PAYROL L USE R GROUP April 5 th , 2017 ME E T I NG OVE RVI - - PDF document

4/3/2017 1

PAYROL L USE R GROUP

April 5th, 2017

ME E T I NG OVE RVI E W

• Cha ng e s to o ur Pa yro ll Se rvic e s te a m
• Summe r Be ne fits
• Gra d Stude nt Pro c e ssing
• Pa yro ll Do c ume nt Sc he dule a nd Impo rta nt De a dline s
• Ho urly Adjustme nts
• Dire c t De po sit
• Ove rpa yme nts
• E

xpe nse T ra nsfe rs

CHANGE S T O OUR T E AM

• Mike Olin is re tiring a t the e nd o f April a fte r 30 ye a rs with WSU!
• L

iz Ra smusse n is re tiring a t the e nd o f April a s we ll, a fte r 6 ye a rs with WSU!

• Cha rlie Cro ss a c c e pte d a no the r po sitio n within WSU a nd will b e le a ving us

April 7th

• Che lsy K

e ssle r ha s se pa ra te d fro m WSU a nd is o n to b ig g e r a nd b e tte r a dve nture s

• Ple a se we lc o me Na dja , who o ur ne we st me mb e r o f the Pa yro ll pro duc tio n

te a m! Co ng ra tula tio ns a nd g o o d luc k to a ll o f yo u!

4/3/2017 2

CHANGE S T O OUR T E AM

• With a ll o f the c ha ng e s tha t a re ha ppe ning ple a se c o ntinue to se nd a ll

do c ume nts a nd info rma tio n thro ug h the ma in pa yro ll e ma il inste a d o f to a n individ ua l.

Pa yro ll@ wsu.e du

• All o ve rpa yme nt issue s/ q ue stio ns ne e d to b e e ma ile d to the
• ve rpa yme nt e ma il

Ove rpa yme nts@ wsu.e du SUMME R BE NE F I T S

• Pa yro ll will b e ta king two multiple de duc tio ns this ye a r. F

irst o n the 5/ 10 pa yc he c k fo r life insura nc e pre miums, a nd the se c o nd o n 5/ 25 pa yc he c k fo r he a lth insura nc e pre miums.

• T

his me a ns the impa c t o n Ne t Pa y will sho w a s fo llo ws:

• UMP Cla ssic - Sing le : $47.00/ $329.00, F

F : $134.50/ $941.50

• Gro up He a lth Va lue - Sing le : $34.50/ $241.50, F

F : $100.00/ $700.00

• L

ife Insura nc e De duc tio n- va rie s o n de pe nding o n se le c te d c o ve ra g e

• Pre mium Surc ha rg e s
• T
• b a c c o Use rs: $12.50 X 2 = $25.00 pe r mo nth
• Spo use Co ve ra g e : $25.00 X 2 = $50.00 pe r mo nth
• T

his me a ns the impa c t o n Ne t Pa y will sho w a s fo llo ws:

• T
• b a c c o Surc ha rg e : $12.50/ $87.50
• Spo use Surc ha rg e : $25.00/ $175.00

SUMME R BE NE F I T S

• He a lth Insura nc e Pre mium T

a b le

• http:/ / pa yro ll.wsu.e du/ de ptpa y/ he a lthinsta b le _2017.htm

**Mo re o ptio ns o nline

HCA HL T H PL AN CODE WSU HL T H PL AN CODE HE AL T H CARRI E RS RE D GT N DE D GT N E MPL OYE E E MPL OYE E & SPOUSE E MPL & CHI L DRE N F UL L F AMI L Y C C Gro up He a lth Cla ssic 142 050 $147 ($73.50) $304 ($152.00) $257 ($128.50) $414 ($207.00) CV B Gro up He a lth Va lue 068 069 $69 ($34.50) $148 ($74.00) $121 ($60.50) $200 ($100.00) CHSA J Gro up He a lth HSA 041 053 $25 ($12.50) $60 ($30.00) $44 ($22.00) $79 ($39.50) C1 N Gro up Hlth So und Cho ic e 217 225 $46 ($23.0) $102 ($51.00) $81 ($40.50) $137 ($68.50)

4/3/2017 3

SUMME R BE NE F I T S

• E

xa mple

• An e mplo ye e who ha s full fa mily c o ve ra g e (se lf, spo use , a nd c hild(re n)) unde r

Unifo rm Me dic a l Cla ssic Pla n a nd E mplo ye e Supple me nta l L ife Insura nc e .

