Presented By: Sharon Armour Student Class 2 STUDENT CLASS IS A - - PowerPoint PPT Presentation

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Presented By: Sharon Armour Student Class 2 STUDENT CLASS IS A - - PowerPoint PPT Presentation

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STUDENT CLASS FY2018 1 Presented By: Sharon Armour Student Class 2 STUDENT CLASS IS A COLLECTION OF STUDENT CLASSES AND GRADES THAT IS USED BY DIFFERENT PROGRAM AREAS AND AGENCIES. SLDS TKES/LKES ACCOUNTABILITY POLICY

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Presented By: Sharon Armour

STUDENT CLASS FY2018

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Student Class

STUDENT CLASS IS A COLLECTION OF STUDENT CLASSES AND GRADES THAT IS USED BY DIFFERENT PROGRAM AREAS AND AGENCIES.

  • SLDS
  • TKES/LKES
  • ACCOUNTABILITY
  • POLICY
  • PROGRAM EVALUATION
  • LEGISLATION REQUEST
  • CPI
  • PROFESSIONAL STANDARDS COMMISSION (PSC)

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Student Class Student Record Course

Student Class FY2018

Student Class 3

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Student Class FY2018

DOCUMENTATION IS NOW LOCATED INSIDE THE PORTAL. 4

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Student Class FY2018

  • New Student Class Main Menu:

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Student Class FY2018

  • New Student Class Main Menu:

EOPA Eligibility Report will be available sometime in April.

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Student Class FY2018

  • New Student Class Main Menu:

Student Class Message Board. This is where updates or issues are posted.

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Student Class FY2018 Add/Edit/Delete Student Information

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Student Class FY2018

  • Add/Edit/Delete Student Information:

NOTE: If you are finished uploading, you would use the Add/Edit/Delete feature to make corrections or deletions to a student’s information.

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Student Class FY2018

  • Add/Edit/Delete Standard Student Data:

NOTE: Alternate System Code and Alternate School Code should be populated when a student is in Alternate setting or a Program, i.e. GNET or Career Academy.

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Student Class FY2018

  • Add/Edit/Delete Course Data:

NOTE: If Course Teacher Code is not listed on a report, check here and make sure the teacher is populated correctly.

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Student Class FY2018

  • Add/Edit/Delete – Course Grade Data (NEW TAB)

NOTE: Edits for Course Grade Data tab will not be turned on until Count 3.

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Student Class FY2018

  • Delete Course(s)

NOTE: If you are done uploading and have E9071- Duplicate course record. Multiple course records have been submitted for this student that have the same COURSE NUMBER, CLASS SECTION, MARKING PERIOD, and CLASS START DATE. You can delete duplicate course records here, and then add back in the correct class. Delete will remove both course records.

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Student Class FY2018 Student Class Error Report

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Student Class FY2018

  • Error Report

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Student Class FY2018

  • Error Report

E5019 – This error is generated when the COURSE TEACHER CODE is reported in STUDENT CLASS and is found in CPI but has no Teaching Job Code. E5083 – This edit is saying that the teacher was not reported in CPI.

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Student Class FY2018 Student Course Profile Reports

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Student Class FY2018

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Records Reported by School Report To view course records click on School ID.

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Student Class FY2018

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Records Reported by School Report To view students assigned to a course number and section click on the Record Count Link. Records uploaded to this report are used for SLDS.

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Student Class FY2018 Student Class Reports

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Student Class FY2018

  • Student Class Reports: New Screen

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Student Class FY2018

  • Student Class Reports:

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Student Class FY2018

  • Missing Teacher/Missing Assignment Report

NOTE: This report will have teachers listed from E5019 and E5083. E5083 will take precedence over the E5019 and only the E5083 will be listed in this report. This report is now available in CPI (Main Menu) as well as SC to help the CPI and SC coordinators report complete accurate data.

