Oversight Year-Start 2015-2016 Oversight Committee Members Viet Vu - - PowerPoint PPT Presentation

▶
oversight year start 2015 2016 oversight committee members
SMART_READER_LITE
LIVE PREVIEW

Oversight Year-Start 2015-2016 Oversight Committee Members Viet Vu - - PowerPoint PPT Presentation

Oct 29, 2022 370 likes •719 views

Oversight Year-Start 2015-2016 Oversight Committee Members Viet Vu (Councilor at large - Chair) Ian Sapollnik (Councilor at large - Vice Chair) Samantha So (Edu Comm) Benj Israel (LPC) Alan Ehrenholz (SLCC) Robin Asgari

slide-1
SLIDE 1

Oversight Year-Start 2015-2016 Oversight Committee

slide-2
SLIDE 2

Members

  • Viet Vu (Councilor at large - Chair)
  • Ian Sapollnik (Councilor at large - Vice Chair)
  • Samantha So (Edu Comm)
  • Benj Israel (LPC)
  • Alan Ehrenholz (SLCC)
  • Robin Asgari (UnerCom)
slide-3
SLIDE 3

Things we do

PAI (Performance Accountability Incentives) Performance Complaints (towards Executives) Authorize Gift Receipts Ombudsperson Financial Investigation Executive Compensation Reviews Evaluation of PAI Process

slide-4
SLIDE 4

Things we do

PAI (Performance Accountability Incentives) Performance Complaints (towards Executives) Authorize Gift Receipts Ombudsperson Financial Investigation Executive Compensation Reviews Evaluation of PAI Process

slide-5
SLIDE 5

Performance Accountability Incentives

{

$5000

} }

}

40% Meeting Attendance 30% Achievement of Duties 30% Participation in Goal Making

slide-6
SLIDE 6

Performance Accountability Incentives

{

$5000

} }

}

40% Meeting Attendance 30% Achievement of Duties 30% Participation in Goal Making

slide-7
SLIDE 7

Meeting Type % Worth How is it Measured Executive Committee 40% Total percentage of time that an executive is present at Executive meetings (partial meetings taken into account.) Council 30% Total percentage of Council meetings attended Standing Committees 30% Total percentage of 2 Standing Committees meetings attended

slide-8
SLIDE 8

Performance Accountability Incentives

{

$5000

} }

}

40% Meeting Attendance 30% Achievement of Duties 30% Participation in Goal Making

slide-9
SLIDE 9

How

  • Every duty receives a total possible score of 1
  • Executive can achieve an 0.25; 0.5; 0.75; 1.0
  • n all duties.
  • Council directives and others are counted as

1 as well.

  • Currently reviewing code on executive duties,

stay tuned on the new set of executive duties.

slide-10
SLIDE 10

Code Updates

  • A lot of executive duties within code is
  • utdated.
  • Currently, we’ll be waiting for a revamp of

executive duties

  • Tentative deadline: last August Council

meeting.

slide-11
SLIDE 11

Performance Accountability Incentives

{

$5000

} }

}

40% Meeting Attendance 30% Achievement of Duties 30% Participation in Goal Making

slide-12
SLIDE 12

Big change

  • PAI not tied to achievement of goals.
  • PAI tied to how well the executive participates

in the goal making process.

slide-13
SLIDE 13

Kind of goals

  • 2 types: “Position Statements” and Short Term

Goals.

  • At least 1 “Position Statement” and 2 Short

Term Goals

  • At most 2 “Position Statement” and 3 Short

Term Goals.

slide-14
SLIDE 14

“Position statement”

  • Long term strategic direction that can’t be

completed in one executive year.

  • Called “Position Statement” because not really

goals and “Position Statement” sounds sexy.

