Parks and Recreation FISCAL YEAR 2018 BUDGET Parks & Recreation - - PowerPoint PPT Presentation

Parks and Recreation

FISCAL YEAR 2018 BUDGET

Budget Theme GREEN

Riverside Park

Parks & Recreation Strategic Master Plan

Parks & Recreation FY 2018 Initiatives

Mission, Vision, & Value Millage Capital Projects Operational Efficiency Recreation Program Growth Park Maintenance Ideology Shift Tree Planting and Long-term Tree Care Budget Theme GREEN

Community Value of the Park System Joe Taylor Park

Budget Theme GREEN

Community Value of the Park System OnBase

Budget Theme GREEN

Millage Fund

Strategic Investments Asset Management Stakeholder Needs

Budget Theme GREEN

Millage Investment Guidelines

• 2014 as base level operations including levels of staffing
• 45%-55% Rehabilitation and Repair
• 25%-35% Park Improvements
• 15%-20% Pool Operations
• Separate accounting mechanism
• Annual reporting to commission and published document
• Parks Fund subsidy corresponds to the increase/decrease in GOF

expenditures

• Capital project planning shall engage citizens and neighborhood

residents

Budget Theme - Green

MILLAGE

Budget Theme - Green

Millage Investment by Ward March 31, 2017

Budget Theme - Green

Leveraging Our Investments

Park Investments from Other Funding Sources

Date of Work Source Park Ward Spring 2017 MyGRCity Points Cherry 2

10,000 $

Complete CDBG Dickinson 3

108,330 $

Complete CDBG Douglas 1

108,330 $

Complete GOF Garfield 1

38,750 $

Complete GOF Highland 2

105,700 $

Complete GOF Lincoln 1

105,700 $

Complete CDBG Mary Waters 2

708,340 $

Spring 2017 Capital Improvement Fund Plaster Creek Family 1

30,000 $

Spring 2017 Capital Improvement Fund Richmond 1

50,000 $

Complete DNR Grant Richmond 1

45,000 $

Spring 2017 MyGRCity Points Wilcox 2

50,000 $

Spring 2017 Capital Improvement Fund 4th Street Woods 1

14,500 $

Spring 2017 GOF Martin Luther King 3

31,360 $

Spring 2017 GOF Briggs 2

31,360 $

2015 CDBG Campau 1

89,700 $

2015 CDBG Coit 2

44,700 $

2015 CDBG Dickinson 3

25,976 $

2015 CDBG Douglas 1

29,624 $

Spring 2017 DNR Grant North Monroe 2 7,500,000 9,127,370 $ Budget Theme - Green

Leveraging Our Investments

Budget Theme - Green

TOTAL Investment by Ward March 31, 2017

Budget Theme - Green

Proposed Millage Investment Plan

Budget Theme - Green

Dickinson Park Project

Budget Theme - Green

Douglas Park Project

Budget Theme - Green

City Pool Operations

 Friday June 9 through Sunday, August 27  Open 7 days per week

Budget Theme - Green

Grand Rapids MI - FMS PARKS & RECREATION (2080) STATEMENT OF OPERATIONS

ACTUAL 2016 ADOPTED 2017 AMENDED 2017 2017 Fiscal Year Estimate PROPOSED 2018 FORECAST 2019 FORECAST 2020 FORECAST 2021 FORECAST 2022 Parks & Recreation (2080) Revenues 450-Licenses & Permits 5,500 5,500 47,465 41,124 46,400 52,098 58,252 64,898 501-Federal Grants 539-State Grants 2,634 600-Charges for Services 426,901 528,570 528,570 502,658 534,820 547,078 589,679 603,637 618,096 664-Investment Income & Rentals 73,393 139,012 139,012 184,291 160,936 174,592 191,217 208,840 227,431 671-Other Revenues 21,455 95,000 98,400 5,126 695-Other Financing Sources 350,000 140,000 143,400 143,488 345,000 345,000 345,000 345,000 345,000 695-Other Financing Sources-MOE Subsidy 5,414,222 5,738,676 5,738,676 5,738,676 5,882,512 6,100,826 6,255,367 6,364,566 6,364,566 Total Revenues 6,288,605 6,646,758 6,653,558 6,621,704 6,964,392 7,213,896 7,433,361 7,580,295 7,619,991 Expenditures 701-Personal Services 2,569,320 3,242,439 3,242,439 3,148,128 3,504,136 3,659,062 3,762,094 3,839,603 4,489,436 751-Supplies 217,046 300,650 300,650 296,573 288,593 272,254 