Q UESTIONS ? P LEASE SUBMIT YOUR QUESTIONS DURING THE PRESENTATION - - PowerPoint PPT Presentation

UNION COUNTY BOARD OF ELECTIONS

WELCOMES YOU TO THE

POLL WORKER TRAINING SEMINAR

FOR THE JULY 7, 2020 PRIMARY ELECTION

THANK YOU

Thank you for working for the Union County Board of Elections to ensure a fair and transparent election by implementing the rules and regulations governing elections in New Jersey.

TRAINING CLASS

SIGN IN

• Training Class is mandatory for first time Poll Workers.
• All Poll Workers are required to attend one Training Class every two years.
• Training is Mandatory for COVID-19 Primary Election Poll Workers!
• When attending Training Class you must sign in to receive credit. Please send a note in

the question section of the www.ucnj.org/pollworker website with your name and address so we know you attended. You may also email pollworker@ucnj.org. IF YOU DO NOT SIGN IN

• You will not be given credit for attending.
• If you were required to attend, and did not, $50.00 will be deducted from your check.

QUESTIONS?

PLEASE SUBMIT YOUR QUESTIONS

DURING THE PRESENTATION IN THE FORM ON THE WEBSITE AT WWW.UCNJ.ORG/POLLWORKER OR EMAIL TO POLLWORKER@UCNJ.ORG.

WE WILL GO THROUGH ALL

QUESTIONS AT THE END!

POLL WORKER DUTIES

Your duties as a Poll Worker include:

• Opening & Successfully using the Voting Machine
• Opening the polls on time
• Determining who may vote
• Keeping order
• Closing the polls
• Completing official documents & returning supplies
• Be a productive team member!

THINGS TO REMEMBER

• Report to polling place by 5:15am
• Polls open promptly at 6:00am. Use a cell phone for most accurate

time

• If you are late or the polls open late, your pay will be reduced
• If you are sick or cannot report to your polling place, notify the

Election Board right away by calling 908-527-4120

• As an extension of the Board of Elections, you shall present

yourself in a professional manner, limit cell phone use to emergencies and break times and complete and sign all forms.

• Break Times: 1 hour meal break staggered among the workers to

be taken before 5pm. No more than one worker on break at a

• time. Small breaks permitted throughout the day. Sign in and out

at lunch time. A majority of the board is required to be present at all times.

• No food or drinks shall be near voting machines or materials.

VOTE!

• Don’t forget to vote!
• You are encouraged to vote at every election.
• If you are assigned to a district where you do not

vote, you should use a Mail in Ballot. Ballots are available at the County Clerk’s Offices in both Elizabeth and Westfield up until 3pm the day before the election.

• If your polling place is nearby, you may vote on

your one hour meal break.

WHAT’S NEW? COVID-19 = CONFUSION

Poll Workers may NOT accept ballots!!!

• Post Marked on Election Day
• Deliver to the Union County BOE, Elizabeth, NJ by 8pm
• Deliver to a ballot drop box location by 8pm

– Cranford – Cranford Community Center, 220 Walnut Avenue – Elizabeth – Union County Administration Building, 10 Elizabethtown Plaza – Plainfield – Plainfield Municipal Building Parking Lot, 515 Watchung Way – Union – Union Township Municipal Building Rear Entrance, 1976 Morris Avenue – Westfield – Fraser Building, 300 North Avenue East

THE VOTING MACHINE

• Yes, the machine needs to

be set up.

• Please use the reference

materials inside your binder for the step by step instructions to turn on the machine.

• Any questions, please call

the office at 908-527-4123.

US DEPARTMENT OF JUSTICE ADA COMPLIANCE

• The US Department of Justice will be conducting site surveys on Election Day. They

have been provided letters from our office and badges. They will be making sure our polling places are ADA compliant.

• All poll workers and master poll worker must sign the Compliance Checklist.

US DEPARTMENT OF JUSTICE BILINGUAL AWARENESS

• The US DOJ will be monitoring our polling places for bilingual awareness. They have been

provided letters and badges.

• The poll workers may be asked questions about how to assist a Spanish-speaking voter.
• When you visit your polling places, please make the poll workers aware that the DOJ will be

visiting for this purpose.

WHAT’S NEW? ADA COMPLIANCE

ADA Compliance Checklist (Blue Folder): 1 per Polling Place. Must be filled out by Poll Workers and checked by Master Poll Worker

WHAT’S NEW?

