PROPERTY OWNERS MEETING SEWER SERVICE CHARGES Crystal Springs - - PowerPoint PPT Presentation

PROPERTY OWNERS MEETING SEWER SERVICE CHARGES

Crystal Springs County Sanitation District Crystal Springs County Sanitation District (CSCSD) (CSCSD)

Highlands Elementary School Highlands Elementary School 2320 Newport Street 2320 Newport Street San Mateo Highlands San Mateo Highlands May 19, 2008 May 19, 2008 6:00 P.M. 6:00 P.M.

County of San Mateo County of San Mateo Department of Public Works Department of Public Works

MEETING PURPOSE

• Previous Sewer Service Rates
• Sewer Education
• What’s Taken Place Since Last Public

Meeting

• Recommended Rate

AGENDA

• Introductions
• CSCSD

CSCSD Information

• CSCSD

CSCSD Operations and Maintenance

• Regulatory Compliance
• Four Party Agreement
• CSCSD

CSCSD Funding

• Recommended Rate
• Questions and Input

INTRODUCTIONS

• County Staff
• Homeowners Associations (HOA)
• Baywood Park HOA
• Baywood Plaza Community Association
• Highlands Community Association
• Polhemus Heights HOA
• San Mateo Oaks HOA

HOA MAP

AGENDA

• Introductions
• CSCSD

CSCSD Information

• CSCSD Operations and Maintenance
• Regulatory Compliance
• Four Party Agreement
• CSCSD Funding
• Recommended Rate
• Questions and Input

CSCSD INFORMATION

10 COUNTY MAINTAINED SEWER/SANITATION DISTRICTS UTILITIES-FLOOD CONTROL-WATERSHED PROTECTION SECTION Ann M. Stillman, Principal Civil Engineer DEPARTMENT OF PUBLIC WORKS James C. Porter, Director COUNTY MANAGER'S OFFICE SAN MATEO COUNTY BOARD OF SUPERVISORS (GOVERNING BOARD OF DISTRICT)

ORGANIZATIONAL STRUCTURE

MAP OF CSCSD & SURROUNDING AREA

HOW DOES A SEWER SYSTEM WORK?

CSCSD Relies On Downstream Agencies To Transport The CSCSD Collected Sewage To The Treatment Plant

District Miles of Pipe Percentage in Easements Percentage in Streets CSCSD 18.95 30% 70%

* Age based on CSCSD formation date ** Based on 2007-08 SSC Report

CSCSD SPECIFIC STATISTICS

District Age (yrs) * Number of Connections ** Equivalent Residential Units ** CSCSD 61 1,429 1,512

CSCSD EASEMENT LINES

Need for Easement Lines

• Hilly terrain
• Gravity flow

Inherent Issues With Easement Lines

• Difficult to access
• Hand work (O&M and repair)
• Vegetation (clearing and root intrusion in pipes)
• Building over easements
• Higher Inflow & Infiltration (I&I)

AGENDA

• Introductions
• CSCSD Information
• CSCSD Operations and Maintenance
• Regulatory Compliance
• Four Party Agreement
• CSCSD Funding
• Recommended Rate
• Questions and Input

• Routine Preventative Maintenance
• Repair of Damaged Pipes
• Emergency Response (Customer and CSCSD

Mainline)

• CSCSD Administration
• Regulatory Compliance
• Coordination with Other Agencies
• Fiscal Administration
• Plan Review (Technical Services)
• Customer Service

CSCSD OPERATIONS AND MAINTENANCE

Routine Preventative Maintenance Repair of Damaged Pipes

• Mainline (Blockage)
• Customer Sewer Laterals

Emergency Response 24 Hours a Day, 7 Days a Week Call (650) 363-4100 to Report Sewage Overflows

AGENDA

• Introductions
• CSCSD Information
• CSCSD Operations and Maintenance
• Regulatory Compliance
• Four Party Agreement
• CSCSD Funding
• Recommended Rate
• Questions and Input

THE CSCSD IS REGULATED BY:

REGULATORY COMPLIANCE

• The Regional Water Quality Control Board
• The State Water Resources Control Board
• The State Porter-Cologne Act
• The Federal Clean Water Act

GOAL TO ELIMINATE SANITARY SEWER OVERFLOWS

What is a Sanitary Sewer Overflow (SSO) or Sewage Overflow?