272,815 273,391 343,595 800-Other Services and Charges 2,706,677 2,867,847 3,195,138 3,206,670 2,944,103 3,091,191 3,088,703 3,114,700 3,283,924 970-Capital Outlays 62,052 98,850 125,850 79,688 23,000 49,094 114,796 52,772 55,837 995-Appropriation Lapse (250,000) (250,000) (100,000) (100,000) (100,000) (100,000) (100,000) 995-Other Financing 571,580 277,803 277,803 277,803 247,695 258,896 264,074 269,355 335,962 Total Expenditures 6,126,675 6,537,589 6,891,880 7,008,862 6,907,527 7,230,497 7,402,482 7,449,821 8,408,754 NET INCOME (LOSS) 161,930 109,169 (238,322) (387,158) 56,865 (16,601) 30,879 130,474 (788,763) Beginning Fund Balance 559,550 721,480 721,480 721,480 334,322 391,187 374,586 405,465 535,938 Ending Fund Balance 721,480 830,649 483,158 334,322 391,187 374,586 405,465 535,938 (252,824) Reserve Targets

Maintenance of Effort (MOE) Subsidy Requirement:

Budget Theme - Green

Parks Operating Fund Maintenance of Effort

• Parks Investment Guidelines
• Parks subsidy to increase at same percentage as GOF
• Level of staffing at FY15 base level
• Parks Fund to provide basic maintenance activity
• FY18 2.51% increase: $143,836

Financial Snapshot

 FY2018 Budgeted Revenue - $6,964,392  FY2018 Budget Expenditures-$6,907,527  $100,000 Appropriation Lapse  FY18 MOE 2.51%

FY2017 Maintenance of Effort (MOE) 5,738,676 FY2018 GOF Budget Request 136,188,758 FY2017 GOF Adopted Budget 132,858,741 Increase (Decrease) 3,330,017 % Increase (Decrease) 2.51% FY2018 Maintenance of Effort (MOE) 5,882,512

Budget Theme - Green

Park Fund Revenues & Expenditures

REVENUES BY SOURCE EXPENDITURES BY SOURCE

Budget Theme - Green

Asset Management: Operational Challenges

• Current initiative to determine a total value of

the Park System: Property + Facilities + Assets

• Industry standard 8-10% of total value for

Operational Maintenance

• 2014 Park Inventory report as baseline

Budget Theme - Green

Park Asset Inventory Baseline Report Example: Fuller Park

Budget Theme - Green

Asset Management Plan

• Star Score System initiative with Engineering
• Geo-located Park System
• Type of asset
• Condition rating
• Install Date
• Collection Date
• Asset Management Report from collected data to

develop future capital investment schedule

New positions

• Financial Assistant I
• Support Office of Special Events invoicing and administration
• Reduce overtime of Financial Assistant II
• Increase efficiency with shift in administrative responsibilities
• Cost savings with elimination of temporary administrative staff
• Shift toward more sustainable FTE staffing structure
• Arborist
• Funded through existing budget in the Refuse Fund
• Focus on Emerald Ash Borer clean-up
• Support expanding forestry operations

Budget Theme - Green

Park Maintenance Ideology Shift

Reduce the Maintenance Burden

• Shift appropriate areas of the system to more naturalized zones
• Transitional areas can be scheduled for less intense mowing
• Implement design standards with amenities such as benches, lighting, and trash bins to create

efficiencies for staff maintenance

• Increase naturalized planting strategies
• Restored meadows, wetlands and forested areas
• Self-sustaining park landscapes
• Educate community on new landscapes including appearance, maintenance, and benefits
• University of Michigan Natural Resources Fellowship through Wege Foundation
• Leverage community and adjacent businesses to alleviate maintenance burden including volunteers

Budget Theme - Green

Natural Landscape

MLK Park - Buffalo, NY

Budget Theme - Green

Canopy Replacement

500 1000 1500 2000 2500 2011 2012 2013 2014 2015 2016

Trees Planted per Year

Partners:

Mayors Greening Initiative Vital Streets CSO USFS FGRP

Budget Theme - Green

Young Tree Maintenance

Newly planted trees need watering & mulching for 1st 2-3 growing seasons 2016 Street Tree Inventory identified 13,132 young trees

• Structural and Clearance pruning (YTP)
• Staking, watering, mulching

Budget Impacts

Forestry seasonal increase to 6/summer = $36,960 budget increase

• Water and mulch young trees
• Structural pruning

2019-2022 - $50,000 contract services budget for YTP

• Engage Citizen Foresters

Budget Theme - Green

Recreation Program Growth – River Recreation

• Rentals
• Stand-Up Paddle Boards
• Kayaks
• Richmond and Riverside

Parks

Budget Theme - Green

• Equipment Purchase
• 8 Stand-Up Paddle Boards
• 12 Kayaks
• 30 Life Jackets
• Trailer
• Instructional Classes
• Learn to Kayak
• Learn to Stand-Up Paddle

board

• Stand-up Paddle board

yoga

Recreation Program Growth – Indoor Cycling

FY18 Initiatives

• Equipment Purchase
• 18 Indoor Cycling Bikes
• Instructional Classes
• Beginner Cycling
• Indoor Studio Cycling

Budget Theme - Green

Recreation Program Growth

SENIOR PROGRAMS ADDITIONAL PROGRAM SITE ADAPTIVE RECREATION DEVELOPMENT OF LONG TERM PLAN

Budget Theme - Green

Youth Development through Scholarship Program

Estimated Proceeds from the Grand Re-Opening Event at Indian Trails: $12,500

Dance T-Ball Soccer

Budget Theme - Green

Recreation – Expansion of Scholarship Program & Leveraging Foundation Support

FY18 Strategy Development

• Collaboration with GRPS
• Neighborhood outreach to determine need
• Expand reach of current program
• Identify programming opportunities
• After school programming
• Summer Camp
• Staffed parks during summer months

Budget Theme - Green

Canoemobile – May 8-12, 2017

Budget Theme - Green

Budget Theme - Green

Comprehensive Review Outcomes:  Reduce barriers for neighborhood events  Create a model that encourages more community (co-sponsored) events by lowering the price of entry  Review & align fees for Commercial events who profit to be more reflective of services used  Maintain current City Sponsored events and add National Night Out as City Sponsored events FY1 Y18 Ini niti tiati tives:  Work more closely with Community Organizations and Neighborhood Associations to insure events reflect the diversity of Grand Rapids  Activate neighborhood parks  Build relationships and trust  Support intentional collaborations  Offer access to City resources  Communicate clearly  Elicit feedback

Special Events

EVENTS + PEOPLE = COMMUNITY & VIBRANCY

Budget Theme - Green

Our Community’s Children

CHILDREN AND NATURE NETWORK KIDSPEAK FOR PARKS!

Budget Theme - Green

Community Value of the Park System – Citizen Letter

I read about the things being done to refurbish and re- establish GR parks, in the April Grand Rapids

• magazine. Very inspiring. About 5 or 6 years ago I met

with the then head of your organization with a suggestion for the languishing Dickinson Park. He gave me some contacts, I tried, and nothing came of it. Now I think the time has come, and not just for Dickinson, but for many

• ther city parks. I was suggesting a volunteer neighborhood
• rganization to beautify that park.

I do not live in that neighborhood, but I have an old connection with the park. In the summers for 2 years in the late 60’s, I was the park caretaker at Dickinson. When in school in my late teens and early twenties that was summer

• employment. I loved the job and took great pride in keeping

it neat, trimmed, and the wading pool cleaned and filled each day. Kids flocked to that park because it was nicely kept, but also because there were Rec Dept play leaders. I worked later years at Garfield Park as a caretaker. Since I was a scuba diver, I was also tasked with cleaning city pools, including those at Garfield. In my elementary years in the 50’s I lived in Alger Heights and spent my time at Alger School Park and Garfield

• Park. Both had Rec Dept play leaders. I rode my bike to

Garfield for the first day of the new pool in the mid-50’s. I was turned away as too short. To make this come to a point, parks (and the schools in them) were the hearts of the neighborhoods. They were centers for the most intimate of city communities, the

• neighborhoods. In the summer, play leaders were very, very
• important. Kids had a place to go out of the house where

they were entertained, strengthened through outdoor play, and educated in many ways. When I worked at Dickinson, I

• ften shut off my lawnmower and played baseball with kids

in games organized by the play leaders. One thing I have noticed, and I think perhaps to be lacking in all of the great work being done, is addition of humans, “play leaders.” With all the new wonderful infrastructure coming on board, we might seek to add people for parks and kids interactions. It would be wonderful if the Rec Dept could invest in play leaders at parks like Dickinson. I also think that neighborhood organizations could supply volunteers to be in parks on a regular basis. If it was all volunteers, the play leaders would be mostly old cooters like

• me. But I would be willing to try.

