PRE-RFP MEETING FEASIBILITY STUDY / SCHEMATIC / ENVIRONMENTAL FOR - - PowerPoint PPT Presentation

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PRE-RFP MEETING FEASIBILITY STUDY / SCHEMATIC / ENVIRONMENTAL FOR I-35E / I-635 INTERCHANGE IN THE DALLAS DISTRICT 18-0SDP5002 Wednesday, June 24, 2020 PEPS PEPS Professional En essional Engineering Pr gineering Procurement Ser

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

  • curement Services

ices

PRE-RFP MEETING

FEASIBILITY STUDY / SCHEMATIC / ENVIRONMENTAL FOR I-35E / I-635 INTERCHANGE IN THE DALLAS DISTRICT

18-0SDP5002

Wednesday, June 24, 2020

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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ices

Housekeeping

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Thank y Thank you f u for coming! r coming!

Be sure t Be sure to login with login with your contact inf

  • ur contact information

rmation so w so we can share this f can share this for r teaming oppor aming opportunities unities Please stay muted during the presentation as we will be taking questions at the end

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

  • curement Services

ices

FY 20 Wave 4 Pre-RFP Meeting Agenda

Timing Timing Topic pic Present resenter ers PEPS – Joe Jancuska Solicitation process 10:05 a.m. - 10:10 a.m. PEPS – Mindy Sawyer Introduction and Ground Rules PEPS – PEPS – Joe Jancusk

  • e Jancuska

10:00 a.m. - 10:05 a.m. RFP - requirements

  • Precertified work categories
  • DBE goals

10:10 a.m. - 10:20 a.m. PEPS – Mindy Sawyer Dallas District FS/Sch/Env Details

  • Discuss the project needs

10:20 a.m. - 10:35 a.m. CST – Nelson Underwood Proposed timeline of procurement PEPS – Mindy Sawyer 10:35 a.m. - 10:45 a.m. Wrap up & discuss next steps

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10:45 a.m. - 10:50 a.m.

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Introduction and Ground Rules

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  • 3. Any additional questions must be emailed to Mindy.Sawyer@txdot.gov

by 1:00PM on Monday, June 29th, 2020.

  • 2. Brief presentation – Information Purposes Only

GR GROUND R OUND RULES LES

  • 1. Do not contact TxDOT CST members during this procurement.
  • Bill Fuller, P.E.

Transportation Engineer Supervisor

  • Nelson Underwood, P.E.

Transportation Engineer (PM)

  • Sandra Williams

Environmental Program Manager

  • Rostam Mahbod, P.E.

Transportation Engineer

Consultant Consultant Selection Selection Te Team : : I-35E / I-35E / I-635 I-635 TxDOT Dallas District Personnel

  • Joseph S. Jancusk

Joseph S. Jancuska, P , P.E., E., CFM CFM Dallas Service Center Manager

  • Mindy

Mindy Sa Sawy wyer er, , P.E. E. Dallas Procurement Engineer

  • Christ

Christopher F

  • pher Franco, P

anco, P.E. E. Dallas Project Portfolio Manager

TxDO TxDOT PEPS PEPS Dallas Dallas Ser Service ice Cent Center er Personnel

  • nnel
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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

  • curement Services

ices

FY 20 Wave 4 Pre-RFP Meeting Agenda

Timing Timing Topic pic Present resenter ers PEPS – Joe Jancuska Solicitation process PEPS PEPS – – Mindy Sa indy Sawy wyer er Introduction and Ground Rules PEPS – Joe Jancuska RFP - requirements

  • Precertified work categories
  • DBE goals

PEPS – Mindy Sawyer Dallas District FS/Sch/Env Details

  • Discuss the project needs

Proposed timeline of procurement PEPS – Mindy Sawyer Wrap up & discuss next steps

5

10:05 a.m. - 10:10 a.m. 10:00 a.m. - 10:05 a.m. 10:10 a.m. - 10:20 a.m. 10:20 a.m. - 10:35 a.m. 10:35 a.m. - 10:45 a.m. 10:45 a.m. - 10:50 a.m. CST – Nelson Underwood

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Solicitation Process – Specific Deliverable – FS/Sch/Env