• Raw Sewage Leaves the Pipe and Flows on the Ground Surface
• Sewage, if Not Captured, Can Reach Storm Drains, Creeks, Lakes, the

Bay, and Ocean Recent 2-Hour Reporting Required (State OES, Regional Water Board, and County Environmental Health) SSO from Manhole

Call (650) 363-4100 to Report Sewage Overflows

Blockages, breaks, and Infiltration & Inflow (I&I) in the sewer pipe will cause SSO.

Call (650) 363-4100 to Report Sewage Overflows

WHAT CAUSES SSO?

WHAT CAUSES SSO?

Thin set mortar found to be the cause of SSOs in two other districts. Homeowners – be aware of private contractor’s work

Call (650) 363-4100 to Report Sewage Overflows

Untreated Sewage Affects Public Health, Animals, and the Environment.

WHY IS IT IMPORTANT TO ELIMINATE SSO?

Raw sewage contains harmful bacteria and viruses (fecal coliform, e-coli, etc.) that can cause diseases such as, hepatitis, giardiasis, and gastroenteritis.

EXAMPLES OF PUBLIC HEALTH ISSUES

• City of Pacifica Wastewater Treatment Facility

7.5 million gallons of partially treated sewage was spilled into the

• cean in January 2008

County closed all nearby beaches for five days

• Sewerage Agency of Southern Marin Plant

2.7 million gallons of sewage was spilled into the Richardson Bay in January 2008

• Oahu, Hawaii

48 million gallons of sewage was spilled into the ocean in March 2006

The EPA estimates that as many as 5,500 people get sick every year from direct exposure to sewer overflows near beaches

To Avoid Costly Fines and Lawsuits!

• Spills at sewage treatment plants and collection systems have

received publicity

• Agencies must report all SSOs to the State Water Board’s publicly

accessible website

• Recent spills at sewage treatment plants have forced changes in

reporting requirements (Richardson Bay) – 2 hour reporting required

• Cease and desist orders and lawsuits will define required system

improvements and agency expenditures

WHY IS IT IMPORTANT TO ELIMINATE SSO?

• The San Francisco Bay Regional Water Quality Control Board

imposed a $516,000 fine to the City of South San Francisco in 2006 for sewer overflows

• Baykeeper has filed a lawsuit against the City of Burlingame
• The Regional Water Board is preparing a Cease and Desist Order

for the all systems contributing to the City of San Mateo Sewage Treatment Plant

Examples of Actions from Regional Water Board and Environmental Groups

Estimated Capital Improvement Costs:

• South Bayside System Authority – $335 Million
• City of Burlingame – $20 Million
• City of San Mateo – $34 Million

Wastewater Treatment Plant Upgrades and Collection System Work Are Affecting Many Agencies

AGENDA

• Introductions
• CSCSD Information
• CSCSD Operations and Maintenance
• Regulatory Compliance
• Four Party Agreement
• CSCSD Funding
• Recommended Rate
• Questions and Input

• Sewage Transport (Jointly Used Facilities)
• Treatment and Disposal
• Capital Improvement Projects on Jointly Used

Facilities

FOUR PARTY AGREEMENT COVERS

WHO ARE THE FOUR PARTY AGENCIES?

• The costs include transport, treatment, disposal,
• peration and maintenance of “jointly used

facilities”, and capital improvement projects on “jointly used facilities”

• The CSCSD’s costs are calculated based on

flow from the CSCSD

WHAT DOES THE AGREEMENT SPECIFY?

The Agreement entered into on July 18, 1989 specifies how costs are determined for each agency for their use of the “jointly used facilities”.

Wet weather flow Dry weather flow

CSCSD FLOW METER

CSCSD Meter Flow Comparison Between Dry and Wet Weather Conditions – Managing Wet Weather Flows

The CSCSD, Hillsborough, and San Mateo are working together to develop timelines, cost estimates, and anticipated costs per agency for the following projects: Town of Hillsborough

• Crystal Springs-El Cerrito Trunk, Ph II or Detention

City of San Mateo

• Working on Wet Weather Study
• WWTP Expansion, Ph III
• El Cerrito Relief Sewer Line
• Force Main - Dale Ave to WWTP
• WWTP Hydraulic Improvements

I&I, SSO’s, and the impending cease and desist order will require downstream improvements.

