PAYROL L USE R GROUP April 5 th , 2017 ME E T I NG OVE RVI - PDF document

4/3/2017 PAYROL L USE R GROUP April 5 th , 2017 ME E T I NG OVE RVI E W • Cha ng e s to o ur Pa yro ll Se rvic e s te a m • Summe r Be ne fits • Gra d Stude nt Pro c e ssing • Pa yro ll Do c ume nt Sc he dule a nd Impo rta nt De a dline s • Ho urly Adjustme nts • Dire c t De po sit • Ove rpa yme nts • E xpe nse T ra nsfe rs CHANGE S T O OUR T E AM • Mike Olin is re tiring a t the e nd o f April a fte r 30 ye a rs with WSU! • L iz Ra smusse n is re tiring a t the e nd o f April a s we ll, a fte r 6 ye a rs with WSU! • Cha rlie Cro ss a c c e pte d a no the r po sitio n within WSU a nd will b e le a ving us April 7 th • Che lsy K e ssle r ha s se pa ra te d fro m WSU a nd is o n to b ig g e r a nd b e tte r a dve nture s • Ple a se we lc o me Na dja , who o ur ne we st me mb e r o f the Pa yro ll pro duc tio n te a m! Co ng ra tula tio ns a nd g o o d luc k to a ll o f yo u! 1

4/3/2017 CHANGE S T O OUR T E AM • With a ll o f the c ha ng e s tha t a re ha ppe ning ple a se c o ntinue to se nd a ll do c ume nts a nd info rma tio n thro ug h the ma in pa yro ll e ma il inste a d o f to a n individ ua l. Pa yro ll@ wsu.e du • All o ve rpa yme nt issue s/ q ue stio ns ne e d to b e e ma ile d to the o ve rpa yme nt e ma il Ove rpa yme nts@ wsu.e du SUMME R BE NE F I T S • Pa yro ll will b e ta king two multiple de duc tio ns this ye a r. F irst o n the 5/ 10 pa yc he c k fo r life insura nc e pre miums, a nd the se c o nd o n 5/ 25 pa yc he c k fo r he a lth insura nc e pre miums. • T his me a ns the impa c t o n Ne t Pa y will sho w a s fo llo ws: • UMP Cla ssic - Sing le : $47.00/ $329.00, F F : $134.50/ $941.50 • Gro up He a lth Va lue - Sing le : $34.50/ $241.50, F F : $100.00/ $700.00 • L ife Insura nc e De duc tio n- va rie s o n de pe nding o n se le c te d c o ve ra g e • Pre mium Surc ha rg e s • T o b a c c o Use rs: $12.50 X 2 = $25.00 pe r mo nth • Spo use Co ve ra g e : $25.00 X 2 = $50.00 pe r mo nth • T his me a ns the impa c t o n Ne t Pa y will sho w a s fo llo ws: • T o b a c c o Surc ha rg e : $12.50/ $87.50 • Spo use Surc ha rg e : $25.00/ $175.00 SUMME R BE NE F I T S • He a lth Insura nc e Pre mium T a b le • http:/ / pa yro ll.wsu.e du/ de ptpa y/ he a lthinsta b le _2017.htm **Mo re o ptio ns o nline HCA HL T H WSU HL T H PL AN PL AN RE D DE D E MPL OYE E MPL OYE E E MPL & F UL L CODE CODE HE AL T H CARRI E RS GT N GT N E & SPOUSE CHI L DRE N F AMI L Y Gro up He a lth $147 $304 $257 $414 C C 142 050 Cla ssic ($73.50) ($152.00) ($128.50) ($207.00) Gro up He a lth $69 $148 $121 $200 CV B 068 069 Va lue ($34.50) ($74.00) ($60.50) ($100.00) $25 $60 $44 $79 CHSA J Gro up He a lth HSA 041 053 ($12.50) ($30.00) ($22.00) ($39.50) Gro up Hlth So und $46 $102 $81 $137 C1 N 217 225 Cho ic e ($23.0) ($51.00) ($40.50) ($68.50) 2

4/3/2017 SUMME R BE NE F I T S • E xa mple • An e mplo ye e who ha s full fa mily c o ve ra g e (se lf, spo use , a nd c hild(re n)) unde r Unifo rm Me dic a l Cla ssic Pla n a nd E mplo ye e Supple me nta l L ife Insura nc e . • Pe r pa y c yc le pre mium o f $134.50 fo r He a lth I nsura nc e • Pe r pa y c yc le pre mium o f $7.75 fo r L ife I nsura nc e Pay Date 5/ 10 5/ 25 L ife I nsura nc e $ 7.75 $ 7.75 L ife I nsura nc e (Summe r Be ne fits) $ 46.50 ($7.75 x 6) T o ta l $ 54.25 He a lth I nsura nc e $134.50 $134.50 He a lth Insura nc e (Summe r Be ne fits) $ 807.00 ($134.50 x 6) T o ta l $ 941.50 **No rma l life insura nc e d e d uc tio n o n the 5/ 25 c he c k **No rma l he a lth insura nc e d e d uc tio n o n the 5/ 10 c he c k GRAD ST UDE NT PROCE SSI NG • Summe r Assista ntship s • Ca nc e l a ssista ntships fo r c la sse s tha t do n’ t ma ke e nro llme nts • Summe r QT Rs will run o n the June 25 th , 2017 pa yro ll • F a ll Assista ntship s • Ple a se g e t a ppo intme nts a nd funding in b y T hursda y Aug ust 18 (“Re a dy fo r HE PPS”) • Co nfirm a ppro pria te funding fo r a ppo intme nts with QT Rs • Gra d Assista nts ne e d to b e e nro lle d in 10 to 18 b e fo re the Gra d Sc ho o l will b e g in the re vie w pro c e ss • Gra dua te Assista ntship pro c e ssing tra ining will b e o ffe re d b y the Gra dua te Sc ho o l this summe r o n July 18th 9:00-10:30a m , in L ig hty 405. • Re g iste r thro ug h the Instruc to r L e d T ra ining HRS site : http:/ / ihr.hrs.wsu.e du/ skillso ft/ de fa ult.a spx? c =ilt_wsu_SYST _284 • GRAD ST UDE NT PROCE SSI NG • Gra dua te Assista ntship s • Gra d Sc ho o l b e g ins to pro c e ss fa ll g ra d a ppo intme nts o n Mo nda y, July 24th • Gra d Stude nts c a n sig n up fo r pa yro ll de duc tio n fo r the full ye a r in the fa ll if the y will ha ve c o ntinuing a ppo intme nts in the spring • F o r tra ining o n ho w to fill o ut the g ra d pa yro ll de duc tio n re q ue st, se e o ur tuto ria l a t: http:/ / pa yro ll.wsu.e du/ vide o / ho wto g ra dde duc tio n.html 3