Last, my wife, Pamela, is an architectural researcher, writer and regular presenter of programs on related subjects. In February, she gave a program at Grand Rapids History Detectives at the GRPL. Her topic was the post-war school building boom and the innovative parks/schools

• initiative. That is a compelling story, and it says an awful

lot about what things that should guide our thinking for the future of the most important, most intimate of our city’s communities, the neighborhoods. Perhaps your group would like to have her give that presentation for people interested and involved in all of this. I have not told her that I would make this offer, but I know that she would be happy to do so as her schedule permits. Yours, Jon VanderPloeg

Budget Theme - Green

City Cemeteries Revenues

REVENUE BY CEMETERY REVENUE BY SOURCE

$350,000 Subsidy from GOF $67,363 Perpetual Care $726,112 Charges for Services

Budget Theme - Green

City Cemetery Revenue Trends

Year Revenue 2012 605,847.18 2013 704,525.97 2014 728,895.86 2015 800,442.86 2016 749,086.32 2017 Projections 709,671.20 2018 Budget 726,112.00

Budget Theme - Green

City Cemeteries – Capital Investment

$3,600,000 Investment

• Fairplains Cemetery

$427,255

• Fulton Cemetery

$163,365

• Greenwood Cemetery

$483,810

• Oakgrove Cemetery

$94,245

• Oakhill Cemetery

$1,979,205

• Woodlawn Cemetery

$402,120

• Bond Costs

$50,000

Budget Theme - Green

Budget Theme - Green

Indian Trails Golf Course Historical Significance

Budget Theme - Green

 Est. 1923: Woodlawn Cemetery land was reassigned for golf course development  One of four original municipal golf courses (the others being nine-hole courses at John Ball Park, Highland Park, and Sligh's on Plainfield Ave)  1932: 50 cents to play 18 holes, 35 cents to play 9 holes, and 75 cents to play all day

Budget Theme - Green

Indian Trails Golf Course #1

Budget Theme - Green

Indian Trails Golf Course #6

Budget Theme - Green

Indian Trails Golf Course #18

Budget Theme - Green

Indian Trails Golf Course Driving Range

Budget Theme - Green

Indian Trails Golf Course Short Game

Budget Theme - Green

Indian Trails Golf Course Investment

A3 to Projection Comparison

A3 Operations w/Improvements FY 16 FY 17 FY 18 FY 19 FY 20 Revenues 474,660 724,499 743,345 763,256 784,275 Expenditures 513,787 570,195 582,388 595,891 606,186 Net Income (Loss) (39,127) 154,304 160,957 167,365 178,089 Annual Capital Investments

• 134,640

137,602 140,629 143,723 Net Revenue (39,127) 19,664 23,355 26,736 34,366 A3 Capacity FY 17 FY 18 FY 19 FY 20 Percent of Capacity 36% 38% 40% 40% Budget/Projections FY 18 FY 19 FY 20 FY 21 FY 22 Revenues 778,716 796,989 828,262 860,581 893,897 Expenditures 625,000 643,458 657,338 673,272 690,891 Net Income (Loss) 153,716 153,531 170,924 187,309 203,006 Annual Capital Investments 30,000 60,000 90,000 120,000 150,000 Net Revenue 123,716 93,531 80,924 67,309 53,006 Capacity used for Projections FY 18 Percent of Capacity 41% Less 25% Weather Buffer 3.5% revenue growth over FY18 in out years

Budget Theme - Green

Golf Course Revenues & Expenditures

Budget Theme - Green

Indian Trails Golf Course Grand Re-Opening

Budget Theme - Green

Indian Trails Golf Course Construction Video

Budget Theme - Green