RFP Information Sessions December 4 & 9, 2014 - PowerPoint PPT Presentation

RFP Information Sessions December 4 & 9, 2014 www.siliconvalleycf.org/thebiglift

RFP Timeline • December 4: RFP Release • December 4 and 9: General info sessions • Weekly: FAQs available on website • January 16: Proposals Due • February: Interviews with finalists • March: Announcement of selected communities • March/April: QRIS Validation/Contract Negotiations • April: Execution of Agreements • April/May : The Big Lift ‐ Off

The Big Lift Goal Increase percentage of San Mateo County third graders reading proficiently from 57% to 80%.

The Four Pillars of the Big Lift • High ‐ quality preschool for 3 ‐ and 4 ‐ year olds and aligned high ‐ quality learning experiences in K ‐ 3rd grade • Reduced chronic absence in the early grades • Inspiring summer learning opportunities • Meaningful partnerships between families and schools

Collective Impact Approach • Central to the design and success of The Big Lift • No single solution to complex problems • Collective impact basics – Common agenda/shared vision – Shared measurement – Mutually reinforcing activities – Continuous communication – Backbone support • Countywide through the PPLC/The Big Lift • Community ‐ wide through Big Lift grantees

Social Innovation Fund • Key White House initiative • Finding solutions that work and making them work for more people • Identify, evaluate, and expand promising practices • Emphasis on rigorous evaluation • Every federal dollar must be matched 1:1 by the intermediary and again by its subgrantees

Funds Available and Term of Awards Estimated funds available in Year 1 Up to $3,500,000 Estimated Range of Awards, Per Community $195,000 ‐ $1,000,000 Estimated Number of Awards 10 ‐ 12 grants within 2 ‐ 4 communities Three year term: Spring 2015 – June 2018 *Includes start ‐ up period in Spring 2015*

Funds in this RFP Available for… • High quality new & enhanced preschool spaces • Coordination of community collaboratives • Dedicated staff to meet Big Lift requirements – Compliance, reporting, data, evaluation

Eligible Applicants • Eleven communities • Two co ‐ lead agencies for each community 1. School District 2. Co ‐ Lead partner agency(ies) • Consolidated applications • Eligible preschool programs • Organizational capacity

Matching Fund Requirements ‐ Per Grantee Community • FY 2014/15: No grantee community match • FY 2015/16: 10% of grant (5% cash) • FY 2016/17: 15% of grant (7.5% cash) • FY 2017/18: 20% of grant (10% cash)

Matching Fund Requirements FY 15/16 ‐ Hypothetical Grant Amount = $100 (10% match requirement) $5 cash $90 match Big Lift $10 community Contribution match $5 non ‐ cash match

Preschool Provider Eligibility • Located within school district boundaries • Center ‐ based • Nonprofit and public organizations • QRIS Tier 3 and Above • Organizational capacity – Operating budget $1 million annually – Full ‐ time executive staff person – Dedicated finance/fiscal support

Preschool Priorities • 2 years of high quality preschool • 3 ‐ and 4 ‐ year ‐ olds • Working families • Low and middle ‐ income families

Estimating request for preschool funding Based on minimum of 3 hours per day and 525 hours per year Type of Child Space Per Child Space Annual Funding A. New spaces, full ‐ day, full ‐ year (~246 days /year) Up to $12,100 B. New spaces, part ‐ day, part ‐ year (~175 days /year) Up to $5,500 C. “Enhanced” existing, full ‐ day spaces (~246 days /year) Up to $2,500 D. “Enhanced” existing, part ‐ day (~175 days /year) Up to $1,500

Estimating requests for funding

Quality Rating Improvement System (QRIS) Improving

Supports for Big Lift Preschool Providers • Funding • Classroom assessment • Quality Improvement Planning • Professional development, coaching and TA • Family engagement • Supplies and materials • TA for data and fiscal/braided funding

Integrating The Big Lift Four Pillars

Integrating The Big Lift Four Pillars • Critical to Big Lift design and success • Commitment to four pillars required • Planning process in collaboration with grantees • Some strategies already identified – Raising a Reader (Plus) – Chronic absence • Gradual integration over time – Summer programs beginning 2016

Big Lift Commitments • The Big Lift • Co ‐ Lead Agencies • School Districts • Preschools

Co ‐ Lead Agency Commitments Convene collaborative • Plan for progress on the four pillars • Promote alignment across systems • Meet with other Big Lift leaders • Community commitment: Raise matching funds •

School District Commitments • Share community ‐ wide vision for achieving third grade reading • Progress on four pillars of The Big Lift • PreK ‐ 3 alignment • Authentic family engagement • Data on attendance and chronic absenteeism • Data collection for evaluation

Preschool Provider Commitments School district commitments, plus : • Meet quality standards based on the QRIS • Participate in professional development, technical assistance and coaching • Make progress on goals established in individualized Quality Improvement Plans • Significant assessment, data and evaluation requirements

Evaluation • Short ‐ and long ‐ term outcome measures will be developed • All communities and grantees will participate in an independent evaluation effort • All preschool programs will input child, family and teacher data into a centralized data system • School districts will contribute K ‐ 3 student assessment data

Review and Selection Process Seven part review process: 1. Paper screening 2. External review panel 3. Internal review 4. Interviews with finalists 5. Consultation with CNCS 6. Announcement of awards 7. QRIS validation

Federal Regulations and Compliance • Monthly invoicing and data reports • Program and financial reports at least 2x per year • Criminal background checks • Compliance with accounting practices necessary to manage and report on CNCS federal funds • Compliance with data storage and human subjects protections

Elements of Completed Proposals • Co ‐ lead agencies and preschool narratives • District and preschool provider assurances • Preschool provider application • QRIS Self ‐ Rating Form • Preschool funding calculator • Financial statements

Resources for Applicants • Subsidized preschool data for 3 ‐ and 4 ‐ year olds in Big Lift communities. • Center ‐ based preschool programs in Big Lift communities ‐ contact info • San Mateo QRIS • SIF Terms and Conditions • Web ‐ based resource links

Frequently Asked Questions Via email to: cel@siliconvalleycf.org Updated regularly at: www.siliconvalleycf.org/thebiglift

Questions?