Opening School Fall 2020 Part 2 Alhambra Unified School District - - PowerPoint PPT Presentation

Opening School Fall 2020 Part 2

Alhambra Unified School District Board Presentation Tuesday, August 4, 2020

Patricia Mahony, Asst. Superintendent, Student Employee Welfare Lindsey K. Ma, Director, Student Employee Welfare Keith Kovach, Director, Facilities Services Stacie Colman-Hsu, Director, Human Resources

AUSD Plans for Safe at School Presentation Agenda

1. Safe At Work Practices 2. Qualtrics Symptom Screener 3. Temperature Screener 4. Procedures for employees who may have been exposed to COVID-19 or who exhibit symptoms 5.

Facilities

• 6. Human Resources Information

CA & DPH Reopening Protocols for K-12 Schools (July 17, 2020)

These five key areas must be addressed as schools develop reopening protocols: 1. Workplace policies and practices to protect employee and student health 2. Measures to ensure physical distancing 3. Measures to ensure infection control 4. Communication with employees, students, families, and the public 5. Measures to ensure equitable access to critical services

AUSD COVID-19 Compliance Team

• Responsible for establishing and enforcing all COVID-19 safety protocols and

ensuring that staff and students receive education about COVID-19.

• A designated liaison to DPH in the event of an outbreak on campus -

○ Lindsey K. Ma, Director SEW - Designated Liaison to DPH (Lead Compliance Member)

• Additional Team Members Include:

○ Pat Mahony, Assistant Superintendent, SEW ○ John Scanlan, Assistant Superintendent, HR ○ Keith Kovach, Director of Facilities ○ Jim Schofield, Director of SEW ○ Stacie Colman-Hsu, Director, HR ○ Leticia Reynoso, Lead Nurse

Procedures & Protocol Plan

• Includes steps that will be taken immediately upon notification of school
• fficials that any member of the school community (faculty, staff, student
• r visitor) tests positive for, or has symptoms consistent with COVID-19.
• The plan will address:

○ Immediate separation of the case from the school community to self-isolation at home if notification occurs while the individual is on-site. ○ The plan must allow for temporary, on-site isolation of the case if arrangements are needed for the person’s return to their home.

○

Fact-sheets or other informational materials that are to be given to the case (or appropriate family member/s if the case is a child) covering regulations governing self isolation and links to sites with further information.

Procedures & Protocol Plan (continued)

• A plan or protocol to initiate a School Exposure Management Plan

consistent with DPH guidance that outlines procedures for:

○ Isolation of case(s); ○ Identification of persons exposed to cases at school; ○ Immediate quarantine of exposed employees and/or students; and ○ Assurance of access to testing for all exposed individuals within the school as the basis for further control measures. ○ Contingency plans for full or partial closure of in-person school operations if that should become necessary based on an outbreak in the school or community.

COVID-19 Confirmed Cases - School Guidelines

As of July 17, 2020 the following guidelines MUST be followed:

• Following a confirmed case of a student or staff member who was at school during

his or her infectious period, other exposed students and staff should be quarantined for 14 days.

• DPH may recommend a school closure when multiple cohorts have cases or

5% of students and staff test positive within a 14-day period.

• The District should revert to distance learning when 25 percent or more of its

schools have been physically closed due to COVID-19 within 14 days.

• Closure decisions should be made in consultation with local health officers.
• After 14 days, school districts may return to in-person instruction with the approval
• f the local public health officer.

Safe at School COVID-19 Procedures

• 1. Workplace policies and practices to protect employee and student health

All management, certificated, classified, students & families will follow standard

• perating procedures to mitigate risks of COVID-19 transmission to staff &

students.

• While at school or in the District, all must practice safe physical distancing of

a minimum of 6 feet and contact is no more than 15 minutes in duration, and wear a facial covering

• Safe practices & procedures will be adhered to whether in Distance Learning

mode and/or Hybrid mode when on campus

“Strong mask requirements for anyone in the school”

In the updated guidance:

• All staff and students in 3rd grade and above will be required to wear a

mask or face covering.

• Students in 2nd grade and below are strongly encouraged to wear a face
• covering. Students should be provided a face covering if they do not have
• ne.
• Face coverings are strongly encouraged for young children between two

years old and second grade, if they can be worn properly. A face shield is an acceptable alternative for children in this cohort who cannot wear them properly.

