November 30, 2015 1 Overview Review Budget Advisory Committees - - PowerPoint PPT Presentation

November 30, 2015

Community Feedback - Budget Advisory Committee’s Recommendation

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• Review Budget Advisory Committee’s

(BAC):

– Purpose – Meetings – Recommendation

• Next Steps
• Receive Feedback

Overview

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• Provide Input, Not Decision Making for

2016-17 Budget

• Develop Recommendation to Reduce

District Budget

BAC - Purpose

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• Met 8 times starting in June 2015
• Started with an Overview of Iowa School

Funding

– Dillon’s Rule – Fund Accounting – Funding Formula

• Reviewed Tregoe Process

BAC - Meetings

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BAC - Purpose

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• Started with Unimplemented Tregoe Options

(139 Options totaling $27.4 million)

– 2014 Unimplemented Tregoe List to BAC.xlsx

• Committee Suggested 6 additional Options

and Dismissed 3 (142 Options Scored)

• Reviewed Evaluation Criteria Adding One

(10) and Developed Weightings

• Committed Members Scored Each Option

and Weighted Scorings Generated

BAC - Meetings

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• Committee Worked in 4 Groups Assessing

the Risk of Implementing Each Option

– If the District Chooses this Option, What Could Go Wrong? – What can We Do To Prevent of Adapt to the Perceived Risk?

• Consolidated Risk Assessments

BAC - Meetings

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• From the Scored and Consolidated Risk

Assessed Options, 4 Small Groups Identified Each Option as

– Green (Implement) – Yellow (Implement – Maybe) – Red (Do Not Implement)

• Official Enrollment Showed Down 133

Students

– Goal $450,000 to $850,000 in Reductions

• Consolidated Green/Yellow/Red

BAC - Meetings

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• Counted the Number of Greens per Option

– 3 Unanimous Options totaling $7,000

• Counted the Number of Greens & Yellows

per Option and Sorted with Highest Totals

BAC - Meetings

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• Superintendency

– Assessed Risk on 64 Options ($5.143 million) – Identified Duplicate Options – Removed Revenue Generating Options to be Considered Separately – Options without Identified Dollar Amounts to be Considered Separately – Updated Dollar Amounts, if known

• Presented 16 Options Totaling $1.1 million to

BAC Seeking One Committee Consensus Recommendation

BAC - Meetings

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• Committee Voted on Each Option in Effort

to Reach Consensus (20 Voters)

• 2 Options did not achieve Consensus
• 1 Option Revised and Consensus

Reached

• 15 Options Presented for Board

Consideration

BAC - Meetings

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• Committee Requested Vote Percentages

be Included and Each Option Ranked.

BAC - Meetings

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Budget Committee Recommendation

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Consensus Rank OPTIONS: Amount Cumulative 100% 1.00 Eliminate 360 feedback $ 10,500 $ 10,500 100% 2.00 Cut China trip expenses and visitors from China. 80,000 90,500 95% 3.00 Eliminate printed school district activity calendar. 7,000 97,500 95% 4.00 Remove all non-essential classroom printers (Sales Tax Fund Saving for Device, General Fund for Supplies & Maintenance.) 30,000 127,500 95% 5.00 Eliminate Gallup Teacher Insight screening tool & replace with Teacher Fit and Job Fit 16,700 144,200 75% 6.00 Holding meetings (grade level) after school hours. Hourly pay in lieu of a sub. (Pilot) 2,000 146,200 95% 7.00 Eliminate Des Moines Art Center Scholarships 6,707 152,907 90% 8.00 Replace outsourced security with newly hired support staff 20,400 173,307 100% 9.00 Reduce summer days at secondary level - Flat percentage (10% = $4,600, exclusive of Counselors, non-categorical) 4,600 177,907 60% 10.00 Eliminate planning period for department chairpersons at Valley High School (.125 FTE $95,000) 95,000 272,907 95% 11.00 Eliminate Japanese 38,600 311,507 85% 12.00 Phase out German by not offering German I (.25 FTE) 12,800 324,307 90% 13.00 Eliminate 1st & 2nd Grade FLES. Keep FLES in 3rd-6th grades. 143,300 467,607 100% 14.00 Reduce the number of meeting times for general music in grades 1 - 3 from 90 to 60 minutes 123,000 590,607 75% 15.00 Eliminate 3 year old general education preschool 120,000 $ 710,607 Committee

• 1. Eliminate 360 feedback.

Estimated Savings: $10,500 Details: The 360 Feedback is an HR-related tool through which employees receive confidential, anonymous feedback from the people who work around them, such as peers, managers, and direct reports. Iowa law requires teachers receive some type of feedback and a less expensive feedback tool would be sought.

• 2. Cut China trip expenses and visitors from China.

Estimated Savings: $80,000 Details: The district hosts visitors from a sister-school in Shijiazhuang, China and sends students and staff to China. The budgeted costs go toward hosting activities and to pay for staff travel

Budget Committee Recommendation

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• 3. Eliminate printed school district activity calendar.