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Student Class FY2018

  • Student Duplication Report:

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Student Class FY2018

  • Student Duplication Report:

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NOTE: Student Duplication Report is based off Error E8081. Please review the report and contact the other district on the report to verify and correct the duplicated identity data.

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Student Class FY2018

  • Report for Students Funded in FTE with no Student Schedule:

Student Class Cycle 1 will look at FTE 1, Student Class Cycle 2 will look at FTE 3 and Student Class Cycle 3 will look at both FTE 1 and FTE 3.

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Student Class FY2018

  • Report for Students Funded in FTE with no Student Schedule:

NOTE: This report lets districts know they reported students in FTE but have not reported schedules for these students in Student Class.

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Student Class FY2018

  • MOWR Course Report:

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Student Class FY2018

  • MOWR Course Report:

NOTE: The 4 in the 5th digit past the decimal lets us know the course is a MOWR course number.

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Student Class FY2018

  • Alternate Enrolled Report:

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Student Class FY2018

  • Alternate Enrolled Report:

NOTE: Alternate System Code and School Code, must be filled out to appear on Alternate Enrolled Report. Alternate System Code and Alternate School Code should be populated when a student is in Alternate setting or a Program, i.e. GNET or Career Academy.

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Student Class FY2018

  • Teacher Class Roster

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Student Class FY2018

  • Teacher Class Roster

This report is by “Teacher” and list each teachers scheduled classes and student roster. Selecting a class and clicking “Get Detail” will display the class roster.

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Student Class FY2018

  • All Classes by Teacher

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Student Class FY2018

  • All Classes by Teacher

This report is a list of classes and students by teachers attached to a class, Course Teacher Code and Additional Course Teacher Code 1-3.

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Student Class FY2018

  • Course Summary Report:

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Student Class FY2018

  • Course Summary Report:

Report is by School. Report can be downloaded to Excel. We cannot add a ‘sort’ feature to the headers due to only 500 records at a time showing.

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Student Class FY2018

  • Course Summary Report:

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Student Class FY2018

  • Courses with Alternate Teacher ID Report:

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Student Class FY2018

  • Courses with Alternate Teacher ID Report:

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Student Class FY2018

  • Gifted Delivery Model Report:

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Student Class FY2018

  • Gifted Delivery Model Report:

This report is a total of students report by School and Gifted Delivery Model (GDM) Code.

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Student Class FY2018

  • ESOL Delivery Model Report:

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Student Class FY2018

  • ESOL Delivery Model Report:

This report is a total of students report by School and ESOL Delivery Model Code.

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Student Class FY2018 Course Grade Reports

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Student Class FY2018

  • Course Grade Reports:

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Student Class FY2018

  • Course Grade Reports:

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Student Class FY2018

Student Schedule

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Student Class FY2018

  • Student Schedule:

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Student Class FY2018

  • Student Schedule:

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Student Class FY2018 Manual Relief Request

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Student Class FY2018

  • Manual Relief Request:

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Student Class FY2018

  • Manual Relief Request:

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  • Enter the error comments as they relate to each error.
  • The error comment should describe why this is an exceptional situation that requires relief.
  • If there are more than one records with the error, each record could have a different error

comment.

  • The error comment should reflect what is really happening.
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Student Class FY2018 Sign Off Report

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Student Class FY2018

  • Sign Off Report:

This report can be viewed by ‘All Schools’ or by ‘Individual School’. Clicking on individual schools, district will be able to drill down to view students or teachers.

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Student Class FY2018 Data Deletion

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Student Class FY2018

  • Data Deletion:

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Student Class FY2018

  • Data Deletion:

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Use Data Deletion to delete a record with an invalid ID for a key record element such as School ID, Student ID or Teacher ID.