Regular testing is recommended and dedicated contact tracing for outbreaks at schools

• The CA public health guidance recommends staff in every

California school be tested for COVID-19 periodically based on local disease trends and as testing capacity allows.

• The recommended testing schedule is 50 percent of school

employees every month, rotating testing of all staff over time.

Symptom Checking Procedures

To address the orders from the Governor & DPH health order mandate:

• AUSD has entered into a contract with Qualtrics XM, a company that

facilitates Daily Symptom Screener & an informal contact tracing system

• Using a self- reporting APP / web page format,employees/students/visitors

enter standard health questions into the app.

Safe at School - Symptom Checking Procedures

• 1. Workplace policies and practices to protect employee and student

health

• Symptom screeners are conducted before employees & students enter the

workspace/school site.

• Screeners must include questions concerning cough, shortness of breath or

fever and any other symptoms the employee/student may be experiencing.

• These screeners can be done remotely before employees/students leave

home or in person upon arrival.

• A temperature check with a no-touch thermometer should be done at the

worksite/school site location

Symptom Checking Screening Questions

In the past week have you (please check all that apply)

• Been ill
• Recently cared for someone who is/was ill
• Traveled from a community with a

significant number of COVID-19 cases (e.g., New York, Connecticut, Louisiana, New Jersey)

• Been in contact with someone who has

tested positive for COVID-19

• Been contacted by someone about your

possible exposure to COVID-19

• None of the above

Do you currently have any of the following severe symptoms: (check all that apply)

• Extreme Shortness of breath
• Blue lips or face
• Chest pain or discomfort
• Severe dizziness or lightheadedness
• None of the above

Questionnaire Symptom Screening

Do you currently have any of the following symptoms: (check all that apply)

• Fever (temperature greater than 100.0F)
• Chills (uncontrollable shaking)
• Cough that is new or worsening
• Recent decrease in sense of smell or taste
• None of the above

Do you currently have any of these symptoms: (check all that apply)

• Runny or stuffy Nose
• Sore throat
• Muscle aches, body aches, or headache
• Tired or fatigue
• Nausea or vomiting
• Diarrhea
• None of the above

Questionnaire Symptom Screening (continued)

• Based on how a person responds to the daily screening symptom

questions, will determine it they have the green light to report to the school building or a red light indicating not to report in person to the school building.

• A report will be generated for the site admin or District manager

indicating who has/has not completed the symptom checker, and the

• utcome.
• The site administrator or manager will then follow up as needed.

Qualtrics XM Screener

Qualtrics XM Screener Preview

• Qualtrics will send an AUSD work email notification at 4:00 a.m. daily for the employee

to complete. A follow-up email will be sent at 6:00 am and 7:00 am if the 4:00 am screener has not been completed.

• If the employee does not log on from home and arrives at school, they can choose to

re-access their email or use a QR code to link directly to the survey.

Temperature Screening

DPH Order: A temperature check with a no-touch thermometer should be done at

the worksite if feasible Governor Order: July 17, 2020: Check for signs and symptoms by implementing

procedures in place that provide screening of symptoms before entering a site and monitoring of temperature throughout the day for all students and staff.

• Placed at the ingress location of students/staff
• Can check student and can screen students & employees
• temperatures throughout the day
• system does not record any personal information
• Beta Testing with one trial device at this time.

District-wide procedures when a student becomes ill at a District building and is exhibiting COVID-like symptoms

DPH: Measures to ensure infection control & communication with employees, students, and families of students and the public 1. Isolate student/staff member to separate “sick room on campus”. Isolate this person from other public spaces and students/staff. 2. Employees who become ill will be isolated and procedures to mitigate infection to

• thers will be followed.

3. For Students - will Ensure that student is supervised by staff. a. Nurse will take student's temperature and note symptoms b. Fill out District form (DPH Communicable Disease Letter) c. Call parent /guardian and have them come to pick child up ASAP d. Assist employee as needed e. Give resources for COVID-19 Tests sites and additional guidance

Positive Covid-19 Screening or Close Contact Facilities Services Response Procedures

1. Lindsey K Ma will work with Facilities Services Administrators, Keith Kovach and George Murray, and inform them of all locations that have been exposed. 2. Close location for 24 hours with ventilation. 3. Facilities Services will conduct required disinfection and deep cleaning for all affected areas. 4. Location may be used the following day after cleaning. 5. SEW, Lindsey K. Ma will work with Building Administrator / Designee to relocate classrooms, offices, employees, students, materials and supplies.

a. If early in the day, relocate to new location for the remainder of the day. b. Complete DPH Communicable Disease Letter to give to all parents and staff. Letter should include resources, services providers for COVID Test.

