Use of Facilities Use of Facilities Approval process Limitations - - PowerPoint PPT Presentation

CHARLES COUNTY PUBLIC SCHOOLS

Use of Facilities

Use of Facilities

Approval process

 Group/organization submits completed form to the school

for approval

 School staff checks for availability of requested area(s)

1) CCPS events have first priority 2) Department of Recreation, Parks & Tourism have second priority

 School sends approved or denied request to the Office of

the Assistant Superintendent of Supporting Services for final approval 1) verifies insurance information 2) collects fees if applicable

 Group/organization and the school are notified of final

approval or denial

Limitations for Use

 The sale or use of tobacco is prohibited in school

buildings at all times and is prohibited on school grounds

 Consumption, sale, or display of alcoholic beverages is

prohibited

 Parties, celebrations, and activities that are essentially

private in nature, including birthdays, weddings, anniversaries, showers, wakes, and other similar activities

 Animal shows, to include horse and dog shows, etc.  Carnivals, circuses or similar programs  Fundraising activities for political groups  Car washes (unless sponsored by the PTO or PTSO)  Use of schools for overnight activities (unless a school

is designated as an emergency shelter through the Office of Emergency Services)

 Firearms, weapons, or ammunition

Use of Facilities - General Information

Most commonly utilized areas

• Gymnasium/athletic fields
• Cafeterias
• Media Centers
• Auditoriums
• Classrooms

Groups/organizations utilizing CCPS facilities

• Department of Recreation, Parks & Tourism
• Judy Centers
• AAU, youth leagues
• Girl Scouts
• Local churches
• HOA’s
• CSM/colleges/universities
• Board of Elections
• Sororities/civics groups
• Dance studios
• Local and State government

Use of Facilities – New Buildings

The Interagency Commission on School Construction (IAC) in the administrative procedures guide defines cooperative use space as “up to 3,000 square feet of co-located or shared space within an school that supports LEA or community initiatives to serve school children and the general community, and which is funded in part by the State”. As part of a request in the Capital Improvement Program, the IAC can approve cooperative use space in a new building, replacement school or renovation. The IAC allows for funding up to 3,000 square feet of additional space as cooperative use space when the spaces are in addition and distinct from the spaces typically provided in these type of projects. Letters of support are required to be submitted from the partner organizations as part of the CIP request.

Department of Parks, Recreation & Tourism

Community Centers

1) Davis Middle School 2) Hanson Middle School 3) Henson Middle School 4) Mattawoman Middle School 5) Piccowaxen Middle School 6) Smallwood Middle School 7) Somers Middle School 8) Stoddert Middle School 9) Billingsley Elementary School 10) Wade Elementary School

Swimming Pools

1) Indoor (year round) – Lackey, North Point, Donald M. Wade

(St. Charles)

2) Outdoor (seasonal) – La Plata, McDonough, Stone

Programs

1) AlphaBEST

a) Before and after school care b) Offered at every elementary school c) Ranges from 15 – 98 students per school d) Starts at 6:00 AM e) Ends at 6:00 PM

f) Summer Camp at two schools

2) Beyond the Bell

a) After-school activities b) Offered at every middle school c) Ends at 6:00 PM

3) Youth and adult athletic leagues 4) Youth and adult drop-ins 5) Youth and adult fitness 6) Martial arts 7) Summer camps

Use of Facilities

Elementary Schools SY16-17 Data SY17-18 Data SY18-19 Data

Barnhart 17 10 22 Berry 26 18 18 Billingsley N/A N/A N/A Brown 6 5 9 Craik 9 9 12 Diggs 13 17 14 Gale-Bailey 2 4 4 Higdon 4 1 Indian Head 5 2 3 Jenifer 14 10 19 Malcolm 8 7 14 Martin 9 19 17 Matula 11 20 25 Middleton 9 7 10 Mitchell 11 17 10

• Mt. Hope

1 Mudd 4 4 14 Neal 17 33 29 Parks 12 18 15 Ryon 12 22 21 Turner 7 10 14 Wade 14 10 21

Total 206 247 292 Middle Schools SY16-17 Data SY17-18 Data SY18-19 Data

Davis 39 34 25 Hanson 28 31 37 Henson 19 21 19 Mattawoman 34 18 34 Piccowaxen 7 14 21 Smallwood 9 10 6 Somers 26 27 46 Stoddert 18 27 26

Total 180 182 214 High Schools SY16-17 Data SY17-18 Data SY18-19 Data

Lackey 18 20 24 La Plata 23 41 37 McDonough 13 5 6 North Point 97 117 154

• St. Charles

42 66 68 Stone 38 47 62 Westlake 30 47 51

Total 261 343 402 Other SY16-17 Data SY17-18 Data SY18-19 Data

Gwynn 16 11 15 Stethem 2 1 1 Starkey 4 3 Pomonkey (Fields) 3 6 4

Total 25 21 20

Building Service

CCPS building service employees work 1000’s of hours each year to support various outside organizations utilizing our facilities. Building service staff serve as a point of contact and provide any assistance that might be needed during these events. While in the buildings on weekends, staff utilizes this time to work on and complete projects that they may not have time to address during the course of their regular workday. Tasks may include top scrubbing, recoating VCT floors and extracting carpet in areas of the building not being used by the outside organization. FY19 Total hours = 4771 Average per month= 397.6 FY20 (8 months) Total hours = 3515 Average per month = 439.4

Questions