Total Estimated Cost = $42,600,000 PROPOSED DOWNSTREAM AGENCY CAPITAL IMPROVEMENT PROJECTS

AGENDA

• Introductions
• CSCSD Information
• CSCSD Operations and Maintenance
• Regulatory Compliance
• Four Party Agreement
• CSCSD Funding
• Recommended Rate
• Questions and Input

• CSCSD receives sewer service charges and limited property

taxes within the CSCSD boundaries to fund sewer service

• The sewer service charges are a fee for service, not a tax
• CSCSD collects sewer service charges on the tax bill

because it is the least costly way to collect the fee

CSCSD FUNDING

CSCSD IS AN INDEPENDENT ENTITY WITH ITS OWN SEPARATE BUDGET

WHERE DOES MY PROPERTY TAX MONEY GO?

CSCSD Sample Property Tax Allocation (TRA 078-018)

Schools, County General Fund & Other Special Districts 99.01% Crystal Springs CSD 0.99%

CSCSD EXPENSES PER ERU ($900)

• Current Outstanding

City of San Mateo Debt is $1.5 Million

• Current County

General Fund Loan is $1 Million

2007-08 2008-09 Revenue Sewer Service Charges 900 $ 900 $ Property Tax 28 $ 28 $ Interest 3 $ 13 $ Sub-total 931 $ 941 $ Expenditure O&M 171 $ 178 $ Treatment 275 $ 295 $ Out of District CIP 130 $ 262 $ District CIP

• Regulations

47 $ 49 $ Sub-total 623 $ 784 $ Difference 308 $ 157 $

AGENDA

• Introductions
• CSCSD Information
• CSCSD Operations and Maintenance
• Regulatory Compliance
• Four Party Agreement
• CSCSD Funding
• Recommended Rate
• Questions and Input

HOA REPORT / PRESENTATION

Maintain Rate for 2008-09: $900 per year per equivalent residential unit* * Does not support CSCSD capital improvements and anticipated

downstream capital improvement costs

RECOMMENDED RATE

Home Owners Associations

Baywood Parks HO Assoc. Baywood Plaza Community Assoc. Highlands Community Assoc. Polhemus Heights HO Assoc. San Mateo Oaks HO Assoc.

Property Owner’s Meeting

Crystal Springs County Sanitation District (CSCSD)

May 19, 2008

HOA Report

• Substantial Capital Improvement Projects Required for ‘Out of

District’ transport and treatment

• CSCSD Owes County of San Mateo (for Hillsborough Phase I) and

City of San Mateo $$$

• CSCSD Costs Depend on Sewage Flow Measurements

– Inaccurate flow measurements demonstrated

• Four Party Agreement is Flawed and Places CSCSD at

Disadvantage

Current Status

• Working with County, We Will Provide Progress Report to

Community, December 2008

– Re-assess accuracy of CSCSD meter (certification, repeat calibrations) – Recover overpayments, if any, from Hillsborough Phase I – Obtain residential rates from City of San Mateo – Re-negotiate Four Party Agreement – Participate in favorable long-term loans/bond issues – Create multi-year rate structure based on above – Provide timeline for each element of plan

2008 Plans

HOA Report

RATE SETTING PROCESS

Key Dates Actions June 3, 2008 June 3, 2008 Introduce Ordinance with proposed sewer service rate for 2008-09 fiscal year and set Public Hearing for July 22. July 22, 2008 , 2008 Hold public hearing, adopt Ordinance setting rates, and adopt 2008-09 Sewer Service Charges Report based on the adopted rate.

AGENDA

• Introductions
• CSCSD Information
• CSCSD Operations and Maintenance
• Regulatory Compliance
• Four Party Agreement
• CSCSD Funding
• Recommended Rate
• Questions and Input

QUESTIONS & INPUT

CONTACT INFORMATION

Please e Please e-

• mail your comments and questions to:

mail your comments and questions to: sewers@co.sanmateo.ca.us sewers@co.sanmateo.ca.us Information is available on our website at: Information is available on our website at: http://www.co.sanmateo.ca.us http://www.co.sanmateo.ca.us/sewers /sewers