PMI ROCHESTER ANNUAL BUSINESS MEETING Confessions of a Business - - PowerPoint PPT Presentation

PMI ROCHESTER ANNUAL BUSINESS MEETING

Confessions of a Business Meeting

Growth because of Volunteerism

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Grow Flex Involve Promote Act

Agenda

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Chapter Overview and Future Outlook

• Board Strategies, overview/future
• President’s Initiatives
• Sponsorship

What We Know You Want to Know:

• Membership Stats
• Financial position (includes impacts from covid-19) and re-planned budget/forecast
• Our connection to you-Professional Development virtual events plans (was and is)
• Ithaca growth and plans (re-imagining Sleeping Beauty, she has awakened!)
• Marketing & Communications, how we broadcast wassup
• Governance, bylaws, policy and elections (the “sexy” backbone of the chapter)
• What Outreach looks like now that we can only reach so far
• Upcoming Events/Volunteer Open positions and opportunities

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Key Multi-Year Strategies

ENGAGE AND RECRUIT MEMBERS Grow membership while decreasing member attrition. Our members are engaged and driving the services and programs we enable. ENGAGE AND DEVELOP VOLUNTEERS Our volunteers are enriched in their experience. Our leadership and volunteer base are diversified. Engage our community to ensure the right volunteers are in the right positions at the right time. DELIVER AND PROMOTE STAKEHOLDER VALUE Local organizations, practitioners, and potential practitioners know who we are, what we do and acknowledge the value we add. Members and certification holders perceive PMI and PMI Rochester as adding value to their professional careers. ENSURE THE CHAPTER'S SUSTAINABILITY Key processes are documented & repeatable. We analyze and utilize our data to continuously improve. The chapter is financially stable, and reserves are funded. The next wave of leaders is regularly being identified and groomed. Succession planning for key positions is in place.

2019/2020 Overview and future

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2019-2020 – Focused on (NexGen), Agile knowledge, volunteer growth/experience – Diversity & Inclusion partnerships – Membership retention and growth – Member give-back – Financial growth and sustainability – Corporate and academic outreach – Project management for social good (RMAPI,

ROC 2025, Catholic Family Services)

– Professional development offerings – Agile (Disciplined Agile offerings, training,

knowledge growth)

– Enhanced marketing and branding (website,

social media, communications)

– Technological growth (new and updated tools) Future – Diversity & Inclusion partnerships growth – Membership growth through outreach,

support and innovation

– Financial growth through memberships and

sponsorships

– Social Good growth through more programs

and volunteerism

– Grow visibility of the chapter to the

Community through the Chamber of Comm

– Grow Agile knowledge and attract Agilists

through programs, training, resources

– Grow knowledge of PM through reimagining

approach to Professional Development by partnering with other chapters and PMI GHQ

Diversity, Equity & Inclusion

seeks out minority-based professional organizations to continue to form alliances and pathways that reflect our

• rganization's commitment to

inclusion Partner with organizations in the community that we add PM value/benefit to Identifying and excising any practices within our

• rganization that do not

support a culture of equality, justice and empowerment Raise awareness of events and milestones on the journey of DEI and populate our blog regularly with insightful resources

Emerging Leader Fellowship

Recruit a NextGen PM Grow a leader in the chapter Learn and experience Building relationships Innovation Creative thinking Shadow the Board and learn chapter Operations Provide PM experience in a learning environment

Disciplined Agile Champion

Single Point of Contact to chapter members Access and dissemination of global resources Training and resources Delivery of new opportunities and status of the global program Knowledge of Certification Roadmap Availability of free resources on PMI Rochester DA webpage

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President’s Initiatives

New! Sponsorship partner

Confessions of A Business Meeting

Benefits:

• CPS handles all the sponsorship work
• Chapter volunteers can focus on

sponsor relationship

• Increased visibility for the chapter and

sponsors

• National Corporate contacts
• Partnered with over 25 other North

American chapters

• Promotional job space-local/national
• Social Media sharing

In October 2019, PMI Rochester partnered with CPS Media

Join the Community & tap into a new network with

• ur local PMI

chapter Membership Statistics YTD 2020

6 MARCH 2020 10 Confessions of A Business Meeting

933 928 902 906 879

JAN/20FEB/20 MAR/20 APR/20 MAY/20

Membership History YTD

TOTAL MEMBERS (Goal 991) 991)

