Parks Department 2019/2020 Proposed Biennial Budget September 26, - - PowerPoint PPT Presentation

Parks Department

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2019/2020 Proposed Biennial Budget September 26, 2018 Presented by John Hutton, Parks Director

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Parks Department

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2017/18 - Parks Department

 Six year update of Parks, Recreation and Open Space Plan

(PROS)

 Support Parks & Recreation, Arts, Youth Commissions  Support PRHSPS Council Committee  Successfully implemented copper wire theft monitoring

system at 3 major parks

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Recreation Division

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2017/18 - Recreation

 Champs Camp is designed to integrate youth ages 5-18

living with intellectual and developmental disabilities into the summer camp settings

 The Special Olympic National Games 2018 came to Puget

Sound this summer, and Federal Way had two teams and an individual representing Team Washington during the games

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2017/18 - Recreation

 We were awarded $130,000 from a King County grant for

building improvements, community

• utreach

and programs

 National events were held at Celebration Park. Those

events included the Special Olympics USA Games, ASA- USA U16 Girls Fast Pitch, and the Men’s USSSA Men’s Fall D Championships.

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2017/18 - Recreation

 Walk Federal Way, a new program started in 2018. This was

with the help of the King County Youth and Amateur Sports grant

 We continue to receive strong community support and

sponsorships to keep events like Touch-a-Truck, Pirates and Pixie Helmet Give-Away and Movies in the Park free community events

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2017/18 - Recreation

 After School Program 2017-18 for Mirror Lake, Sherwood

Forest and Twin Lakes Elementary in partnership with FWPS providing transportation to the Community Center

 Summer Camp 2018 had approximately 150 kids attend

each week. That is roughly 1506 kids throughout 10 weeks

• f camp, which is 100 more kids than we had in the

summer of 2017.

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Community Center

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2017/18 - Federal Way Community Center

• Took over event management for Miles for Meso 5K Fun

Run and achieved all-time highs for enrollment and

• earnings. Charitable earnings after 6 years now total over

$125,000.

• Updated look and feel of facility with new signage, digital

display boards, and television monitor in Splash Café

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2017/18 - Federal Way Community Center

• Worked with Graphics Coordinator and contracted web-

designer to successfully update FWCC web-site; including a new responsive version for mobile devices

• FWCC Staff worked directly with Parks & Recreation staff

to successfully host Red, White & Blues Festival, Miles for Meso Fun Run, and Special Olympics USA games in July 2018

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2017/18 - Federal Way Community Center

• Successful staffing transitions prompted by the departure
• f key employees; also led to the instrumental re-
• rganization of staffing inventory. Successfully hired or

promoted in several key full-time staffing areas.

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2017/18 - Federal Way Community Center

• Under direction of the Community Center Manager, held

first ever Parks Department Training Retreat at Dumas Bay

• Centre. Primary goals and objectives included team

building, strategic planning and emergency management planning.

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2017/18 - Federal Way Community Center

• Record attendance and revenues ($145K) for Swim Lessons

in 2017

• Took home 4 Best of Federal Way facility and program

awards in 2017-2018

• Maintained “best in industry” cost-recovery figures in 2017

and 2018; at 89.2% and 88.2%

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Parks & Facilities

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2017/18 - Parks & Facilities

 Maintained and performed repairs to over 317,000 square

feet of facility space

 Maintained over 1,119 acres of parks and greenbelts  Replaced sewer lift station at Steel Lake Park  Identified and made repairs to asphalt paths throughout

the park system

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2017/18 - Parks & Facilities

 USSSA National Fast Pitch Tournaments  Special Olympics  Provided maintenance support to numerous special

community events

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Dumas Bay Centre

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2017/18 - Dumas Bay Centre

 Revenue is near $1 million with only 3 FTE employees  Improved Google AdWords campaign increasing call volume and

bookings with a limited marketing budget of just 6K annually

 Redesigned website making it mobile friendly and comply with

Google security standards

 Continue to reduce expenditures and maximize revenues for

Dumas Bay Centre operations

 In an effort to reduce unwanted park activity we have partnered

with the Federal Way Police Department and IT increasing presence and monitoring. We have noticed a large decrease in the amount of unwanted nighttime gatherings.