• Pe r pa y c yc le pre mium o f $134.50 fo r He a lth I

nsura nc e

• Pe r pa y c yc le pre mium o f $7.75 fo r L

ife I nsura nc e

**No rma l life insura nc e d e d uc tio n o n the 5/ 25 c he c k **No rma l he a lth insura nc e d e d uc tio n o n the 5/ 10 c he c k Pay Date 5/ 10 5/ 25 L ife I nsura nc e L ife I nsura nc e (Summe r Be ne fits) T

• ta l

$ 7.75 $ 46.50 ($7.75 x 6) $ 54.25 $ 7.75 He a lth I nsura nc e

He a lth Insura nc e (Summe r Be ne fits) T

• ta l

$134.50 $134.50 $ 807.00 ($134.50 x 6) $ 941.50

GRAD ST UDE NT PROCE SSI NG

• Summe r Assista ntship s
• Ca nc e l a ssista ntships fo r c la sse s tha t do n’ t ma ke e nro llme nts
• Summe r QT

Rs will run o n the June 25th, 2017 pa yro ll

• F

a ll Assista ntship s

• Ple a se g e t a ppo intme nts a nd funding in b y T

hursda y Aug ust 18 (“Re a dy fo r HE PPS”)

• Co nfirm a ppro pria te funding fo r a ppo intme nts with QT

Rs

• Gra d Assista nts ne e d to b e e nro lle d in 10 to 18 b e fo re the Gra d Sc ho o l

will b e g in the re vie w pro c e ss

• Gra dua te Assista ntship pro c e ssing tra ining will b e o ffe re d b y the

Gra dua te Sc ho o l this summe r o n July 18th 9:00-10:30a m , in L ig hty 405.

• Re g iste r thro ug h the Instruc to r L

e d T ra ining HRS site :

• http:/ / ihr.hrs.wsu.e du/ skillso ft/ de fa ult.a spx? c =ilt_wsu_SYST

_284

GRAD ST UDE NT PROCE SSI NG

• Gra dua te Assista ntship s
• Gra d Sc ho o l b e g ins to pro c e ss fa ll g ra d a ppo intme nts o n Mo nda y, July

24th

• Gra d Stude nts c a n sig n up fo r pa yro ll de duc tio n fo r the full ye a r in the fa ll

if the y will ha ve c o ntinuing a ppo intme nts in the spring

• F
• r tra ining o n ho w to fill o ut the g ra d pa yro ll de duc tio n re q ue st, se e o ur

tuto ria l a t: http:/ / pa yro ll.wsu.e du/ vide o / ho wto g ra dde duc tio n.html

4/3/2017 4

PAYROL L DOCUME NT SCHE DUL E

• T

he Summe r De a dline Sc he dule fo r Pa yro ll c a n b e fo und o n o ur we b site unde r DE PT PAY use rs

• http:/ / pa yro ll.wsu.e d u/ p df/ Pa yDo c Sc he dule _Sum2017.p df
• T

he fa ll/ spring is a lso a va ila b le o nline fo r 2017/ 2018

• Cut o ff da te s to pre pa re fo r the fa ll se me ste r!!
• PE

RMS de a dline fo r the 2nd ha lf o f Aug ust is: Aug ust 22, 2017

• Pa yro ll Ca lc ula tio n fo r the 2nd ha lf o f Aug ust is: Se pte mb e r 2, 2017

I MPORT ANT DE ADL I NE S

• Da te s T
• Wa tc h Out F
• r!
• T

ime / L e a ve Re po rts with L WOP ne e d to b e sub mitte d to HRS first a nd o nly!