IMPROVING COMMUNICATION

WITH OUR POLL WORKERS

• Everbridge is the system the County uses for First Alert.

We worked with Public Information to develop a group specifically for Poll Workers.

• We

can communicate using Text Messages, Email Messages and Phone Messages.

• We will only use this for official communication from the
• ffice and will not share contact information with an
• utside office or company.
• Messages include mailing of

assignments, posting of training dates and reminder of paycheck pick up dates.

WHAT’S NEW? COVID-19 = CONFUSION

SUPPLY BAG DELIVERIES The Municipal Clerks are coordinating the delivery

• f the supply bags to and from the polling

locations! THEY ARE VERY, VERY HEAVY!

No Poll Worker Pick Ups or Drop Offs!!!!

WHAT’S NEW? COVID-19 = CONFUSION

Executive Order 144 – 2020 Primary Election

• Consolidated Polling Places: 87 Locations / 89 Tables
• Every Dem and Rep will automatically receive a VBM
• Every UNA will automatically receive a VBM Application
• Only Paper Provisional Ballot Voting at the Polls
• Only disabled voters can use the voting machine

WHAT’S NEW? COVID-19 = CONFUSION

Multiple districts will be assisted by one set of poll workers.

SETTING UP YOUR SPACE & KEEPING YOU SAFE

SOCIALLY DISTANCING THE DISTRICT & PPE

SOCIALLY DISTANCING THE DISTRICT & PPE

• Socially distance one poll worker per table
• Socially distance the provisional ballot voting privacy

screens

• Every voter gets their own pen
• PPE – per Poll Worker:
• One Mask
• One Face shield
• 1 small hand sanitizer
• 4 pairs of gloves
• For Voters: Disinfectant Wipes and Hand Sanitizer
• 300 pens (1 per voter!)

PPE

THE SUPPLY BAG

WHAT’S NEW? COVID-19 = CONFUSION

SUPPLY BAG DELIVERIES The Municipal Clerks are coordinating the delivery

• f the supply bags to and from the polling

locations!

No Poll Worker Pick Ups or Drop Offs!!!!

• There is one Supply Bag per LOCATION.
• Each bag will have the American Flag and the ADA

Folder.

• Supply bags will be delivered to and picked up from

you at the polling location. Do not leave until the bag is picked up!!

SUPPLY BAG

THE SUPPLY BAG THE AMERICAN FLAG

• One Flag per polling

place. The stars are always displayed to the left, whether flying horizontally or vertically.

SIGN, SIGN, EVERYWHERE A SIGN… HANG UP ALL SIGNS

POSTING VOTE TOTALS

• Post near the entrance of the polling place.
• Write in the Town, Ward, if applicable, and

District in the top line.

• Number of votes must be completed every 2

hours: Machine Votes + Provisional Votes = Cumulative Total.

• The machine vote or public count is found
• n the bottom left hand side of the screen.
• Do

not handle the Provisional Ballots throughout the day. As a Provisional Ballot is voted and returned, keep a hash mark count and then transfer to the poster.

POSTING VOTE TOTALS

Keep track of provisional ballots using hash marks throughout the day.

TOWN BERKELEY HTS WARD DISTRICT :1 Time Machine Votes Provisional Ballots Cumulative Total 8:00am 50 50 10:00am 1 75 76 12:00pm 2 85 87 2:00pm 4 95 99 4:00pm 4 100 104 6:00pm 4 110 114

WHAT’S IN THE SUPPLY BAG?

1. Election Day Resource Binder 2. Voter Challenge/Complaint Forms (English/Spanish) 3. Street Index/Polling Place Locator 4. State Board Member Training Manual 5. Election Day Guide Flip Booklet 6. Voter Registration Forms (5 English/5 Spanish) 7. Sample Ballots (5) 8. 3-Step Voting Instructions/Personal Choice Instructions (Laminated) 9. Four Easels (Transfer of Registration, Spanish Interpreter, Complaint, Ward/District)

• 10. State Voting Information Sheet

(English/Spanish)

• 11. 3 Envelopes (Zero Proof, Municipal Clerk,

County Clerk)