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Federal with Int deral with Intervie iews – ws – DBE Goal BE Goal

  • 145 w

5 working da days fr ys from

  • m RFP kick

RFP kick-o

  • off t

to cont contra ract e execut ecution

Pr Proposal Ev

  • posal Evaluation

aluation (Shor (Short-li

  • listed pr

d providers iders mo move t to the int the intervie iew phase) w phase) Int Intervie iew Ev w Evaluation aluation Select Selection ion

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Solicitation Process – Specific Deliverable – FS/Sch/Env

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Ke Key I Items

  • SOQ R

SOQ Reminders minders

  • PDFs in an email

PDFs in an email

  • Mak

Make sure t sure to follo llow the w the RFP RFP

  • Submit all applicable

Submit all applicable documents req documents required ired

  • Pr

Project T

  • ject Team Com

am Composition

  • sition

Fo Form Avoid Disq

  • id Disqualif

ualifications ications

  • Email before the deadline
  • QA/QC the submittal by

referring directly to the RFP to avoid disqualifications

  • Check that all mandatory

forms are in your package

  • Verify Task Leaders are pre-

certified in standard work categories

  • Check your NAICS codes to

make sure they are correct

  • Verify PM and TLs are correct
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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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RFP Process - Specific Deliverable – FS/Sch/Env

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Request f est for Pr r Proposal (RFP)

  • posal (RFP)

RFP “proposal content” paragraph is developed to guide your response or “narrative” to focus

  • n the needs for this contract.

Proposal: You may use graphics, tables, and images to support your

  • response. If a graphic can better

convey the idea, use a graphic. Past-performance will be captured at the proposal phase and will and will come fr come from PS-CA

  • m PS-CAMS.

What w we are l looking f ing for i in y your r ur response sponse ( (Proposa posal)

Tell us ll us about y about your e ur experience perience– Provide your best detailed examples, include challenges, as well as lessons learned, innovative ideas

  • r alternatives. Give credit where due.

We are int are interest rested ed in in meeting the contract meeting the contract goals and consultant charact goals and consultant characteristi ristics s – Target proposal responses to answer each pr proposa

  • posal

evaluation crit aluation criteria. eria. Quality o Quality over q er quant antity – ty – One or two great examples are better than several good or average ones. Be clear, concise and technical. Thoughtfu Thoughtful rele relevant responses– responses– No key- word search; this is about your capabilities, experience, knowledge, and thought process.

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Solicitation Process – New Separation of Criteria

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Proposal Evaluation Criteria

  • New separation of federal evaluation criteria
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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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ices Consultants begin with a presentation based on the interview content paragraph and scoring criteria percentages they are provided in the ICG CST Break

  • Follow-up question development

Af After each int r each intervie iew, the CS the CST individuall T individually scores based on scoring crit scores based on scoring criteria present eria presented d during the present during the presentation de ion developed fr loped from th

  • m the cont

e content ent paragraph and the Q paragraph and the Q & & A session. A session. Int Intervie iew and Contract Guide (ICG w and Contract Guide (ICG) Typical Int pical Intervie iew Pr w Process

  • cess

Int Intervie iew P w Process –

  • cess – Specific Deliv

fic Deliverable – erable – FS/Sc S/Sch/En h/Env

  • Outlines the interview date, time,

and location*

  • Interview structure
  • Interview presentation content

paragraph

  • Standard TxDOT contract template
  • Attachment B – Services to be

Provided by the State

  • Attachment C – Services to be

Provided by the Engineer TxDOT Introductions / TxDOT Instructions Consultant Response in Q & A Session

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*Int *Inter ervie views are current s are currently being conduct ly being conducted via video conf d via video conferenc erence, ho , however, this ma this may change. y change. TxDOT Concluding Remarks

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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FY 20 Wave 4 Pre-RFP Meeting Agenda

Timing Timing Topic pic Present resenter ers PEPS – Joe Jancuska Solicitation process PEPS – Mindy Sawyer Introduction and Ground Rules PEPS – Joe Jancuska RFP - requirements

  • Precertified work categories
  • DBE goals

PEPS PEPS – – Mindy Sa indy Sawy wyer er Dallas District FS/Sch/Env Details

  • Discuss the project needs

Proposed timeline of procurement PEPS – Mindy Sawyer Wrap up & discuss next steps