  • After some feedback (Pierre produces

Position Statements), we may have to rework what it’s called.

slide-15
SLIDE 15

Short Term Goals

  • Preferably not related to “Position Statement”.
  • Things that can be completed reasonably in
  • ne executive term.
slide-16
SLIDE 16

Summary of what we need

“Position Statement” Short Term Goal Minimum 1 2 Maximum 2 3 Additional Requirements

  • A set of “dream states”
  • Several milestones that

can be achieved this year

  • A set of Sub-goals
  • Steps to complete Sub-

goals

slide-17
SLIDE 17

Periodical Reviews

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

Each round of review is worth 25% of the overall 30% allocation

slide-18
SLIDE 18

Periodical Reviews

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

Each round of review is worth 25% of the overall 30% allocation

slide-19
SLIDE 19

Periodical Reviews

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

Each round of review is worth 25% of the overall 30% allocation

slide-20
SLIDE 20

Periodical Reviews

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

Each round of review is worth 25% of the overall 30% allocation

slide-21
SLIDE 21

Effective Evaluation 1. Discussion on the relevance of goals 2. Discussion on need of goal revisions 3. Discussion on goal progress 4. Discussion on goal timelines 5. Feedback on goal achievements

  • 6. Written self-evaluation on goal progress
slide-22
SLIDE 22

Performance Accountability Incentives

{

$5000

} }

}

40% Meeting Attendance 30% Achievement of Duties 30% Participation in Goal Making

slide-23
SLIDE 23

Serious Breach of Value

  • Oversight, contingent on finding a serious

breach of value or duty by the executive can recommend PAI reduction to Council.

  • It’s a recommendation. Oversight can’t

reduce PAI. Needs 2/3 in Council.

slide-24
SLIDE 24

Appeals

  • Oversight does not deal with Appeals.
  • Only AMS Council can accept appeals and

modify Oversight’s decision.

slide-25
SLIDE 25

Total Percentage $ Component Component Percentage $ Goal Setting 30% $1500 Goal Setting 7.5% $375 Review #1 7.5% $375 Review #2 7.5% $375 Final Review 7.5% $375 Meeting 40% $2000 Exec Comm 16% $800 Council 12% $600 Standing 12% $600 Duties 30% $1500 N/A 30% $1500

Summary Cheat Sheet

slide-26
SLIDE 26

Things we do

PAI (Performance Accountability Incentives) Performance Complaints (towards Executives) Authorize Gift Receipts Ombudsperson Financial Investigation Executive Compensation Reviews Evaluation of PAI Process

slide-27
SLIDE 27

3 Types of Complaints

Personal Harassement Breach of Duties Breach of Values

slide-28
SLIDE 28

Other Basics of Complaints

  • Who can submit them? Pretty much anyone

(Councillors, AMS/GSS Members, External bodies that deal with the AMS)

  • How to submit a complaint? Email
  • versight@ams.ubc.ca
slide-29
SLIDE 29

Things we do

PAI (Performance Accountability Incentives) Performance Complaints (towards Executives) Authorize Gift Receipts Ombudsperson Financial Investigation Executive Compensation Reviews Evaluation of PAI Process

slide-30
SLIDE 30

Things we do

PAI (Performance Accountability Incentives) Performance Complaints (towards Executives) Authorize Gift Receipts Ombudsperson Financial Investigation Executive Compensation Reviews Evaluation of PAI Process

slide-31
SLIDE 31

Things we do

PAI (Performance Accountability Incentives) Performance Complaints (towards Executives) Authorize Gift Receipts Ombudsperson Financial Investigation Executive Compensation Reviews Evaluation of PAI Process

slide-32
SLIDE 32

Things we do

PAI (Performance Accountability Incentives) Performance Complaints (towards Executives) Authorize Gift Receipts Ombudsperson Financial Investigation Executive Compensation Reviews Evaluation of PAI Process

slide-33
SLIDE 33

Things we do

PAI (Performance Accountability Incentives) Performance Complaints (towards Executives) Authorize Gift Receipts Ombudsperson Financial Investigation Executive Compensation Reviews Evaluation of PAI Process

slide-34
SLIDE 34

Note on Publicity

  • We’ll be as public as possible except for

cases when (an) individual(s) physical and/or mental health and wellbeing is compromised as a direct result of a specific record being published.