Estimated Savings: $7,000 Details: The printed activities calendar is currently provided to district parents and staff free of charge. The estimated savings is from printing costs only. All information is available online in the district’s online calendar. Possible options are to charge for the calendar or sell ads to cover the production costs.

• 4. Remove all non-essential classroom printers. (Sales Tax Fund Saving

for Device, General Fund for Supplies & Maintenance) Estimated Savings: $30,000 Details: The estimated savings is based on reduced printing budgets and removal of non-essential printers.

Budget Committee Recommendation

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• 5. Eliminate Gallup Teacher Insight screening tool & replace with Teacher

Fit and Job Fit. Estimated Savings: $16,700 Details: Gallup Teacher Insight is an online assessment used as part of the application process. Teacher Fit and Job Fit are similar application process tools.

• 6. Holding meetings (grade level) after school hours. Hourly pay in lieu of

a sub. (Pilot) Estimated Savings: $2,000 Details: There are meetings held during the school day in the district that teachers attend. When this occurs, a substitute teacher must be hired to cover classes. This option proposes holding some of these meetings after school outside the contracted hours and paying teachers an hourly amount to

• attend. This would be a pilot program

Budget Committee Recommendation

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• 7. Eliminate Des Moines Art Center Scholarships.

Estimated Savings: $6,707 Details: The district provides funds for approximately 50 students to attend classes at the Des Moines Art Center during the summer.

• 8. Replace outsourced security with newly hired support staff.

Estimated Savings: $20,400 Details: Valley High School currently contracts with the Conley Group for four security guards. This option proposes the district hiring support staff to cover these duties.

Budget Committee Recommendation

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• 9. Reduce summer days at secondary level – Flat percentage (10 percent

= $4,600, exclusive of Counselors, non-categorical) Estimated Savings: $4,600 Details: There are approximately eight certified staff members who work additional days in the summer due to position duties and who are paid for those days.

• 10. Eliminate planning period for department chairpersons at Valley High

School (.125 FTE $95,000). Estimated Savings: $95,000 Details: Subject-area or department chairpersons are selected at each building site with related duties. Certified staff members in grades 10-12 receive an additional planning period for this work. This option would require each department chairperson at Valley High School to teach an additional period.

Budget Committee Recommendation

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• 11. Eliminate Japanese.

Estimated Savings: $38,600 Details: Valley Southwoods Freshman High School offers Japanese I and Valley High School offers Japanese I, II, III, and IV as full-year elective courses. Japanese is one of six world languages offered at

• Valley. Options would be provided for students currently taking

Japanese to complete their studies.

• 12. Phase out German by not offering German I (.25 FTE).

Estimated Savings: $12,800 Details: Valley Southwoods Freshman High School offers German I and Valley High School offers German I, II, III, and IV as full-year elective

• courses. German is one of six world languages offered at Valley.

Budget Committee Recommendation

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• 13. (A) Eliminate 1st & 2nd Grade FLES. Keep FLES in 3rd-6th grades.

Estimated Savings: $143,300 Details: The district’s current Foreign Language in Elementary School (FLES) program provides Spanish instruction for 60 minutes each week in grades one- six.

• 13. (B) Eliminate 1st-3rd Grade FLES. Keep FLES in 4th-6th grades.

Estimated Savings: $197,000 Details: Based on feedback provided by the School Board at its Nov. 23 workshop, an alternate #13 option is being reviewed. The alternate option proposes eliminating FLES in grades one-three and maintaining instruction in grades four-six

Budget Committee Recommendation

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• 14. Reduce the number of meeting times for general music in grades 1 – 3 from 90 to 60

minutes. Estimated Savings: $123,000 Details: The district currently provides general music instruction in grades one- six for 90 minutes every week. This proposal reduces that amount to 60 minutes per week for grades

• ne-three, providing the same number of instructional minutes as provided for physical

education and art.

• 15. Eliminate 3-year-old general education preschool.

Estimated Savings: $120,000 Details: The district currently offers 3-year-old general education preschool at a subsidized cost to parents. This option would eliminate the 3-year-old general education preschool and provide

• penings to 4-year-olds preschoolers, for which there is state funding. This option would

maintain all current preschool teacher positions. These 15 options total an estimated $710,607 in savings

Budget Committee Recommendation

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• Next Steps

– Administration Seeks Input at Various Community & Staff Meetings (Locations TBD)

• November 30, 2015:

– 6:30 PM

• December 2, 2015:

– 3:30 PM

• December 8, 2015:

– Noon – 3:30 PM – 4:45 PM

• December 12, 2015:

– 9:00 AM

• Tentative December 16, 2015 BAC Meeting

– Sharing Community Feedback

Budget Committee Agenda

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• Next Steps

– Online Feedback Form – Scheduled Board Action

• December 21, 2015

Budget Committee Agenda

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Community Feedback

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