Parks Department 2019/2020 Proposed Biennial Budget September 26, - PowerPoint PPT Presentation

Parks Department 2019/2020 Proposed Biennial Budget September 26, 2018 Presented by John Hutton, Parks Director 1

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Parks Department 3

2017/18 - Parks Department  Six year update of Parks, Recreation and Open Space Plan (PROS)  Support Parks & Recreation, Arts, Youth Commissions  Support PRHSPS Council Committee  Successfully implemented copper wire theft monitoring system at 3 major parks 4

Recreation Division 5

2017/18 - Recreation  Champs Camp is designed to integrate youth ages 5-18 living with intellectual and developmental disabilities into the summer camp settings  The Special Olympic National Games 2018 came to Puget Sound this summer, and Federal Way had two teams and an individual representing Team Washington during the games 6

2017/18 - Recreation  We were awarded $130,000 from a King County grant for building improvements, community outreach and programs  National events were held at Celebration Park. Those events included the Special Olympics USA Games, ASA- USA U16 Girls Fast Pitch, and the Men’s USSSA Men’s Fall D Championships. 7

2017/18 - Recreation  Walk Federal Way, a new program started in 2018. This was with the help of the King County Youth and Amateur Sports grant  We continue to receive strong community support and sponsorships to keep events like Touch-a-Truck, Pirates and Pixie Helmet Give-Away and Movies in the Park free community events 8

2017/18 - Recreation  After School Program 2017-18 for Mirror Lake, Sherwood Forest and Twin Lakes Elementary in partnership with FWPS providing transportation to the Community Center  Summer Camp 2018 had approximately 150 kids attend each week. That is roughly 1506 kids throughout 10 weeks of camp, which is 100 more kids than we had in the summer of 2017. 9

Community Center 10

2017/18 - Federal Way Community Center • Took over event management for Miles for Meso 5K Fun Run and achieved all-time highs for enrollment and earnings. Charitable earnings after 6 years now total over $125,000. • Updated look and feel of facility with new signage, digital display boards, and television monitor in Splash Café 11

2017/18 - Federal Way Community Center • Worked with Graphics Coordinator and contracted web- designer to successfully update FWCC web-site; including a new responsive version for mobile devices • FWCC Staff worked directly with Parks & Recreation staff to successfully host Red, White & Blues Festival, Miles for Meso Fun Run, and Special Olympics USA games in July 2018 12

2017/18 - Federal Way Community Center • Successful staffing transitions prompted by the departure of key employees; also led to the instrumental re- organization of staffing inventory. Successfully hired or promoted in several key full-time staffing areas. 13

2017/18 - Federal Way Community Center • Under direction of the Community Center Manager, held first ever Parks Department Training Retreat at Dumas Bay Centre. Primary goals and objectives included team building, strategic planning and emergency management planning. 14

2017/18 - Federal Way Community Center • Record attendance and revenues ($145K) for Swim Lessons in 2017 • Took home 4 Best of Federal Way facility and program awards in 2017-2018 • Maintained “best in industry” cost-recovery figures in 2017 and 2018; at 89.2% and 88.2% 15

Parks & Facilities 16

2017/18 - Parks & Facilities  Maintained and performed repairs to over 317,000 square feet of facility space  Maintained over 1,119 acres of parks and greenbelts  Replaced sewer lift station at Steel Lake Park  Identified and made repairs to asphalt paths throughout the park system 17

2017/18 - Parks & Facilities  USSSA National Fast Pitch Tournaments  Special Olympics  Provided maintenance support to numerous special community events 18

Dumas Bay Centre 19

2017/18 - Dumas Bay Centre  Revenue is near $1 million with only 3 FTE employees  Improved Google AdWords campaign increasing call volume and bookings with a limited marketing budget of just 6K annually  Redesigned website making it mobile friendly and comply with Google security standards  Continue to reduce expenditures and maximize revenues for Dumas Bay Centre operations  In an effort to reduce unwanted park activity we have partnered with the Federal Way Police Department and IT increasing presence and monitoring. We have noticed a large decrease in the amount of unwanted nighttime gatherings. 20

