Use of Facilities Use of Facilities Approval process Limitations - PowerPoint PPT Presentation

CHARLES COUNTY PUBLIC SCHOOLS Use of Facilities

Use of Facilities Approval process Limitations for Use  Group/organization submits completed form to the school  The sale or use of tobacco is prohibited in school for approval buildings at all times and is prohibited on school grounds  School staff checks for availability of requested area(s)  Consumption, sale, or display of alcoholic beverages is 1) CCPS events have first priority prohibited 2) Department of Recreation, Parks & Tourism have  Parties, celebrations, and activities that are essentially second priority private in nature, including birthdays, weddings, anniversaries, showers, wakes, and other similar  School sends approved or denied request to the Office of activities the Assistant Superintendent of Supporting Services for final approval  Animal shows, to include horse and dog shows, etc. 1) verifies insurance information  Carnivals, circuses or similar programs 2) collects fees if applicable  Fundraising activities for political groups  Group/organization and the school are notified of final  Car washes (unless sponsored by the PTO or PTSO) approval or denial  Use of schools for overnight activities (unless a school is designated as an emergency shelter through the Office of Emergency Services)  Firearms, weapons, or ammunition

Use of Facilities - General Information Most commonly utilized areas Groups/organizations utilizing CCPS facilities  Gymnasium/athletic fields  Department of Recreation, Parks & Tourism  Cafeterias  Judy Centers  Media Centers  AAU, youth leagues  Auditoriums  Girl Scouts  Classrooms  Local churches  HOA’s  CSM/colleges/universities  Board of Elections  Sororities/civics groups  Dance studios  Local and State government

Use of Facilities – New Buildings The Interagency Commission on School Construction (IAC) in the administrative procedures guide defines cooperative use space as “up to 3,000 square feet of co -located or shared space within an school that supports LEA or community initiatives to serve school children and the general community, and which is funded in part by the State”. As part of a request in the Capital Improvement Program, the IAC can approve cooperative use space in a new building, replacement school or renovation. The IAC allows for funding up to 3,000 square feet of additional space as cooperative use space when the spaces are in addition and distinct from the spaces typically provided in these type of projects. Letters of support are required to be submitted from the partner organizations as part of the CIP request.

Department of Parks, Recreation & Tourism Programs Community Centers 1) AlphaBEST 1) Davis Middle School a ) Before and after school care 2) Hanson Middle School b) Offered at every elementary school 3) Henson Middle School c) Ranges from 15 – 98 students per school d) Starts at 6:00 AM 4) Mattawoman Middle School e) Ends at 6:00 PM 5) Piccowaxen Middle School f) Summer Camp at two schools 6) Smallwood Middle School 2) Beyond the Bell a) After-school activities 7) Somers Middle School b) Offered at every middle school 8) Stoddert Middle School c) Ends at 6:00 PM 9) Billingsley Elementary School 3) Youth and adult athletic leagues 10) Wade Elementary School 4) Youth and adult drop-ins Swimming Pools 5) Youth and adult fitness 6) Martial arts 1) Indoor (year round) – Lackey, North Point, Donald M. Wade (St. Charles) 7) Summer camps 2) Outdoor (seasonal) – La Plata, McDonough, Stone

Use of Facilities Middle Schools SY16-17 Data SY17-18 Data SY18-19 Data Elementary Schools SY16-17 Data SY17-18 Data SY18-19 Data Davis 39 34 25 Barnhart 17 10 22 Hanson 28 31 37 Berry 26 18 18 Henson 19 21 19 Billingsley N/A N/A N/A Mattawoman 34 18 34 Piccowaxen 7 14 21 Brown 6 5 9 Smallwood 9 10 6 Craik 9 9 12 Somers 26 27 46 Diggs 13 17 14 Stoddert 18 27 26 Gale-Bailey 2 4 4 Total 180 182 214 Higdon 0 4 1 Indian Head 5 2 3 High Schools SY16-17 Data SY17-18 Data SY18-19 Data Jenifer 14 10 19 Lackey 18 20 24 Malcolm 8 7 14 La Plata 23 41 37 Martin 9 19 17 McDonough 13 5 6 Matula 11 20 25 North Point 97 117 154 St. Charles 42 66 68 Middleton 9 7 10 Stone 38 47 62 Mitchell 11 17 10 Westlake 30 47 51 Mt. Hope 0 1 0 Total 261 343 402 Mudd 4 4 14 Neal 17 33 29 Other SY16-17 Data SY17-18 Data SY18-19 Data Parks 12 18 15 Gwynn 16 11 15 Ryon 12 22 21 Stethem 2 1 1 Turner 7 10 14 Starkey 4 3 0 Wade 14 10 21 Pomonkey (Fields) 3 6 4 Total 206 247 292 Total 25 21 20

Building Service CCPS building service employees work 1000 ’s of hours each year to support various outside organizations utilizing our facilities. Building service staff serve as a point of contact and provide any assistance that might be needed during these events. While in the buildings on weekends, staff utilizes this time to work on and complete projects that they may not have time to address during the course of their regular workday. Tasks may include top scrubbing, recoating VCT floors and extracting carpet in areas of the building not being used by the outside organization. FY19 Total hours = 4771 Average per month= 397.6 FY20 (8 months) Total hours = 3515 Average per month = 439.4

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