11

10:05 a.m. - 10:10 a.m. 10:00 a.m. - 10:05 a.m. 10:10 a.m. - 10:20 a.m. 10:20 a.m. - 10:35 a.m. 10:35 a.m. - 10:45 a.m. 10:45 a.m. - 10:50 a.m. CST – Nelson Underwood

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

  • curement Services

ices RFP Requirements – Specific Deliverable – FS/Sch/Env

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– All firms must be pre-certified

before the RFP closes

– Project Team Composition (PTC)

Form (Parts 1, 2, and 3) must include the standard work categories, DBE firms, and percentages of work identified in the RFP

– You must use the latest version

  • f all forms (PTC, etc.).

1.5. 5.1 – 1 – Feasib easibility Studies lity Studies 1.8. 8.1 – 1 – Public In ublic Involv lvement 2. 2.14.1 – – Envir ironmental Document Preparation

  • nmental Document Preparation

3.2. 3.2.1 – 1 – Rout

  • ute Studies &

Studies & Sche Schema mati tic Design c Design 5.3. 5.3.1 – 1 – Multi-Le ulti-Level Int Intercha hang nge Design Design

Exam Example of Standar ple of Standard W Work rk Cat Categor gory

  • Prime provider shall perform at least 30% of the work for the solicitation
  • The DBE goal could possibly range from 10% to 16%.

Inf Informat rmation is Subject t ion is Subject to Change Change Potential Non ntial Non-List Listed Cat ed Categories (NL gories (NLC)

None at this None at this time time

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

  • curement Services

ices

FY 20 Wave 4 Pre-RFP Meeting Agenda

Timing Timing Topic pic Present resenter ers PEPS – Joe Jancuska Solicitation process PEPS – Mindy Sawyer Introduction and Ground Rules PEPS – Joe Jancuska RFP - requirements

  • Precertified work categories
  • DBE goals

PEPS – Mindy Sawyer Dallas District FS/Sch/Env Details

  • Discuss the project needs

CS CST – T – Nelson Under elson Underwood

  • od

Proposed timeline of procurement PEPS – Mindy Sawyer Wrap up & discuss next steps

13

10:05 a.m. - 10:10 a.m. 10:00 a.m. - 10:05 a.m. 10:10 a.m. - 10:20 a.m. 10:20 a.m. - 10:35 a.m. 10:35 a.m. - 10:45 a.m. 10:45 a.m. - 10:50 a.m.

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Project Area

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Preliminary Limits: IH 635 from Luna

  • Rd. to Josey Ln. and

IH 35 E Royal Ln. to Valley View Ln. Controlling CSJ: 2374-01-192 and CSJ: 2374-07-075 Estimated Construction Cost: $480M

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Existing Typical Section

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Existing Present Conditions:

  • East/West
  • At Denton Dr. 2 WBFR lanes, 4 WBDC lanes, 4 WBGP lanes,

4 Concurrent HOV/Managed lanes, 4 EBGP lanes, 4 EBDC lanes, 2 EBFR lanes

  • At Luna Rd. 2 EBFR lanes, 5 EBGP lanes, 5 WBGP lanes, & 2

WBFR lanes

  • North/South
  • North of Royal Ln. 2 SBFR lanes, 2 SB Managed lanes, 5

SBGP lanes, 5 NBGP lanes, 2 NB Managed lanes, and 2 NBFR lanes

  • At Valley View 2 SBFR lanes, 3 SBGP lanes, 2 reversible

HOV/Managed lanes, 3 NBGP lanes, and 2 NBFR lanes

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Goals of the Project

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Construct IH 35E / IH 635 Interchange for CSJ: 2374-01-192 Reconstruct and Widen from existing up to 10 general purpose lanes for both Construct Concurrent 0-4 HOV/Managed Lanes for both For CSJ: 2374-01-192 Construct Discontinuous Frontage Roads and for CSJ: 2374-07-075 Construct 0/4 to 4/6 Frontage Roads

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Project Challenges

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Minimize ROW take Stay within the footprints of the collector distributor New construction has to work with the existing Public Involvement Constructability Innovative Traffic Control Minimal disruption to the traveling public during construction

