RFP Information Sessions December 4 & 9, 2014 - - PowerPoint PPT Presentation

RFP Information Sessions

December 4 & 9, 2014

www.siliconvalleycf.org/thebiglift

RFP Timeline

• December 4: RFP Release
• December 4 and 9: General info sessions
• Weekly: FAQs available on website
• January 16: Proposals Due
• February: Interviews with finalists
• March: Announcement of selected communities
• March/April: QRIS Validation/Contract Negotiations
• April: Execution of Agreements
• April/May: The Big Lift‐Off

The Big Lift Goal

Increase percentage of San Mateo County third graders reading proficiently from 57% to 80%.

The Four Pillars of the Big Lift

• High‐quality preschool for 3‐ and 4‐year olds

and aligned high‐quality learning experiences in K‐3rd grade

• Reduced chronic absence in the early grades
• Inspiring summer learning opportunities
• Meaningful partnerships between families

and schools

Collective Impact Approach

• Central to the design and success of The Big Lift
• No single solution to complex problems
• Collective impact basics

– Common agenda/shared vision – Shared measurement – Mutually reinforcing activities – Continuous communication – Backbone support

• Countywide through the PPLC/The Big Lift
• Community‐wide through Big Lift grantees

Social Innovation Fund

• Key White House initiative
• Finding solutions that work and making them

work for more people

• Identify, evaluate, and expand promising

practices

• Emphasis on rigorous evaluation
• Every federal dollar must be matched 1:1 by

the intermediary and again by its subgrantees

Funds Available and Term of Awards

Estimated funds available in Year 1 Up to $3,500,000 Estimated Range of Awards, Per Community $195,000 ‐ $1,000,000 Estimated Number of Awards 10‐12 grants within 2‐4 communities Three year term: Spring 2015 – June 2018

*Includes start‐up period in Spring 2015*

Funds in this RFP Available for…

• High quality new & enhanced preschool spaces
• Coordination of community collaboratives
• Dedicated staff to meet Big Lift requirements

– Compliance, reporting, data, evaluation

Eligible Applicants

• Eleven communities
• Two co‐lead agencies for each community
• 1. School District
• 2. Co‐Lead partner agency(ies)
• Consolidated applications
• Eligible preschool programs
• Organizational capacity

Matching Fund Requirements ‐ Per Grantee Community

• FY 2014/15: No grantee community match
• FY 2015/16: 10% of grant (5% cash)
• FY 2016/17: 15% of grant (7.5% cash)
• FY 2017/18: 20% of grant (10% cash)

Matching Fund Requirements

$90 Big Lift Contribution

$10 community match

FY 15/16 ‐ Hypothetical Grant Amount = $100

(10% match requirement)

$5 cash match $5 non‐cash match

Preschool Provider Eligibility

• Located within school district boundaries
• Center‐based
• Nonprofit and public organizations
• QRIS Tier 3 and Above
• Organizational capacity

– Operating budget $1 million annually – Full‐time executive staff person – Dedicated finance/fiscal support

Preschool Priorities

• 2 years of high quality preschool
• 3‐ and 4‐year‐olds
• Working families
• Low and middle‐income families

Estimating request for preschool funding

Based on minimum of 3 hours per day and 525 hours per year

Type of Child Space Per Child Space Annual Funding

• A. New spaces, full‐day, full‐year (~246 days /year)

Up to $12,100

• B. New spaces, part‐day, part‐year (~175 days /year)

Up to $5,500

• C. “Enhanced” existing, full‐day spaces (~246 days /year)

Up to $2,500

• D. “Enhanced” existing, part‐day (~175 days /year)

Up to $1,500

Estimating requests for funding

Quality Rating Improvement System (QRIS)

Improving

Supports for Big Lift Preschool Providers

• Funding
• Classroom assessment
• Quality Improvement Planning
• Professional development, coaching and TA
• Family engagement
• Supplies and materials
• TA for data and fiscal/braided funding

Integrating The Big Lift Four Pillars

Integrating The Big Lift Four Pillars

• Critical to Big Lift design and success
• Commitment to four pillars required
• Planning process in collaboration with grantees
• Some strategies already identified

– Raising a Reader (Plus) – Chronic absence

• Gradual integration over time

– Summer programs beginning 2016

Big Lift Commitments

• The Big Lift
• Co‐Lead Agencies
• School Districts
• Preschools

Co‐Lead Agency Commitments

• Convene collaborative
• Plan for progress on the four pillars
• Promote alignment across systems
• Meet with other Big Lift leaders

Community commitment:

• Raise matching funds

School District Commitments

• Share community‐wide vision for achieving

third grade reading

• Progress on four pillars of The Big Lift
• PreK‐3 alignment
• Authentic family engagement
• Data on attendance and chronic absenteeism
• Data collection for evaluation

Preschool Provider Commitments

School district commitments, plus:

• Meet quality standards based on the QRIS
• Participate in professional development,

technical assistance and coaching

• Make progress on goals established in

individualized Quality Improvement Plans

• Significant assessment, data and evaluation

requirements

Evaluation

• Short‐ and long‐term outcome measures will

be developed

• All communities and grantees will participate

in an independent evaluation effort

• All preschool programs will input child, family

and teacher data into a centralized data system

• School districts will contribute K‐3 student

assessment data

Review and Selection Process

Seven part review process:

• 1. Paper screening
• 2. External review panel
• 3. Internal review
• 4. Interviews with finalists
• 5. Consultation with CNCS
• 6. Announcement of awards
• 7. QRIS validation

Federal Regulations and Compliance

• Monthly invoicing and data reports
• Program and financial reports at least 2x per

year

• Criminal background checks
• Compliance with accounting practices necessary

to manage and report on CNCS federal funds

• Compliance with data storage and human

subjects protections

Elements of Completed Proposals

• Co‐lead agencies and preschool narratives
• District and preschool provider assurances
• Preschool provider application
• QRIS Self‐Rating Form
• Preschool funding calculator
• Financial statements

Resources for Applicants

• Subsidized preschool data for 3‐and 4‐year olds in

Big Lift communities.

• Center‐based preschool programs in Big Lift

communities ‐ contact info

• San Mateo QRIS
• SIF Terms and Conditions
• Web‐based resource links

Frequently Asked Questions

Via email to: cel@siliconvalleycf.org Updated regularly at: www.siliconvalleycf.org/thebiglift

Questions?