859

RETENTION (Goal 84%) 84%)

74.25%

ATTRACTI ATTRACTION ON (Goal 24%) 24%) GROW GROWTH TH (Goal 8%) 8%)

6.54%

• 0.92%

Kati Swyers VP-Membership

Membership Credentials

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597, 92% 24, 4% 22, 4% 2, 0% 2, 0% 1, 0% 1, 0% 52, 8%

ROCHESTER CHAPTER MEMBER CERTIFICATIONS AS OF JUNE 26, 2020

PMP PMI-ACP CAPM PMI-PBA PMI-SP PMI-RMP PfMP

# OF CREDENTIAL HOLDERS, % OF TOTAL

Local Chapter Membership Benefits

The local chapter is the heart of your

• membership. Here you can connect with
• thers locally to achieve great strides in

your career and in your industry. Share solutions and ideas while enjoying professional development and networking events.

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• A large network of fellow project managers
• PDU earning growth opportunities including

chapter meetings, webinars, training, and the Professional Development Day

• Submitting PDU claims for Chapter Events on

behalf of members

• Discounts to chapter events
• Periodic new member orientations
• Monthly news about chapter happenings
• Mentoring program
• Volunteering opportunities including chapter
• perations and social good
• Notification of certification expiration and PDU
• pportunities
• Reminders to renew membership
• Welcome emails to new members
• Guest Passes to recruit new members

VOLUNTEER SHOUT OUTS!

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A Heartfelt THANK YOU for all that each of you do! We wouldn’t be the

• rganization we are (or be

coming up on our 35th Anniversary) if it were not for your hard work and collaborative spirit.

2020 PMI Rochester Chapter Survey

As plans continue to unfold for the "re-opening" of businesses in our region the chapter continues to contemplate event planning and what is best for our members and guests. We recently solicited your feedback on what's appealing and valuable to you in these unprecedented times.

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Survey Result Highlights

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9% 42% 41% 8% 17%

If we held a larger scale virtual event, what type of event scheduling would be most appealing to you?

Full Day ½ Day 60-90 minute individual sessions scheduled over a few weeks None of the above

Leadership Training & Chapter Meetings ½ day or smaller sessions

Finance (as of year-end 2019)

2015 2016 2017 2018 2019

Revenue $97,286 $151,369 $219,604 $205,319 $160,775* Expenses $127,013 $123,707 $200,905 $205,566 $195,226** Reserves $157,202 $184,864 $195,391 $193,369 $166,395**

PMI Rochester invests in initiatives to bring value to our members and the community

• Annual Membership / Networking / COP (over $5k), Sea Breeze Event ($5.75k)
• Partial Subsidy of Monthly Meetings / Events (approx. $10k), Volunteer Development ($2.5k)
• Grants ($4.25k)
• Charitable Contributions (PMIEF $1.645k), RMAPI
• Outreach (M.K. Gandhi Institute $15k, ROC the Project $2.8k, Mentoring over $1k)
• * Moved a Training Program to January 2020
• **Paying forward items to better position the next year and maintain Reserves under $200k

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Debbie Jacyszyn VP-Finance

PMI Rochester Sources of Revenue 2019

27 June 2020 Finance 19

Membership 20% Advertising & Sponsorship 17% PDD 47% Chapter Meetings 7% Conferences and Workshops 8% Other 1% Membership Advertising & Sponsorship PDD Chapter Meetings Conferences and Workshops Other

PMI Rochester Expenses 2019

27 June 2020 Finance 20

Administration 7% Community Outreach 12% Chapter Meetings 12% PDD & PD Conferences 40% Member Give Back/Appreciation/ Grants 13% LIM/R4/Strategy 12% Tech/Equipt/Supplies/ Branding… Administration Community Outreach Chapter Meetings PDD & PD Conferences Member Give Back/Appreciation/Grants LIM/R4/Strategy Tech/Equipt/Supplies/Branding