Facilities Services

Safe at Work - Current Measures

1. District-wide assessments - completed with each site administrator 2. Summer cleaning and disinfecting - in progress and nearing completion 3. Ventilation - maintenance is ongoing to ensure optimal equipment operation a. HVAC Units - reprogramming to provide more fresh air b. High efficiency air filters, rated MERV 13, will be installed in mechanically suitable units c. Exhaust fans - checked, repaired, or replaced to ensure proper air circulation d. Portable air cleaners with High Efficiency Particulate Air (HEPA) filters, will / may be provided to critical use areas such as health offices 4. Custodial schedules will be modified to support administration and teaching staff 5. Hand sanitizing supplies have been distributed for administration and teaching staff 6. Disinfecting wipes will be provided for all offices and classrooms

Physical distancing measures (plexiglass partitions, etc.) - in progress

Park Elementary Main Office SGHS Assessment Center

New Signage for Buildings

Facilities Services Staff Member Training

Facilities Services Staff Members have completed training for the following: a. Cleaning and Disinfecting protocols b. Social Distancing requirements c. Proper Personal Protective Equipment (PPE) usage d. Symptom Checking and Illness Reporting via the Qualtrics online application e. Ensuring all FS staff members are checking their District email for important notifications f. Ongoing refreshment and reinforcement training via strategic messaging

HUMAN RESOURCES

Human Resources Employee Steps

• 1. Employee contacts Lindsey K. Ma or Designee,

phone 626-943-3410, or cell at 626-625-8929,

• r email ma_lindsey@ausd.us
• 2. District will provide list of resources for COVID-19 testing
• 3. SEW will communicate with Human Resources and

Manager/Site Administrator at the site.

• 4. Employee will take COVID-19 test.

Human Resources

Effective April, 1 2020, HR 6201 established new leave provisions for employees who are unable to report to work or otherwise fulfill work obligations for reasons related to the COVID-19 pandemic. This allows for for up to 80 hours of additional paid sick leave.

• 5. Employee completes HR-6201 Leave
• f Absence Request Form with

supporting Documentation to HR.

• 6. Employee will submit a Medical

Clearance to return to work to Human Resources to: Classified: gomez_sandra_y@ausd.us Certificated and Management: fernandez_lisa@ausd.us

Human Resources

• 7. Human Resources will notify the employee and Manager/Site Administrator of the

employee return to work and assignment.

• 8. Employee will complete Affidavit and submit to Manager/Site Administrator via their

Timekeeper.

COVID-19 Related

leave – NEW (Effective May – December 2020)

Human Resources

• The following resources have been provided to all employees on the same

digital platform as the annual Mandated Training through ASCIP/BRIT Insurance: COVID-19 How to Wear a Mask (OSHA) 3 minute video COVID-19 Proper Handwashing (CDC) 3 minute video

District-Wide Procedures - Return to Work / School

1. All confirmed exposure requires a medical release to return and a negative COVID test result. 2. All clearances for students MUST be submitted to the Health Office at school before student can return to class. 3. Employees submit documentation to HR before returning to work location.

4.

If confirmed case of a positive COVID-19 test; If no symptoms can isolate 10 days after positive COVID-19 test. Home Isolation.

5.

If positive and symptomatic; Isolate for 10 days after symptoms first appear. If symptoms improve and no fever for 24 hours, no need for negative test.

6.

Typically a minimum of 14 days is a quarantine period.

Safe at School - Current Measures to Address Compliance

1. Trained all Management on the Qualtrics XM Check-in procedures and management system 2. Implemented DPH Communicable Disease Letter with list of resources for COVID-19 Testing 3. Implemented Informal (School Based) Contact Tracing Measures for employees 4. IN PROGRESS: Training for all staff on the Qualtrics XM Check-in procedures and management system 5. Next Steps: Training for all students and parents/guardians on the Qualtrics XM Check-in procedures and management system & temperature screening (When we are given notice to return to in-person learning) 6. Safe ingress and egress procedures and protocol for each site(when in-person learning) 7. Ongoing: reminders for staff regarding distancing and infection control measures