Presented By: Sharon Armour Student Class 2 STUDENT CLASS IS A - - PowerPoint PPT Presentation

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Presented By: Sharon Armour Student Class 2 STUDENT CLASS IS A - - PowerPoint PPT Presentation

Jan 08, 2024 290 likes •973 views

STUDENT CLASS FY2018 1 Presented By: Sharon Armour Student Class 2 STUDENT CLASS IS A COLLECTION OF STUDENT CLASSES AND GRADES THAT IS USED BY DIFFERENT PROGRAM AREAS AND AGENCIES. SLDS TKES/LKES ACCOUNTABILITY POLICY

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Presented By: Sharon Armour

STUDENT CLASS FY2018

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Student Class

STUDENT CLASS IS A COLLECTION OF STUDENT CLASSES AND GRADES THAT IS USED BY DIFFERENT PROGRAM AREAS AND AGENCIES.

  • SLDS
  • TKES/LKES
  • ACCOUNTABILITY
  • POLICY
  • PROGRAM EVALUATION
  • LEGISLATION REQUEST
  • CPI
  • PROFESSIONAL STANDARDS COMMISSION (PSC)

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Student Class Student Record Course

Student Class FY2018

Student Class 3

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Student Class FY2018

DOCUMENTATION IS NOW LOCATED INSIDE THE PORTAL. 4

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Student Class FY2018

  • New Student Class Main Menu:

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Student Class FY2018

  • New Student Class Main Menu:

EOPA Eligibility Report will be available sometime in April.

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Student Class FY2018

  • New Student Class Main Menu:

Student Class Message Board. This is where updates or issues are posted.

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Student Class FY2018 Add/Edit/Delete Student Information

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Student Class FY2018

  • Add/Edit/Delete Student Information:

NOTE: If you are finished uploading, you would use the Add/Edit/Delete feature to make corrections or deletions to a student’s information.

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Student Class FY2018

  • Add/Edit/Delete Standard Student Data:

NOTE: Alternate System Code and Alternate School Code should be populated when a student is in Alternate setting or a Program, i.e. GNET or Career Academy.

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Student Class FY2018

  • Add/Edit/Delete Course Data:

NOTE: If Course Teacher Code is not listed on a report, check here and make sure the teacher is populated correctly.

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Student Class FY2018

  • Add/Edit/Delete – Course Grade Data (NEW TAB)

NOTE: Edits for Course Grade Data tab will not be turned on until Count 3.

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Student Class FY2018

  • Delete Course(s)

NOTE: If you are done uploading and have E9071- Duplicate course record. Multiple course records have been submitted for this student that have the same COURSE NUMBER, CLASS SECTION, MARKING PERIOD, and CLASS START DATE. You can delete duplicate course records here, and then add back in the correct class. Delete will remove both course records.

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Student Class FY2018 Student Class Error Report

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Student Class FY2018

  • Error Report

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Student Class FY2018

  • Error Report

E5019 – This error is generated when the COURSE TEACHER CODE is reported in STUDENT CLASS and is found in CPI but has no Teaching Job Code. E5083 – This edit is saying that the teacher was not reported in CPI.

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Student Class FY2018 Student Course Profile Reports

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Student Class FY2018

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Records Reported by School Report To view course records click on School ID.

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Student Class FY2018

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Records Reported by School Report To view students assigned to a course number and section click on the Record Count Link. Records uploaded to this report are used for SLDS.

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Student Class FY2018 Student Class Reports

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Student Class FY2018

  • Student Class Reports: New Screen

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Student Class FY2018

  • Student Class Reports:

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Student Class FY2018

  • Missing Teacher/Missing Assignment Report

NOTE: This report will have teachers listed from E5019 and E5083. E5083 will take precedence over the E5019 and only the E5083 will be listed in this report. This report is now available in CPI (Main Menu) as well as SC to help the CPI and SC coordinators report complete accurate data.

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Student Class FY2018

  • Student Duplication Report:

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Student Class FY2018

  • Student Duplication Report:

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NOTE: Student Duplication Report is based off Error E8081. Please review the report and contact the other district on the report to verify and correct the duplicated identity data.

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Student Class FY2018

  • Report for Students Funded in FTE with no Student Schedule:

Student Class Cycle 1 will look at FTE 1, Student Class Cycle 2 will look at FTE 3 and Student Class Cycle 3 will look at both FTE 1 and FTE 3.

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Student Class FY2018

  • Report for Students Funded in FTE with no Student Schedule:

NOTE: This report lets districts know they reported students in FTE but have not reported schedules for these students in Student Class.