Finance is both Strategic & Operational

Strategic

• Maintain the Sustainability of the

Chapter

• Zero Based Budgeting
• Investments

–

Long and Short Term

• Pay ahead expenses to better

position next year Financials

• Investigate Accounting

Package/Tools

–

Quickbooks, PayPal, Excel

Operational

• Yearly Budget & Set-up
• Revisit Budget as necessary
• Monthly Tracking Income &

Expenses

• Monthly Reporting
• Investigate Trends & Accounting

Ratios to better position Forecasting

• Income Taxes
• Internal Auditing

–

Credit Cards, Income, Expenses

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Finance (as a result of COVID-19)

2019 2020 original 2020 revised

Revenue $160,775 $268,400 $127,475 47% reduction Expenses $195,226 $257,920 $116,283 45% reduction Reserves $166,395 $169,966 $170,000* projected PMI Rochester budget actions to bring value to our members and the community

• assessed our budget vs. actuals (revenues, expenses and reserves)
• revised our financial situation to reflect mandatory COVID-19 restrictions / impacts
• January Training in-person event held
• opportunities for Virtual Events is key to our success and value to you
• engagement of an organization to bring in Chapter Sponsorship
• continue Community Outreach to bring value to the community

27 June 2020 Finance 22

Professional Development

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• Certification courses

○ CSM / A-CSM course with Jesse Fewell- Held in Jan 2020: 45 New CSMs !

• Chapter meetings

○ 3 Chapter Dinner Meetings ○ 8 Virtual Meetings ○ 1 Breakfast Meetings ○ Shared PMI Events Coming Soon ! ■ Buffalo PMI shared virtual event on 11/4 &11/5

• Professional Development Day (PDD) 2020

○ Moved to May 2021, as a result of COVID ○ New and exciting speakers coming in 2021!

Stacie Mastin VP-Professional Dev

Confessions of A Business Meeting

Chapter Branch-Ithaca

Confessions of A Business Meeting

Goal Progress and Plans

1 Re-establish an Ithaca Branch Presence – Build it and they will come!

• Nov 2019: Resiliency – Debra Howell
• Jan 2020: Tradeoff Matrix – Greg Busby
• March 2020: What’s Trust Got To Do With It! – Michael Swenson
• June 2020: Mastering the Art of Humanness – Dana Lynn Bernstein
• Targeting 2 Branch Events in Fall 2020
• Ithaca Professional Development Day (PDD) planned for Fall 2021
• Ithaca Branch Student Outreach – in progress!

2 Rebuild the Ithaca Branch Volunteer Team

• 14 volunteers on Team

3 Make and keep realistic commitments for the Ithaca Branch

• Respecting individual workloads, balancing work/life and volunteering

commitments

Chris O’Brien VP-Ithaca Branch

Where we’re at, where we are going…

Marketing

New PMI Rochester branding & logo New website! Careers advertising outsourced

Social Media

Super-Cali-Agiliistic interactive series

Multimedia

Engaging more with online audience - New Community Lounge

Technology

Continue to add new technologies to our chapter Many virtual chapter meetings

Advertising

Appealing offerings from great education providers

Zac Sweet VP-Marketing & Communications

Confessions of A Business Meeting

Project Management for Social Good

PMIEF Liaison: Manisha Mande PMIEF Scholarship Manager: Jeannette Plymale PMI Educational Foundation (PMIEF) Charitable, non-profit organization, separate from PMI 2019 Strategic Shift: “Inspiring youth to achieve their goals, making dreams a reality.” 2020: Two (2) scholarships available. Applications will be held throughout the year until all the funds are dispersed. PMI Rochester Chapter Milestone Scholarship - up to $3000 PMI Rochester Chapter Professional Development Scholarship - up to $2500

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Confessions of A Business Meeting

Keith Parris VP-Outreach

Outreach

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Academic Corporate Community

• ROC the Project (Fall 2020)
• Student Branch (Fall 2020)
• Guest Lecturing

CAPM Training Course

• Project Awards
• November 2020- Covid Award
• PDD 2021-4 awards orginally

scheduled for PDD 2020

• Executive Forum in PDD 2021
• Sponsorship Programs
• PMI Educational Foundation

ROC 2025

• Rochester Monroe Anti-Poverty

Initiative

• Youth Training (Catholic Family Center

and Villa of Hope) Share your passion. Engage with Outreach!