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Parks Department

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2019/20 - Parks Department

 Complete PROS Plan and receive Council approval  Continue work towards NRPA Gold Standard

Accreditation

 Expand volunteer partnerships  Continue to look for partnerships with major

community stakeholders such as FWPS

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Recreation Division

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2019/20 - Recreation Division

• Begin use of new Recreation Software ‘RecTrac’
• Continue to expand Youth Afterschool program
• Continue to increase participation in the walking program
• Evaluate long standing programs and look to offer

programs not currently offered in Federal Way

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Community Center

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2019/20 - Community Center

• Improve/Increase automated customer service options for

check-in and on-line registration

• Plan for and replace waterslide and playground feature in

the Leisure Pool

• Begin use of new Recreation Software ‘RecTrac’

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Parks & Facilities

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2019/20 - Parks and Facilities

• Work with Parks Commission to identify playground

structures that need to be improved or replaced

• Continue to work with AmeriCorps and other volunteer

groups on City projects

• Mirror Lake playground replacement
• Wedgewood Playground replacement

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2019/20 - Parks and Facilities

• Finish Panther Lake Trail
• Continue trail repairs throughout park system
• Begin Master Plan for Laurelwood Park
• Replace synthetic turf at Saghalie soccer field
• Volunteer improvements at Blueberry Farm
• Continue turf renovations

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Dumas Bay Centre

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2019/20 - Dumas Bay Centre

 AmeriCorps MLK Volunteer Day  Renovate former Priest quarters to full bath suites to add to

inventory

 Install new windows in meeting rooms  Install mini split air condition in bedrooms

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RECOMMENDED IMPROVEMENTS/REVENUE POTENTIAL

 Additional picnic shelters at Steel Lake, Town Square  Artificial turf at Celebration Park  Lakota park improvements  Masterplan Steel Lake and Brooklake  Replace shared (Parks/Public Works) maintenance facility  Improvements to outdoor spaces at the Federal Way

Community Center

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 PK/MT – Utility Cart for Town Square Park $30,000  PK/MT - Urban Forestry increase due to an increase $20,000

in tree issues

 PK/MT – Two part-time temporary help 8 hours per day $11,000

Memorial-Labor Day, 7 days per week @ $12 per hr. for Town Square Park

 PK/MT – New FTE Maintenance Workers at $75,480 each

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ANTICIPATED CHALLENGES

 Landscaping services prevailing wage increases by over

50% in September 2018 for future bids (i.e.- $17.87 to $37.67 per hour for Landscape Laborers, $24.00 to $63.50 for Equipment Operator)

 How to fund mandated State minimum wage increasing

from $11.50 to $12 on January, 2019 and then from $12.00 to $13.50 in January, 2020

 How to fund 2018 Washington State sick leave mandate  Washington State Labor and Industries mandates personal

protective equipment requirements for seasonal staff

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ANTICIPATED CHALLENGES

 Deferred maintenance is increasing the maintenance

backlog

 Failing infrastructure – trails, hazardous trees, FWCC slide

and Steel Lake dock

 Inability to fully recruit and retain part time/seasonal staff

due to low wages and local staffing competition

 Staff retention challenges. Per National Recreation and

Parks Association (NRPA) standards for the population of 98k averages; staffing levels should be at 77 FTE and our current staff level is 40 FTE

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ANTICIPATED CHALLENGES

 Increase allocations for contract services  Increased need for smart phone products for all

maintenance workers

 Insufficient allocations to numerous line items such as

clothing/uniforms, repairs and maintenance, household/building supplies, association and license dues, staff training, holiday lights, flags, equipment rental

 How to fund homeless initiative  Utility cost increases

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ANTICIPATED CHALLENGES

 Need more trucks to improve efficiency and effectiveness  Generator and heating, ventilation and cooling (HVAC)

contract services. Need additional funding to cover actual costs.

 Insufficient funding for teen/youth services programming

including FTE

 Running track replacement at Saghalie and Sacajawea  Re-piping Steel Lake Park and Steel Lake Annex restrooms

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Questions