth Street;  Acknowledged the many children who participated in the summer reading program at the Public Library, noting that 280 of the participants are from Queensborough;  A gentle reminder was provided to drivers, that school is back in session and so school zone speed limits are in effect. It was suggested that parents driving their children to school can partake in “particip-action” by parking away from the school and walking their children to class;  Announced that the Vancouver Canadians have had a great season.

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Councillor Puchmayr reported the following:  Attended the grand opening of Urban Academy High School, noting that the school uses education through art;  Attended the opening of MLA Judy Darcy’s office located on Sixth Street;  Attended the Downtown Residents’ Association picnic;  Spoke to the City’s Westminster Pier Park, noting that the Park was well attended throughout the summer. Councillor Puchmayr reported that the new volleyball courts are open for use, adding that the area is a safe and comfortable location to spend time;  Announced that Council is preparing for the Lower Mainland Local Government Association Convention, noting that Railway and Flood issues will be a topic of discussion;  Announced that the Federation of Canadian Municipalities (FCM) Railway Committee has met, and will continue to meet, monthly. It was noted that members are located across the country are participating through conference call. Councillor Williams reported the following:  Advised that she has been reelected to the FCM Board of Directors. Councillor Williams provided an update regarding the various topics to be discussed at the Board Level, noting that a special presentation was made

• n behalf of New Westminster regarding railway issues;

 In recognition of the recent tragedy at Lac Megantic, announced that a fundraiser will be held at Greens and Beans on September 14, 2013. A raffle for a Max Jacquiard framed print will be available, as well as sets of writing cards featuring New Westminster train sites. Funds raised will be donated to Lac Megantic on behalf of the City of New Westminster;  Announced that the fifth delegation of students from Lijiang, China, will be arriving to Canada for a two month exchange. It was noted that the delegation is comprised of five girls who are farmer’s daughters, and that the airfare to travel is paid by the Chinese Government. Councillor Williams announced that the students will be providing a presentation to Council at the September 23, 2013 Regular Council meeting. Councillor Coté reported the following:  Thanked the audience for attending the Council meeting in Queensborough, noting that the meeting hosts a great opportunity for Council to engage in dialogue with the Queensborough Community. It was suggested that “Council in Queensborough” be held annually;  Attended the Downtown Residents Association Annual BBQ;  Reported that he explored Glenbrook Ravine Park, noting that it is a hidden gem of New Westminster;  Congratulated Councillor McEvoy on his recent wedding.

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Councillor Harper reported the following:  Attended a number of successful festivals this summer, including the Food Truck Festival and the Show and Shine;  Attended the fundraiser “Beef with Hunger”, hosted by Re-Up BBQ. Funds raised were donated to Honour House;  Attended the Labour Day Picnic;  Attended the Seniors Festival Planning meeting, noting that the Festival is scheduled for October 5, 2013 at Century House;  Attended the Grandmothers of Africa event hosted by the Gogo’s New Westminster chapter. Mayor Wayne Wright reported the following:  Provided condolences to New Westminster’s sister city – Moriguchi, Japan, for the passing of former Mayor Hiromi Kita;  Announced September as Arthritis Month, noting the following:

• Provided thanks for the generous support of donors and volunteers

who make Arthritis Society’s work possible;

• The Arthritis Society has a number of initiatives planned for

September, and with your help we can make this year’s Arthritis Awareness Month a success;

• Visit www.arthritis.ca throughout the month to keep up with all the

news, announcements and activities that will be happening in September.  Congratulated Minh Quach, New Westminster resident, who received a full-tuition scholarship from CG Masters School of 3D Animation and VFX.  Welcomed Vali Marling, who was recently hired as the General Manager for the Anvil Centre. Ms. Marling brings to the City, 25 years of experience in the event and hospitality industry;  On September 3, 2013, engaged in discussions with the City of Coquitlam regarding the status of the Bailey Bridge;  Attended the Library Summer Reading Club Medal Ceremony on September 7, 2013. Mayor Wright announced the upcoming events:  September 13, 2013: New Westminster Hyacks vs. Coquitlam Centaurs – Homecoming Game;  September 16-20, 2013: Union of British Columbia Municipalities Conference at the Vancouver Convention Centre;  September 17 and 18, 2013: Conference on Canadian Stewardship in Toronto;  Announced that an invitation was received to attend the Allotment Garden Harvest Festival in Regents Park – London, England. It was noted that regrets were sent to Mayor Boris Johnson of London, England.