• Sub mitting the m in a time ly ma nne r c re a te s le ss o ve rpa yme nts
• T

ime Re po rts with no L WOP sub mit to Pa yro ll o nly

• Sub mitting b e fo re the de a dline to e nsure the re po rt g e ts pro c e sse d o n time
• PE

ARs

• Che c k the m e a rly!
• Ha nd dra wn a nd Qwik Che c k Re q ue st
• De a dline is NOON o n pa yda y
• Ove rpa yme nt de a dline
• 9am-T

ypic a lly 2 da ys a fte r PE ARs o pe n

HOURL Y ADJUST ME NT S

• All re q ue sts ne e d to b e ma de thro ug h PE

ARs if it pe rta ins to the c urre nt PE ARs pa y c yc le

• Afte r PE

ARs c lo se s (o r if it’ s a prio r pa y c yc le a djustme nt) ple a se se nd a n e ma il to pa yro ll@ wsu.e du

• Pa yro ll will ne e d a ll o f the fo llo wing info rma tio n to pro c e ss re q ue sts:
• E

mplo ye e s na me a nd ID numb e r

• Po sitio n numb e r
• Old a nd ne w ra te o f pa y
• F

unding a c c o unt

• Pa y c yc le a ffe c te d
• Ho urs Affe c te d
• T

he c ha ng e tha t is b e ing re q ue ste d

4/3/2017 5

WORK ST UDY ADJUST ME NT S

• Cha ng ing pa y fro m SHR to Wo rk Study (F

WS, SWS, IWS)

• T

he y CANNOTb e do ne thro ug h a n E T R!!

• Only c re a te a n E

T R if yo u wa nt to c ha ng e the de pa rtme nts funding a c c o unt fo r wo rk study tha t ha s a lre a dy b e e n pa id.

• Only inc lude the de pa rtme nts c ha rg e o n the E

T R

• All re q ue sts ne e d to b e ma de thro ug h PE

ARs o r a n e ma il to pa yro ll

• Pa yro ll ha s se t up a te mpla te fo r the info rma tio n tha t is ne e de d to b e a b le to

pro c e ss the re q ue st

• Wo rk Study T

e mpla te .do c x F

• r all adjustme nt re que sts ple ase make sure the re is an ac tive appo intme nt in the

syste m to suppo rt that re que st!

DI RE CT DE POSI T S

• Upda te o n the o nline fo rms:
• We a re c urre ntly o n ho ld with ha ving se lf se rve dire c t de po sit fo rms
• nline
• We will b e pro mo ting dire c t de po sit in the c o ming mo nths
• Co nve nie nt a nd e ffic ie nt
• Sa ve s time a nd is fre e
• Sa fe a nd se c ure
• Mo st WSU e mplo ye e s pa rtic ipa te
• Pe a c e o f mind if o n va c a tio n o r o the rwise a wa y o n pa yda y

Ple ase take a small handful o f the pre c ut c ards we have available fo r yo u to share with yo ur e mplo ye e s and ne w hire s!

E XPE NSE T RANSF E RS

• Pa yro ll Se rvic e s o ffe rs spe c ia l tra ining s fo r de pa rtme nts o n

ho w to c o mple te the E T R fo rm c o rre c tly.

• If yo u a re inte re ste d in b e ing invo lve d in this tra ining , the n

ple a se le t us kno w!

4/3/2017 6

ADDRE SS UPDAT E S

• Ple a se re me mb e r to c he c k a ll o f the info rma tio n g ive n to yo u whe n hiring a

ne w e mplo ye e o r a re turning o ne .

• Che c k to se e if the y wo uld ha ve a WSU ID numb e r fro m sc ho o l o r a pre vio us

jo b

• Ple a se do ub le c he c k the e mplo ye e s a ddre ss is up to da te

T ip: Be fo re pro c e ssing a ne w e mplo ye e try se a rc hing the na tio na l ID (SSN) fie ld. If it po ps up tha t the SSN is a lre a dy in use , the re is a g o o d c ha nc e the y a lre a dy ha ve a WSU ID/ Re c o rd c re a te d.

COMP T I ME BI E NNI UM

• T

he b ie nnium c o mp time pa yo ut will b e pa id b y fisc a l ye a r e nd- July 10 pa yc he c k

• In o rde r to pro c e ss this fo r the e mplo ye e , a ll do c ume nts

ne e d to b e turne d into pa yro ll o n June 27!

• Ple a se do ub le c he c k a ll do c ume nts tha t a re b e ing

sub mitte d to e nsure the re a re no e rro rs, so tha t e ve rything will run smo o thly.

QUE ST I ONS? CONCE RNS? I DE AS?

If yo u ha ve a ny q ue stio ns, c o nc e rns, o r ide a s tha t wo uld b e g o o d to re vie w o r ta lk a b o ut fo r the ne xt me e ting le t us kno w! Yo u ma y a lso e ma il tho se ide a s to pa yro ll@ wsu.e du