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

  • curement Services

ices

FY 20 Wave 4 Pre-RFP Meeting Agenda

Timing Timing Topic pic Present resenter ers PEPS – Joe Jancuska Solicitation process PEPS – Mindy Sawyer Introduction and Ground Rules PEPS – Joe Jancuska RFP - requirements

  • Precertified work categories
  • DBE goals

PEPS – Mindy Sawyer Dallas District FS/Sch/Env Details

  • Discuss the project needs

Proposed timeline of procurement PEPS PEPS – – Mindy Sa indy Sawy wyer er Wrap up & discuss next steps

18

10:05 a.m. - 10:10 a.m. 10:00 a.m. - 10:05 a.m. 10:10 a.m. - 10:20 a.m. 10:20 a.m. - 10:35 a.m. 10:35 a.m. - 10:45 a.m. 10:45 a.m. - 10:50 a.m. CST – Nelson Underwood

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Procurement Timeline

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Tentativ ntative Pr Procurement

  • curement Schedule

hedule

Wednesda dnesday, 06/2 06/24/20 /20 Pre-RF Pre-RFP mee P meeting ing August 2020 RFP posts on website January 2021 Negotiations complete February 2021 Finalize & execute contract Debriefs will be held after selection Proposal due date September 2020 October 2020 Interviews September 2020 ICG sent out Information is subject to change.

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

  • curement Services

ices

FY 20 Wave 4 Pre-RFP Meeting Agenda

Timing Timing Topic pic Present resenter ers PEPS – PEPS – Joe Jancusk

  • e Jancuska

Solicitation process PEPS – Mindy Sawyer Introduction and Ground Rules PEPS – Joe Jancuska RFP - requirements

  • Precertified work categories
  • DBE goals

PEPS – Mindy Sawyer Dallas District FS/Sch/Env Details

  • Discuss the project needs

Proposed timeline of procurement PEPS – Mindy Sawyer Wrap up & discuss next steps

20

10:05 a.m. - 10:10 a.m. 10:00 a.m. - 10:05 a.m. 10:10 a.m. - 10:20 a.m. 10:20 a.m. - 10:35 a.m. 10:35 a.m. - 10:45 a.m. 10:45 a.m. - 10:50 a.m. CST – Nelson Underwood

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Wrap-Up and Next Steps

Be aware that an addendum might be posted as well as a Q&A document Fiscal Years 2020 and 2021 Projected Contract Lists are available on the TxDOT website Negotiations Center to come in the future 4th Annual PEPS Conference will be held in December

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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COVID-19

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Questions?

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

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Wrap Up and Next Steps

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  • Send additional q

Send additional questions rega estions regarding ing t the P Pre-RFP m e-RFP meeting eting t to Mindy Sa Mindy Sawy wyer at er at Mindy Mindy.Sa Sawy wyer@txdo er@txdot.go .gov

  • All questions must be received by

Monda Monday, June 29th, 2020 , June 29th, 2020 b by 1 pm. 1 pm.

  • Pr

Pre-RFP m e-RFP meeting P eting PowerP rPoint, S

  • int, Sign-In S

gn-In Sheet and r eet and rele levant nt questions and answ estions and answers will be ers will be post posted t ed to w websit bsite b e by Thursda Thursday, , July 2nd, 2020 July 2nd, 2020

  • Under “Consultant Inf

“Consultant Informa rmation Mee n Meetings” ings”

  • https://www

https://www.txdot.go .txdot.gov/business/consultants/ar /business/consultants/archit chitectural ectural

  • enginee

ngineering-sur ring-surveying/me ying/meetings.html tings.html

Thank y Thank you all f u all for att r attending the Pre-RFP mee nding the Pre-RFP meeting! ing!

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PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser

  • curement Services

ices

Thank You!

  • Questions?
  • Contact Information:

Mindy Sa Mindy Sawy wyer er, , P.E. E. PEPS Dallas PEPS Dallas Procurement Engineer Procurement Engineer 214-320-6659

  • 320-6659

Mindy Mindy.Sa Sawy wyer@txdo er@txdot.go .gov

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