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Student Class FY2018

  • Data Deletion:

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Student Class FY2018

  • Delete All System Data:

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Student Class FY2018

  • Delete All System Data:

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Student Class FY2018

  • Delete All System Data:

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Student Class FY2018 ADHOC Query

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Student Class FY2018

  • ADHOC Query:

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ADHOC Query allows users to search/query the data reported Student Class. Use this report to find/select all records with some data in common. For example, all students at Main St. HS, ID 1053 that are taking online Algebra 1 classes.

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Student Class FY2018

  • ADHOC Query:

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Student Class FY2018

  • ADHOC Query:

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Student Class Update FY2018

  • Student Class and SR Course merge.
  • Student Course Collections:
  • 1-October, 2-March and 3-May/June.
  • New Data Elements added to Student Class
  • (NOTE: Edits will be turned on at the End Of Year Collection).
  • NUMERIC GRADE
  • ALPHA GRADE
  • CREDIT IN LIEU OF COURSE
  • COURSE CREDIT HOURS EARNED
  • COURSE TEACHER CODE 90% ATTENDANCE
  • ADDITIONAL COURSE TEACHER CODE 1 90% ATTENDANCE
  • ADDITIONAL COURSE TEACHER CODE 2 90% ATTENDANCE
  • ADDITIONAL COURSE TEACHER CODE 3 90% ATTENDANCE
  • STUDENT 90% ATTENDANCE

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Student Class Update FY2018

  • EDIT UPDATES:
  • E6031 -
  • E334 - THE ACTIVE STUDENT’S NAME (LAST NAME, FIRST NAME, MIDDLE NAME) SUBMITTED DOES NOT

MATCH THE STUDENT NAME IN GUIDE. MAKE THE NECESSARY CORRECTIONS WHERE NEEDED (SIS OR GUIDE) BEFORE RE-VALIDATING. (THIS EDIT WILL NOW INCLUDE 00.XXXXXXX COURSE NUMBERS).

  • E6071- STUDENT WAS REPORTED WITH PROGRAM CODE = ‘J’ IN FTE, AT LEAST ONE REMEDIAL (XX.1) COURSE

NUMBER SHOULD BE REPORTED FOR THIS STUDENT IN STUDENT CLASS. (STUDENT CLASS CYCLE 2 – FTE CYCLE 3) (STUDENT CLASS CYCLE 3 – FTE CYCLE 1 AND 3)

  • ALTERNATE SYSTEM CODE or ALTERNATE SCHOOL CODE reported are not valid for Alternate Ed.

Program in Facilities. (This edit will now look at the “6000” series numbers and “open” status in Facilities Database).

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Student Class Update FY2018

EDIT UPDATES:

  • E6040-PRIMARY AREA REPORTED IN STUDENT RECORD DOES NOT MATCH PRIMARY AREA IN STUDENT CLASS.
  • E6035 – IF ALPHA GRADE = ‘Z’ COURSE CREDIT HOURS EARNED MUST BE ‘NULL’ UNLESS COURSE NUMBER HAS

A ‘3’ IN THE 5TH DIGIT PAST THE DECIMAL (XX.XXXX3XX).

XX.XXXX3XX = CREDIT IN LIEU OF ENROLLMENT A 3 AS THE FIFTH NUMERICAL DIGIT TO THE RIGHT OF THE DECIMAL INDICATES THAT STUDENTS RECEIVE CREDIT FOR A COURSE IN WHICH THEY ARE NOT ENROLLED. SUCH INSTANCES WOULD REQUIRE A LOCAL POLICY THAT MUST BE MET IN ORDER FOR A STUDENT TO RECEIVE CREDIT WITHOUT ENROLLING IN THE COURSE. (FOR EXAMPLE, A STUDENT WHOSE NATIVE LANGUAGE IS NOT ENGLISH COULD BE GIVEN ONE OR TWO CARNEGIE UNIT CREDITS FOR FOREIGN LANGUAGE IF HE/SHE CAN DEMONSTRATE PROFICIENCY IN THAT LANGUAGE. A LOCAL SYSTEM COULD USE AN END OF LEVEL I OR II TEST OR A PROFICIENCY TEST OF ITS CHOICE.)