Parks Department 21

2019/20 - Parks Department  Complete PROS Plan and receive Council approval  Continue work towards NRPA Gold Standard Accreditation  Expand volunteer partnerships  Continue to look for partnerships with major community stakeholders such as FWPS 22

Recreation Division 23

2019/20 - Recreation Division • Begin use of new Recreation Software ‘RecTrac’ • Continue to expand Youth Afterschool program • Continue to increase participation in the walking program • Evaluate long standing programs and look to offer programs not currently offered in Federal Way 24

Community Center 25

2019/20 - Community Center • Improve/Increase automated customer service options for check-in and on-line registration • Plan for and replace waterslide and playground feature in the Leisure Pool • Begin use of new Recreation Software ‘RecTrac’ 26

Parks & Facilities 27

2019/20 - Parks and Facilities • Work with Parks Commission to identify playground structures that need to be improved or replaced • Continue to work with AmeriCorps and other volunteer groups on City projects • Mirror Lake playground replacement • Wedgewood Playground replacement 28

2019/20 - Parks and Facilities • Finish Panther Lake Trail • Continue trail repairs throughout park system • Begin Master Plan for Laurelwood Park • Replace synthetic turf at Saghalie soccer field • Volunteer improvements at Blueberry Farm • Continue turf renovations 29

Dumas Bay Centre 30

2019/20 - Dumas Bay Centre  AmeriCorps MLK Volunteer Day  Renovate former Priest quarters to full bath suites to add to inventory  Install new windows in meeting rooms  Install mini split air condition in bedrooms 31

I RECOMMENDED IMPROVEMENTS/REVENUE POTENTIAL  Additional picnic shelters at Steel Lake, Town Square  Artificial turf at Celebration Park  Lakota park improvements  Masterplan Steel Lake and Brooklake  Replace shared (Parks/Public Works) maintenance facility  Improvements to outdoor spaces at the Federal Way Community Center 32

I  PK/MT – Utility Cart for Town Square Park $30,000  PK/MT - Urban Forestry increase due to an increase $20,000 in tree issues  PK/MT – Two part-time temporary help 8 hours per day $11,000 Memorial-Labor Day, 7 days per week @ $12 per hr. for Town Square Park  PK/MT – New FTE Maintenance Workers at $75,480 each 33

ANTICIPATED CHALLENGES  Landscaping services prevailing wage increases by over 50% in September 2018 for future bids (i.e.- $17.87 to $37.67 per hour for Landscape Laborers, $24.00 to $63.50 for Equipment Operator)  How to fund mandated State minimum wage increasing from $11.50 to $12 on January, 2019 and then from $12.00 to $13.50 in January, 2020  How to fund 2018 Washington State sick leave mandate  Washington State Labor and Industries mandates personal protective equipment requirements for seasonal staff 34

ANTICIPATED CHALLENGES  Deferred maintenance is increasing the maintenance backlog  Failing infrastructure – trails, hazardous trees, FWCC slide and Steel Lake dock  Inability to fully recruit and retain part time/seasonal staff due to low wages and local staffing competition  Staff retention challenges. Per National Recreation and Parks Association (NRPA) standards for the population of 98k averages; staffing levels should be at 77 FTE and our current staff level is 40 FTE 35

ANTICIPATED CHALLENGES  Increase allocations for contract services  Increased need for smart phone products for all maintenance workers  Insufficient allocations to numerous line items such as clothing/uniforms, repairs and maintenance, household/building supplies, association and license dues, staff training, holiday lights, flags, equipment rental  How to fund homeless initiative  Utility cost increases 36

ANTICIPATED CHALLENGES  Need more trucks to improve efficiency and effectiveness  Generator and heating, ventilation and cooling (HVAC) contract services. Need additional funding to cover actual costs.  Insufficient funding for teen/youth services programming including FTE  Running track replacement at Saghalie and Sacajawea  Re-piping Steel Lake Park and Steel Lake Annex restrooms 37

Questions 38