• 12. Voting Authority Booklets (Red Bag)
• 13. Poll Books (Blue Bag)
• 14. Provisional Ballots (Orange Bag)
• 15. Supply Envelope
• 16. Tape
• 17. Magnifier
• 18. Flag/Wet Flag Bag (1 per District)
• 19. Electioneering Notice (1 per District)
• 20. “Vote Here” Sign (1 per District)
• 21. Voting Machine Key Envelope

ALL THIS STUFF…

THE SUPPLY ENVELOPE

IN THE ELECTION DAY RESOURCE BINDER

• Pens
• Alcohol Swabs
• Rubber Bands
• Paper Clips
• Letter tabs for the Poll

Books

• “My Name Is” Stickers
• Business Cards
• Wire for the Flag

THE POLL BOOK = VOTER LIST

Or THE POLL BOOK

DO YOU WANT TO GET PAID?

COMPLETE THE POLL BOOK PAY VOUCHER

• Town, Ward & District must be completed at the top of the voucher.
• To ensure payment, each Poll Worker must provide all information requested

legibly!

• By Statue, checks will be issued between 20 and 30 days after Election Day.

ASSISTING THE VOTER

PROCESSING THE VOTER A COVID-19 CHEAT SHEET

PROVISIONAL BALLOT BAG

PROVISIONAL BALLOT BAG INVENTORY SHEET

• You will open the

Provisional Ballot Bag for each district IMMEDIATELY!!! This is the only way voters can vote, if they are not disabled!

• Must be signed by

each Poll Worker

• Reseal the bag with

the RED Seal inside the bag at the end of the day

PROVISIONAL BALLOTS & ENVELOPES

Provisional Ballots Provisional Envelopes

NOTICE TO PROVISIONAL VOTERS

Provide a copy to each Provisional Voter.

SEALING THE PROVISIONAL BALLOT BAG

If you opened the Provisional Ballot Bag to issue a Provisional Ballot, you must reseal the bag with the RED seal.

WHAT’S NEW? COVID-19 = CONFUSION

Poll workers will have VOTER LISTS, not Poll Books.

• Look up W/D
• Look up Party
• Need

to know which Provisional Ballot to issue

• OR In the case of a disabled

voter, which ballot to activate on the machine

THE POLL BOOK

PROCESSING A VOTER IN THE PRIMARY ELECTION

This voter MUST chose! DEM or REP! This voter MUST vote Republican! This voter MUST vote Democratic! THIS THIS IS THE IS THE MOST MOST COMMON COMMON ERR ERROR OR IN IN A A PRIMAR PRIMARY! Check District to give the correct ballot

WHAT’S NEW? COVID-19 = CONFUSION

Instructions for Assisting a Disabled Voter

• ONLY disabled voters may vote on the machine
• Disabled voter to complete the “Certificate for Disabled Voters” certifying they

cannot vote on a provisional ballot.

• Poll Worker calls the BOE at 908-389-5200 to see if a VBM was issued and

returned

• IF NOT: Voter may vote on the machine
• IF VBM Was Returned: Voter may NOT vote
• Poll Worker Looks up Voter Name in Voter List to get the W/D and completes

the VA Slip

• Machine attendant accepts the VA Slip, activates the machine, W/D and Party

Ballot for the disabled voter

• If the poll worker needs assistance setting up the assistive hearing device for the

voter, call 908-389-5200.

WHAT’S NEW? COVID-19 = CONFUSION

Instructions for Assisting a Disabled Voter

THE POLL WORKER ACTIVATES THE MACHINE:

THE BALLOT CARD

• The poll worker accepts the voting

authority slip from the voter. Hold

• nto the slip until the voter has

completely voted. Then deposit the slip into the clear Voting Authority Slip Bag.

• The poll worker inserts the Ballot Card

as indicated on the screen, with the notch to the upper right.

• In a primary election, the poll worker

will also activate the voter’s party.

• This activates the machine for voting.
• The poll worker closes the curtain and

steps away.

THE POLL WORKER ACTIVATES THE MACHINE:

IN A PRIMARY

Poll worker selects the correct Ward and District

THE POLL WORKER ACTIVATES THE MACHINE:

IN A PRIMARY

In a primary election, the poll worker will also activate the voter’s party.

