Operations Section Session R Wayne Meyer Director of Operations - PowerPoint PPT Presentation

Justice Administrative Commission Operations Section Session R Wayne Meyer Director of Operations Terrence Joyce Operations and Management Consultant May 4, 2016

Objectives  Safety and Loss Prevention Program Standards  Risk Management’s assessment of agencies Loss Prevention Program

Loss Prevention Section 284.50, Florida Statutes  Safety Coordinator  Develop and implement the loss prevention program coordinating with Worker’s Compensation Coordinator, HR, and General Counsel  Provide for regular and periodic facility and equipment inspections  Investigate employee accidents of his or her department

Loss Prevention Section 284.50, Florida Statutes  Safety Coordinator cont’d  Establish a program to promote increased safety awareness among employees  Establish and maintain a safety committee  Provide or coordinate safety training for employees

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Loss Prevention Section 284.50, Florida Statutes  Evaluation and assessment of each agency’s risk management program  At least once every five years  Report sent to Agency Head, Chief Financial Officer, director of Risk Management

Loss Prevention Section 284.50, Florida Statutes  Planning Phase  Fieldwork Phase  Data Review and Analysis Phase  Report Drafting and Distribution Phase  Agency Report Follow-Up Phase  Project Tracking and Record Storage

Loss Prevention Section 284.50, Florida Statutes 8

Loss Prevention Section 284.50, Florida Statutes  Questions so far 9

DMS Insurance Coverage Insurance Coverage Program • Wide variety of coverage.

DMS Insurance Coverage  Coverages we are familiar with: Auto Insurance 11

DMS Insurance Coverage  Coverages we are familiar with: Accidental Death & Dismemberment 12

DMS Insurance Coverage  Coverages we are familiar with: Crime Insurance 13

DMS Insurance Coverage  Coverages we MAY NOT be familiar with: Fine Art Insurance 14

DMS Insurance Coverage  Coverages we MAY NOT be familiar with: Ocean Marine Insurance 15

Workers’ Compensation  Reporting a work-related injury/accident  For emergencies: -Immediately call 911. -Employees can also be transported to the nearest hospital. 16

Workers’ Compensation  Reporting a work-related injury/accident  For non-emergencies: -Report injury/accident to supervisor -Fill out Accident Report Form -Call AMERISYS 17

Workers’ Compensation  What information will I need to have available when contacting AmeriSys? – The 4-digit location code – The employee’s class title – The date the employer had knowledge of the accident or injury – The date and time of the accident or injury

Workers’ Compensation  What information will I need to have available when contacting AmeriSys ? (cont’d) – The location of the accident (i.e., premises, job-site, on route, in field, etc.), including address and county in which the injury occurred. – A description of what caused the accident or injury – A detailed description of the injury, including what part(s) of the body was affected

Risk Management Insurance coverages  Accidental Death & Dismemberment  AD & D Form (sent to you in October) -Participants are in 3 main categories: A. Law Enforcement B. Law Enforcement, Investigators and Inspectors. H. Certified Correctional Officers, Security Officers, Bailiffs and Process Servers.

Risk Management Insurance coverages  EDPE Coverage Definition per the State of FL EDP Policy: http://www.dms.myflorida.com/business_o perations/state_purchasing/vendor_infor mation/state_contracts_and_agreements /insurance_coverage_program/electronic _data_processing_equipment_edpe

Risk Management Insurance coverages  EDPE Coverage - Reported quarterly and due the 5 th of September, December, March and June - EDPE Quarterly Value Reporting Form 22

Risk Management Insurance coverages 23

Risk Management Insurance coverages  Crime Insurance Fidelity/Crime Questionaire has 2 categories: - Employee Dishonesty - Faithful Performance 24

Risk Management Insurance coverages

Risk Management Insurance coverages  Property Insurance(content value only) - Coordinate the Annual Property Premium payment - Manage Property Schedules - Manage Location changes

Risk Management Insurance coverages  Property Insurance(content value only) - Location changes require the circuits to fill out a Coverage Request Form - You will be provided with a link to the Coverage Request Form from the DFS website

Risk Management Insurance coverages  Questions? 28