  • E9012 - ACTIVE STUDENTS ENROLLED PART-TIME IN REGULAR EDUCATION, MUST REPORT AT LEAST ONE

COURSE.

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Student Class Update FY2018

EDIT UPDATES:

  • E6036 - STUDENTS GTID REPORTED IN STUDENT CLASS EOY CYCLE MUST HAVE ‘STUDENT LEVEL’ RECORD IN

STUDENT RECORD.

  • E6041 – STUDENT GRADE LEVEL REPORTED IN STUDENT CLASS IS DIFFERENT THAN STUDENT GRADE LEVEL IN

STUDENT RECORD.

  • E6044 - ONE OR MORE PROGRAM CODES = ‘6’ OR ‘7’ WAS REPORTED FOR THIS STUDENT IN FTE, AT LEAST ONE

MOWR COURSE NUMBER SHOULD BE REPORTED FOR THIS STUDENT IN STUDENT CLASS.

  • E6069 (ALTERNATE SYSTEM CODE AND ALTERNATE SCHOOL CODE)- NO STUDENTS REPORTED WITH ALTERNATE

SYSTEM CODE AND ALTERNATE SCHOOL CODE FOR GNETS.

  • NOTE: DISTRICTS WILL USE THEIR SYSTEM NUMBER AND THE CORRECT GNETS 4 DIGIT PROGRAM CODE. EACH

DISTRICT SHOULD HAVE THEIR DISTRICT NUMBER ATTACHED TO THE GNETS PROGRAM IN THE FACILITY DATA BASE.

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Student Class Update FY2018

NEW DATA ELEMENTS:

  • COURSE TEACHER CODE 90% ATTENDANCE – MANDATORY FOR EOC ELA’S AND EOC MATH 9-12
  • ADDITIONAL COURSE TEACHER CODE 1 90% ATTENDANCE – MANDATORY FOR EOC ELA’S AND EOC MATH 9-12
  • ADDITIONAL COURSE TEACHER CODE 2 90% ATTENDANCE – MANDATORY FOR EOC ELA’S AND EOC MATH 9-12
  • ADDITIONAL COURSE TEACHER CODE 3 90% ATTENDANCE – MANDATORY FOR EOC ELA’S AND EOC MATH 9-12
  • STUDENT 90% ATTENDANCE – MANDATORY FOR EOC ELA’S AND EOC MATH 9-12

(TLE –RELATED REQUIREMENT FOR FY2018: 90% ATTENDANCE DATA ELEMENTS FOR THE PRIMARY TEACHER, ANY

ADDITIONAL TEACHERS, AND THE STUDENT ARE BEING COLLECTED FOR HS STUDENTS TAKING EOC COURSES. THE DISTRICT OR SIS VENDOR DETERMINES THE 90% FLAG USING DISTRICT BUSINESS RULES. THESE ELEMENTS MUST BE FILLED OUT FOR EOC –ELA AND MATH COURSES).

  • NOTE: IF A STUDENT IS TAKING A YEAR LONG COURSE AND A GRADE AND CREDIT ARE GIVEN AT THE

SEMESTER AND THE EOC IS GIVEN IN 2ND SEMESTER – BOTH COURSES MUST HAVE THE 90% ATTENDANCE FLAGGED FOR TEACHER AND STUDENT.

  • CATEGORY OF WBL PROGRAM

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Student Class Update FY2018

MERGED DATA ELEMENTS:

  • IMMERSION LANGUAGE
  • CREDIT IN LIEU OF COURSE
  • NUMERIC GRADE
  • ALPHA GRADE
  • CREDIT IN LIEU OF COURSE
  • COURSE CREDIT HOURS EARNED

DELETED DATA ELEMENT:

  • CLASS SIZE
  • CONTENT COMPLETER (CONTENT COMPLETER WILL STAY ON THE SC FILE LAYOUT, BUT ALL EDITS WILL BE

INACTIVATED)

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Student Class Update FY2018

  • ALPHA GRADE OF ‘Z’ = NO GRADE IS EXPECTED. (USED FOR DROPPED CLASSES OR CLASSES WHERE NO GRADE

IS GIVEN). GRADES K-12. FOLLOW YOUR DISTRICT POLICY.