NOW, BACK TO THE SUPPLY BAG

THE SUPPLY BAG ELECTION DAY RESOURCE BINDER

THE SUPPLY BAG ELECTION DAY REFERENCE GUIDE

THE SUPPLY BAG STEP BY STEP INSTRUCTIONS

Opening the Polls Activating the Machine Closing the Polls Return Materials to Municipal Clerk

MUNICIPAL STREET INDEX

• If the voter is not in the poll book,

check that they are at the correct polling place by asking for their address and using the STREET

INDEX AND POLLING PLACE LOCATOR!

• One Poll Worker may also stand at

the front entrance and assist voters as they come in so they know which district they vote in.

THE SUPPLY BAG TRAINING & REFERENCE State of New Jersey District Board Member Training Manual & This Presentation

Municipal Clerk’s List

THE SUPPLY BAG SAMPLE BALLOTS (1 PER STYLE)

Sample Ballots can be used to:

• Demonstrate how to vote
• Allow voters to review the ballot before voting

VOTER REGISTRATION FORMS

ENGLISH (5) & SPANISH (5) Deadline to register to vote is 21 days BEFORE Election Day! No same day registration in NJ!

COMPLAINT & CHALLENGE FORMS

CHALLENGERS

CHALLENGERS PERMITS & BADGES

Permits to Agent or Challenge: Issued by the BOE directly to the Challengers. Must be surrendered by the Challenger to the Poll Worker. At-Large permits are laminated and remain with the challenger.

Official Challenger Badges: Must be worn at all times by the Challenger.

CHALLENGERS DO’S AND DON’TS

• Challengers may NOT

challenge Provisional Ballot Voters – Only Machine Voters

• Be familiar with the Do’s

and Don’ts and enforce the rules

• Give each challenger a

copy for their reference

Do not close the polls

• n any machine

until everyone who arrived before 8:00pm has voted, even if your line is empty.

CLOSING THE POLLS

• Use a cell phone to confirm time, to close the

polls.

• Announce that the polls are closed.
• Make sure everyone in the room has voted, even

if your line is empty.

CLOSING THE POLLS

THE VOTING MACHINE

• Please use the reference

materials inside your binder for the step by step instructions to close down the machine.

• Any questions, please call

the office at 908-527-4123.

• All Poll Workers shall Sign & Date the Tapes.
• Place 1 Result Tape and 1 Write-In Report in the Red Pouch

to the County Clerk.

• Place 1 Result Tape in the White Envelope to the Municipal

Clerk.

• The Result Tapes will be VERY, VERY LONG!!! Be patient

as it prints and separate it in the correct spot!

THE RESULTS TAPES COVID-19 = CONFUSION

CLOSING THE POLLS

• Remove Red Seal Tape
• Remove USB Stick CAREFULLY
• Touch Blue Power Off Button

BALLOT CARD COLLECTION BIN REMOVAL

Step 1: Open the door on the side of the windowed compartment. Step 2: Push the bottom teal lever towards the front of the machine. Step 3: Lift the Ballot Card Collection Bin

• ut from the

back of the machine Step 4: Seal the Bin!

PUT MATERIALS BACK IN SUPPLY BAG DO NOT LEAVE MESSENGERS ARE COMING TO PICK UP THE BAGS WAIT FOR THE MESSENGERS!!!

IF IT’S 8PM AND YOU STILL HAVE VOTERS, THEY HAVE TO WAIT!

JUST A FEW MORE THINGS…

NOTHING should be plugged into the voting machine

COMMON POLL WORKER BLUNDERS

IN A PRIMARY:

• If the poll book indicates the voter is a Democrat, they

MUST vote Democrat!

• If the poll book indicates the voter is a Republican, they

MUST vote Republican!

• If there is no party affiliation, the voter MUST chose!
• If the voter argues, they MUST vote Provisional!

COMMON POLL WORKER BLUNDERS

• Before issuing a Provisional Ballot, be sure the voter is

voting in the correct district by checking the Street Index & Polling Place Location Book in the supply bag!

• Sign the Pay Voucher if you would like to get paid!
• When in doubt, call our office! 908-527-4123

QUESTIONS?

UNION COUNTY BOARD OF ELECTIONS

CONTACT US

• (908) 527-4123
• Ucboe@ucnj.org

VISIT US

• 271 North Broad Street, Elizabeth, NJ 07208
• www.ucnj.org/ucboe

STUDY YOUR TRAINING MATERIALS

• Board Worker Training Guide and Presentation is available on the

Board of Elections Website