Bolded represent opportunities for engagement

Confessions of A Business Meeting

Governance

Governance Defined:

• “Governance is the framework, functions and processes that

guide activities in project, program and portfolio management.” – PMI

• The backbone to Chapter operations

Responsibilities:

• Chapter Bylaws
• Chapter Operations Manual and Procedures
• Oversight of legal / financial agreements
• Grievances and ethical issues in the Chapter

Brian Gregory VP-Governance

Confessions of A Business Meeting

Governance

Accomplishments (2019-2020):

• VP Transition (Chris Joy to Brian Gregory)
• Major update to the Chapter Operations Manual
• Facilitation of the 2020

Board Elections (in progress)

• Laid the groundwork

to kick off the “Building a Bridge” initiative

Confessions of A Business Meeting

Governance

Confessions of A Business Meeting

– The Sexy Portfolio

Governance – The Sexy Portfolio

Looking Ahead into 2021:

• Complete update to the Bylaws
• Kick off the “Building a Bridge” initiative
• Develop a Chapter Ethics standard
• Back Office

Improvements

• Add members to

the Team!

Confessions of A Business Meeting

Upcoming Events and Plans

Future Certification Courses, training and chapter meetings: Determined by member survey feedback – look for the more exciting announcements soon! Future Planning

• 2019-2020 Annual Planning: Board planning for upcoming year, August
• Announcing the New Board of Directors in July!
• Big Fall event in partnership with PMI Buffalo-details coming soon!
• Exciting Fall chapter meetings TBA!
• Visit our website to get involved! Volunteer in our fast moving chapter!

2020 is PMI Rochester’s 35th Anniversary! Past President interviews coming soon!

Confessions of A Business Meeting

It’s So Easy to Apply!

New Certification Application from PMI.org

Applies to certification applications: PMP, CAPM, PgMP, PfMP, PMI- ACP, PMI-PBA, PMI-RMP, and PMI-SP The changes were designed to be more straightforward and easier for certification candidates to complete.

• decreasing the number of screens.
• We are not changing eligibility requirements (years of work

experience, hours of training required), candidates can now enter months of experience instead of hours, which is much easier to track.

• Where possible, we eliminated free text fields and included more

drop-down type selection fields.

Online demo that illustrates the changes: link [https://bcove.video/372FQha

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Get Involved!

• Open Roles

– Ithaca Opportunities – Outreach Opportunities – Marketing and Communications – Diversity and Inclusion Committee – Professional Development – Volunteers at large – Emerging Leader Fellowship 2020-21

• Benefits

– Directors attend 3 free dinner meetings free of charge and receive 10% discount to PDD – PDU’s earned for giving back – Expand your network and grow your leadership skills!

Many more opportunities, come visit our website!

Confessions of A Business Meeting

Confessions of A Business Meeting

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We Want to Hear From You!

Contact us at admin@pmirochester.org with any questions or concerns

GIV-A-WAY Winners: 4 seats to the AGILE 2020 Online Event-FREE ACCESS!

Antoinette Crouch John Mueller Georgette Nicolaides Megan Swartz

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BACKUP SLIDES

27 June 2020 Presentation Title 37

PMI Rochester Revenues 2020 revised

27 June 2020 Finance 38

Membership 26% Advertising & Sponsorship 38% PDD 4% Chapter Meetings 5% Conferences and Workshops 26% Other 1%

SOURCES of REVENUES

Membership Advertising & Sponsorship PDD Chapter Meetings Conferences and Workshops Other

Debbie Jacyszyn VP-Finance

PMI Rochester Expenses 2020 revised

27 June 2020 Finance 39

Administration 18% Community Outreach 14% Chapter Meetings 11% PDD & PD Conferences 23% Member Give Back/Appreciation/ Grants 22% LIM/R4/Strategy 1% Tech/Equipt/Supplies/ Branding…

EXPENSES

Administration Community Outreach Chapter Meetings PDD & PD Conferences Member Give Back/Appreciation/Grants LIM/R4/Strategy Tech/Equipt/Supplies/Branding