4/3/2017 PAYROL L DOCUME NT SCHE DUL E • T he Summe r De a dline Sc he dule fo r Pa yro ll c a n b e fo und o n o ur we b site unde r DE PT PAY use rs • http:/ / pa yro ll.wsu.e d u/ p df/ Pa yDo c Sc he dule _Sum2017.p df • T he fa ll/ spring is a lso a va ila b le o nline fo r 2017/ 2018 • Cut o ff da te s to pre pa re fo r the fa ll se me ste r!! RMS de a dline fo r the 2 nd ha lf o f Aug ust is: Aug ust 22, 2017 • PE • Pa yro ll Ca lc ula tio n fo r the 2 nd ha lf o f Aug ust is: Se pte mb e r 2, 2017 I MPORT ANT DE ADL I NE S • Da te s T o Wa tc h Out F o r! • T ime / L e a ve Re po rts with L WOP ne e d to b e sub mitte d to HRS first a nd o nly! • Sub mitting the m in a time ly ma nne r c re a te s le ss o ve rpa yme nts • T ime Re po rts with no L WOP sub mit to Pa yro ll o nly Sub mitting b e fo re the de a dline to e nsure the re po rt g e ts pro c e sse d o n time • • PE ARs • Che c k the m e a rly! • Ha nd dra wn a nd Qwik Che c k Re q ue st • De a dline is NOON o n pa yda y • Ove rpa yme nt de a dline • 9am -T ypic a lly 2 da ys a fte r PE ARs o pe n HOURL Y ADJUST ME NT S • All re q ue sts ne e d to b e ma de thro ug h PE ARs if it pe rta ins to the c urre nt PE ARs pa y c yc le • Afte r PE ARs c lo se s (o r if it’ s a prio r pa y c yc le a djustme nt) ple a se se nd a n e ma il to pa yro ll@ wsu.e du • Pa yro ll will ne e d a ll o f the fo llo wing info rma tio n to pro c e ss re q ue sts: • E mplo ye e s na me a nd ID numb e r • Po sitio n numb e r • Old a nd ne w ra te o f pa y • F unding a c c o unt • Pa y c yc le a ffe c te d • Ho urs Affe c te d • T he c ha ng e tha t is b e ing re q ue ste d 4

4/3/2017 WORK ST UDY ADJUST ME NT S • Cha ng ing pa y fro m SHR to Wo rk Study (F WS, SWS, IWS) • T he y CANNOT b e do ne thro ug h a n E T R!! • Only c re a te a n E T R if yo u wa nt to c ha ng e the de pa rtme nts funding a c c o unt fo r wo rk study tha t ha s a lre a dy b e e n pa id. • Only inc lude the de pa rtme nts c ha rg e o n the E T R • All re q ue sts ne e d to b e ma de thro ug h PE ARs o r a n e ma il to pa yro ll • Pa yro ll ha s se t up a te mpla te fo r the info rma tio n tha t is ne e de d to b e a b le to pro c e ss the re q ue st • Wo rk Study T e mpla te .do c x F o r all adjustme nt re que sts ple ase make sure the re is an ac tive appo intme nt in the syste m to suppo rt that re que st! DI RE CT DE POSI T S • Upda te o n the o nline fo rms: • We a re c urre ntly o n ho ld with ha ving se lf se rve dire c t de po sit fo rms o nline • We will b e pro mo ting dire c t de po sit in the c o ming mo nths • Co nve nie nt a nd e ffic ie nt • Sa ve s time a nd is fre e • Sa fe a nd se c ure • Mo st WSU e mplo ye e s pa rtic ipa te • Pe a c e o f mind if o n va c a tio n o r o the rwise a wa y o n pa yda y Ple ase take a small handful o f the pre c ut c ards we have available fo r yo u to share with yo ur e mplo ye e s and ne w hire s! E XPE NSE T RANSF E RS • Pa yro ll Se rvic e s o ffe rs spe c ia l tra ining s fo r de pa rtme nts o n ho w to c o mple te the E T R fo rm c o rre c tly. • If yo u a re inte re ste d in b e ing invo lve d in this tra ining , the n ple a se le t us kno w! 5