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Student Class FY2018

  • MOWR Course Report:

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Student Class FY2018

  • MOWR Course Report:

NOTE: The 4 in the 5th digit past the decimal lets us know the course is a MOWR course number.

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Student Class FY2018

  • Alternate Enrolled Report:

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Student Class FY2018

  • Alternate Enrolled Report:

NOTE: Alternate System Code and School Code, must be filled out to appear on Alternate Enrolled Report. Alternate System Code and Alternate School Code should be populated when a student is in Alternate setting or a Program, i.e. GNET or Career Academy.

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Student Class FY2018

  • Teacher Class Roster

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Student Class FY2018

  • Teacher Class Roster

This report is by “Teacher” and list each teachers scheduled classes and student roster. Selecting a class and clicking “Get Detail” will display the class roster.

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Student Class FY2018

  • All Classes by Teacher

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Student Class FY2018

  • All Classes by Teacher

This report is a list of classes and students by teachers attached to a class, Course Teacher Code and Additional Course Teacher Code 1-3.

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Student Class FY2018

  • Course Summary Report:

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Student Class FY2018

  • Course Summary Report:

Report is by School. Report can be downloaded to Excel. We cannot add a ‘sort’ feature to the headers due to only 500 records at a time showing.

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Student Class FY2018

  • Course Summary Report:

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Student Class FY2018

  • Courses with Alternate Teacher ID Report:

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Student Class FY2018

  • Courses with Alternate Teacher ID Report:

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Student Class FY2018

  • Gifted Delivery Model Report:

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Student Class FY2018

  • Gifted Delivery Model Report:

This report is a total of students report by School and Gifted Delivery Model (GDM) Code.

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Student Class FY2018

  • ESOL Delivery Model Report:

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Student Class FY2018

  • ESOL Delivery Model Report:

This report is a total of students report by School and ESOL Delivery Model Code.

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Student Class FY2018 Course Grade Reports

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Student Class FY2018

  • Course Grade Reports:

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Student Class FY2018

  • Course Grade Reports:

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Student Class FY2018

Student Schedule

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Student Class FY2018

  • Student Schedule:

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Student Class FY2018

  • Student Schedule:

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Student Class FY2018 Manual Relief Request

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Student Class FY2018

  • Manual Relief Request:

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Student Class FY2018

  • Manual Relief Request:

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  • Enter the error comments as they relate to each error.
  • The error comment should describe why this is an exceptional situation that requires relief.
  • If there are more than one records with the error, each record could have a different error

comment.

  • The error comment should reflect what is really happening.
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Student Class FY2018 Sign Off Report

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Student Class FY2018

  • Sign Off Report:

This report can be viewed by ‘All Schools’ or by ‘Individual School’. Clicking on individual schools, district will be able to drill down to view students or teachers.

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Student Class FY2018 Data Deletion

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Student Class FY2018

  • Data Deletion:

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Student Class FY2018

  • Data Deletion:

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Use Data Deletion to delete a record with an invalid ID for a key record element such as School ID, Student ID or Teacher ID.

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Student Class FY2018

  • Data Deletion:

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Student Class FY2018

  • Delete All System Data:

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Student Class FY2018

  • Delete All System Data:

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Student Class FY2018

  • Delete All System Data:

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Student Class FY2018 ADHOC Query

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Student Class FY2018

  • ADHOC Query:

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ADHOC Query allows users to search/query the data reported Student Class. Use this report to find/select all records with some data in common. For example, all students at Main St. HS, ID 1053 that are taking online Algebra 1 classes.

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Student Class FY2018

  • ADHOC Query:

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Student Class FY2018

  • ADHOC Query:

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Data Collection Team

Levette Williams Chief Privacy Officer, lewillia@doe.k12.ga.us Director of Technology Management (Data Collections & Reporting, Customer Support, Database Administration) Kathy Aspy Data Collections Manager (Data Collections & Reporting) 404-657-3539 kaspy@doe.k12.ga.us Patty Miller GTID Administrator (GUIDE, Private School Data Collection) 404-657-0533 pmiller@doe.k12.ga.us Carl Garber Data Collections Specialist (Student Record) 404-463-2326 cgarber@doe.k12.ga.us Sharon Armour Data Collections Specialist (Student Class, Course Table Maintenance, PreID) 404-657-1064 sarmour@doe.k12.ga.us Katie Green Data Collections Specialist (CPI, Free and Reduced Meal) 404-463-1946 kagreen@doe.k12.ga.us Irish Saxton Data Collections Specialist (FTE, EOPA) 404-657-0536 irish.saxton@doe.k12.ga.us

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QUESTIONS????

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