  • ALPHA GRADE OF ‘I’ = INCOMPLETE (USED WHEN IT’S EXPECTED A STUDENT WILL FINISH A CLASS AND

RECEIVE A FINAL GRADE). GRADES K-12. FOLLOW YOUR DISTRICT POLICY.

  • EOPA WILL NOW BE COMING FROM STUDENT CLASS AND NOT STUDENT RECORD. COURSES WILL BE PULLED

BASED ON FINAL GRADE AND CREDIT HOURS EARNED FOR THE CLASS. (IF YOU PUT A GRADE ON A 6 WEEKS CLASS AND UPLOAD THAT GRADE WILL BE CONSIDERED A FINAL GRADE FOR THAT CLASS).

  • ADHOC QUERY HAS BEEN ADDED TO STUDENT CLASS.

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Student Class Update FY2018

  • SHORT TERM SUB – USED WHEN THERE IS A VACANT POSITION OF LESS THAN 20 DAYS.
  • NEW COURSE TEACHER CODE – ‘121-21-2121’ FOR SHORT TERM SUB.
  • (FOR 121-21-2121 DISTRICTS WILL NOT RECEIVE E5083 OR E5019 BECAUSE THEY ARE NOT REPORTED IN CPI

AND WILL NOT HAVE TEACHING ASSIGNMENT CODE).

  • FOR ADDITIONAL COURSE TEACHER CODE 1-3 – 121-21-2121 DISTRICTS WILL RECEIVE E5083 AND E5019 -

(THIS IS NOT RELIEVABLE).

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Student Class Update FY2018

GNETS: DISTRICT WILL USE THEY’RE SYSTEM NUMBER AND THE 4 DIGIT GNETS PROGRAM CODE. EACH DISTRICT HAS IN THEY’RE FACILITY DATA BASE A GNETS SCHOOL NUMBER THAT IS ATTACHED TO THEY’RE 3 DIGIT DISTRICT NUMBER, EVEN IF THE GNETS IS NOT LOCATED IN THE DISTRICT.

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Student Class Update FY2018

REPORTS THAT ARE WRITTEN IN PERMANENT INK AFTER SIGN OFF: SIGN-OFF REPORT TCR004-TEACHER CLASS ROSTER ALL CLASSES BY TEACHER SC083-COURSE SUMMARY REPORT SC086-COURSE WITH ALTERNATE TEACHER ID REPORT SC054-ESOL DELIVERY MODEL REPORT SC053-GIFTED DELIVERY MODEL REPORT

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Data Collection Team

Levette Williams Chief Privacy Officer, lewillia@doe.k12.ga.us Director of Technology Management (Data Collections & Reporting, Customer Support, Database Administration) Kathy Aspy Data Collections Manager (Data Collections & Reporting) 404-657-3539 kaspy@doe.k12.ga.us Patty Miller GTID Administrator (GUIDE, Private School Data Collection) 404-657-0533 pmiller@doe.k12.ga.us Carl Garber Data Collections Specialist (Student Record) 404-463-2326 cgarber@doe.k12.ga.us Sharon Armour Data Collections Specialist (Student Class, Course Table Maintenance, PreID) 404-657-1064 sarmour@doe.k12.ga.us Katie Green Data Collections Specialist (CPI, Free and Reduced Meal) 404-463-1946 kagreen@doe.k12.ga.us Irish Saxton Data Collections Specialist (FTE, EOPA) 404-657-0536 irish.saxton@doe.k12.ga.us

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QUESTIONS????

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