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NEXT MEETING SEPTEMBER 23, 2013 The proposed Regular Session convenes at 12:00 pm and immediately adjourns to Closed session in Committee Room 2 on the 2nd Floor at City Hall; the Committee

• f the Whole commences at 3:00 p.m. in the Council Chamber on 2nd Floor at

City Hall. The Regular meeting of Council reconvenes at 7:00 p.m. in the Council Chamber on the 2nd Floor at City Hall. ADJOURNMENT ON MOTION, the meeting was adjourned at 9:55pm. Certified Correct, WAYNE WRIGHT JAN GIBSON MAYOR ACTING CORPORATE OFFICER

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SPECIAL REGULAR MEETING OF CITY COUNCIL

Friday, September 13, 2013 at 4:30 p.m. With immediate adjournment to Closed Meeting Regular Council reconvenes immediately following the Closed Meeting Committee Room No. 2, City Hall

MINUTES

PRESENT: Mayor Wayne Wright Councillor Jonathan Coté Councillor Bill Harper Councillor Chuck Puchmayr (Conference Call) Councillor Lorrie Williams ABSENT: Councillor Jaimie McEvoy Councillor Betty McIntosh STAFF:

• Ms. Lisa Spitale
• Chief Administrative Officer
• Ms. Jan Gibson
• Acting Corporate Officer/Director of Legislative Services
• Mr. Gary Holowatiuk
• Director of Finance & Information Technology
• Mr. Jim Lowrie
• Director of Engineering Services
• Ms. Bev Grieve
• Acting Director of Development Services
• Ms. Stephanie Lam
• Committee Clerk

The meeting was called to order at 5:02 pm. EXCLUSION OF THE PUBLIC 1. MOVED and SECONDED THAT pursuant to Section 90 of the Community Charter, members of the public be excluded from the Closed Meeting of Council immediately following the Regular Meeting of Council on the basis that the subject matter of all agenda items to be considered relate to matters listed under section 90(1)(k) of the Community Charter: (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; CARRIED. All members of Council present voted in favour of the motion. Purpose of the meeting: Proposed provision of a municipal service.



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ADJOURNMENT 2. MOTION to adjourn to the Council Meeting in open session and proceed to Closed Session. MOVED and SECONDED THAT the Council meeting in open session be adjourned and proceed to closed session. CARRIED. All members of Council present voted in favour of the motion. RECONVENE TO REGULAR COUNCIL 3. MOTION to reconvene to the Regular Meeting of Council immediately following the Closed Meeting in Committee Room No. 2. MOVED and SECONDED THAT the Regular Meeting of Council be reconvened (5:15pm) CARRIED. All members of Council present voted in favour of the motion. RECOMMENDATIONS 4. Recommendations from the Closed Council meeting held September 13, 2013: Multi-Material BC Residential Packaging and Printed Paper Stewardship Program for British Columbia – Financial Incentives for Curbside, Multi- Family and Depot Collection Services – Director of Engineering Services, Section 90 (1)(k) (Oral Report) a) Emergency Resolution to UBCM – Councillor Harper b) Backgrounder c) Information Package MOVED and SECONDED THAT Multi-Material BC be advised the City of New Westminster is interested in accepting the financial incentive offer for packaging and printed paper collection, conditional upon key concerns with the services agreement being adequately addressed, and in the interim, will continue to provide recycling services to all residents (including curbside and multi-family) under its current City-run programs;

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THAT the Ministry of Environment be requested to require that Multi-Material BC: a) Extend the September 16, 2013 deadline for responding to Multi-Material BC’s financial offer to provide packaging and printed paper collection services by local governments; b) Consult and collaborate with local governments on the implementation of their product stewardship program and in a manner which addresses the key summary issues identified in this report; and c) Agree to resolve the concerns of the City and other local governments through facilitation in accordance with Multi-Material BC’s approved packaging and printed paper Stewardship Plan; and THAT the resolutions be released to the public. CARRIED. All members of Council present voted in favour of the motion. Emergency Resolution regarding Multi Materials BC (MMBC) Product Stewardship Packaging and Printed Paper Plan for British Columbia WHEREAS in 2012 the Union of BC Municipalities (UBCM) adopted Policy Paper #2 Packaging and Printed Paper (PPP); AND WHEREAS the local government concerns and objectives for the stewardship program for PPP outlined in this document have not been recognized and incorporated in to the MMBC’s Plan for PPP; AND WHEREAS the Plan is being fast-tracked onto local governments in a “take it or lose it” manner which prevents public involvement and analysis by the citizens we represent; AND WHEREAS the Plan provides the MMBC the unfettered ability to levy fines

• nto local governments of up to $5,000 per truck load for contamination of

recyclables over 3 per cent;

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THEREFORE BE IT RESOLVED THAT the UBCM call on the Provincial Government to review the MMBC Packaging and Printed Paper Stewardship Plan and require that the plan be revisited to:  Address local governments’ concerns with the implementation of the plan,  Ensure local governments’ control of recycling in their communities,  Ensure producers take full financial responsibility for the collection and recycling of their waste, and  Create meaningful market signals that encourage the reduction of packaging and innovation of better, more recyclable packaging. CARRIED. All members of Council present voted in favour of the motion. Letter to the Minister of Environment titled “Stewardship Plan for Recycling of Packaging and Paper Products (PPP) MOVED and SECONDED THAT the draft letter to the Minister of Environment titled “Stewardship Plan for Recycling of Packaging and Paper Products (PPP)” be approved for Mayor’s signature; AND THAT a copy of the letter be forwarded to Premier Clark. CARRIED. All members of Council present voted in favour of the motion. ADJOURNMENT ON MOTION, the meeting was adjourned at 5:17 pm. Certified Correct, WAYNE WRIGHT JAN GIBSON MAYOR ACTING CORPORATE OFFICER

Item 5 On Table

Item 6 On Table

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